This entry relates to Kaltura, the video platform in FLO, and how to add captions to a video you've already uploaded. 

• Why use captions?
• Steps to request machine generated captions for a video
• Steps to edit machine generated captions
• Steps to delete a caption file
• What to do if you've deleted the caption track and need to reinstate it

Why use captions?

In addition to being an important requirement for accessibility, captions have been shown to be beneficial for the learning of all students.  

A study conducted by Oregon State University in 2015 found that "more than half of students are using closed captions in their educational videos at least sometimes" and that students who did not report having disabilities "use captions almost as frequently as those who did". The respondents in the study "expressed strong agreement that captions help [them] focus, retain information, and overcome poor audio", that captions were "helpful learning aids" and that they helped "students with comprehension, accuracy, engagement, and the retention of information transmitted in course videos." (Read more about the study in this Educause review article, or find the full study.)

You're able to add captions to all videos in Kaltura. However, if you're working with a student who has a Disability Access Plan (DAP), you should seek advice from a Disability Advisor at Health Counselling and Disability Services to discuss the student's needs and whether particular captioning services or requirements are included in the student's DAP. 

Steps to request machine generated captions for a video

The Kaltura video platform in FLO allows you to to request machine generated captions. Once you make a request, the captions are added to your video within approximately 30 minutes. 

1. Log into FLO. You can add captions to the uploaded video in either:
• your My Media repository: in the FLO navigation bar across the top of screen, open the drop-down menu next to your name and profile picture, then click My Media. 
• the topic Media Vault, if you have published it there: open the topic, click the Navigation menu, then open the Media Vault (you'll find it after all the topic modules). 
  
  
2. From the list of media, find the video you want to have captioned. Click its title to open. 
   
   
   
3. Under the video, click the Actions drop-down menu and select Captions Requests.
   
   
   
4. From the drop-down menus, select Service> Machine and Language >English, then click Submit. 
   
   
   
5. You'll see a notification that your request is pending.
   
   
   
6. Wait for around 30 minutes for the machine-generated captions to appear. Unfortunately, you don't get a notification when they arrive so you should check back after half an hour. One way to know they've arrived is that on your My Media or Media Vault entries page, auto-generated tags will appear next to the video.
   
   
   
7. Open and play the video to review the caption quality. You'll notice:
•  the video dimensions have changed slightly to accommodate the caption text
•  a CC icon is now shown on the player. Use it to toggle the captions on/off
• a Show transcript button appears under the video. Click it to display the entire caption transcript. As the video plays, the relevant section of text is highlighted. 
• The transcript can be downloaded as a text file. You could format this transcript and upload to FLO as a PDF.

You can edit the captions to fix any inaccuracies – see below. 

Steps to edit machine generated captions

Once the captions been attached to your video, you should edit them for accuracy. At the moment the machine-generated captions have an accuracy rate of about 70%. 

The caption accuracy will vary depending on things like:

• how often you use acronyms or slang
• how much subject specific terminology or jargon you use
• your accent (the AI is currently best with American accents. If you have an Australian accent, you may find it struggles with the letter R)
  
  

1. Open the video from your list of media entries in My Media or the topic Media Vault, by clicking its title to open. 
   
   
2. Under the video, click the Actions drop-down menu and select Captions Requests.
   
   
   
3. You'll see your caption request with a status of Completed. Click the Edit icon (pencil) to open the caption editor.
   
   
   
4. The Closed Captions Editor opens, and from here you'll have the options here to adjust the caption text in a couple of different ways. 
   
   
   
5. You can simply click a caption to open the text box, and type in / delete text as necessary. When you're finished within each caption textbox, just click away from it to close it. 
   
   
   
6. There's also a very handy Search and Replace feature that lets you correct multiple transcription errors quickly, much like the one in Word. If the caption text repeatedly has error for the same word (eg as in the examples below where FLO was always transcribed as flow, and invigilation was always transcribed as visualization), then enter the wrongly-transcribed word in the Search in Captions field, enter the correct word in the Replace with field, then click Replace. It'll change them all.
   
    examples:
   
   
   
7. Please note, there is no auto saving. If you have a long transcript, save it regularly to avoid session timeout. Click Save then Yes when prompted to confirm.
    
   
   
8. If you've finished editing the captions and are ready to return to the video, click Back in the top right of screen.
   
   
   

Steps to delete a caption file

If you want to delete the entire caption file from a video, you can do this but be aware that you cannot recover or re-order those captions once deleted. Depending on why you're deleting the captions, it may be a good idea to download and keep a copy of the file, in case you want to re-upload them in future. 

To download the caption file (in case of future use)

1. Open the video from your list of media entries in My Media or the topic Media Vault, by clicking its title to open. 
2. Under the video, click the Actions drop-down menu and select Edit.
3. Open the Captions tab. You'll see the captions file listed. To the right, there's a series of Action icons. Click the download icon. 
   
   
   
4. The caption file downloads in .srt format. Save it somewhere with your teaching resources in case you need it for future use. 

Note: if you want to delete immediately after downloading, skip to step 3 below. 

To delete the caption file

1. Open the video from the My Media or the topic Media Vault  by clicking its title.
2. From the Actions drop-down menu, click Edit.
3. Open the Captions tab. You'll see the captions file listed. In the Action icons section, click Delete (cross icon).
   
   
   
4. On the confirmation pop-up, click Delete to confirm. 
   
   
   
5. The file will be removed from the Captions tab. 

What to do if you've deleted the caption track and need to reinstate it

If you accidentally delete the caption track, at the moment you cannot reorder the machine generated captions within the tool. 

If you go back into the Captions Request section (via the Actions drop-down menu), you'll still see the previous caption order you submitted. Although the request is listed here, you can't recover the captions. This listing is now simply a record of the request and you'll notice that the status indicator next to Completed is red, not green. If you try to re-order the caption track, you'll see this error message:

You now have two options if you need to reinstate the caption file:

• If you didn't download a copy of the captions file prior to deleting it, you'll need to re-upload the video using the replace  video tool , then order the captions for the newly uploaded version (as per the steps above).
  
  
• If you downloaded and saved a copy of the original captions .srt file before deleting, you can just re-upload this in Captions Tab in Edit mode.

1. Open the video from your list of entries in My Media or the topic Media Vault by clicking its title.
2. From the Actions drop-down menu, click Edit.
3. Click the Captions tab then click Upload captions file.
   
   
   
4. Follow the prompts in the pop-up window to browse and find the saved .srt file on your computer and upload it, select the language and save.
   
   
   
5. You'll see the captions file listed in the Captions tab, and it'll be added back in to the video. Note: You cannot edit these captions via the Caption Editor.
   
   

This entry relates to Kaltura, the video platform in FLO. 

Adding a collaborator to a video gives them permission to use or edit a video in a particular way. It is useful when you either want someone to review a video, or when you want to move it to a topic you do not have access to.

There are four types of collaborators you can add to your video:

• Co-editors can edit a video (e.g. for review or approval)
  
• Co-publishers can publish to a Media Vault (including topics that you do not have access to)
  
• Co-viewers can only view the media in their My Media (e.g. for review or approval)
• Media owners will have sole access to the video (i.e. you are giving someone else access to the video and removing your ability to edit, embed or publish it)
  

For more detailed information, view this table.

A person can be given both the co-editor and co-publisher roles, allowing them to both edit a video and publish it to a Media Vault.

Add a collaborator

1. In the FLO navigation bar across the top of screen, open the drop-down menu next to your name and profile picture, then click My Media
   
   
   
2. If you haven't already done so, upload your video then return to this page
   
   
3. From the list of media, find the video that you want to share. Click on the pencil icon to the right of the video title.
    
