Sunday, 24 January 2021, 1:50 AM
Site: Flinders Learning Online
Topic: FLO Staff Support (FLO_Staff_Support)
Glossary: How-to glossary
A

Active quiz - main entry

Whether you are starting from scratch or working with an active quiz already created, using the active quiz activity in a topic ideally consists of 5 stages, in a looped process.

1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

active quiz iconActive quiz is designed to be used in a face-to-face lecture/tutorial (ie in class), with a classroom of computers/tablets/phones (devices). See Quiz – main entry for the out-of-class quiz activity.

The teacher creates the quiz in advance – adding questions from the topic's question bank. During the lecture/tutorial, the teacher starts the quiz. Students can now connect to this quiz. Once the teacher is satisfied that all students have connected to the active quiz, they can click on 'Start Quiz'.

The teacher can review student responses in real time and re-poll the same question, go to the next question, or jump to any question set up in the activity. 

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to quiz-related resources are provided below. Browse all tip sheets and good practice guides

Tip sheet - Aligning quiz questions with Bloom's taxonomy


1. Plan

The better your planning/preparation, the less likely you are to run into a problem once students start doing the quiz. Therefore, it is advised that you have a process for creating your quiz. Why do you want to set up an active quiz (ie what is the quiz's purpose)? Active quiz could be used for:

  • Debate/discussion in a face-to-face (f2f) session 
  • A staged learning process: pre-session activities tested at the beginning of a f2f session, then workshopped in the session, then tested again at the end of the session (‘Session grading method’ choices are average, first session, last session, highest session grade) 
  • Revision sessions: pre-existing quiz questions can be used as a quick poll with students to identify learning gaps
  • Muddy points (knowledge/understanding) 
  • Interactivity/inclusivity amongst diverse cohorts (if live streaming used) – external, internal etc 
  • Classroom interactivity – competition/cooperation 
  • Engagement with topic materials and f2f


2. Build

Set up a category and question bank 

A question bank is used to categorise quiz questions. Sorting questions into categories is especially important when random questions are used or a topic contains many quizzes. If you add a category before you add questions to the question bank, all questions created can be added to this category and they will then belong to the topic, rather than the quiz. This approach will make management easier when you are creating new quizzes (eg in the following semester) using questions from previous quizzes.

  1. Add a category to the question bank
  2. Create a new question (question types) – the most suitable questions for Active quiz are multiple choice and true/false

Categories in the question bank can be exported from one topic into another, enabling the questions within to be multiple use. Please contact your eLearning support team to discuss importing question bank categories.


Create an active quiz activity

  1. In the topic, click Turn editing on

  2. In the week/module where you want to add the quiz, click Add an activity or resource
    Add an activity or resource

  3. Select the Active quiz and click Add
    add active quiz
  4. Give the Active quiz a Name and Description
    Name and Description
  5. Set up the Grade settings and Review options
      • If the 'Assessed' box is left at the default (ticked) the results of the quiz will appear in the Gradebook
      • If the 'Manual Comment' box is left ticked, you can add a comment when grading an attempt

        grade settings

        review options

  6. Click Save and display

  7. Click Edit quiz to start adding questions
    edit quiz
  8. Choose a question from your question bank. 
    For help creating questions, see Create a new question (question types).
    Create a new question, or select the category containing an existing question, then click + to add the question to the quiz
    select questions 

  9. Review the question settings, and click Add question
    question settings

  10. Repeat steps 8 and 9 to add more questions


3. Test

Ask your colleagues or the eLearning support team to check the set up of your active quiz. You could also run a test session (see below for instructions).


4. Administer 

Run an active quiz session

  1. In the topic, click on the Active Quiz activity you want to run

  2. Enter a Session name and tick the boxes if you wish to make responses anonymous.
    When you're ready to open the session, click Start Session
    start session

  3. Students will be able to join the session, but won't see any questions yet. Click Start quiz
    start quiz button

  4. Students in the active quiz session will see a short countdown before the first quiz question is shown

  5. You can control the question while it is shown to students using the blue buttons
    controls

  6. Students will be able to answer the question until you click End question, or until the timer runs out (if a time limit was set)

  7. Use the blue buttons to navigate between questions, re-poll questions, and hide / show results and answers
    controls - inactive

  8. To end the session, click Close session

5. Review

How did it go? What did students think? Did it help achieve your purpose in creating an active quiz? These types of questions can help you refine the quiz for next time. 


  Training and support

  Troubleshooting

Training

Quiz workshop (whilst this is not Active quiz, it will help you understand the features of the quiz activity)

Support

eLearning support teams

There are no identified issues with Active quiz.

