Scheduler - main entry

Using the Scheduler tool in a topic ideally consists of 4 stages, in a looped process.

1. Plan  |  2. Build  |  3. Test  |  4. Administer  ||  Support 

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Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assignment-related resources are provided below.

Communication, interaction and collaboration tools in FLO | Facilitating Student-Teacher interaction in FLO 

scheduler iconThe Scheduler activity helps teachers to schedule one-on-one appointments with students in a topic. The teacher specifies the periods during which they are available to see the students and the length of each appointment. The students then book themselves into one of the available time slots. The tool also lets you record the attendance and optionally grade the appointment.

1. Plan your scheduler

Teachers can specify time slots for meetings, and students then choose one of them in FLO. Teachers can in turn record the outcome of the meeting – and optionally a grade – within the Scheduler tool. 

The Scheduler tool could be used to:

  • support first-year students to meet with teachers (given that they are used to readily accessing their teachers at school)    
  • schedule an appointment for a student/s if you think you need to see them (e.g. one-on-one oral exam/presentation, interview, support)

2. Build your scheduler

You will need to set up the activity and schedule appointment times for students to choose from.

Create the activity
  1. Turn editing on
    Turn edit on button

  2. Go to the module where you want to add the Scheduler, then click Add an activity or resource (bottom right of module)
    Add an activity or resource button

  3. Select Scheduler from the Activities tab
    Scheduler activity 

  4. Give the activity a Name (required) and provide an Introduction (optional)

  5. Select the Mode:
    • If you select Students can register [1] appointment(s) [at a time], students can make another appointment after they have attended their first session
    • If you select Students can register [1] appointment(s) [in this scheduler], students can only make one selection per activity

  6. Specify the Default slot duration in minutes
    Adding a new Scheduler settings

  7. Click the Save and display button
    Save and display button


Schedule appointment times
  1. In the Scheduler activity, click Add slots and choose repeated slots or single slot

  2. Select the date you want to start appointments (Date) and the date you want to end appointments (Repeat time slots until)

  3. Choose the day/s for appointment times *required* (Add appointments on)

  4. Specify the start and end times for each block of appointments
    Add slot dates and times 

  5. Set Divide into slots to Yes 

  6. Specify the slot duration in minutes. For example, if the start time is 9 am, the end time is 10 am and you divide into slots of 15 minutes, 4 slots will be created: 9:00, 9:15, 9:30 and 9:45

  7. Specify if you wish to have a break between slots

  8. You can allow multiple students per slot (if required)

  9. Specify a Location (if required)

  10. In the Teacher area, specify who in the teaching team the student will be meeting with
    Scheduler options

  11. You have the option to Display slot to students from
    Display slot to students from setting

  12. Select if you require the students to receive an email reminder
    Email reminder setting

  13. Click the Save changes button
    Save changes button

3. Test your scheduler

To ensure your scheduler activity works as expected, it's best to do a test entry (this can be deleted once you are happy with the result). Contact your local eLearning support team for assistance.

4. Administer your scheduler

To administer your scheduler, simply monitor the appointments students set up with you.

  1. To mark the appointment as completed, click the student's name
    Mark as attended

  2. Check (tick) the Attended box, add any notes about the appointment (visible to student), then click the Save changes button

  3. Within the appointment booking interface please be mindful of the icons within the Action column. Appointment booking interface

    The person icon indicates how many people can book that specific time slot. Be mindful that this setting can be changed by clicking the icon, resulting in more people than intended booking into the time slot.

    This icon indicates that one person can book into the time slot.

    This icon indicates the exact number who can book into the time slot (in this instance 3 people).

    This icon (with no number next to it) indicates any number of people can book into the time slot.

    This icon allows you to edit the settings for an individual time slot.

    This icon allows you to delete an individual time slot.

    This icon allows you to revoke all of the bookings made for an individual time slot.
Note: If you have set the scheduler so that students can only book one appointment at a time, marking an appointment as attended is required to allow students to make subsequent bookings.

Training and support



Contact your local eLearning support team

There are no known issues with this tool.

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