   
   
4. Click on the Collaboration tab underneath the video
   
   
   
5. You will be presented with two permissions that you can assign to people:
   
   

Media Owner

Changes who can administer and is credited as owning the media in My Media (though not necessarily the person who owns the copyright). Note that you will also lose access to the video. To do this:

1. Click in the text box to search for a name
2. Select that name from the drop-down menu
3. Click the Save Changes button
   





Media Collaborator


Changes who can view, edit or publish media. To do this:

1. Click in the text box to search for a name
2. Select that name from the drop down menu
3. Assign them a role
4. Click the Add button
   
   


Note that if you are giving someone access to an older video it will likely not be at the top of their list, as My Media shows newer videos first.

The person who has been designated as the owner or collaborator of the media will see it in their My Media. If they have been made a co-publisher they will be able to publish to the Media Vault of one of their topics.

This entry relates to Kaltura, the video platform in FLO, and the analytics available in the topic Media Vault, where you can review student engagement with your topic video content.

If you'd like insights into how your students are using video content in your topic, the analytics available in the topic Media Vault can be very useful. 

These topic-wide analytics are only available if you publish your videos from your My Media into the Media Vault before embedding them into teaching activities. You can do this quickly and easily when you upload a video to FLO (see entry: upload to FLO), or if you didn't publish it to the topic Media Vault when you uploaded, you can do this from within My Media or from the Media Vault at any time after uploading. (see entry: Media Vault).

Access the Media Vault analytics

1. Open your topic (each Media Vault is linked with a topic, so you must be in the topic to access it). Click the hamburger menu icon on the top left corner of your screen if the navigation menu is not showing. You may need to scroll down to find the Media Vault link, as it's the very last item after all modules. Click it to open.
   
   
   
2. In the Media Vault, open the menu icon in the top right, then select Analytics.
   
   
   
3. The Kaltura Analytics dashboard can be used to explore usage in different time periods and even compare between different periods. You can also filter based on a variety of parameters, including tags and media type. To learn more see Working with the Category Analytics Dashboard. Note: the analytics currently have a short delay; they are updated every 12 hours rather than in real time. 
   ① Use the date picker at the top of the dashboard to change the timeframe and view data across different periods. You can select preset time periods or choose specific dates.
   ② Compare different time periods to better understand your data considering seasonality and changes in usage following adoption of new tools and capabilities.
   ③ Click Filter drop down menu to access more filter options, such as Media Type (whether the media is video, audio)or Entry Source (whether the media was uploaded from the owner's computer/device or Kaltura Capture)
   
   
   

You can then explore the available analytics in each panel.

Highlights

Highlights displays a snapshot of the important metrics for the selected time-frame.

Category Page Views

It shows the usability of content that may have been shared in other topics. For example, the following analytics shows 219 plays are from this topic and the rest of the plays are from the same content played in other topics. Click “Filter” to view the analytics for the selected topic.

Top Videos

The top videos are selected based on a unique algorithm that takes into consideration parameters such as the amount of plays, unique viewers, and average view period and scores them in comparison to other videos in the account. Click “See Details” to display the “Top Videos“ graph.

Top Viewers

This panel displays the users sorted by plays count. Click “See Details” to open the Top Viewers metrics.

Insights

It contains information about the user's habits, such as geographical distribution by plays, on what domains and devices users usually watch videos.

Category Performance Over Time

To explore the trends of the content across all topics over time. Click “Filter” in category view filter to view the analytics for only the selected topic. The graph reviews the following key metrics:

• Number of player impressions - A player impression event is counted each time the player is loaded on the page
• Number of plays - A play is counted when a user clicks the Play button to watch a video. 
• Number of Unique Viewers - Number of Unique Users that had an active viewing action during the time period. 
• Number of Minutes Viewed - Minutes played across all viewers. 
• Average Drop Off Rate -The average percentage of drop-off quartile across all plays. Example: If a user once watched 20% of the video and the second time watched 80% of the video, the calculation will be: (0+75)/2 plays = 37.5% Avg. Drop Off Rate. 
• Average completion rate - Average percentage of completion, across all plays. Example: If a user once watched 20% of the video and the second time watched 80% of the video, the calculation will be: (20+80)/2 plays = 50% Avg. Completion Rate.

Top Videos Details

By clicking on "See Details" in the Top Videos section at the top you can see an in-depth analysis of all the content that was viewed across topics. Click “Filter” in category view filter to view the analytics for only the selected topic.

Top countries

The Top Countries panel ranks the geographical distribution by plays. The heatmap shows the countries, the darker the shade, the more plays for that country. The table ranks the countries by plays and also shows plays distribution compared to total number of plays.

You can drill down to region by selecting a country on the map or from the table. Select a region to drill down to cities.

Devices Overview

The Devices Overview graph displays the distribution of devices usage by plays. You can see on which device viewers watched the content.

Top Domains

The top domains are ordered by domains that had the most number of plays in the selected time frame. You can also drill down to a specific domain to see all the URLs under that domain and the same metrics in a more granular view.

This entry relates to My Media (Kaltura), the video platform in FLO.

The table below outlines the permissions assigned to each type of collaborator. Refer to the instructions on how to add collaborators to a video.

This entry relates to Kaltura, and its Desktop Recorder tool that you can use to build videos. 

The Desktop Recorder is a free tool you can use to make simple videos for learning and upload directly to your My Media repository in FLO. You can use it to capture screen recordings, webcam and audio. When making screen recordings, you can also add annotations like drawing and highlighting to the slides, webpages or applications on screen as you record. It also has a whiteboard mode where you can record yourself drawing basic diagrams and graphics.     

• Download the Desktop Recorder
• Create and upload a video with the Desktop Recorder
• Edit a video created with the Desktop Recorder
• Publish your video (opens a new page)
  
• Advanced options - annotations and whiteboard tool (opens a new page)
  

Download the Desktop Recorder

To download the Desktop Recorder, please follow the instructions below.

1. Log in to FLO. In the top right of screen next to your name and profile picture, open the drop-down menu then click My Media.
   
   
   
2. On the right of your screen, click the Add New button, then Desktop Recorder. (If it's already installed on your computer, the Desktop Recorder will launch as per step 5 below). 
   
   
   
3. The next steps vary depending if you are using a Windows or a Mac computer. Use the tabs below to see instructions for your computer.
   

This entry relates to Kaltura, and its Desktop Recorder tool that you can use to build videos.

While recording a video in the Desktop recorder you can add annotations like drawing and highlighting to the slides, webpages or applications on screen as you record. It also has a whiteboard mode where you can record yourself drawing basic diagrams & graphics.     

• Annotating as you record
• The whiteboard tool

Annotating as you record 

The recorder has some basic inbuilt annotation tools you can use to add drawing, highlights etc to the content on screen as you record. You can use these tools over the top of any content displayed on your screen, including slides, images, and websites. 

You can use the annotation tools once you've started a screen recording. You can pause the recording while you add the annotation, if that works better for your style of video, but you don't have to. 

1. On the recording toolbar, click the pencil icon to open the annotations menu. 
   
   
   
   
2. Click the annotation tool you want to use: 
• the pencil icon allows free-form drawing. Select the ink colour and pen width, then draw. 
  
  
  
  
• the arrow icon lets you click and drag to draw arrow shapes. e.g to point at something on screen. Select the ink colour and line width, then click and drag to draw the arrow. 
  
  
  
  
• the T icon allows you to add a text box and type into it. Select the text colour and size, click and draw a textbox, then type into it. 
  
  
  
  
3. Add your annotation. It'll stay on screen as an overlay, so if you scroll up or down or otherwise move or change the content underneath, the annotation won't move with the content.
   You can use the Select icon to select and move/resize the annotation if need be. 
   
