When you have built, adjusted the settings and edited your topic in preparation for student access, you can preview it as a student to
see what it looks like from a user perspective (rather than as an administrator).
1. Build
Topics are automatically created in FLO using data from Student Two. If your topic does not appear, contact your local eLearning support team for assistance. Staff
have access to topics 77 days prior to teaching start date, with students getting access 7 days before start of teaching. See:
A teacher in a topic will have more options in Topic administration than a student. The main menu items at topic level you are likely to see as a topic coordinator include Users, Filters, Reports, Gradebook setup, Outcomes, Badges (if enabled),
Question bank (if developed).
Change your topic format
You can use different formats to change the organisation and structure of your topic.
Weekly format – shows your topic in weeks (current default for most topics)
Collapsed modules – shows your topic in a format where modules can be toggled/collapsed (recommended)
Grid format – shows your topic in a visual grid format (alternative format, requires images and may have additional rollover tasks each semester)
Single activity format – shows your activity in a single activity (used only if you have one activity, eg a scorm package you wish to use - no other content will be displayed if using this - if you switch to this format be warned you will lose all content in your site apart from the first activity)
Modular format – shows all of your topics on one page in modules
USQ Flexi-format – allows you to use a combination of module/weekly
In the Hidden modules section select your preference
In the Topic layout section decide if you want your topic displayed on one page or split over several pages
Change the appearance of the topic
In this section this allows you to manage settings such as language, number of announcements, gradebook visibility and activity reports visibility
Change the maximum upload file size available in your topic
This is managed in the Files and uploads section by default topics are set at 40MB but can be changed to accept files up to 2GB (sometimes necessary for video files etc).
Turn on completion tracking in your topic
This setting controls completion tracking topic wide. By default completion tracking is not enabled.
Manage groups in your topic
A group or grouping can be used on two levels topic level and activity level. When the group mode is switched on at topic level this is the default for all activities in the topic (including filtering in the gradebook and in particpants/enrolled users pages). To enable group mode
in a topic follow the steps below.
In the Group section select either visible groups or separate groups
Separate groups - Each group can only see their own group, others are invisible.
Visible groups - Each group works in their own group, but can also see other groups. (The other groups' work is read-only.)
Assign a default grouping (if required)
Note: Students can see the membership of any group, so do not create groups based around extensions, grades, language proficiency or medical conditions.
3. Editing your topic
In this section we go through the editing within the topic using an activity, resource or block.
To begin editing your topic, select the turn editing on button
Alternatively, select turn editing on from the administration block
To add a new activity or resource, click the add an activity or resource button that will now be available at the bottom right of each module. Please see our selection of toolguides for more information about the range of resources and activities available, and how to add them
To edit existing activities and resources, select an option
from the actions menu that appears as a drop down list alongside each
item.
Once inside an activity or resource, the edit option is available in the Administration tab
To move activities and resources up and down the page, hover over the Move resource
icon and then click and drag the activity/resource to its preferred location. Activities and resources can be moved both within and between modules
Blocks can be moved in a similar fashion.
Click the pencil icon
if you wish to rename an activity, press enter to save the new name
When editing is complete, select the Turn editing off button
4. User management
In the user management section you can do a variety of task relating to users in your topic.
You can view a list of all users in your topic using the Participants list.
Locate the Navigation tab, then click Participants
A list of participants will show
You can use the search filter to search for people in the FLO site based on:
Name
Student ID or FAN
Role (e.g. student, tutor, etc.)
Group name
Who currently has access
How long they have been inactive
Contact a student (messaging)
You may wish to contact a student via FLO you can do this by sending a message.
Locate the Navigation tab, then click Participants
A list of participants will show
Use the search filter to search for people with a particular role, inactivity or membership to a group
Select individual students by clicking in the box by their name
or use the Select all button at the bottom of the page
At the bottom of the page
select the choose menu and select Send a message. A message box will appear if send message was selected (type your message in the box and click send)
Download a CSV file of students
You may wish to export a list of students to aid the import groups process, extract a list of FANs or review existing group memberships.
Locate the Navigation tab, then click Participants
A list of participants will show
Use the search filter to search for people with a particular role, inactivity or membership to a group
Select individual students by clicking in the box by their name
or use the Select all button at the bottom of the page
Select Download as CSV from the With selected users... drop down list
The students from your topic will be downloaded to a .csv file that can be opened in Excel.
5. Reports
You can view a wide variety of reports in your topic. Reports available are:
Competency breakdown– the competency breakdown report allows teachers to view the competencies of each student in their topic, along with their ratings
Dates – allows you to filter by activity and change the dates for multiple activities all on the one screen
Engagement Analytics – provides information about student progress against a range of indicators
Logs – provides logs for the topic activity for users, these can be generated by selecting any combination of group, student, date, activity, actions and level
Live logs – provides live logs for the topic including time, user name, topic, component, event name, description, orgin and ip address
Activity logs – showing the number of views for each activity and resource
Topic participation – a report for a particular activity can generate a list of who has participated in a given activity, and how many times this can be filtered by role, group, and action (view or post).
Resource activity – this report details a list of activities showing the number of views, students, not accessed and last accessed
Statistics – generates graphs and tables of user activity
if you wish to rename an activity, press enter to save the new name