Assignment - add a group or user alternative due date (override)

1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

Overrides are used to create multiple due dates for different students (eg different due dates for different tutorial groups, or individual due dates for each student). Overrides are not an alternative to granting an extension using the Assignment Extension tool or the Assignment grading screen.

If you want to create a group override, you may need to also set up groups in your topic


Steps – group alternative due date (override)

  1. Open the assignment

  2. Click on the Action menu cog and select Group overrides

  3. Click on the Add group override button

  4. In the next screen, choose an Override group (required)

  5. Edit the relevant dates for the group you have selected. Select one or all of the choices – allow submissions from, the due date and/or cut-off date. If you don’t need to edit a particular date, untick the relevant Enable box.

    select override group


  6. Click Save (if you need to enter more overrides, click Save and enter another override)
    save override


Steps – user alternative due date (override)

  1. Open the assignment

  2. Click on the Action menu cog and select User overrides

  3. Click on the Add user override button

  4. In the next screen, select a student from the Override user box
    override user


  5. Edit the relevant dates for the group you have selected. Select one or all of the choices – allow submissions from, the due date and/or cut-off date. If you don’t need to edit a particular date, untick the relevant Enable box.
    allow submissions from

  6. Click Save (if you need to enter more overrides, click Save and enter another overrride)
    save override

Assignment - allow students to resubmit an assignment

1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review  || Support

assignment icon This entry relates to the Assignment activity.

When you set up an assignment dropbox, you are able to set an assignment up to either automatically give students the chance to resubmit until they receive a pass mark (as specified by you) or manually control when resubmissions are given.

The resubmission feature allows both staff and students to review the full submission history (a resubmission will not overwrite a previous submission). Thus the student can review all submissions and feedback, and see any improvements in their submission.



Enable resubmission settings

  1. Create a new assignment or edit your existing assignment

  2. Expand the Submission settings section

  3. Select either Manually or Automatically until pass from the Attempts reopened list
    attempts reopened

    Note: If Automatically until pass is selected, you will need to open the Grade section of this page and configure the Grade to pass setting so that FLO knows when to re-open the submission dropbox for the student. If you want students within a range of grades to be able to resubmit (eg 47-49) you should choose Manually, and use the settings in the individual marking form (see instructions below).

  4. Select the Maximum attempt allowed by students

    Note: this field is most important if using the 'Automatically until pass' option, as this can limit the number of times a student is able to resubmit. Configuring this field when 'Manually' is selected for the Attempts reopened field will limit the number of times staff can request a student resubmits.

 


Manually reopen a submission

  1. Grade the student using the individual marking form

  2. At the bottom of the right panel is the Attempt settings section. in this section, change Allow another attempt to Yes.
    attempt settings

Assignment - annotate (mark) student assignments in FLO (online)

1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

The online annotation feedback method allows you to open PDF assignments in your browser (eg Chrome, Firefox, Safari), provide comments and annotations, and save without needing to download and upload submissions into FLO.

Students can submit in either Word, Open Office(.odt) or PDF file format. If they submit in Word, FLO will generate a PDF file, as you will use PDF annotation tools to mark it up online.

If the assignment has been set up with an online marking guide, see also Mark assignments in FLO using a rubric, marking guide or checklist.

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assignment-related resources are provided below. Browse all tip sheets and good practice guides

Good practice guide - Inspirational and engaged teaching


Annotate online – steps

When marking online, you can annotate student assignments, provide a grade and feedback all in the one screen. In the 'individual marking form' for each student, you will see the student's 'Submission status' (eg Submitted for grading – once you have graded the assignment this will change to Graded). Depending on how the assignment activity is set up, you will also see a Grade box, a Feedback comments box (if enabled), and a Feedback files box (if enabled).

  1. Click on the Assignment link in your topic

  2. In the next screen you will see a Grading summary – how many students have submitted, how many need grading etc. Use the Visible/Separate groups box (depending on how the assignment has been set up) to select a group you need to mark (if applicable)
    select marking groups

  3. Click on View all submissions button to see the list of students, and then click on an individual student's submission (Grade button).