    > 
   
   
4. To stop annotating and use your mouse cursor again, click the cursor icon. 
   
   
   
   
5.  To clear the annotations, click the bin icon. This will delete all of the annotations on screen. 
   
   

The whiteboard tool

This is a blank white 'canvas' that you can draw on electronically to create basic graphics and diagrams. Using this works best if you have a tablet and stylus to work with; drawing with a mouse is a bit clunky. This option can be useful for 'explainer style' videos where you want to roughly illustrate a concept as you explain it. These 'drawing style' tutorials are good when the graphic element doesn't need to be precise or perfect. 

Start a screen recording, then access the whiteboard as follows:

1. On the recording toolbar, click the pencil icon to open the annotations menu, then click the whiteboard icon. 
   
   
   
   
2. A whiteboard pop-up window appears over the the top of what's on your screen. Note: You can't adjust the size. Use the annotation menu to select the drawing pencil, arrow, or text tool, and add annotations to the whiteboard.
   
   
   
   
3. Before you stop the recording, decide whether you want to keep a copy of it as an image. 
• If you don't want to save it, just stop your recording. 
• If you want to save it, pause your recording, the click the download icon to save a copy. The system will launch a save window where you can name the file (it'll be a .jpg image file) and specify the save location. 
  
  
  
  
4.  When you finish the recording, save and upload your video as per the usual process (explained above).  

This entry relates to Kaltura, the video platform in FLO.

There are multiple ways to allow Kaltura (My Media) videos to be downloaded, depending on the purpose.

• How can people download videos in my topic?
• When should videos be downloadable?
• Making older video downloadable
• Downloading a video you own

How can people download videos in my topic?

To download a video, you (or students) can click on the download button in a compatible video player.

Since 22 April 2020, there are two video players available – one that allows downloads, and one that does not. Videos embedded in FLO sites before this time will use the player that doesn't allow downloads.

Videos uploaded using the Desktop Recorder may have two streams – the recording of your computer and your webcam. If your video has two such streams only the computer's recording will download.

When you embed a video in FLO you can choose which player to use, though the default option is to use the player that allows downloads. Instructions on how to embed videos and choose a player can be found in Video - embed a video from the topic Media Vault (Kaltura).

When should videos be downloadable?

Only teaching-related videos properly produced and authorised by Flinders should be uploaded to Kaltura for students to download.

'Third party' (i.e. non-Flinders) videos must not be put on Kaltura unless Flinders has prior copyright permission/consent from the third party owner to do so.

Making older video downloadable

If you want to make a video uploaded before 22 April 2020 downloadable, you will need to embed the video again.

Downloading a video you own

If your video is not downloadable through the player, you (or any co-editors) can download it through My Media.

1. In the FLO navigation bar across the top of screen, open the drop-down menu next to your name and profile picture, then click  My Media
    
   
   
2. From the list of media, find the video that you want to share. Click on the pencil icon to the right of the video title
   
   
   
3. Click on the Downloads tab underneath the video
   
   
   
4. Click the Source box, then Save changes, then Preview Media
    
   
   
5. Click on the Download link under the video
   
   
   

Download video from YouTube 

Upload your video to FLO and embed it in your topic

Follow the instructions in the FLO Staff Support page - 'Video - upload a video to Kaltura (My Media) in FLO'.

Note: there are 3 steps

1. Upload video to My Media
   
2. Publish to the Topic media vault
   
3. Embed the video where required in your topic. Generally, this would be in a 'Page' resource
   

This entry relates to My Media (Kaltura), the video platform in FLO, and how to edit a video you've already uploaded into FLO. 

• Open the video for editing 
• The different edit tools explained
• Using the general Edit tools (for general features like details, thumbnail, chapters etc)
• Using the Video Editor interface (for trimming, splicing the video)

Open the video for editing

There are a number of different kinds of edits you can make to your video once it's uploaded. 

1. Find the video you want to edit (either in your My Media entries page or the topic Media Vault) and click the video title to to open it. 
2. Under the video, click the Actions drop-down menu. There are two different kinds of Edit tools available on this menu; see more below.
   
   
   

The Edit tools explained

With the Edit tool (pencil icon) option you can make basic updates such as:

• video details, including the name, description and tags. Note: a name and description are required for publishing the video for use in topic teaching and learning activities. 
• options; here you can enable anyone with access to the video to create their own clips
• change the video thumbnail to a preferred image from within the video, or another image you upload
• add chapters on the timeline so that students can easily skip to the sections in the video they want to view
• replace a video 

A captioning feature is available. We recommend using this tool as an easier alternative to manually uploading a caption text file through the Caption tab in this Edit screen. 

The Launch Editor option opens the Video Editor pop-up, which has some more advanced tools similar to those you may have seen in other video editing software.
It allows you to do things like:

• trim the start and end of the video
• split the video into multiple clips, each of which you can then trim & edit 
• add fade in & fade out to the start and end of clips

Using the general edit tools

You can edit content each tab as explained below.  Always remember to save changes after making updates. 

Details tab

• Use the tools to update your title and description (you would have added something in these fields when you uploaded the video). To increase the opportunity for reuse of your video, put specific dates or lecture information  where you embed it within activities in FLO, rather than in the video title or description. You can format the description text, and include links, for example to related content online. Both the name and description are mandatory fields you must fill in before publishing the video for use in topic teaching activities. 
  
  
• Use tags to increase the searchability of your video in FLO. 
  
  
  

Options tab

Here you can tick the box to enable other users to create clips from your video. This is helpful particularly when you've shared your video to a topic Media Vault for other teaching staff to access and embed within other activities. If for example, a 2-minute clip in the middle of your 6-minute video was useful for another teaching team member to use in a specific activity, they could create the 2 minute clip and use that as needed, rather than having students watch the full 6 minutes.

Thumbnails tab

Use this tab to change the thumbnail image that's displayed when the media is embedded in a FLO activity. You can:

• upload an image from your computer
• capture a specific frame within the video, or
• select from ten auto-generated thumbnails
• download the current thumbnail in case you want to save/keep the image

Click the option you want to use and follow the on-screen prompts.

Timeline tab - chapters

Creating chapters is useful when you have a longer video and it might help students to be able to jump to particular sections, especially when they are reviewing or revising the content. 

1. Watch the video preview above the timeline, and click Pause when it gets to the point where you want to add the chapter marker. In the timeline, you'll see the red line indicating the position. 
   
   
   
2. Click the chapter icon at the start of the timeline to add a chapter at that point. 
   
   
   
3. A chapter marker will be added to the timeline and the chapter editing section will appear at the bottom of screen. Name the chapter. You also have the option to: give it a description (useful to give students a summary of what's in that section of the video); to manually re-position it more precisely on the timeline by clicking the up and down arrows next to the timestamp; and add a custom chapter thumbnail. After updating, click Save changes. You can also Delete a chapter from the timeline here if you need to. 
   
   
   
4. Repeat this process for as many chapters as you need, then play the video to see the results. 

Timeline tab - adding slides

The other tool available on the Timeline tab is the option to upload and manage slides on the timeline. Essentially, adding slides creates multiple 'streams' of visuals in your video - one for the video itself and another for the slide images. Using this option, students can have a highly interactive and customisable viewing experience as they watch. They can switch between the slide and the video view, or create a picture in picture, or side by side view. They're able to control what content they want to focus on. Here's how the end product will look to students, in split screen and 'picture-in-picture' mode (the red highlights show the controls to change the view, which appear when you hover on the video):

To add the slides:

1. Click the Slides icon at the start of the timeline, then click the upload icon, choose the slide resolution as prompted, then select the PowerPoint slide deck from where it's saved on your computer. 
   
   
   
2. The slides will be uploaded and the tool will automatically spread them out equally across the timeline. To re-position a slide on the timeline, just click and drag it. 
   
   
   
3. Any time you select a slide, you'll see its information displayed below with additional editing options. You have the option to give it name and/or a description,  and to manually re-position it more precisely on the timeline by clicking the up and down arrows next to the timestamp. If you update anything, click Save changes. You can also Delete a slide from the timeline here if you need to. 
   
