Gradebook - Holding grade column

Grades iconThis entry relates to the Gradebook.

 
The holding grade column is used to indicate the status of grades that are yet to be finalised, when grades are submitted to exam board. The grades applied in this column are:

I Incomplete
F/A Failed ā€“ Academic Supplementary assessment
FCP Failed Compulsory Part
I/M Deferred Medical Assessment
(managed by the College Student Administration Services teams)

If you would like clarification about these grades contact your college's SAS team.

There should be a video above this box about the holding grade column. If you can not see the video, please log into FLO.


Setting up FLO to use the holding grade column (turning on quick feedback)

The holding grade column will be added to your FLO site, but you may need to make a small change to the gradebook to record incomplete (I) grades, which also need the date that students are expected to have all work submitted by. To do this you will need to turn on the quick feedback setting:

  1. Open grades, go to the Setup tab, then click on then Preferences: Grader report
    the link appears under the row of tabs on the right hand side
  2. Either scroll to the bottom of the page or collapse the top 2 sections until you find the General section. Set Show quick feedback to Yes.

    This setting will apply across all of your topics - past, present and future. It will not affect the view of other people and will remain on unless you turn it off.

  3. You should also check the Aggregation position setting. This setting controls where the topic total column displays in your gradebook. Ideally this should be next to the holding grade column. Remaining on the preferences page, click on the Show more... link

  4. New settings will now appear, one being for the aggregation position. Make sure it is set to Report default (First).


    Like quick feedback, this setting will apply across all of your topics, and remain set unless you change it.

  5. To save, click on the blue Save changes button.

Using the holding grade column

  1. Holding grades are best entered from the grader report.

  2. As the majority of students who need a holding grade will have a similar range of grades, you may find it easier to sort your gradebook by the topic total. Click the arrows alongside the column name. Click once to sort from highest to lowest and click again to sort lowest to highest  


  3. The holding grade should be next to the topic total. If it is missing contact your college's SAS team.

    To enter a holding grade, click into the cell of the student who requires a holding grade. A dropdown menu (marked in red, left) and text space (marked in blue, right) will appear. First, choose the appropriate grade from the dropdown menu.


  4. If you have entered an ā€œIā€ grade also enter the date when the grade will be finalised. To do this, click into the text space, enter the date, then press the Enter key to save the date.

    Note that the date will seemingly disappear, as only the grade will display. If you click back to the cell you can confirm the date has been saved.

  5. If you have more than one page of students make sure that you check all the pages.


Check you have entered all of the grades

You can check that you have entered a date for all I grades:

  1.  Click on the pencil icon in the column heading to take you to the single view page.


  2. The single view page will show the holding grade for the entire class. You can make further changes on this page.

  3. Click on the save button to save your changes. You will then see a confirmation screen showing you the changes that were saved.

  4. Click the Grader report link to return to the spreadsheet like view.
    The grader report is in the row of links underneath the tabs. It is the first link on the left.

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