    Alternatively, you can also go straight to the first student assignment listed in the Grading summary screen, by clicking on the Grade button next to the View submissions button.
    grade button
  4. To move between students, use the arrows in the Change user box (top of screen) to move to the next student's submission. You can also select a specific student from the drop-down list
    change user

  5. Look at the bottom right side of the screen for the individual student – there are options for how the screen is displayed. Your choice will depend on what you want to do at that time – mark the submitted file, complete the feedback file (rubric, marking guide, checklist), or provide feedback and a grade. You can switch between each of these screens as you mark. How you have set up the assignment (eg with a marking guide/rubric/checklist) will determine your viewing options
    mark online viewing screen options

  6. The first page of the PDF submission is displayed. The annotations toolbar appears at the top of the page. You may need to click the down arrow to see all tools.




    The following table outlines the tools and shortcuts available for online annotation. Note: Shortcuts are activated by pressing Alt + Shift + the shortcut key.

    Icon Keyboard shortcut Description

    h
    h = Search comments 
    g = Expand/collapse all comments
    q
    h
    Rotate – The rotate icons let you change the orientation of an uploaded document if the student submitted it in landscape mode for example
    q = Rotate 90 degrees to the left 
    w = Rotate 90 degrees to the right 
    comments icon z Comments – Adds a comment box to the PDF. Once a comment has been typed into a comment box, it can be added into your comment 'quicklist' (see instructions below). Any comments in your quicklist can be quickly inserted again by clicking the small box (top right of the comment box) and selecting a comment from the drop-down list. To delete a comment, click in the small box and choose 'Delete comment' from the menu.
    Note: The colour of the comment box can be chosen by the comment box colour picker, or by using the shortcut key 'x' to select the colour picker.
    select arrow c Select – Used to move or deleted previously added annotations. (Deleting comments can be done using the comments tool – see above.)
    freehand icon y Pen – Adds a freehand colour line to the submission.  
    Note: The colour of the freehand line can be chosen by the colour picker, or by using the shortcut key 'r' to select the colour picker.
    line icon u Line – Adds a coloured straight line to the submission. 
    Note: The colour of the line can be chosen by the colour picker, or by using the shortcut key 'r' to select the colour picker.
    rectangle icon i Rectangle – Adds a coloured rectangle to the submission. 
    Note: The colour of the rectangle can be chosen by the colour picker, or by using the shortcut key 'r' to select the colour picker.
    oval icon o Oval - Adds a coloured oval to the submission. 
    Note: The colour of the oval can be chosen by the colour picker, or by using the shortcut key 'r' to select the colour picker.
    highlighter p Highlight – Adds a highlight line to text/images. 
    Note: The colour of the highlight can be chosen by the colour picker, or by using the shortcut key 'r' to select the colour picker.
      stamp icon  n Stamp – Adds a stamp to the page. The stamp appearance is chosen from the stamp dropdown list. A stamp can either be simply applied by clicking the screen, or by clicking and dragging the stamp to the size you require
    stamp options


  7. To navigate between pages, either use the Previous page / Next page buttons, or select a specific page number from the drop-down list activated by selecting the current page number:
    page arrows

  8. Once you have finished online annotation of the submission, you can insert a grade, leave feedback comments or attach feedback files on the same screen:

    Grade
    annotate grade

    Feedback comments

    In the Feedback comments section, you can provide feedback using the HTML editorTypes of feedback include: 

    • Text – type directly into the box provided 

    • Audio – click the Record audio icon to create a short audio file (up to 2 minutes long)  
       

    • Video  click the Add media icon to embed a pre-recorded video from the topic Media Vault.  
       

    • See Manage topic video content with the Media Vault (Kaltura) 

    Graphical user interface, application

Description automatically generated


    Feedback files
    upload a feedback file

  9. Save changes on the individual marking form – this will return the annotated document to the student. Note: If the assignment is hidden in the gradebook, the student will not be able to see the feedback file. Grades and feedback are only made available once the assignment is visible in the gradebook

Add a comment to a quicklist (save time)

Using the comment quicklist can save time when providing comments to submissions using online annotation. To save a regularly used comment to your comments quicklist, complete the following steps.

  1. Select the icon in the comment box of the comment you wish to save

  2. Select 'Add to quicklist' from the menu
    quicklist

  3. To add this comment elsewhere on the document, add a blank comment box and select the icon in the top right corner. All previously saved comments will appear in a list. Select the comment from the quicklist
    add comment from quicklist

Assignment - build and edit a checklist for online marking (advanced grading)

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox icon

This entry relates to the Assignment activity.

You can design and use checklists to mark assignments online.