   

Replace video tab

Please refer to this detailed entry for replacing a video in My Media. 

Launch the Video Editor to trim, splice and edit media

 The Video Editor interface allows you to do things like:

• trim the start and end of the video: useful to edit out the bits where you started and ended the video recording.  Note, if you added titles and /or credits in the Desktop Recorder or another program before uploading, trimming the start and end of the video will cut them off.
• split the video into multiple clips, each of which you can then trim & edit: useful for editing out bloopers in the middle
• add fade in & fade out to the start and end of clips:  to create smooth transitions between different sections or where pieces of content have been chopped out

1. To open the Editor, open the video by clicking its title. 
2. Click the Actions drop-down menu, click Launch Editor. 
3. You'll see this interface, where you can edit the video as needed. 

• The top right section is the video player, where you can watch the video and preview any changes you make as you edit.
• The bottom section is the video editing track. Here you can click and drag the timeline marker to the right spot in the video, and use things like the split tool (scissors icon), set in tool (brackets icons), delete tool (bin icon) and fade in/out tools to make your desired edits. 
  
  

Once you've uploaded your video to Kaltura (My Media) and made it available for use in the topic Media Vault, the next step is to embed it within the relevant activity in your topic. Students don't have access to the Media Vault in a topic, so they won't be able to view a video until you've embedded it within a particular activity or resource (eg within a Page, Module, Assignment, Book).

You can embed video within most types of FLO activities and resources. Anywhere you see the HTML editor with this button, it means that a video you've uploaded can be embedded within the activity/resource.

Note: if you wish to embed a video from play.flinders.edu.au, please send the details of the video to your local eLearning support team, who will add the video to your topic's media vault.

The best approach is to create a separate resource, like a page, and embed the video within that. Students will see a link from the topic module and can click to open the page containing the video. The benefit of embedding a video in a page is that you can present it in the context of a learning activity, together with other material, rather than as a standalone piece of content. As well as embedding the video in a page, you may also include other learning content, questions, documents or files, more videos, links to other websites or resources, etc.

To embed the video within an activity or resource:

1. Turn editing on
   
   
2. In the relevant topic module, click Add an activity or resource and choose which activity type you'd like to embed the video in, for example, the Page resource (but you can also embed within assignments, books, wikis and most other resource/activity types). 
   
   

3. Name the resource/activity with a meaningful title – this is the link students will see in the topic module. Then, in the Page content section where you add activity content:

   • Optional – add any introductory or explanatory text to sit above the video if needed, then press enter to add a line break before inserting the video 

   • Click the Add media button in the toolbar
     
     
     
4. Select the Media Vault tab (you published your video to the topic Media Vault in the earlier steps). On your chosen video, click the Embed button to add the video to FLO
   
   
   Alternatively, you can click on the cog icon next to the Embed button to turn off video downloads (marked in red below) or choose different display sizes (marked in blue). If you leave the Set as my default settings for media type button ticked your changes will apply to every video you embed in the future (unless you changes these settings again). Your default settings allow videos to be downloaded unless you choose otherwise.
   
   
   

   Copyright

   Only teaching related videos properly produced and authorised by Flinders should be put on Kaltura for students to download.

   'Third party' (i.e. non Flinders) videos must not be put on Kaltura unless Flinders has prior copyright permission/consent from the third party owner to do so.
   
   Can I change these settings for already embedded videos?
   To change these settings for existing videos (e.g. to add a download button) you will need to edit the page/resource/activity in FLO, remove the existing video and then re-embed the video using the settings above. You will not need to re-upload the video into Kaltura.
   
   
5. A Preview window opens (this displays the video size). Click the Embed button.
   
   
   
6. You'll be returned to the resource/activity you were editing. In the Page content box, you'll see the video is now embedded as the blue line of code. If you're going to add more text or other content below the video, press Enter and write on a new line to prevent the video embed code from corrupting.
   
   
   
7. Scroll to the bottom of the screen and select Save and display to preview the final product of the page with the embedded video (what students will see).
    
   
   

Tips for recording on mobile

• Put phone on silent and flight mode to save battery and avoid unnecessary interruptions
  
• Make sure phone is fully charged
  
• Check storage on the phone (clean up unnecessary or unwanted files, photos, videos)
• Check the settings for video resolution (see below)
• Clean the lens
• If recording in a shared space, put up a sign ‘recording in progress’
• If recording inside, open blinds to improve light
• Avoid areas with high contrast, e.g. too dark or too light
• Don’t cover the microphone with your finger
• Record in landscape orientation
• Use both hands for stability, or prop up, use a stand or tripod for a static shot
• Don’t use digital zoom – use your feet
• Use fluid movements to avoid ‘jiggling’
• Move slowly if panning

Video resolution

Newer phones can record in ultra high definition or 4K. This will result in very large files. You can check and, if necessary, change the resolution settings for video recording via the camera settings on your device. The options available will depend on the make and model of your device. Look for a setting no more than HD which will be listed as 1080 or 1280. You must change the settings before you record, otherwise you may need to use additional software to compress your video to create a smaller file for uploading.

The Lecture resource is used to both live stream lectures and display lecture recordings to students. Any class timetabled as a lecture in a compatible room is automatically recorded and added to your FLO site, usually one week before the topic starts.

Lectures are live streamed for students unable to attend in person. Shortly after the lecture has concluded, video and audio recordings are made available for students to play or download through either FLO, iTunes, or an RSS reader.

All topics have a lecture recordings block that can be used to manage existing recordings and book additional recordings.

• Where do I find my lectures?
• Booking additional recordings
• Editing lecture recordings
• Cancelling a recording
• Manual self-recording
• Frequently asked questions
  
  

Where do I find my lectures?

In your FLO topic, lectures display as links, as shown below. The links will automatically be created on the topic home page, one week before the start of the topic.

Lectures are placed based on the layout of the starter site, with the week one lectures appearing in the fourth module, week two lectures appearing in module five, and so on. If your topic's layout is different to the starter site (including having modules for the mid-semester break) you may need to move your lectures to their correct location. To move your lectures make sure editing is turned on, then click and drag the crosshairs to the left of the lecture to its desired location.

If you are having trouble finding the lecture, you can check the activities block for a summary of which module contain which lecture.

Booking additional recordings

Each topic has a Lecture recordings block where you can view what is being recorded for your topic, and you can request classes other than lectures be recorded. 

1. Open the Topic Blocks and click on the link in the lecture recordings block.
   
   
2. Click on the Booking form link.
   
   
   
3. On the booking form, enter the applicable dates, start time, duration and room number
   
   
   

Editing lecture recordings

Renaming lectures

Lectures can be renamed in FLO, and it is a great way to provide more meaningful information to students.

To rename a lecture, turn editing on in your topic and click on the pencil icon to the right of the topic name. Types in your changes and hit the enter key to save them.

Removal of content

IDS can provide limited support of editing for sensitive information and private conversations. View the lecture recording FAQs for further information

Moving lecture recordings

Lecture recording can be moved the same as any other activity in FLO, and may be necessary if the recordings are placed in the wrong location. When you have editing turned on, you can click and drag the crosshairs to the left of the lecture to move it to its desired location.

Cancelling a recording

If a lecture is not going to be held you can stop the lecture from being recorded. Be aware that if the lecture is running and you are trying to cancel the recording only, you will need to request an exemption first.

Deleting the recording from the FLO site will not be sufficient – it will still be recorded and provided through iTunes and RSS feeds.

To cancel a recording:

1. Open the Topic Blocks and click on the link in the Lecture recordings block.
   
   
   
2. Click on the Do not record link for the relevant lecture
   
   
   

Manual self-recording

Any room that can automatically record a lecture can also be used to manually record other activities.

To record in a room, turn the AV system on, insert a USB stick into the plug in the presenter's desk, and use the buttons on the touch panel to record yourself. For further details, go to the Audio Visual Services website.

