Video - replace a video

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MyMedia iconThis entry relates to Kaltura, the video platform in FLO, and how to replace a video you've already uploaded with a new or updated version. To update your video, you'd first need to do that in the software that you created it in originally (eg for Camtasia, Snagit, iMovie, open the original video project file, make changes, then export a new version). In some cases, you may need to produce a new version of the video rather then edit the original.


How replacing works

My Media allows you to easily replace an existing video with an updated version. Instead of having to manually delete an existing video and upload a new one into each activity where the video is used, you can just swap out the video file. The benefits of using the replace tool are:

  • if you've embedded the video in multiple places with a topic or multiple topics (ie in modules and pages) it'll simply be updated in all of those places; you won't have to manually embed the new version in each spot. 
  • your video analytics will be preserved 

But it's important to know that the new version will appear in every place that video is embedded, in all topics, including previous year/study periods


When to replace a video vs upload a new version 

Because the replace function replaces the video everywhere it appears in FLO, you need to think carefully about whether replacing is the right option. 

If you've only made minor changes to the video (eg you've fixed an editing error or made one or two minor additions/deletions), it's probably OK to replace it. But if you've made major changes to the content, replacing it might not be the best approach. It's important to consider what impact there might be on student learning if you swap out the video.


Scenario Yes No
Students have already done work based on, or in response to, the original video (e.g discussion forum posts, assignments).
Is the nature of the change likely to affect that learning, work, or assignment? 
Replacing isn't recommended. 
Leave the original in place. If you want students to use the new version for other activities in the topic, upload the new version and embed it into the relevant activities, as per the usual steps. 

Replacing should be fine
The video is embedded in previous years' topics. Students have access to topics they have studied previously and may revisit the topic content.
Will replacing the video affect the it's usefulness for that previous student cohort?
Replacing isn't recommended. 
Leave the original in place so it stays the same in the previous topic/s.
Upload the new version to My Media. In your current topic, go to any activities where the video is already embedded, remove the old version, then embed the new version. 
Replacing should be fine
You or other teaching staff have embedded the video in other topics. 
Is the nature of the change likely to affect student learning in other topics? 
Replacing isn't recommended. 
Leave the original in place so it stays the same in the other topic/s.
Upload the new version to My Media. In your current topic, go to any activities where the video is already embedded, remove the old version, then embed the new version. 
Replacing should be fine, but consider discussing with other teaching staff who've used the video elsewhere before you do so. 

Steps for replacing a video

Once you've created a new/updated version of the video and have the file saved on your computer, you can replace it in FLO. 

  1. Login to FLO, open the drop-down menu next to your profile avatar, and select My Media

  2. From your list of media, find the video you want to replace. 
     Video entry highlighted in the My Media main page list

  3. Check where the video is published by clicking the green Published button next to the video. You'll see a  list of all topics in which the video has been added to the topic Media Vault - it may or may not be embedded in activities within these topics. Consider checking where the video is used in each topic, especially if other teaching staff might have embedded it into activities. 
    Published information displayed

  4. Click the pencil icon in the right corner to open the Edit interface for the video. 
    Edit icon highlighted

  5. Click the Replace video tab. 
    Replace video tab highlighted

  6. Click Choose a file to upload then follow the prompts to find and select the file on your computer.
    Choose file to upload button highlighted

  7. The file will be uploaded, and you'll see a final prompt to make sure you want to proceed with the replacement. Click Approve replacement
    Approve to continue

  8. You'll see a notification confirming that the video has been replaced in all FLO topic media vaults and wherever it's embedded within activities.
    replace video successful

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