See also Mark using a checklist


Build a checklist

  1. Before you can build a checklist, you need to set up the assignment for online marking using a checklist

  2. Give your checklist a name (required) and description (optional)
    name and description

  3. Add a name for your group in the Click to edit group area
    edit group name

  4. Add a description for your item in the Click to edit item area
    edit item

  5. To add more items, click the +Add item button
    add item button

  6. To add more groups, click the +Add group button
    add group button

  7. Select options for your checklist
    checklist options

  8. Click the Save checklist and make it ready button


Edit a checklist

To edit a checklist (prior to opening the assignment for submissions)
  1. Open the assignment 
  2. SelectAdvanced grading from the Actions menu cog
 Graphical user interface, application

Description automatically generated

  1. On the Advanced grading page, click Edit the current form definition
    Text

Description automatically generated 

  2. Once you have finished making changes, click the Save button


Student view

Students can view the checklist (Grading criteria) before they submit their assignment on the Submission status screen:

checklist student view

Assignment - build and edit a marking guide for online marking (advanced grading)

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox icon

This entry relates to the Assignment activity.

You can design and use marking guides to mark assignments online.

See also Mark using a marking guide


Build a marking guide

  1. Before you can build a marking guide, you need to set up the assignment for online marking using a marking guide

  2. Give your marking guide a name (required) and a description (optional)
    name and description

  3. Add a name for the criterion in the Click to edit criterion name area
    edit criterion name

  4.  Add a description for students – type in the Click to edit area. You can also add a description for the markers (if required)
    description for students

  5. Allocate a mark for the criterion, type a number into the Click to edit area for Maximum score
    maximum score

  6. Click the Add criterion button to add extra criterion
    add criterion

  7. Move your criterion up and down using the arrows, or delete (x)
    move or delete

  8. At Frequently used comments, type in the Click to edit area to enter a comment, then click the +Add frequently used comments button until you have finished entering the comments you want markers to use
    frequently used comments

  9. Select options for your marking guide
    marking guide options

  10. Click the Save marking guide and make it ready button



Edit a marking guide

  1. To edit a marking guide (prior to opening the assignment for submissions), click Advanced grading in the Administration menu (only visible if you are in the Assignment activity)
    advanced grading menu

  2. On the Advanced grading page, click Edit the current form definition
    edit the current form definition

  3. Once you have finished making changes, click the Save button



Student view

Students can view the marking guide (Grading criteria) before they submit their assignment on the Submission status screen:

student view of marking guide

Assignment - build and edit a rubric for online marking (advanced grading)

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox icon

This entry relates to the Assignment activity.

You can design and use rubrics to mark assignments online. 

See also Mark using a rubric


Build a rubric

  1. Before you can build a rubric, you need to set up the assignment for online marking using a rubric

  2. Give your rubric a name (required) and a description (optional)
    name and description

  3. Add criterion in the Click to edit criterion area
    Add criterion

  4. Add performance standards in the Click to edit level areas
    add performance standard

  5. To add more performance standards, click the Add level button
    add more performance standards

  6. Add marks per performance standard – click the points areas
    add marks per performance standard

  7. To add extra criterion, click the Add criterion button
    Add criterion button

  8. Move your criterion up and down using the arrows, or delete (x). You can copy a criterion (with performance standard and marks) via the duplicate icon – the copy will appear at the end of the list
    move and duplicate criterion

  9. Select options for your rubric
    Rubric options

  10. Click the Save rubric and make it ready button




Edit a rubric

  1. To edit a rubric (prior to opening the assignment for submissions), click Advanced grading in the Administration menu (only visible if you are in the Assignment activity)
    advanced grading menu

  2. On the Advanced grading page, click Edit the current form definition
    edit the current form definition

  3. Once you have finished making changes, click the Save button


Student view

Students can view the rubric (Grading criteria) before they submit their assignment on the Submission status screen:

student view of rubric

Assignment - create a blind-marked assignment

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

Blind marking hides the identity of students from markers. When marking, instead of student names, markers will see a randomly generated participant number.

It is important to be aware of the following when using blind marking:

  • You will need to advise students not to include their name in the file name or within the file as FLO is unable to remove this identifying information
  • Providing assignment extensions, due to the hidden nature of student identification, can be tricky
  • Blind marking cannot be enabled once submissions have been made

Consult your eLearning support team before using blind marking.



Create a blind-marked assignment

Create an assignment (for file submissions) and make the following adjustments to the settings.


Grade settings

Scroll down to Blind marking and change to Yes

enable blind marking

Note: Topic coordinators and teachers in FLO can reveal student identities, but once this is done the assignment cannot be reverted back to blind marking mode


Additional information

When the teaching team mark the assignment, students' names will be obscured. Each submission will be identified by a unique Participant number, for example:

blind marking participant number

Once marking is finished, the topic coordinator (or teacher) can release the grades into the gradebook, using the Grading action menu to Reveal student identities. Note: This action cannot be undone.

blind marking reveal student identities

Assignment - create a group assignment

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

Group assignments are used when students work on an assignment in teams and upload one submission per team. Note: Before creating your group assignment, you will need to organise your students into groups and add these groups to a grouping.  