If you wish to record a regular event (such as a seminar or tutorial) you can request that these be recorded automatically. For more information, view the Lecture recording FAQs and click on 'Can I record tutorials, workshops, seminars and other activities?' (near the top of the page).

Frequently asked questions

The lecture recording FAQs have a range of questions on a wide range of issues, including:

• How to use the room equipment
• Controlling the cameras
• Tips for producing high quality recordings
• What happens if the technology fails
• Reusing lecture recordings
• Getting part of a recording removed for copyright or confidentiality reasons

Lecture recording FAQs

You can use videos in learning and teaching for a number of purposes:

• Use a short, informal video to introduce the teaching team - a welcome video
• Produce mini-lectures that target important or commonly misunderstood concepts
• Produce content for revision or elaborate on an assessment item
• Use video in peer assessment and feedback practices
• Encourage students to present knowledge and understanding through video
• Capture unique experiences or perspectives through an interview with industry experts

Tools for recording video 

Video chat kits are available for loan to academic staff for use in desktop video conferencing, virtual classroom sessions (eg Collaborate), or recording short videos for FLO. Each eLearning support team has:

• 2 web chat kits (consisting of a webcam and USB headset)
• 1 web group chat kit (consisting of a webcam and a Bluetooth microphone/speaker).

Equipment can be booked via the eLearning store booking system.

A range of free and University-supplied tools are available for you to record video footage, ranging from screen capture software to the professional recording studios.

1. Plan

What is the key message or purpose of the video? Is it a quick communication or should it be a highly produced, reusable resource? Knowing the answers to these questions will influence what tools you use and how much time you invest in planning and production. A storyboard or script may be an important component in planning a video, depending on how complex your video needs to be.

2. Build

You have numerous options for recording and editing videos. For simpler videos, you could just record on a mobile phone/tablet, or use the Kaltura Desktop Recorder to record using your computer's webcam or screen. If your video needs to be more highly produced and have a longer lifespan as a learning resource, then you might consider using more advanced tools/resources, like the video editing software Camtasia or Recording Studios located at Sturt South, Central Library and Social Science South. And of course, you can also record lectures using the lecture capture facilities in equipped rooms.

Record on a phone or tablet

For informal, quick-to-produce videos that don't need editing, you may like to record on a phone or tablet. Remember to record in landscape orientation, not portrait! You can upload videos recorded on mobile devices into My Media (Kaltura) for embedding in FLO.

View these videos on recording with a mobile device:

• Preparing to record with a mobile device
• Recording outside and different presentation styles 

Kaltura Desktop Recorder in FLO

The Desktop Recorder is part of Kaltura, the video platform in FLO. The Desktop Recorder allows you to create simple videos using your webcam/audio and/or screen capture. You can also record drawings and annotations, and it has a whiteboard. 

View these videos on using Kaltura Desktop Recorder:

• Download and install
• Quick tour
• Simple tips for creating a quality video
• How people are using it

Written instructions on using the Kaltura Desktop Recorder are also available.

Snagit

Snagit is screen capture and basic image editing software that you can use to capture on-screen images and record short videos. It has tools you can use to easily enhance your screen-captured images with visual effects or highlight important information with Snagit’s mark-up tools. You can also use Snagit to resize and annotate images from other sources. Download on University computers via the IDS Support Portal. Home-use licences are available (request via Service One). Snagit is available for both Mac and Windows.

For more information on using Snagit, check out these helpful tips and tutorials.

Recording Studios and pods

Recording Studios are located in Sturt South and Social Science South and the Recording Pods are located in the Central Library. These rooms have sophisticated video and audio recording capabilities. See what the Rooms offer and to find how to book them. After recording at the rooms, it's recommended that you use video editing software like Camtasia to edit your footage.

View these videos on using the Recording Studio:

• Sturt South S418: Quick guide
• Sturt South S418: How people are using it

Camtasia

Camtasia is a video recording and editing software that features simple drag and drop editing and libraries of effects and interactions. With Camtasia, you can record, then edit your computer screen activity, audio and webcam input. If you capture video footage on mobile devices, digital recorders or a recording studio you can import it into Camtasia and edit. Download on University computers via the IDS Support Portal. Home-use licences are available (request via Service One). Camtasia is available for both Mac and Windows.

To learn more about recording and editing video using Camtasia, check out these helpful tips and tutorials on the TechSmith website.

Lecture theatre recording

Teaching spaces equipped with recording facilities can be used to record lectures and other presentations.

Recording options for guest lecturers and students

• Recording a guest lecture for online delivery
• Recording guest lectures in Collaborate
• Allow students to record video

3. Test

Once you've created your video, it's recommended that you test the final product by previewing with it with sound on before you upload.

1. If you're using the Kaltura Desktop Recorder, use the preview window.
2. For Camtasia, Snagit and other software, play the video in full within the program before exporting a published file on your computer.

4. Administer

No matter which tool you use to create your video, you're encouraged to host the video in FLO's online video platform Kaltura (rather than a third-party tool like YouTube or Vimeo) for easy upload, management and sharing of your content. To make a video available in your topic, you'll need to first upload it to your personal repository in FLO, called My Media, and publish it to the topic Media Vault in which you want to use it. You (and other members of your teaching team) can then embed these videos within your topic teaching activities and resources. 

• Upload a video to FLO (includes uploading to My Media, publishing to a topic Media Vault, then embedding in topic teaching content)
• Edit a video in FLO (basic editing tools you can use if required)
• Add captions to your video (very important for accessibility)
• Manage your topic video content with the Media Vault (this explains the role of the topic Media Vault vs My Media and the different ways to add and manage content)
• Replace a video in FLO (if you've updated the video and want to upload a new version)
• Download videos in Kaltura (both when downloading is and isn't permitted for your video)
• Add collaborators to a video/make a video available to staff outside your topic (give others the ability to access, edit or publish your video)
  
• Advanced features (annotation and whiteboard tools)

5. Review

Occasionally, you'll need to review and update the video content and you may be interested in finding out how students are engaging with your videos. FLO has tools to help you do all of this. 

• If you need to make significant updates to the video content, you'll usually need to do this in the original video project file (e.g. in Camtasia or whichever software you used to produce the video). You can then use the Replace tool to swap out the video for an updated version, if appropriate.
• For minor changes to the video (like cutting a section out), you can use the editing tools in FLO at any point.
• For insights into how students are engaging with your video content, some great data is available via the analytics in the topic Media Vault.

This entry relates to Kaltura, the video platform in FLO, and its topic Media Vault available in each topic, where your videos can be stored and shared with others for use in topic activities.    

• What's the topic Media Vault and how is it different to My Media?
• Find the topic Media Vault
• Publish videos to a topic Media Vault
• What can I and other teaching team members do with the videos in the topic Media Vault?

What's the topic Media Vault and how is it different to My Media?

Both My Media and the topic Media Vault are part of Kaltura, the video hosting platform in FLO. Each FLO topic has its own topic Media Vault, which is only visible to teaching staff in the topic. The topic Media Vault is different to your personal My Media repository, which only you can access. Once you've uploaded your video to My Media, you can publish it to a topic Media Vault (or multiple topic vaults), where its accessible to any staff who have an editing role in the topic. That means that anyone in the teaching team can embed the video into topic teaching activities, and do things like adding captions, viewing video analytics and more. 

When you publish a video from your personal My Media repository into a topic Media Vault, the video isn't cloned or copied. What actually happens is that behind the scenes, the system creates a link to the original video that's in your My Media. The benefit of this is that if you edit, replace, or update the video in your My Media repository, the changes take effect in the linked video in each topic Media Vault too, meaning you don't have to maintain multiple versions of the video in multiple places in FLO. 

