Assignment - create an assignment

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assignment dropbox iconThis entry relates to the Assignment activity.

The Assignment activity has the following default settings that allow individual students to submit files for marking, and offer various options for providing feedback. These and other assignment settings are explained in more detail below.

  • Submission types: File submissions enabled; Maximum number of uploaded files = 20; Maximum submission size = 40MB; Restrict file types for text matching 
  • Feedback types: Feedback comments; Annotate PDF; Feedback files; Offline grading worksheet
  • Submission settings: Require students click submit button; Require that students click the submission statement; Attempts reopened manually (unlimited)
You can change these settings according to the purpose of the assignment. See Assignment – purpose and settings for other options (eg group, video, iterative, take-home exam, offline, online text, blind-marked, Mahara eportfolio).



Create an assignment (for file submissions)

Add an Assignment activity

  1. Turn editing on using the button in the top right corner turn editing on

  2. Go to the module where you would like the assignment to appear

  3. Click the Add an activity or resource link at the bottom of the module  add activity or resource

  4. Select Assignment from the list of available activities Add assignment icon

  5. Click on the Add button at the bottom of the box

  6. You will be taken to the Adding a new Assignment screen where you can set the parameters (settings) for your assignment (see information below)

General settings


assignment general settings
Setting Description
Assignment name Enter the title of the assignment. This is what the students will see on the topic homepage and will also appear in the gradebook. You should name the assignment according to the wording used in the Statement of Assessment Methods (SAM).
Description Using the HTML editor, enter the assignment description. You can provide links to literature or websites and add images or videos. You can also provide instructions on how you expect students to present their work (eg accepted file types, word limit, font size/type requirements, line spacing).
Additional files
You can provide additional files, such as rubrics. Download links for the files will be displayed on the assignment page under the description.

Availability settings

Setting Description Example
Due date

This is when the assignment is due. Submissions will still be allowed after this date, but any assignments submitted after this date will be marked as late. Set an assignment cut-off date to prevent submissions after a certain date.

Tips:

  • Avoid setting the due time to midday (12:00 PM) as students may mistake this as being midnight (12:00 AM)
  • It is recommended the due date is set for a time when:
    • the FLO Student Helpdesk will be available to assist students having difficulties submitting assignments
    • you are available to respond to questions from students and the Helpdesk
    • students are available to submit assignments (eg if your external students are working full-time, they may appreciate being able to submit their assignments later in the day).
Monday, 10 August 2020, 2:00 PM
Cut-off date

Used to allow late submissions up to a specified date. After the cut-off date, no more submissions can be made unless an individual assignment extension has been granted.

Tip: It is recommended that you set the cut-off date at least 1 week after the due date, to allow for any late submissions.

Monday 17 August 2020, 2:00 PM
Remind me to grade by You can assign an expected date that the marking of submissions should be finished by. This date will appear in your FLO calendar. Monday 31 August 2020, 2:00 PM

Feedback types settings

  • Feedback types tab: The default settings are Feedback comments (see below), Annotate PDF, Feedback files (rubric, marking guide) and Offline grading worksheet. You can leave all these ticked (you don’t have to use them but it means they are available).
    Feedback types tab (options)

    The Feedback comments box enables 'rich' constructive feedback (links, video etc) using the HTML editor, and is great for overall feedback on an assessment item
    Feedback comments box

  • Submission settings tab: With the standard assignment settings, students must click the Submit button to finalise their assignment. An assignment will remain in draft (allowing the student to make changes to text or upload new files) until the student clicks the Submit button. Once submitted, they will be unable to modify their assignment without topic coordinator intervention (eg revert assignment to draft; resubmit)

  • Click Save and display (see below 'Hide the grade column for the assignment')

  • Hide the grade column for the assignment

    After you have created the assignment, we strongly recommend you hide the grade column in the Gradebook. This will prevent students from seeing their grades until you are ready to release them. In the display screen (Save and display) for the assignment (once created as per instructions above), you will see the grading summary screen for the assignment.

    grade visibility

    You can hide the assignment grades at this point, by clicking on the eye in the Grade visibility row. The Grade visibility row will now look like this:

    grade hidden

    The student can still see the assignment, but they won't be able to see their grades until these are unhidden. See Assignment - hide and release marks/feedback to students.