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to group-related resources are provided below. Browse all tip sheets and good practice guides

Good practice guide – Group work 



Create a group assignment

Create an assignment (for file submissions) and make the following adjustments to the settings.


Group submission settings
Setting Description
Students submit in groups Set to Yes to create a group assignment (this will activate the next three settings)
enable group assignment
Require group to make submission If enabled (Yes), students who are not members of a group will be unable to make submissions
require group to make submission
Require all group members submit

This setting is enabled if Require students to click the submit button is Yes in the Submission settings.

This setting controls whether every member of the group must click the submit button, or whether one member can 'submit' on behalf of the group: 

  • No — When one member of a group submits an assignment it will count as submitted for the whole group
  • Yes — The assignment will not be submitted until every member of the team has clicked the Submit button (students in the group will be notified about who still needs to click the Submit button)
all group members submit
As with individual assignments, if students forget to press the Submit button you will still be able to view and mark their assignment in draft mode. We recommend that you lock the submission to prevent changes while you are marking.
Grouping for student groups

Choose the grouping you wish to use for the group assignment. Select the grouping that you created when you organised your students into groups.

grouping for student groups

Important: It is vital to have your students in the right group/grouping. If you do not include a grouping for this setting, FLO will take your entire topic as a group, so the first student to submit will be submitting for everyone and their assignment submission will be visible to everyone. If this isn't set up correctly it cannot be changed once someone submits – you need to recreate the entire assignment.

Assignment - create an assignment

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

The Assignment activity has the following default settings that allow individual students to submit files for marking, and offer various options for providing feedback (these and other assignment settings are explained in more detail below:

  • Submission types: File submissions enabled; Maximum number of uploaded files = 20; Maximum submission size = 40MB; Restrict file types for text matching 
  • Feedback types: Feedback comments; Annotate PDF; Feedback files; Offline grading worksheet
  • Submission settings: Require students click submit button; Require that students click the submission statement; Attempts reopened manually (unlimited)
You can change these settings according to the purpose of the assignment. See Assignment – purpose and settings for other options (eg group, video, iterative, take-home exam, offline, online text, blind-marked, Mahara eportfolio).

Create an assignment (for file submissions)


Add an assignment activity

  1. Turn editing on using the button in the top right corner
    turn editing on

  2. Go to the module where you would like the assignment to appear

  3. Click the Add an activity or resource link at the bottom of the module
    add activity or resource

  4. Select Assignment from the list of available activities
    Add assignment icon

  5. Click on the Add button at the bottom of the box

  6. You will be taken to the Adding a new Assignment screen where you can set the parameters (settings) for your assignment (see information below)

General settings

assignment general settings
 
Setting Description
Assignment name Enter the title of the assignment. This is what the students will see on the topic homepage and will also appear in the gradebook. You should name the assignment according to the wording used in the Statement of Assessment Methods (SAM).
Description Using the HTML editor, enter the assignment description. You can provide links to literature or websites and add images or videos. You can also provide instructions on how you expect students to present their work (eg accepted file types, word limit, font size/type requirements, line spacing).
Display description on topic page If ticked, the above description will be displayed under the assignment link on the topic page. This is not recommended for lengthy descriptions.
Additional files You can provide additional files, such as rubrics. Download links for the files will be displayed on the assignment page under the description.

Availability settings

availability settings

Setting Description
Due date

This is when the assignment is due. Submissions will still be allowed after this date, but any assignments submitted after this date will be marked as late. Set an assignment cut-off date to prevent submissions after a certain date.

Tips:

  • Avoid setting the due time to midday (12:00 PM) as students may mistake this as being midnight (12:00 AM)
  • It is recommended the due date is set for a time when:
    • the FLO Student Helpdesk will be available to assist students having difficulties submitting assignments
    • you are available to respond to questions from students and the Helpdesk
    • students are available to submit assignments (eg if your external students are working full-time, they may appreciate being able to submit their assignments later in the day).
Cut-off date

Used to allow late submissions up to a specified date. After the cut-off date, no more submissions can be made unless an individual assignment extension has been granted.

Tip: It is recommended that you set the cut-off date at least 1 week after the due date, to allow for any late submissions.
Remind me to grade by You can assign an expected date that the marking of submissions should be finished by. This date will appear in your FLO calendar.