Adding videos to the topic Media Vault is useful for managing video, particularly in the following scenarios:

• When topic rollovers happen at the end of each study period, any videos you've embedded in FLO teaching activities from your My Media will carry across as is into the future versions of the topic. But, if you or another member of the teaching team delete the activity in which the video is embedded, only the owner of the media (i.e. you) has access to the video and can re-embed it from their My Media. If you've left the teaching team, it may mean the resource needs to be recovered from the system backend (college eLearning teams would need to do this) However, if you've added to the topic Media Vault, any member of the teaching team can access and re-embed it, even if you're no longer teaching in the topic. 

• Once videos are added to a topic Media Vault, that entire collection of media can be bulk imported into a Media Vault for another topic. Great for easy sharing across multiple topic availabilities, or topics with similar curriculum. Ask your eLearning team for support to explore this option. 

• If you have lots of video content and you teach into multiple topics, your My Media repository can get very full, and over time it may get harder to see which videos belong in which topic. If you publish to the topic Media Vault, it's easier to collate and sort all the videos before you embedding them into topic activities. It also enables the whole teaching team to do things like embed the video or add captions, rather than you being the only 'owner' of the video who can do that work. 
  
  
• The Video Analytics available in Media Vault give you a richer overview of how students are engaging with all video content across the entire topic, rather than the individual video analytics provided in your My Media. 
  

Find the topic Media Vault

1. Open your topic (each Media Vault is linked with a topic, so you must be in the topic to access it).
   
   
2. From the Navigation drawer on the left (open the drawer if it is closed), go down to find the Media Vault link and click it to open (it's the very last item after all the modules). 
   
   

Publish videos to a topic Media Vault

There are several ways to publish videos to a topic Media Vault. 

Option 1. The quickest, easiest method: Do it when you upload

When you upload a video to FLO, you can just publish to the topic Media Vault as part of the upload steps. No extra work, just a couple of clicks. For instructions, refer to the entry: upload a video to FLO.

Option 2. Any time after uploading, publish to the topic Media Vault

If you didn't publish a video to topic Media Vault during the upload process, you can still do so at any time. 

1. From the FLO menu bar across the top of screen, open the drop-down menu next to your profile picture and click My Media.
   
   
   
   
2. You'll see your list of uploaded videos. Tick to select one or more videos. Click Actions> Publish, then select the topic/s you want to add it to, and click Save changes. The videos will be added to the topic/s Media Vault.
   
   
   
   Alternatively, if you are previewing a video in My Media you can find the Actions link under the bottom-right corner of the video.
   

1. Open the topic Media Vault. To find the Media Vault, go to the Navigation menu and scroll to the bottom and select Media Vault
   
   
2. Click Add Media to open your personal My Media repository. 
   
   
   
   
3. From your list of videos in My Media, select any you want to add to the vault, then click Publish.

Option 4. For adding libraries of third-party videos, for example clips from an online textbook or online video learning provider, please contact your eLearning team . 

What can I and other teaching team members do with the videos in the vault? 

Once videos are in the vault, the teaching team has shared use of the videos. All of you can use, share and administer those videos. This includes helpful things like:

• embedding a video within a teaching activity or resource 
• adding captions to the video  
  
• viewing the analytics for the video and for all of the video content in the topic Media Vault.

This entry relates to a range of tools used to build videos. 

Most of our resources are designed to help you make videos for your topics. This entry is to help guest lecturers make videos for topics they don't have access to. Because guest lecturers may be from outside the University this page includes programs that Flinders does not support, as most of our supported programs would need to be purchased. We have included links to help documentation for all programs included below.

Scenario 1: The speaker is from outside Flinders University

Option 1: They use a program they are comfortable with

If they already have a program they already use in their workplace (a strong possibility if they are from another university), they can use that.

Once they've recorded the video they can upload it to a cloud storage service like OneDrive, Google Drive or Dropbox and share a link for you to download the video. You can then upload it to My Media.

Option 2: They may have access to program that will create a video

Option 3: Film them on campus

Option 4: Record a Collaborate session

Scenario 2: The speaker is from Flinders, but does not have access to your topic.

Option 1: Kaltura or Camtasia

Kaltura and Camtasia are the video-creation programs supported by Flinders University.

Option 2: Film them on campus

Option 3: Other programs

There are two ways to set this up:

• Recording inside your topic
• Recording in a sandpit

We've also included some instructions for your guest lecturer

Recording inside your topic

Recording using your topic’s Collaborate tool is the easiest way to record in collaborate, but there is a small risk that students may enter the room while the recording is being made.

1. Open Collaborate.
   
   
2. Create a session called ‘Recording in progress - do not enter’
   
   
3. In event details:
     - tick the Guest access box
     - select ‘No end (open session)’
   
   
4. In session settings:
    - make the default attendee role ‘Moderator’
    - select ‘Allow recording downloads’
    - Click on the save button.
   
   
5. Click on the three dots on the right side of the session you created. Copy the guest link
   
6. Send this link to your guest lecturer, along with the instructions we have included below.
   
   
7. Once the recording has finished you can rename the recording(s). Students can access the recordings from this space, or you can share a link to the recording.
   
   
8. Once the recording is done, delete the session if it is no longer required
   
   
9. When the speaker has finished, you can download the recording and add it to MyMedia.
   

Recording in a sandpit

Recording in a sandpit (that students can’t access) may be preferred if you are concerned that students may enter the recording. 

1. Open your sandpit. If you do not have a sandpit, you can request one from your local eLearning support team
   
   
2. Open the collaborate tool. If you do not have one in your sandpit it is easy to add one.
   
   
3. Create a session called ‘Record a video in Collaborate’
   
   
4. In event details: select ‘No end (open session)’
   
   
5. In session settings:
    - make the default attendee role ‘Moderator’
    - select ‘Allow recording downloads’
    - Click on the Create button (or 'Save' if you are editing an existing session).
   
   
6. Click on the three dots on the right side of the session you created. Copy the guest link
   
7. Send this link to your guest lecturer, along with the instructions we have included below.
   
   
8. When the speaker has finished, you can download the recording and add it to MyMedia.
   

Instructions for your guest lecturer

Setting up:

To record you will need a webcam and microphone. If you are using a laptop, this is usually built in. If you are using a PC, you can plug in a portable webcam and a headset. You can go into the session at any time to check your mic and video setup without needing to record.

• Collaborate: audio and video guide

To record:

1. You will have been given a link to enter the Collaborate room. When you enter the room you will be prompted to check your microphone and camera, and allow Collaborate access to your browser (to access the microphone and camera)
   
   
2. You should be the only person in the room. If you are the only person in the room you will see the following message after you have checked your microphone and video.
   
   
   
   
3. Turn your microphone and webcam on using the buttons on the bottom of the screen
   
   
   
   
4. If you are sharing a file or your screen, use the purple icon in the bottom right corner to the screen. Click on the Share button (highlighted in red below), then choose share file or share application.
   
    - Share file is best for PowerPoint.
    - Share application is best when you need to show a website or some other software application (e.g. excel)
   
   
   
   For more information, view the guide to sharing in Collaborate.
   
   
5. When you are ready, record your session – open the black session icon in the top left corner (see the 3 stripes)
   
   
   
   
6. Tips for recording:

7. To finish recording, open the Session menu and select Stop Recording
   
   
8. Let the person who you are helping know that your recordings are done
   
   
9. Congratulate yourself for helping our students. Thank you!
   

This entry relates to Video.

The University has 2 recording studios and 4 recording pods:

• Sturt South - room S418
• Central Library - room 109 (4 separate pods)
• Social Science South - room 374

These rooms are available to all staff on a self-service basis. All rooms have the ability to do video and audio recording. The studio at Sturt also has green screen technology, which replaces the green wall behind you with a backdrop of your choice (PowerPoint presentation, images, video, websites (live) or even Skype or WebEx calls).

No specialist skills are required to use these rooms, making high-quality professional-looking video accessible to everyone.

