When you have built, adjusted the settings and edited your topic in preparation for student access, you can preview it as a student to see what it looks like from a user perspective (rather than as an administrator).

1. Build

Topics are automatically created in FLO using data from Student Two. If your topic does not appear, contact your local eLearning support team for assistance. Staff have access to topics 77 days prior to teaching start date, with students getting access 7 days before start of teaching. See:

• Topic production cycle for information about topic rollover and access
• Preparing for teaching in FLO for tasks you may need to do leading up to and during teaching.
  

Shared topics

A shared topic combines several cohorts (topic availabilities) into the one FLO site.  View more information and guidelines

Course sites

Depending on its purpose, a course site may be set up to support students across topics/programs and/or staff. View more information and how to set up

2. Topic settings

You can do many things under the Topic administration menu.

• Topic coordinator role options
• Change your topic format
• Change the appearance of the topic
  
• Change the maximum upload file size available in your topic
  
• Turn on completion tracking in your topic
  
• Manage groups in your topic
  
• Roles in FLO
  

Topic coordinator/teacher role options

A teacher in a topic will have more options in Topic administration than a student. The main menu items at topic level you are likely to see as a topic coordinator include Users, Filters, Reports, Gradebook setup, Outcomes, Badges (if enabled), Question bank (if developed).

Change your topic format

1. In the topic, locate the Administration tab 
   
   
   
   
2. Under Topic administration select Edit settings
   
   
   
3. Under Topic format, change Format to either Grid, Single activity, Collapsed, Modular or USQ flexi-format. See examples of topic formats (Example FLO sites)
   
   
   • Weekly format – shows your topic in weeks (current default for most topics)
   • Collapsed modules – shows your topic in a format where modules can be toggled/collapsed (recommended)
   • Grid format – shows your topic in a visual grid format (alternative format, requires images and may have additional rollover tasks each semester)
   • Single activity format – shows your activity in a single activity (used only if you have one activity, eg a scorm package you wish to use - no other content will be displayed if using this - if you switch to this format be warned you will lose all content in your site apart from the first activity)
     
   • Modular format – shows all of your topics on one page in modules
     
   • USQ Flexi-format – allows you to use a combination of module/weekly 
   
   
4. In the Hidden modules section select your preference
   
   
   
   
5. In the Topic layout section decide if you want your topic displayed on one page or split over several pages 
   
   
   

Change the appearance of the topic

In this section this allows you to manage settings such as languge, number of annoucements, gradebook visibility and activity reports visibility

Change the maximum upload file size available in your topic

This is managed in the Files and uploads section by default topics are set at 40MB but can be changed to accept files up to 2GB (sometimes necessary for video files etc).

Turn on completion tracking in your topic

This setting controls completion tracking topic wide. By default completion tracking is not enabled.

Manage groups in your topic

A group or grouping can be used on two levels topic level and activity level.   When the group mode is switched on at topic level this is the default for all activities in the topic (including gradebook filtering).  To enable group mode in a topic follow the steps below.

1. In the Group section select either visible groups or separate groups
   
   Separate groups - Each group can only see their own group, others are invisible.
   Visible groups - Each group works in their own group, but can also see other groups. (The other groups' work is read-only.)
   
   
   
   
2. Assign a default grouping (if required)
   
   

Roles in FLO

The table below reflects the current state of FLO role availability in the Student Management system (formerly Student Two), and FLO.

The table can be read in two parts:

•  Roles available in FLO via the Student Management system
  eg Topic Coordinator,  Student
  These roles are assigned at College level, and requests can be made via Service One - https://serviceone.flinders.edu.au/update-teaching-team/
  
  
• Roles available in FLO via direct entry in FLO
  Guest Lecturer,  Learning Support
   These roles are assigned at eLearning Support team level, and requests can be made via Service One - https://serviceone.flinders.edu.au/flo-query/.

Any questions relating to FLO roles can be directed to your local eLearning Support team - https://flo.flinders.edu.au/mod/page/view.php?id=1600.

Student Management Roles

Non-teaching roles available within FLO

In this section we go through the editing within the topic using an activity, resource or block

1. To begin editing your topic, select the turn editing on button 
   
   
   
   Alternatively, select turn editing on from the administration block
   
   
   
   
2. To add a new activity or resource, click the add an activity or resource button that will now be available at the bottom right of each module.  Please see our selection of toolguides for more information about the range of resources and activities available, and how to add them
   
   
   
   
3. To edit existing activities and resources, select an option from the actions menu that appears as a drop down list alongside each item.
   
   
   
   
   Once inside an activity or resource, the edit option is available in the Administration tab
   
   
   
   
4. To move activities and resources up and down the page, hover over the Move resource icon and then click and drag the activity/resource to its preferred location. Activities and resources can be moved both within and between modules
   
   
   
   Blocks can be moved in a similar fashion.  
   
   
   
   
5. Click the pencil iconif you wish to rename an activity, press enter to save the new name
   
   
6. When editing is complete, select the Turn editing off button
   
   

4. User management

In the user management section you can do a variety of task relating to users in your topic.

• View a list of participants
• Contact a student (email or message)
• Download a CSV file of students

View a list of participants

You can view a list of all users in your topic using the Participants list.

1. Locate the Navigation tab, then click Participants
   
   
   
2. A list of participants will show
   
   
3. In the User list tab, you can set it to show a brief description or a full description
   
4. In the Current role tab, you can filter by role
   

1. Locate the Navigation tab, then click Participants
   
   
   
   
2. A list of participants will show
   
   
3. Select a number of students using the check boxes
   
   Notes: 
   • All users can be displayed on one page using the Show all link at the bottom of the page
     
   • By default all users (including teaching staff) are displayed. To display only students, select Students from the Current role drop-down list
     
     
     
4. Select Download as CSV from the With selected users... drop down list
   
   The students from your topic will be downloaded to a .csv file that can be opened in Excel.
   

5. Reports

You can view a wide variety of reports  in your topic. Reports available are:

View Reports - main entry for more information. You can also contact your local eLearning support team.