Gradebook - Fail or Holding Grade column

Grades iconThis entry relates to the Gradebook.

The Fail or Holding Grade column in the gradebook is used to indicate the status of grades where students have either:

The column, along with the topic total, is submitted to the College Assessment Advisory Group at the end of the teaching period. The grades applied in this column are:

F Fail
FCP Failed Compulsory Part
I Incomplete
SE Supplementary Examination
SA Supplementary Assessment
Incomplete – Deferred Examination
Incomplete – Deferred Assessment

For more detailed information, view the Grading Scheme in the Policy Library

If you would like clarification about these grades, contact your college SAS team.

Fail or Holding Grade column

Follow these instructions or watch the video below:

Setting up FLO to use the Fail or Holding Grade column (turning on quick feedback)

The column will be added to your FLO site, but you may need to make a small change to the gradebook to record incomplete (I) grades, which also need the date that students are expected to have all work submitted by. To do this you will need to turn on the quick feedback setting:

  1. Open grades, go to the Setup tab, then click on then Preferences: Grader report
    the link appears under the row of tabs on the right hand side

  2. Either scroll to the bottom of the page or collapse the top 2 sections until you find the General section. Set Show quick feedback to Yes.

    This setting will apply across all of your topics – past, present and future. It will not affect the view of other people and will remain on unless you turn it off.

  3. You should also check the Aggregation position setting. This setting controls where the topic total column displays in your gradebook. Ideally this should be next to the holding grade column. Remaining on the preferences page, click on the Show more... link

  4. New settings will now appear, one being for the aggregation position. Make sure it is set to Report default (First).

    Like quick feedback, this setting will apply across all of your topics, and remain set unless you change it.

  5. Click the blue Save changes button.

Using the Fail or Holding Grade column

  1. Holding grades are entered in the grader report.

  2. As the majority of students who need a Fail or Holding grade will have a similar range of grades, you may find it easier to sort your gradebook by the Topic total. Click the arrows alongside the column name. Click once to sort from highest to lowest and click again to sort lowest to highest  

  3. The column should be next to the topic total. If it is missing contact your college's SAS team.

    To enter a grade, click into the cell of the student who requires a holding grade. A drop-down menu (marked in red, left) and text space (marked in blue, right) will appear. First, choose the appropriate grade from the drop-down menu.
    A red box highlights the drop-down menu to select the grade. A blue box highlights were to enter a date for I grades

  4. If you have entered an “I” grade also enter the date when the grade will be finalised. To do this, click into the text space, enter the date, then press the Enter key on your keyboard to save the date.

    Note that the date will seemingly disappear, as only the grade will display. If you click back to the cell you can confirm the date has been saved.

  5. If you have more than one page of students make sure that you check all the pages.

Checking you have entered all of the grades

You can check that you have entered a date for all I grades:

  1.  Click on the pencil icon in the column heading to take you to the Single view page.

  2. The Single view page will show the fail and holding grades for the entire class. You can make further changes on this page.

  3. Click on the Save button to save your changes. You will then see a confirmation screen showing you the changes that were saved.

  4. Click the Grader report link to return to the spreadsheet like view.
    The grader report is in the row of links underneath the tabs. It is the first link on the left.

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