The following information is available to help you use these rooms. Please pay close attention to those items marked *.

• Access to the rooms

• Booking the rooms *

• Arranging a familiarisation session

• Preparation before you arrive *

  • Create your PowerPoint slides
    
  • Plan your message
  • Dress for success
  • What to bring with you on the day *
    
    

• Tips to produce a professional recording

  • Engage your audience
  • Don’t be the distraction
  • Creating visual engagement
  • Don’t rush
    
    

• Setting up when you arrive in the rooms

  • Try to prevent unnecessary interruptions
  • Make things readable for your audience
  • Know how to navigate your presentation
  • Good audio is crucial to engagement

• Technical support

• Room help guides

• Edit your recorded video

• Add captions to your video

• Upload your video to FLO 
  
  

Access to the rooms

All staff cards have access to the rooms. Standard access is between 8am and 6pm, Monday to Friday. If you require access outside of these times or for general access problems, please submit a Service One request (Facilities > Building or room access) requesting access to the required recording room.

Remember: This room is accessible by anyone so please ensure you do not leave your personal belongings in there as it is not secure. This also applies to your USB stick.

Booking the rooms

You are able to manage your own bookings for these rooms using the following process:

1. Using your Outlook calendar, find a day and time that you’re available and create a new meeting request.
2. In the To field, enter the room name below to invite the room to your meeting. Add any other meeting attendees.
• Room - U_LIB_109a_Recording Pod 1 (2)
  
• Room - U_LIB_109b_Recording Pod 2 (2)
• Room - U_LIB_109c_Recording Pod 3 (2)
• Room - U_LIB_109d_Recording Pod 4 (2)
• Room - U_SSS_374_Recording Studio (5)
• Room - U_STS_418_Recording_Studio (4)
3. Click on scheduling assistant tab to check the availability of the room and other attendees. If the room is already booked at the time you’ve chosen, you will need to adjust the date/time.
4. Complete any other details associated with your meeting and click send.
5. If the room is available at your chosen time your booking will automatically be accepted. If the room is already booked, your request will automatically be rejected, and you’ll need to send a new one.

If you have made a booking and can no longer make it – please cancel your booking so other staff have the option to use the room at that time.

Arranging a familiarisation session

If you are unfamiliar with the room, a member of your local eLearning team can run a session in the room with you. This session should take no more than 30 minutes. Please submit a Service One request (Education > Recording room familiaristion session) to arrange this and a member of the eLearning team will book this for you at a mutually convenient time.

Once the familiarisation session is booked you may want to consider booking a recording session directly after your familiarisation session to practice recording something.

Preparation before you arrive

1. Create your PowerPoint slides

• Set the aspect ratio of your presentation to 16:9 (widescreen mode) to fill the screen in the room and prevent black bars appearing down both sides of your final recording.
• Leave a blank area in each slide to provide you with space to stand without obscuring your information.
• Make your slides visually interesting yet neat, tidy and clear. Limit the amount of words and use sharp, high-quality images. Complicated and busy slides will overwhelm your audience.
• Use colour but consider visually impaired audiences and make your background and text visually contrasting.
• Ensure a minimum font size of 24pt to ensure readability on a small screen (phone or tablet).
• You may want to use some of the Flinders corporate PowerPoint slides. If so, download them from Flinders Press Branded Templates (scroll down and look for Recording Studio Corporate Powerpoint Slides).
• Maintain a consistent look across all slides (background/fonts/colours).
  
  

2. Plan your message

   • We suggest preparing a clear and concise script to keep yourself on track and prevent you from forgetting anything important.
   • The rooms don't have teleprompter/auto-cue technology so make sure you rehearse beforehand. This will help you to appear relaxed and natural.
   • Keep your message generic to ensure your video is reusable. Don’t include dates/times (of assessments for example) as these will make your video single use only.
   • Aim for your recordings to contain shorter snippets of information (<= 7 minutes if possible). If a concept takes longer to explain, find natural breaks and create multiple videos.
   • Consider adding questions or prompting reflections within your video, giving the appearance of 1:1 dialogue, making the video more personal and possibly promoting deeper level thinking.
     
   • Ensure any resources you did not create yourself are copyright compliant and can be rebroadcast e.g. a YouTube clip cannot be recorded and then published in FLO. You can submit a “Copyright for my teaching material’ or a "Copyright for research" request in Service One if you have any questions about your material.
     
     

3. Dress for success

   • Consider what you wear to ensure it works well on camera and with your slides.
   • If using green screen function, Don’t wear any green as you will be replaced by your backdrop.
   • Aim for a bold single colour that contrasts with your slide background colour.
   • Avoid thin stripes and plain white (it’s too stark under the lights).
   • Be aware wear lanyards or shiny jewellery that can rattle or reflect the light.
     
     

4. What to bring with you on the day

   • An empty USB (16GB USB 3.0 version is recommended. This will store approx. 3 hrs of recording time).
     
   • Your presentation on a separate USB or available via the network.
   • Your mobile phone in case you need to authenticate with Okta when you log into the system.
   • Your staff ID card to access the room.

Tips to produce a professional recording

1. Engage your audience

   • The camera is the connection to your audience – good camera interaction is important.
   • Use body language and expression to connect and engage with your audience.
   • Show enthusiasm for your subject through facial expressions, voice and hand gestures and include humour where possible (making sure it is culturally inclusive).
   • If you use a script, consider how you are going to read the script and maintain eye contact with the camera. Do not read large slabs of a script looking down at notes on the lectern etc. eLearning support staff can provide support in mimicking a teleprompter/auto-cue, but it is still better to be well-rehearsed than just reading multiple paragraphs of text from paper or screen.
   • Motivate your audience by explaining what they will get out of watching your video.
   • If recording two people conversing (for example an interview with an invited content expert), the presenters can alternate between looking at each other and the camera – this engages the audience as the 'third person' in the interview/discussion.
     
     

2. Don't be the distraction

   • Make sure you maintain eye contact with the camera keeping your head still. It is distracting if your eyes are roaming.
   • Speak clearly at a consistent volume, and at a moderate speed.
   • Don't constantly move around, stay in position in front of the camera so that your audience can focus on you and read your body language. Although moving back and forth across the stage can add to the entertainment value of your recording, try to avoid overusing this stage effect.
     
     

3. Creating visual engagement

   • Use explanations of concepts that have worked well with your students in the past, preferably with strong and relevant visuals as support.
   • You can use annotation and animation within your presentation to add to your explanations and the visual engagement.
   • An alternative to always being in shot is to have some slides where you leave the stage (get out of shot completely), so your slide is the focus. When ready you can step back into shot and continue your presentation. This allows the audience to focus on different things, and not on you constantly.
     
     

4. Don't rush

   • When explaining or demonstrating websites or specialist software, move your mouse slowly and allow time to show hover hints or popups. The mouse cursor in your final video may end up being very small, so the added benefit of the room is that you can point to items.
   • If you muddle your words, start the sentence, or even the whole section or PowerPoint slide, again. You can edit the mistakes out later. When restarting, compose yourself and leave a few seconds of silence and no movement before starting speaking, to facilitate the editing process later.

Setting up when you arrive in the room

1. Try to prevent unnecessary interruptions

   • Place your phone out of sight and switch it off or turn it to silent.
   • If you have any other software open on the computer, close it to prevent pop-up or audio interruptions (e.g. email notifications)
   • Pop-up interruptions may be an issue if trying to demonstrate/record websites. You can contact your eLearning team for advice.
     
     

2. Make things readable for your audience

   • Magnify the text size of the computer screen you are using as background to your recording whenever you can.
   • This is particularly important for web pages and Excel.
     
     

3. Know how to navigate your presentation

   • If possible, learn the short-cut key commands to navigate through your presentation during your recording.
   • Avoid going back to previous slides to re-explain a concept – students can review the video as many times as they need.
     
