Video - upload a video to FLO

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MyMedia iconYou've created a video . Now you can upload the video to FLO and embed it in topic activities for students to view. All common audio and video formats are accepted (eg mp4, mp3, avi, wmv, mov and flv), and can be streamed on all devices, including mobile devices. Note: if you've created your video using the Desktop Recorder software, you can upload directly from within it – see the Desktop Recorder entry.

On this page, you'll find instructions for:

  1. Uploading the video to your My Media and publishing into topics
  2. Editing video after uploading
  3. Embedding the video in teaching activities in FLO topics

Uploading a video to FLO and publishing into topics

Uploading a video saves it in your My Media, a personal media repository within FLO that's only visible to you. Once you've uploaded the video to My Media, you can then publish into your topic's Media Vault for use by the teaching team, and embed it into activities for students to view. 

  1. Log in to FLO, open the drop-down menu next to your profile picture and select My Media My Media icon

  2. In the top right corner, click Add New > Media Upload.
    Add new menu with Media upload selected

  3. Select and upload the media from your computer (you can drag and drop from a folder or your desktop, or use the Choose a file to upload button to browse your computer). The typical upload time for a fast home network is 10MB per minute. The recommended maximum file size is 150MB.
    Upload by drag and drop

  4. While the upload processes, enter a name and a detailed description. These fields are mandatory for publishing the video for use in topics.
    If you're going to reuse the video in multiple topics, or for a number of years, keep the name and description free of anything too time-specific or too topic-specific. e.g. in the example below, the original video file was saved on the computer as "Week 2 - Literature Review". Removing the "Week 2" from the title when uploaded means that if next year the activity changes to Week 4, there's no need to also update the video name and description. The description field also allows some basic text formatting and adding web links (useful if you want to link to related online resources). 
    Optional: You can also tag the video with relevant keywords so it's more 'searchable' within FLO. 
    Enter video details

  5. Scroll down and click Save Changes. (You can't publish the video into topics until you've saved.)
    Save changes

  6. You'll see confirmation banners that your video is saved in My Media, and that it's set to 'Private'. 
    Confirmation banners saved and set to private

  7. To make the video available for use in your topics (and so that everyone in the teaching team can use it in activities), you should now publish it into the Media Vault for your topic/s. Click Published, then wait for your list of topics to appear underneath. Tick the topics into which you want to publish the video (you can select one or multiple), then click Save Changes
    Publish to topics

  8. Your changes will be saved and the system will confirm the video has been published to the selected topic's Media Vault. 
    Publish to vault confirmed

  9. Next, it's a good idea to Preview the upload. 
    click Preview Media

  10. If the video is ready to use in topic/s, skip to the section below on Embedding video in topic activities. If you want to edit the video (ie do things like trim or cut out sections of the video, add captions, add chapter markers, etc) then see the section below on Editing video after uploading.

2. Editing video after uploading

If you need to edit the video after it's been uploaded, you have access to a range of basic editing tools in My Media to trim, cut out sections and replace video. You can also add captions, chapter markers and more. You can edit your video immediately after uploading, or at any time. For detailed information and instructions for using the editing tools, see the entry: Video - Edit in FLO.

3. Embedding video in topic activities

Once you've uploaded the video to My Media and made it available for use in the topic Media Vault, the next step is to embed it within the relevant activity in your topic. Students don't have access to the Media Vault in a topic, so they won't be able to view a video until you've embedded it within a particular activity or resource (eg within a page, module, assignment, book).

You can embed video within most types of FLO activities and resources. Anywhere you see an HTML editor with this button, it means that a video you've uploaded can be embedded within the activity.

Html editor

Although you can embed videos to display natively within the modules on the topic homepage, doing this with lots of long and high-resolution videos is not recommended!  It'll make your FLO site slow to load, which is not a good experience for students. 

The better approach is to create a separate resource, like a Page, and embed the video within that. Students will see a link from the topic module, and can click to open the page containing the video. The benefit of embedding a video in a page is that you can present it the in context of a learning activity, together with other material, rather than as a standalone piece of content. As well as embedding the video in a page, you may also include other learning content, questions, documents or files, more videos, links to other websites or resources, etc. 

To embed the video within an activity or resource:

  1. In your FLO topic, click Turn editing on.

  2. In the relevant topic module, click Add an activity or resource, and choose which activity type you'd like to embed the video in, for example the Page resource (but you can also embed within assignments, books, wikis and most other resource & activity types). 

  3. Name the resource / activity with a meaningful title - this is the link students will see in the topic module. Then, in the html editor where you add activity content
    • optional: add any introductory or explanatory text to sit above the video if needed, then press enter to add a line break before inserting the video 
    • click the Add Media button in the toolbar
      Name then click Add media icon

  4. Select the Media Vault tab (you published your video to the topic Media Vault in the earlier steps). On your chosen video, click the arrow next to the Select button to choose the display size (the default  is medium). 
    Select media from the vault

  5. A Preview window opens (this displays the video size). Click embed in the top left.
    Preview and embed the media

  6. You'll be returned to the resource/activity you were editing. in the html content editor, you'll see the video is now embedded as the blue line of code. If you're going to add more text or other content below the video, press Enter and write on a new line to prevent the video embed code from corrupting.
    Video embedded in content editor

  7. To save, scroll to the bottom of the screen and select Save and display to preview the final product of the page with the embedded video (what students will see).
    Final page with embedded video

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For uploading from iOS Apple devices, use Safari rather than Okta.

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