Assignment - annotate (mark) student assignments in FLO (online)

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assignment dropbox iconThis entry relates to the Assignment activity.

The online annotation feedback method allows you to open PDF assignments in your browser (eg Chrome, Firefox, Safari, IE), provide comments and annotations, and save without needing to download and upload submissions into FLO.

Students can submit in either Word or PDF file format. If they submit in Word, FLO will generate a PDF file, as you will use PDF annotation tools to mark it up online. Note: set the maximum number of submissions to 1 (if you require more submissions, try using the offline annotation method).

If the assignment has been set up with an online marking guide, see also Mark assignments in FLO using a rubric, marking guide or checklist.


Annotate online – steps

When marking online, you can annotate student assignments, provide a grade and feedback all in the one screen. In the 'individual marking form' for each student, you will see the student's 'Submission status' (eg Submitted for grading – once you have graded the assignment this will change to Graded). Depending on how the assignment activity is set up, you will also see a Grade box, a Feedback comments box (if enabled), and a Feedback files box (if enabled).

  1. Click on the Assignment link in your topic

  2. In the next screen you will see a Grading summary – how many students have submitted, how many need grading etc. Use the Visible/Separate groups box (depending on how the assignment has been set up) to select a tutorial group/other group you need to mark (if applicable)
    select marking groups

  3. Click on View all submissions to see the list of students/filter students etc, and then click on an individual student's submission (Grade button). You can also go straight to the first student assignment listed in the Grading summary screen, by clicking on Grade. You can work your way through the list of students by clicking on the first one in the list, then using the arrows in the Change user box (top of screen) to move to the next student's submission in the individual marking form screen, or select a specific student from the drop-down list
    grade buttonchange user

  4. Look at the right-hand bottom side of the screen for the individual student – there are options for how the screen is displayed. Your choice will depend on what you want to do at that time – mark the submitted file, complete the feedback file (rubric, marking guide, checklist), or provide feedback and a grade. You can switch between each of these screens as you mark. How you have set up the assignment (eg with a marking guide/rubric/checklist) will determine your viewing options
    mark online viewing screen options

  5. The first page of the PDF submission is displayed. The following table outlines the tools and shortcuts available for online annotation:
    annotation toolbar

    Icon Keyboard shortcut Description
    comments options h
    h = search comments
    g = expand/collapse all comments
    (Alt / Shift-Alt / Ctrl-Option + letter)
    comments icon z Add comments – this adds a comment box to the PDF. Once a comment has been added to a comment box, it can be added into your comment 'quicklist'. Any comments in your 'quicklist' can be quickly inserted again by right clicking anywhere on submission and choosing the comment from the drop-down menu. The small box allows you to add a comment from your quicklist. To delete a comment, right click in the small box near to the comment box and choose 'Delete comment' from the menu.  
    Note: The colour of the comment box can be chosen by the comment box colour picker, or using the shortcut key 'x' to select the colour picker.
    select arrow c Used to move or deleted previously added annotations. (Deleting comments can be done using the comments tool – see above.)
    freehand icon y Add freehand line - this adds a freehand colour line to the submission. 
    Note: The colour of the freehand line can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
    line icon u Add line - this adds a coloured to the submission.
    Note: The colour of the line can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
    rectangle icon i Add rectangle - this adds a coloured rectangle to the submission.
    Note: The colour of the rectangle can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
    oval icon o Add oval - this adds a coloured oval to the submission.
    Note: The colour of the oval can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
    highlighter p Add a highlight line to text / images.
    Note: The colour of the highlight can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
     stamp icon  n Add a stamp to the page. The stamp appearance is chosen from the stamp dropdown list. A stamp can either be simply applied by selecting the screen, or clicking and dragging the stamp to the size you require
    stamp options

    Note: shortcuts are activated by pressing Alt + Shift + the shortcut key.


  6. To navigate between pages, either use the Previous / Next buttons to navigate forwards or backwards one page, or select a specific page number from the drop-down list activated by selecting the current page number:
    page arrows

  7. Once you have finished online annotation of this submission, you can grade the submission, leave feedback comments or attach feedback files on the same screen:

    Grade
    annotate grade

    Feedback comments
    annotate feedback

    Feedback files
    upload a feedback file

  8. Save changes on the individual marking form – this will return the annotated document to the student. Note: if the assignment is hidden in the gradebook, the student will not be able to see the feedback file. Grades and feedback are only made available once the assignment is visible in the gradebook

Add a comment to a quicklist (save time)

Using the comment Quicklist can save time when providing comments to submissions using online annotation. To save a regularly used comment to your comments Quicklist, complete the following steps.

  1. Select the icon in the comment box of the comment you wish to save

  2. Select 'Add to quicklist' from the menu
    quicklist

  3. To add this comment elsewhere on the document, add a blank comment box and select the icon in the top right hand corner. All previously saved comments will appear in a list. Select the comment from the Quicklist
    add comment from quicklist

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