Submission types settings

Submission types settings

Setting Description
Submission types

Enables the different assignment submission types. Select from the following:

  • File submissions (default)Allows students to upload files. Can be used in conjunction with the 'Restrict file types' setting
  • Online text: Provides students with the HTML editor to type text directly into FLO for their submission. This is not recommended for large amounts of text. You can specify the maximum number of words you will accept for online text (see 'Word limit' below)
  • Word count declaration: If enabled, students must manually enter a word count for their submission in the field provided (see Add a word count field to an assignment submission below)
  • Mahara portfolio: If enabled, students must select their Mahara page/s for assessment in order to complete their submission (contact your eLearning support team for further information)
Maximum number of uploaded files

This is the maximum number of files a student may upload (the default is 20).
Maximum submission size

This is the upload limit for a single file (the default is 40MB). Note: Turnitin will only accept files up to 40MB; anything larger will not go to Turnitin.
Restrict file types

You can specify the types of files that you want students to submit. The default setting is 'File types for text matching' (*.doc, *.docx, *.rtf, *.html, *.ps, *.txt, *.pdf, *.ppt, *.pptx, *.ppts, *.hwp, *.wpd)' — these file types are accepted by Turnitin to generate Originality reports.

You can select from the predefined categories (Word documents, PDF, Image, Video, Audio) or specify additional file types using the 'Other' option. With the Other option enabled, additional file type extensions can be entered in the input box – prefixed by an asterisk (*). Multiple file types should be separated by a comma.

With the 'Other' option enabled, additional file types can be entered into the input box by entering the extensions prefixed by an asterix '*'. Multiple file types should be separated by a comma. 

If you are planning to mark online, restrict the submission to Word documents and/or PDF. This will ensure that you are able to annotate all file submissions (FLO will convert Word documents to PDF format for online marking).
Word limit If Online text submissions is enabled (see 'Submission types' above), you can set the maximum number of words a student is able to submit directly into FLO. Tick the Enable box to set a word limit.
Add a word count field to an assignment submission

Under the Submission types section, enable Word count declaration by clicking the check box:

enable word count


Student view

A compulsory word count field will form part of the submission process for the assignment:

student view of word count field


Feedback types settings

feedback types settings

Setting Description
Feedback types All Feedback types are enabled by default: Feedback comments (see below), Annotate PDF, Feedback files(rubric, marking guide) and Offline grading worksheet. You can leave all options ticked (you don’t have to use all of them).
Comment inline
If enabled, this setting allows the submission text (see Submission types > Online text above) to be copied into the Feedback comments field during grading, making it easier to comment inline (using a different colour).
Feedback template
You can upload a Feedback template to be used as the basis for feedback files generated for each student.
Feedback comments

The Feedback comments box enables 'rich' constructive feedback (links, video etc) using the HTML editor, and is great for overall feedback on an assessment item: 

feedback comments box


Submission settings

submission settings

Setting Description
Require students to click the submit button

If Yes (default setting), students must click the Submit button to finalise their assignment. An assignment will remain in draft (allowing the student to make changes to text or upload new files) until they click the Submit button. Once submitted, they will be unable to modify their assignment without topic coordinator intervention (eg revert an assignment to draft; allow students to resubmit).

If No, students can make changes to their submission at any time.
Require that students accept the submission statement
The default setting is Yes. The submission statement is a declaration that the work the student is submitting is their own unless otherwise acknowledged.
Attempts reopened

This setting determines how student submission attempts are reopened:

  • Never
  • Manually (default setting – submissions can be reopened by a teacher)
  • Automatically until pass
See Allow students to resubmit an assignment for further information.
Maximum attempts You can set the maximum number of attempts for the assignment if Manually or Automatically until pass has been selected for Attempts reopened.

Notifications settings

  notifications settings

Setting Description
Notify graders about submissions

If set to Yes, all members of the teaching team will receive an email notification when an assignment is submitted or updated. The next setting will not be available if this is set to Yes.

If the class is small, or you plan to return assignments as quickly as possible, it may be a good idea to choose Yes. However, for large classes this can result in a high volume of notification emails.
Notify graders about late submissions

This option is available if Notify graders about submissions is set to No. If set to Yes, an email notification will only be provided for assignments submitted after the due date.

You may choose to enable this setting to avoid having to constantly check FLO for late submissions.
Default setting for "Notify students"

This field controls when to notify students of changes to their grade or feedback and sets the default value for the Notify students checkbox on the online grading form. The default is No.

