Once you have built, adjusted the settings and edited your topic in preparation for student access, you can preview it as a student to see what it looks like from a user perspective (rather than as an administrator).

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1. Build

Topics are automatically created in FLO using data from Student Two. If your topic does not appear, contact your local eLearning support team for assistance. Staff have access to topics 77 days prior to teaching start date, with students getting access 7 days before start of teaching. See:

• Topic production cycle for information about topic rollover and access
• Preparing for teaching in FLO for tasks you may need to do leading up to and during teaching.
• Technical checklist for online teaching is designed to help you optimise your FLO site for online students with slow internet.
  

Shared topics

A shared topic combines several cohorts (topic availabilities) into the one FLO site.  View more information and guidelines

Course sites

Depending on its purpose, a course site may be set up to support students across topics/programs and/or staff. View more information and how to set up

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2. Topic settings

You can do many things under the Topic administration menu.

• Topic coordinator role options
• Change your topic format
• Change the appearance of the topic
• Change the maximum upload file size available in your topic
• Turn on completion tracking in your topic
• Manage groups in your topic
• Recover deleted items using the Recycle bin (separate entry)
• Roles in FLO (separate entry)

Topic coordinator/teacher role options

A teacher in a topic will have more options in Topic administration than a student. The main menu items at topic level you are likely to see as a topic coordinator include Users, Filters, Reports, Gradebook setup, Outcomes, Badges (if enabled), Question bank (if developed).

Change your topic format

You can use different formats to change the organisation and structure of your topic.

1. In the topic, locate the Administration tab 
   
   
2. Under Topic administration select Edit settings
   
   
   
3. Under Topic format, change Format to either Grid, Single activity, Collapsed, Modular or USQ flexi-format. See examples of topic formats (Example FLO sites)
   
   
   • Weekly format – shows your topic in weeks (current default for most topics)
   • Collapsed modules – shows your topic in a format where modules can be toggled/collapsed (recommended)
   • Grid format – shows your topic in a visual grid format (alternative format, requires images and may have additional rollover tasks each semester)
   • Single activity format – shows your activity in a single activity (used only if you have one activity, eg a scorm package you wish to use - no other content will be displayed if using this - if you switch to this format be warned you will lose all content in your site apart from the first activity)
   • Modular format – shows all of your topics on one page in modules
   • USQ Flexi-format – allows you to use a combination of module/weekly 
   
   
4. In the Hidden modules section select your preference
   
   
5. In the Topic layout section decide if you want your topic displayed on one page or split over several pages 
   

Change the appearance of the topic

In this section this allows you to manage settings such as language, number of announcements, gradebook visibility and activity reports visibility

Change the maximum upload file size available in your topic

This is managed in the Files and uploads section by default topics are set at 40MB but can be changed to accept files up to 2GB (sometimes necessary for video files etc).

 

Turn on completion tracking in your topic

This setting controls completion tracking topic wide. By default completion tracking is not enabled.

Manage groups in your topic

A group or grouping can be used on two levels topic level and activity level. When the group mode is switched on at topic level this is the default for all activities in the topic (including filtering in the gradebook and in particpants/enrolled users pages). To enable group mode in a topic follow the steps below.

1. In the Group section select either visible groups or separate groups
   
   Separate groups - Each group can only see their own group, others are invisible.
   Visible groups - Each group works in their own group, but can also see other groups. (The other groups' work is read-only.)
   
   
2. Assign a default grouping (if required)
   
   Note: Students can see the membership of any group, so do not create groups based around extensions, grades, language proficiency or medical conditions.

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3. Editing your topic

In this section we go through the editing within the topic using an activity, resource or block.

1. To begin editing your topic, select the turn editing on button 
   
   
   
   Alternatively, select turn editing on from the administration block
   
   
   
   
2. To add a new activity or resource, click the add an activity or resource button that will now be available at the bottom right of each module.  Please see our selection of toolguides for more information about the range of resources and activities available, and how to add them
   
   
   
   
3. To edit existing activities and resources, select an option from the actions menu that appears as a drop down list alongside each item.
   
   
   
   
   Once inside an activity or resource, the edit option is available in the Administration tab
   
   
   
   
4. To move activities and resources up and down the page, hover over the Move resource icon and then click and drag the activity/resource to its preferred location. Activities and resources can be moved both within and between modules
   
   
   
   Blocks can be moved in a similar fashion.  
   
   
5. Click the pencil icon if you wish to rename an activity, press enter to save the new name
6. When editing is complete, select the Turn editing off button
   
   

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4. User management

In the user management section you can do a variety of task relating to users in your topic.

• View a list of participants
• Contact a student (email or message)
• Download a CSV file of students

View a list of participants

You can view a list of all users in your topic using the Participants list.

1. Locate the Navigation tab, then click Participants
   
   
   
2. A list of participants will show
3. You can use the search filter to search for people in the FLO site based on:
• Name
• Student ID or FAN
• Role (e.g. student, tutor, etc.)
• Group name
• Who currently has access
• How long they have been inactive
  

1. Locate the Navigation tab, then click Participants
   
   
2. A list of participants will show
   
   
3. Use the search filter to search for people with a particular role, inactivity or membership to a group
   
   
4. Select individual students by clicking in the box by their name 
   
   
   or use the Select all button at the bottom of the page
   
   
5. Select Download as CSV from the With selected users... drop down list
   
    
   The students from your topic will be downloaded to a .csv file that can be opened in Excel.

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5. Reports

You can view a wide variety of reports  in your topic. Reports available are:

• Competency breakdown– the competency breakdown report allows teachers to view the competencies of each student in their topic, along with their ratings
• Dates – allows you to filter by activity and change the dates for multiple activities all on the one screen
• Engagement Analytics – provides information about student progress against a range of indicators
• Logs – provides logs for the topic activity for users, these can be generated by selecting any combination of group, student, date, activity, actions and level
• Live logs – provides live logs for the topic including time, user name, topic, component, event name, description, orgin and ip address
• Activity logs – showing the number of views for each activity and resource
• Topic participation – a report for a particular activity can generate a list of who has participated in a given activity, and how many times this can be filtered by role, group, and action (view or post).
• Resource activity – this report details a list of activities showing the number of views, students, not accessed and last accessed
• Statistics – generates graphs and tables of user activity

View Reports - main entry for more information. You can also contact your local eLearning support team.

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