Download FLO - printing a Master copy of Exams

We have a legal requirement to save a Master copy of exams in perpetuity. SAS teams will make a copy of online exams to meet these requirements, but topic coordinators may wish to make a copy for personal reference.

Check if the exam was run as a quiz or an assignment

  1. Open the topic.

  2. Scroll down the page until you find the exam modules.

  3. See if the exam is delivered as an assignment or a quiz.

Assignment

Identify where/how the exam questions are provided to students. They may be:

  • Text included within the assignment.
  • Files attached within the assignment.
  • Files included in the module.

Exams may contain one or multiple of the above.

  1. Download and name any files, as appropriate.
  2. Print any text instructions within the assignment. In your list of printers, you will see an option to save the page as a PDF. Name and save the page as needed.

Quizzes

  1. Open the quiz.

  2. Click on the cog icon [1] and select Edit quiz [2].


  3. Scroll the list of questions looking for random questions. Random questions are named differently from other questions and have a special dice icon.


    1. If there are no random questions, continue below.
    2. If there are random questions, go to step 13.
Quizzes without random questions
  1. Use your browser’s Back button to return to the last page.

  2. Click on the cog icon [1] and select Edit settings.


  3. Open the Review options section. In the ‘After the quiz has closed’ column, make sure The attempt and Right answer boxes are ticked.


  4. Open the Common module settings section. Change the Availability to Hide from students.

  5. Click the Save and display button.

  6. Click on the cog icon [1] and select Preview [2].


    A small number of quizzes will ask for a password. If the quiz requires a password, you will need to:

    1. Edit the quiz settings.
    2. Open the Extra restrictions on attempts section.
    3. Click on the eye icon, then the pencil icon.
    4. Copy the password.
    5. Return to the preview screen, and start a new preview.
    6. Enter the password when prompted.

  7. Click the Finish attempt link. You do not need to answer any questions.


  8. Click the Submit all and finish button. A small window will appear asking you to confirm your decision. Click the Submit all and finish button on this screen as well.

  9. A review page will load. Print this page. In your list of printers, you will see an option to save the page as a PDF. Name and save the page as needed.
Quizzes with random questions
  1. Return to the topic’s home page and make sure that editing is turned on.

  2. Duplicate the quiz.


  3. Hide the duplicate quiz from students.

  4. Open one of the quizzes. Click on the cog icon [1] and select Categories [2].


  5. You’ll see a page listing all of the quiz categories in the topic. Scroll down the page until you see the Add Category section.
     
  6. Create a category named Exam export [1], then press the Add Category button [2].


  7. Open the duplicate copy of the quiz. Click on the cog icon [1] and select Edit quiz [2].


  8. Click on Add link above the random questions. Select + a new question.


  9. Add a Description question type (the last item in the left-hand column).

    1. Change the Category to Exam Export [1].


    2. For both the question name [2] and the question text [3] add “X random questions from the following”, with X being the number of random questions being used.

    3. Click on the Save changes button.

  10. Click on the Add link above the random questions again.
    1. Add another description.

    2. Choose the Exam Export Category again. For both the question name and the question text add 'End of random questions'.

    3. Click on the Save changes button when you are done.

  11. Click on the Add link above the random questions. This time, add all of the questions from the question bank the random questions are drawing from.

  12. Delete the random questions from the quiz, by clicking on the trash icon to the right of each question.

  13. Use the crosshair icons to the left of the questions:

    1. Drag the first question you created above the first quiz question.

    2. Drag the second question you created below the last quiz question.


  14. Repeat steps 20-25 for each set of random questions. You will need to repeat all the steps – you can’t use the same question multiple times in a quiz.

  15. Open the Review options section. In the ‘After the quiz has closed’ column, make sure The attempt and Right answer boxes are ticked.


  16. Click the Save and display button.

  17. Click on the cog icon [1] and select Preview [2].


    If the quiz requires a password, you will need to:

    1. Edit the quiz settings.
    2. Open the Extra restrictions on attempts section.
    3. Click on the eye icon, then the pencil icon.
    4. Copy the password.
    5. Return to the preview screen, and start a new preview.
    6. Enter the password when prompted.

  18. Click the Finish attempt link. You do not need to answer any questions.


  19. Click the Submit all and finish button. A small window will appear asking you to confirm your decision. Click the Submit all and finish button on this screen as well.

  20. A review page will load. Print this page. In your list of printers, you will see an option to save the page as a PDF. Name and save the page as needed.

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