    Restrict file types and/or sizes for your assignment (Submission types)

    You can restrict file types and file sizes for your assignments while creating an assignment or editing the assignment settings under the Submission types title:

    file submission types

    Field Description

    Submission types

    Enables the different assignment submission types. Select from the following:

    • Mahara portfolio: If enabled, students are able to submit Mahara pages for assessment (contact your eLearning support team for further information)
    • File submissions (default)Allows students to upload files. Can be used in conjunction with the 'Restrict file types' setting.
    • Online text: Provides students with an HTML editor to type text directly into FLO. This is not recommended for large amount of text.
    • Word count declaration: If enabled, the student is able to enter an assignment word count declaration in the field provided.

    Maximum number of uploaded files

    You can set the max number of files a student may upload (default is set to 3).

    Maximum submission size

    You can set the file size limit allowed (default is 40MB). This is the total size of all uploaded files. Note: Turnitin will only accept files up to 40MB; anything larger will not go to Turnitin.

    Restrict file types

    You can set the file types that students are allowed to submit. The default is set to 'File types for text matching' (*.doc, *.docx, *.rtf, *.html, *.ps, *.txt, *.pdf, *.ppt, *.pptx, *.ppts, *.hwp, *.wpd), these file types are acceptable for turnitin.  You can select from the predefined categories (e.g. Word documents, PDF, Image, Video, Audio) or, specify your own file types using the 'Other' option.

    With the 'Other' option enabled, additional file types can be entered into the input box by entering the extensions prefixed by an asterix '*'. Multiple file types should be separated by a comma. 

    If you are planning to mark online, we suggest that you restrict the submission to .pdf or .doc/docx documents. This will ensure that you are able to annotate all of the file submissions (FLO will convert Word files to PDF format for online marking).

    Note: only the file types in 'File types for text matching' will be sent to Turntin; other files will not be sent to Turnitin and originality reports will not generate.

    Word limit

    If Online text submissions are enabled, this is the maximum number of words a student will be allowed to submit.



    Add a word count field to an assignment submission (Submission types)

    1. Under the Submission types tab, enable Word count declaration by clicking the check box
      enable word count

    2. Click Save and return to topic

    Student view

    A compulsory word count field will now form part of the submission process for the assignment

    student view of word count field


    Allow students to resubmit an assignment (Submission settings)

    You are able to set an assignment up to either automatically give students the chance to resubmit until they receive a pass mark (as specified by you) or manually control when resubmissions are given (during the marking process).

    The resubmission feature allows staff and students to review the full submission history (a resubmission will not overwrite a previous submission). The student can review all submissions and feedback, and see any improvements in their submission.

    1. Create a new assignment or edit your existing assignment

    2. Expand the Submission settings section

    3. Select either Manually or Automatically until pass from the Attempts reopened list
      attempts reopened

      Note: If Automatically until pass is selected, the Grade to pass setting in the Gradebook will need to be configured so that FLO knows when to re-open the submission dropbox for the student. If you want students within a range of grades to be able to resubmit (eg 47–49) you should choose Manually, and use the settings in the individual marking form

    4. Select the Maximum attempt allowed by students – this field is most important if using the 'Automatically until pass' option, as this can limit the number of times a student is able to resubmit. Configuring this field when 'Manually' is selected for the Attempts reopened field will limit the number of times staff can request a student resubmits

    Receive notifications when students submit an assignment (Notifications)

    There are two settings that control when the topic coordinator and markers will be sent notifications via email about student submissions:

    • Notify graders about submissions  When set to Yes all graders will receive an email notification when an assignment is submitted or updated. The next setting will not be selectable if this is set to Yes.
    • Notify graders about late submissions – This option is available if Notify graders about submissions is set to No, and will only provide an email notification for assignments submitted after the due date.
      notify graders

    If the class is small, or you plan to return assignments as quickly as possible it may be a good idea to leave Notify graders about submissions to Yes. However, for large classes this can result in a large volume of notification emails. You may wish to only use Notify graders about late submissions. This will only provide a notification email when an assignment is submitted after the due date (a good way to avoid having to constantly check FLO for late submissions). Notifications will be sent to all staff in the FLO topic who have marking permissions.

    Steps
    1. Edit an assignment (cog wheel)

    2. Under Notifications, change settings for Notify graders about submissions and Notify graders about late submissions
      notifications submissions

    3. Click Save and display

    » How-to glossary