     

4. Good audio is crucial to engagement

   • Always check the microphone is working correctly before starting your recording.
   • Some rooms have fixed room microphones, or you will need to attach one of the lapel microphones to yourself and switch it on.
   • If using a lapel mic, place the microphone cable under your clothing if possible, to hide it from the camera and avoid getting tangled with your hands during your recording and place the radio transmitter unit in a pocket/belt using the attached belt clip.

Technical support

 As these are a self-service recording rooms, on-demand technical support is not always available. If you encounter any difficulties, please contact your eLearning team on 15000.

 If there are problems with your recording, you can book another session in the room.

Room help guides

• Central Library
  
• Social Science South
• Sturt South

Edit your recorded video

Depending on the number of mistakes and outtakes in your raw video recording, you will need to allow time for the editing and upload process. You do not need to be a perfectionist; if the video demonstrates passion and provides a clear explanation, students will understand and accept the odd word stumble, ‘umms’ and ‘errs’.

MyMedia (Kaltura) has a simple built-in editor that allows easy trimming of the start and end of a video to remove the bits where you are getting into position, and when you finish your recording and have to walk to the wall-mounted control panel in the room to press the stop button. Your video will look much more professional if you edit out these parts.

If you need more extensive editing within a video, you may need to do so at your desktop PC using desktop video editing software such as Camtasia. The TechSmith tutorials will guide you through this process or your local eLearning support team can provide training with Camtasia.

If you are not confident with the video editing process or software, review the help guides and videos available before making changes to the original raw video. Make a copy of your video before you begin any changes. Make your edits to the copy of the original file, never overwrite the original.

Always play back the entire final edited version of your recording before publishing to your FLO site to check for errors or glitches etc, and if possible, ask another person to review the final edited video before making it available to students on FLO.

Add captions to your video

The Kaltura video platform in FLO allows you to request machine-generated captions. Once you make a request, the captions are added to your video within approximately 30 minutes. 

Upload your video to FLO

Ensure your students can view/play your video via FLO from a variety of devices, platforms and browsers by uploading to My Media (Kaltura), then embedding your video within a FLO activity in your FLO site. Avoid using YouTube or other video streaming services to house your video, as they are out of our control and may not play on all platforms and personal devices or may require special browser plug-ins or add-ons.

Take care where you put the videos within your FLO site. Make sure they are in a logical place and if online discussion or reflection is encouraged after viewing, then ensure students can easily access the location in FLO where this collaboration will occur.

Whenever possible, upload a PDF 'handout/notes' version of the presentation (PowerPoint etc) to the FLO site which students can download/print and/or use to add handwritten notes while viewing the video. 

This entry relates to Kaltura, the video platform in FLO, and how to replace a video you've already uploaded with a new or updated version. To update your video, you'd first need to do that in the software that you created it in originally (eg for Camtasia, Snagit, iMovie, open the original video project file, make changes, then export a new version). In some cases, you may need to produce a new version of the video rather then edit the original.

• How replacing works
• When to replace a video vs upload a new version
• Steps for replacing a video

How replacing works

My Media allows you to easily replace an existing video with an updated version. Instead of having to manually delete an existing video and upload a new one into each activity where the video is used, you can just swap out the video file. The benefits of using the replace tool are:

• if you've embedded the video in multiple places with a topic or multiple topics (ie in modules and pages) it'll simply be updated in all of those places; you won't have to manually embed the new version in each spot. 
• your video analytics will be preserved 

But it's important to know that the new version will appear in every place that video is embedded, in all topics, including previous year/study periods. 

When to replace a video vs upload a new version 

Because the replace function replaces the video everywhere it appears in FLO, you need to think carefully about whether replacing is the right option. 

If you've only made minor changes to the video (eg you've fixed an editing error or made one or two minor additions/deletions), it's probably OK to replace it. But if you've made major changes to the content, replacing it might not be the best approach. It's important to consider what impact there might be on student learning if you swap out the video.

Steps for replacing a video

Once you've created a new/updated version of the video and have the file saved on your computer, you can replace it in FLO. 

1. Login to FLO, open the drop-down menu next to your profile avatar, and select My Media. 
   
   
2. From your list of media, find the video you want to replace. 
   
   
   
3. Check where the video is published by clicking the green Published button next to the video. You'll see a  list of all topics in which the video has been added to the topic Media Vault - it may or may not be embedded in activities within these topics. Consider checking where the video is used in each topic, especially if other teaching staff might have embedded it into activities. 
   
   
   
4. Click the pencil icon in the right corner to open the Edit interface for the video. 
   
   
   
5. Click the Replace media tab. 
   
   
   
6. Click Choose a file to upload then follow the prompts to find and select the file on your computer.
   
   
   
7. The file will be uploaded, and you'll see a final prompt to make sure you want to proceed with the replacement. Click Approve replacement. 
   
   
   
8. You'll see a notification confirming that the video has been replaced in all FLO topic media vaults and wherever it's embedded within activities.
   
   

You've created a video. Now you can upload the video to My Media (Kaltura) in FLO and embed it in topic activities for students to view. All common audio and video formats are accepted (eg mp4, mp3, avi, wmv, mov and flv), and can be streamed on all devices, including mobile devices.

The next steps:

1. Upload the video to your My Media and publish into topics
2. Edit the video after uploading (if required)
3. Embed the video from the topic Media Vault in teaching activities in FLO topics (separate entry)

Upload a video to your My Media and publish into topics

1. Log in to FLO, open the drop-down menu next to your profile picture and select My Media 
   
   
2. In the top-right corner, click Add New > Media Upload
   
   
   
3. Select and upload the media from your computer (you can drag and drop from a folder or your computer, or use the Choose a file to upload button to browse your computer). The typical upload time for a fast home network is 10 MB per minute. The recommended maximum file size is 150 MB.
   
   
   
4. While the upload processes, enter a name and a detailed description. These fields are mandatory for publishing the video for use in topics.
5. If you're going to reuse the video in multiple topics, or for a number of years, keep the name and description free of anything too time-specific or too topic-specific. For example, in the image below, the original video file was saved on the computer as 'Week 2 - Literature Review'. Removing 'Week 2' from the title when uploaded means that if next year the activity changes to Week 4, there's no need to also update the video name and description. The description field also allows some basic text formatting and adding web links (useful if you want to link to related online resources). 
6. Optional: You can also tag the video with relevant keywords so it's more 'searchable' within FLO. 
   
   
   

5. Optional: If you want to add a collaborator to your video (i.e. give them permission to use or edit it in a particular way), scroll down to the section Co-Editors and Co-Publishers and click the Add Collaborator button (this button will be available once the video has finished uploading).
   
   
   Type the collaborator's name or FAN, select from the following permissions, then click the Add button to save your changes:

• Co-Editor will allow them to edit your video
• Co-Publisher will allow them to publish your video
• Co-Viewer will allow them to view your video

6. Click the Save Changes button. Note: You can't publish the video into a topic/s Media Vault until you've saved
   
   
   
7. You'll see confirmation banners that your video is saved in My Media, and that it's set to 'Private'. 
   
   
   
8. To make the video available for use in your topics (and so that everyone in the teaching team can use it in activities), you should now publish it into the Media Vault for your topic/s. Select Published, then wait for your list of topics to appear underneath. Tick the topic/s where you want to publish the video (you can select one or multiple), then click the Save Changes button
   
   
   
9. The system will confirm the video has been published to the selected topic/s Media Vault. 
   
   
   
10. Next, it's a good idea to Preview the upload. 
    
    
    
11. If the video is ready to use in topic/s, skip to the instructions on embedding a video from the topic Media Vault. If you want to edit the video (i.e. do things like trim or cut out sections of the video, add captions, add chapter markers, etc) then see the section below Edit a video after uploading.

Edit a video after uploading

Next step