Reports - main entry

FLO reports can inform you about student activities during your topic, which can inform future practice. They are one aspect of learning analytics.

1. Plan  |  2. Access ||  Support 

The data captured by FLO can be used to inform practice – telling you whether students are engaging with your topic, what is working/not working, and any problems they may be having (eg failed login attempts).  

Learning analytics can be used in multiple ways to inform teaching and learning practices in an online environment. Learning analytics provides a mechanism for teaching staff to improve student learning outcomes. The use of ‘big data’ collected and obtained through FLO which traces users of the topic site (students) can help identify patterns in the access and use of digital resources and learning activities. 

    1. Plan

    Learning analytics can be used for short-term, rapid changes in teaching just-in-time approach, or in a long-term redesign approach to improving the topic’s overall pedagogical aims. Purposefully sourcing and using data can be successfully used to:

    • improve student learning outcomes
    • identify at-risk students
    • target teaching concepts which are difficult to comprehend using a just-in-time approach
    • design curriculum and inform teaching practices to enhance learning
    • inform students of their progress through the topic visually

    Questions you may want to ask/answer:

    • What do you want your students to do? 
    • What are you looking for when you monitor student actions in FLO
    • How will you action what you see (strategies)? 

    2. Access reports

    During the topic, you can access various reports that can tell you what students are doing in your topic. Various reports tell you different things for different purposes. All reports are accessed under Administration > Reports.


    Dates report

    The Dates report shows you a list of dates in the topic. You can edit all dates (eg quiz, assignment) in one place using this report, so it saves you time. 

    1. Click on Administration > Reports, then Dates
      dates report

    2. You will see an Activity filter screen
      activity filter

    3. To see all activities, click Expand all (right-hand side of screen)
      date changes in one place

    4. Change the dates you need to, and click Save changes at the bottom of the screen


    Activity report

    The Activity report gives statistics on the number of times each activity or resource has been viewed within a topic and the last accessed date. This is useful to monitor the utilisation of each resource. 

    1. Click on Administration > Reports, then Activity report
      administration, reports, activity report

    2. The page then lists each activity and resource in the topic, as well as the number of times it has been viewed 
      activity report


    Live logs

    The Live logs report allows a user to view live logs from the past hour. This page automatically updates every minute. First ask yourself: Why do you need to view student activity within the past hour? Will this information suit your purpose? 

    1. Click on Administration > Reports, then Live logs
      live logs

    2. A pop-up window will show you 'Live logs from the past hour' which you can print if you need to (Ctrl P on most browsers)
      live logs view



    Logs in FLO are activity reports. A teacher can use the logs report to create different reports that show activity in the topic. The log can be used to see:

    • how often a resource or activity has been accessed (see also Activity report)
    • if an individual student has viewed a resource or activity (see also Activity report)
    • when a student has participated in an activity (e.g. posted to a forum, attempted a quiz, submitted an assignment) 

    Note: Logs cannot reliably show how long a user has been doing an activity or if they actually viewed a resource. The logs will only show whether the resource was opened.

    1. In the topic, locate the Administration tab  
    2. Under Topic administration, click on Reports then Logs 
      logs report

    3. Choose what you want to see and how (display on page, or download in a range of formats)
      logs - what you want to see 
    4. Depending on your choices, you will see a display of activity in your topic for a specified day
      live logs view
    5. Depending on what type of activity you have set up and your parameters for participation, you may want to see the action/s View, Add, Update, Delete, All changes 
      logs - update
    6. Depending on your needs individual usersselected days and/or selected activities can be filtered (or you can show all for a complete listing)
      choose what logs

    7. Click Get these logs button
    8. A breakdown of the topic logs will appear
      logs final screen



    The Statistics report uses graphs and tables to show how many 'hits' for a specific section of the topic site. The statistics reports do not show the distinct users. Statistics must be enabled by a site administrator (your eLearning support team).

    1. Click on Administration > Reports, then Statistics
      statistics report

    2. Select the Topic, the report type for a type of activity and the roles of who (students). Select the time period (starting from 1 week), then click View button
      statistics screen   
    3. Select the daily Topic Logs for more detail


    Topic participation

    The Topic participation report is useful to identify which students have accessed a particular resource or activity. For forums, glossaries and databases where studies can post, you are able to identify how many posts each student has made. 

    A useful feature of the topic participation report is the option to send a message to all students who have not completed a certain task or accessed a resource. Before using this feature, you must have set up the resource or activity you wish to collect information on. Naming the resource/activity clearly is important for easily finding the relevant 'activity module'.

    1. Click on Administration > Reports, then Topic participation
      Topic participation report
    2. Set the activity/resource module you want to view, the amount of time to look back, the role you want to examine (usually student) and the type of action required (all, view, post)
      Topic participation settings
    3. Click Go to obtain report. View online using the search feature to narrow the individual


    Participants – activity report

    The participant activity reports enables teaching staff to see an overview of a individual student activity in a specific FLO site. This differs to other activity reports, as the activity is the centre of the report, not the individual student. Consider which activities/resources are essential to a student's completion of a topic. This may help you decide which activities will indicate engagement with a topic.

    1. In the topic, locate the Administration block

    2. Click on Participants, then Activity report
      Participants report

    3. Select the individual student by clicking on their name. A profile view will appear for the selected student
    4. In the Reports section select the type of log/report you require. If in doubt, select 'Outline report' to obtain an overview of the activity views and last access.
      participant report screen

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