The Notify students checkbox is available when grading individual submissions. Choose Yes to notify the student immediately or No to grade without notifying the student. Students will not receive grade notifications if you have hidden the grades.
Note: How staff and students receive notifications depends on their personal preferences.

Turnitin plagiarism plugin settings

Turnitin is integrated with the Assignment activity. It produces Originality reports that provide a summary of matching or similar text found between submitted work and other materials, such as online sources (eg webpages, journal articles and other electronic information).

Most of the Turnitin plagiarism plugin settings cannot be changed, however, you have the option of excluding the following elements of a paper from an Originality report:

Turnitin settings

Setting Description
Exclude Bibliography The default setting is No. If Yes, text appearing in the bibliography, works cited, and references sections are excluded.
Exclude Quoted Material The default setting is No. If Yes, text appearing in the quotes of student papers can be excluded.
Exclude Small Matches The default setting is No. If Yes, matches that are not of sufficient length can be excluded (the options available are Words or Percent – either the number of words or percentage of text to be excluded can be entered into the box that will appear underneath this field).

Note: For Turnitin to generate an Originality report, the student’s submitted file must:

  • be less than 40MB
  • include a minimum of 20 words
  • be less than 400 pages.
If the use of text-matching for the assignment is nonsensical or will throw an error, it can be turned off (contact your local eLearning support team).

Grade settings

grade settings

Setting Description
Grade

Select the type of grading you want to use. The options are:

  • None – The assignment will be ungraded and worth no points, however, feedback can be given if enabled in the Feedback types settings.
  • Scale – The assignment is graded using a non-numeric value. Choose a scale from the dropdown list (eg Non-graded Pass). If a new scale is required, contact your local eLearning support team.
  • Point – The assignment will be graded out of a maximum number of points. This is the default setting (maximum grade = 100).
Grading method

If Scale or Point for the Grade setting is chosen, the following options are available:

  • Simple direct grading (default setting) — This is the most used method, where a final grade and feedback is provided.
  • Checklist | Marking guide | Rubric — These are advanced grading methods for online marking. All methods will require a template to be set up.
Grade category Controls the category in which the assignment’s grades are placed in the gradebook.
Grade to pass This setting determines the minimum grade required to pass. The value is used in activity and topic completion, and in the gradebook, where pass grades are highlighted in green and fail grades in red.
Blind marking Hides the identity of students from markers. Blind marking settings will be locked once a submission or grade has been made in the assignment. Note: students will need to be instructed to exclude personal information (eg name, ID number) in their submission.
Use marking workflow If enabled, marks will go through a series of workflow stages before being released to students. This allows for multiple rounds of marking and allows marks to be released to all students at the same time.
Use marking allocation If Use marking workflow is enabled, markers must be allocated to each student before marking can commence.


Hide assignment grades until ready for release

After creating an assignment, we strongly recommend you hide the grades. This will prevent students from seeing their grades until you are ready to release them (both in the assignment activity and in gradebook). As soon as you have created an assignment (and clicked Save and display), you will see the Grading summary screen:

  grading summary screen

You can hide the assignment grades at this point, by clicking on the eye in the Grade visibility row. Once hidden, the Grade visibility row will change:

  grade visibility

Students can still see the assignment and details of their submission, but they won't be able to see their grades until you unhide them (see Hide and release marks/feedback to students).

Assignment - create an assignment as a take-home exam

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

The assignment tool in FLO can be used to deliver take-home exams. In this format, students get access to the exam question/topic at a particular time, then need to submit (either by uploading a file or by typing text directly into FLO) by the due date.



Create an assignment as a take-home exam

Create an assignment (for file submissions) and make the following adjustments to the settings.


General settings

Enter the instructions for the exam in the Description box and include any additional files if required.

take-home exam general settings

Availability settings

Set the Allow submissions from date/time – this is when the exam instructions will be released to students.

Note: The Always show description box should not be ticked – this will ensure that the instructions to students only display after the Allow submissions from date/time.

Remember to set the Due date and the Cut-off date as usual (see Cut-off date/time setting additional information below).

take-home exam availability settings


Important:
Cut-off date/time setting

If the Cut-off date is not enabled, late submission (after the Due date) is possible.

The images above depict a scenario where students are provided with the exam instructions 2 days before the Due date. The instructions in the assignment description state that ‘late submissions will not be accepted’, so the Cut-off date is the same as the Due date.

For an exam that has a strict time limit (for example, a 3-hour exam), ensure the Cut-off date is set to at least 15 minutes after the Due date to allow for last-minute technical issues. If students submit after the Due date but before the Cut-off date, their exam will be accepted but will be recorded in FLO as being late.


