FLO Staff Support

The scheduler activity helps you in scheduling appointments with students. Teachers can specify time slots for meetings, and students then choose one of them in FLO. Teachers can in turn record the outcome of the meeting – and optionally a grade – within the scheduler tool. The scheduler tool could be used to:

• support 1st year students to meet with teachers (given that they are used to readily accessing their teachers at school)
• schedule an appointment for a student/s if you think you need to see them (e.g. one-on-one oral exam/presentation, interview, support).

1. Plan 

2. Build Scheduler activity

You will need to set up the activity and schedule appointment times for students to choose from.

Create the activity

1. In your topic, click 
   
   
   
2. Go the week/module where you want to create the scheduler, then click
   
   
3. Select  
   
   
4. Click 
   
   
5. Give the activity a Name and Description
   
   
6. Select the Mode: if you select Students can only register for one appointment at a time, students can make another appointment after they have attended their first session. If you select Students can only register one appointment, students can only make one selection per activity
   
   
7. Specify the Default slot duration in minutes
   
   
   
8. Click
   

Schedule appointment times

1. In the scheduler activity, click Add slots
   
   
2. Fill in the date you want to start and the date you want to repeat until
   
   
3. Choose the days for appointment times *required*
   
   
4. Specify the start and end times for each block of appointments
   
   
   
5. Set Divide into slots to Yes 
   
   
6. Specify the slot duration in minutes. For example if you have a start time of 9 am, an end time of 10 am and divide into slots of 15 minutes, 4 slots will be created: 9:00, 9:15, 9:30 and 9:45
   
   
7. Specify if you wish to have Break between slots
   
   
8. You can allow multiple students per slot (if required)
   
   
9. Specify a Location (if required)
   
   
10. In the Teacher area specify who in the teaching team the person will be meeting with
    
    
    
11. You have the option to Display appointment to students from 
    
    
    
12. Select if you require the students to receive Email reminder
    
    
    
13. Click 

3. Test

In order to make sure your scheduler activity works as expected its best to do a test entry (this can be deleted once you are happy with the result. Contact your eLearning support team).

4. Administer scheduler

To administer the Scheduler activity you simply monitor the appointments students set up with you. To mark the appointment as completed, click the student's name, then click the attended box and click on the Save changes button.

Note: If you have set the scheduler so that students can only book one appointment at a time, marking an appointment as attended is required to allow students to make subsequent bookings.