Attendance - main entry

Whether you are starting from scratch or working with an attendance activity already created, using the attendance activity in a topic ideally consists of 5 stages, in a looped process.

1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support 
Attendance icon Monitoring attendance in class is a measure of student engagement. It also allows students to take responsibility for their own learning. This is an active teaching strategy and can also contribute to learning analytics for the students in the topic.


1. Plan

The attendance activity in FLO allows a teacher to take attendance during class and for students to view their own attendance record. The teacher can create multiple sessions and can mark the attendance status as 'Present', 'Absent', 'Late', or 'Excused', or modify statuses to suit their needs. Reports are available for the entire class or individual students

2. Build

You have planned your attendance activity. Now you are ready to set up your attendance activity.


Create an attendance activity

    1. Click the Turn editing on button
      Turn editing on button

    2. Click Add an activity or resource

      Add an activity or resource link

    3. Select Attendance then click Add

      Attendance radio option

    4. Name the attendance sheet (eg Tutorial Attendance)

      Attendance Name

    5. Assign a grade type other than None to create an entry for this activity in the Gradebook. You are advised to select Point, not Scale, for the grade type. If you wish to use Scale: select Point as the grading method until all attendances are marked (ie all data is in the Gradebook), then change the grading type to Scale. Keep the grades hidden until you change to Scale (close the eye for this activity in the Gradebook), then release the grades. Students will still be able to view their attendance during the topic 
      Attendance Grade setting
    6. To mark attendance for a group of tutorials, under Group mode, select Visible groups. Under Grouping, select the appropriate option. If your topic has scheduled tutorials in the timetable, you should see an option starting with the topic code and ending with 'Tutorial' (for example, NURS1003_2018_NS1_Tutorial).
      Attendance common module settings
    7. Click Save and display 


    Add session(s)
    1. Click the Add session tab
      Add session tab
    2. There are two types of sessions: All students and Group of students. Ability to add different types depends on activity group mode (refer to step 6 under Create an attendance activity)
      • In group mode "No groups" you can add only All students sessions.
      • In group mode "Visible groups" you can add All students and Group of students sessions.
      • In group mode "Separate groups" you can add only Group of students sessions. 
      If you want to link into Student Two groups, add your sessions using Group of students. Click and hold the Ctrl key to select multiple groups. 

    3. Fill in details about the session you wish to record attendance for. Add session details
    4. To create a repeating series of sessions (eg weekly tutorials), open the Multiple sessions tab, and tick 'Repeat the session above as follows'. Select the day the specific session repeats on (if a tutorial session this will most likely be one day per week), frequency (Repeat every) and session end date (Repeat until):
            
      Multiple sessions

    5. Click Add

    6. Set up grade acronym, description and points
      By default, the status descriptions are Present, Excused, Late, Absent and the allocated points are 2, 1, 1, 0 respectively.
      1. Click the Status set tab
        Status set tab
      2. To update an existing text/value, select the text box and enter a new text/value
      3. To set up a new status, fill in the line starting with an * and click the Add button
      4. Click Update


      3. Test

      Once you have set up the attendance, ask your local eLearning support team to check it for you (especially if this is the first time you have set up this activity).


      4. Administer

      In order to administer your attendance activity you can use a variety of functions (listed below). 

      Mark attendance for my topic

      1. Enter the attendance activity
        Attendance activity
      2. Make sure the Sessions tab is selected
        Sessions tab 
      3. The list displays sessions in the current week by default. To see all sessions, click the All button
        View All sessions      
      4. To mark attendance by group (for example Tutorial group), select the dropdown list under Sessions
        Filter by group
      5. Click the green icon next to the session to mark the session
        Mark attendance icon     
      6. Give each student a mark:

        P (present) - worth 2 points, E (excused) - worth 1 point, L (late) - worth 1 point or A (absent) - worth 0 point.

        You can also enter remarks for each.  These grades will be available in the gradebook.

        These will be visible to students if the activity is set to 'visible'
        If the activity is set to 'visible', students will be able to view their status and any remarks
        Marking attendance 
      7. Click Save attendance
      Note: If you want Scale to be the Grade type setting: make sure that Point is selected as the grading method until all attendances are marked (ie all data is in the Gradebook), then change the grading type to Scale. Keep the grades hidden (close the eye for this activity in the Gradebook) until you change to Scale, then release the grades. Students will still be able to view their attendance record as the topic progresses.

      Change a student's attendance record

      1. In the attendance activity, click the Sessions tab
        Sessions tab
      2. Click the All button
      3. Locate the session you wish to alter, and click the green Change attendance icon.
        Change attendance icon
      4. Update the attendance record and click Save attendance


      Edit sessions

      1. In the attendance activity click the Sessions tab
        Sessions tab
      2. Click the All button
      3. To edit a session, click the Edit session icon
        Edit session icon
      4. To delete a session, click the Delete session icon
        Delete session icon

        5. Review

        How did your attendance activity go? Would you set up the activity differently next time round? Talk to your colleagues and/or your local eLearning support team to get ideas for improvement.


          Training and support

          Troubleshooting

        Training/Support

        Contact your College eLearning support team

        You may have one of the following issues:


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