FLO Staff Support

The Scheduler activity helps teachers to schedule one-on-one appointments with students in a topic. The teacher specifies the periods during which they are available to see the students and the length of each appointment. The students then book themselves into one of the available time slots. The tool also lets you record the attendance and optionally grade the appointment.

1. Plan your scheduler

The Scheduler tool could be used to:

• support first-year students to meet with teachers (given that they are used to readily accessing their teachers at school)    
• schedule an appointment for a student/s if you think you need to see them (e.g. one-on-one oral exam/presentation, interview, support)

2. Build your scheduler

You will need to set up the activity and schedule appointment times for students to choose from.

• Create the activity
• Schedule appointment times
  

Create the activity

1. Turn editing on
   
   
   
2. Go the module where you want to add the Scheduler, then click Add an activity or resource (bottom right of module)
   
   
   
3. Select Scheduler from the Activities tab
    
   
   
4. Give the activity a Name (required) and provide an Introduction (optional)
   
   
5. Select the Mode:
   
   • If you select Students can register [1] appointment(s) [at a time], students can make another appointment after they have attended their first session
   • If you select Students can register [1] appointment(s) [in this scheduler], students can only make one selection per activity
     
     
6. Specify the Default slot duration in minutes
   
   
   
7. Click the Save and display button
   
   

Schedule appointment times

1. In the Scheduler activity, click Add slots and choose repeated slots or single slot
   
   
2. Select the date you want to start appointments (Date) and the date you want to end appointments (Repeat time slots until)
   
   
3. Choose the day/s for appointment times *required* (Add appointments on)
   
   
4. Specify the start and end times for each block of appointments
    
   
   
5. Set Divide into slots to Yes 
   
   
6. Specify the slot duration in minutes. For example, if the start time is 9 am, the end time is 10 am and you divide into slots of 15 minutes, 4 slots will be created: 9:00, 9:15, 9:30 and 9:45
   
   
7. Specify if you wish to have a break between slots
   
   
8. You can allow multiple students per slot (if required)
   
   
9. Specify a Location (if required)
   
   
10. In the Teacher area, specify who in the teaching team the student will be meeting with
    
    
    
11. You have the option to Display slot to students from
    
    
    
12. Select if you require the students to receive an email reminder
    
    
    
13. Click the Save changes button
    
    

3. Test your scheduler

To ensure your scheduler activity works as expected, it's best to do a test entry (this can be deleted once you are happy with the result). Contact your local eLearning support team for assistance.

4. Administer your scheduler

To administer your scheduler, simply monitor the appointments students set up with you.

1. To mark the appointment as completed, click the student's name 
   
   
2. Check (tick) the Attended box, add any notes about the appointment (visible to student), then click the Save changes button