Topic administration - course sites

This entry relates to topic administration.

You may want to set up a course site that connects students in a range of programs/topics together in one place. Feedback from students (new/continuing) and/or staff may prompt you to set up a course site (a perceived need). 

The course site will appear under the user’s ‘Additional’ tab in FLO so is easily accessed. 

View a Course ‘starter site’ (this site demonstrates basic features – you can change the format, structure, content etc).

  1. Plan the site
  2. Request a course site 
  3. Build the site
  4. Evaluate the site (post set up)


1. Plan the site

Think about the site’s purpose and audience before you request it – planning will determine the site’s structure/content and ultimate success. You may want to have a conversation with your local eLearning support team

Some reasons why you might want to create a course site:

  • Streamlining (one-stop shop for resources, forms etc)
  • Orientation/induction (bigger picture)
  • Opportunity for students to ‘meet’ other students across years/disciplines
  • Networking in a profession/the University (eg mentoring, societies)
  • Work-Integrated Learning (WIL) (eg employment opportunities)
  • Procedural (eg step-by-step) or chronological (year-by-year)
  • Use of a particular activity (eg Scheduler)

Your audience/users might be:

  • All students enrolled in a particular course(s)
  • All students enrolled in certain topics (eg all Archaeology students, using all ARCH topic codes)
  • Students enrolled in specific topics 

View the Keys to success – course sites (Word doc) for tips.


2. Request a course site 

As the site administrator/s, team leader (eg course coordinator), use Service One to send a request to your local eLearning support team. They will set up the site and allow access for specified users. 

Provide key information (‘need to know’) with your request:

  1. Proposed name of site 
  2. Description of purpose of site (see possibilities above)
  3. FANs of staff who will manage site content (and responsibilities), and students (maintaining the site/engaging other students) if relevant
  4. Rules for populating (course code, lists of topics, topic prefix)
  5. Consideration of requirement for restriction of access to one organisational area (open or self-enrol options) - discuss this with eLearning
  6. Approval or endorsement of college if appropriate.


3. Build the site

The eLearning Gateway provides a range of resources to help you build/develop your site:


4. Evaluate the site (post set up)

If you are a site administrator, you will want to evaluate the site’s usage on a regular basis (eg 2x per year). Some suggested approaches: 

  • Seek feedback from your target audience – you could use the feedback activity for this purpose, and post an announcement (this post will go to everyone enrolled in the site) to encourage users to provide feedback
  • Review discussion forums (FAQs for future years?)
  • Access FLO reports about site use: 
    • How often is/recently was the site accessed by the target audience?
    • What are they doing in the site (eg accessing support materials, participating in a forum)?
  • Think about long-term sustainability – roll over the site? 

Ask your local eLearning support team for help if you need to.

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