Student view

This is how the assignment displays to students before the Allow submissions from date/time:

take-home exam student view


Assignment - create an iterative assignment

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

In some cases, assignments are iterative – students are asked to provide work for formative feedback rather than summative feedback and a mark, or students are providing drafts. In these cases, it may be appropriate to disable the Submit button.



Create an iterative assignment

Create an assignment (for file submissions) and make the following adjustments to the settings.


Submission settings

Change Require students to click the submit button to No.

disable the submit button

Note: The benefit of setting Require students to click the submit button to Yes is that once students click submit, they will be prevented from making changes to their submission during marking. Setting Require students to click the submit button to No should be used with the knowledge that students will be able to continue editing their submission.

Once a student enters their assignment (file upload or online text) the submission status will be displayed as Submitted for grading, however, they will continue to be able to edit their submission. At no point will they need to finalise their submission.

If you want to prevent students making further submissions, you can lock individual or multiple submissions.


Availability settings

Depending on the nature of your assignment, you may want to disable the Due date and Cut-off date by removing the tick from the enable boxes. (You also have the option to Remind me to grade by.)

iterative assignment - availability settings


Assignment - create an offline assignment

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

An offline assignment can be used when students do not need to upload any work into FLO – for example, when doing presentations, posters or lab books. The assignment tool can be used to manage and return marks and feedback.

The benefits of creating an offline assignment:

  • Communicates assignment requirements to students
  • Adds the due date to the topic calendar
  • Allows for electronic management of feedback and marks



Create an offline assignment

Create an assignment (for file submissions) and make the following adjustments to the settings.


Submission settings

For Submission types, untick File submissions

untick file submissions


Availability settings

It may not be necessary to set a due date for offline assignments, as no submission occurs through FLO. If this is the case, you might like to untick the box next to the Due date to disable the date for the assignment. However, if a due date is noted in the Statement of Assessment Methods (SAM), you should include it in the assignment settings. If a due date is included, it will appear in the topic calendar.

Assignment - create an online text assignment

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

Online text assignments allow students to type their assignment directly into a text box in FLO. Online text assignments are good for assignments with small word counts or for short-answer responses. It should be noted that the text entered by students is stored in FLO and cannot be downloaded.



Create an online text assignment

Create an assignment (for file submissions) and make the following adjustments to the settings.


Submission types settings

Untick File submissions (the default setting) and tick Online text:

enable online text

Note: If you want to provide students with a choice, or if the assignment requires both types of submissions, you can tick both File submissions and Online text. Students can then upload a file(s) and/or type directly into the online text box.

With the Online text option, you can set a Word limit (tick to enable) – a warning will display to students if they exceed the set word limit at the time of submission:

enable word limit


Feedback types settings

Set Comment inline to Yes to annotate the text the student has submitted. This will copy the submitted text into the Feedback comments box, where you can use different font, colours etc to show your mark up.

comment inline setting

Assignment - create a video assignment

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment iconThis entry relates to the Assignment activity.

Setting up a video assignment is very similar to setting up an assignment for file submissions. These instructions outline the settings that make video assignments as student-friendly as possible. Depending on students' familiarity with submitting video assignments, a practice upload of a video to a forum etc can be useful for checking their upload and embed process. Direct students to FLO Student Support for help submitting video assignments.

The best experience for students doing video assignments is for you to design the assignment submission so that students submit their video using My Media, which is part of Kaltura (the online video platform in FLO). Unlike the standard file upload option in FLO, My Media doesn't have a file size upload limit, so students won't need to compress their video files before submitting. Having to compress their video can affect the graphics and sound quality, which may make it difficult for you when watching and marking their video. Using My Media means that students will be able to provide a higher quality video file, and won't need to go through the additional stress of using a compression software prior to submission. 

Uploading to My Media can still take a little while if students have produced full-HD or very high resolution videos (which they tend to do when filming on mobile devices and/or using modern video editing software), so please encourage students to allow plenty of time for uploading and submitting. For example, testing on a high-speed home internet network and on the University network showed that uploading a 2GB video took around 20–30 minutes. Upload times depend on the speed of the internet connection students are using. 


Create a video assignment

Create an assignment (for file submissions) and make the following adjustments to the settings.


General settings

In the Description section, outline your assignment requirements for the video/s you want students to create including relevant privacy considerations. Include a link to the help documentation for students located in the FLO Student Support site: Assignment Submission > Video assignments.

general settings


Submission types settings

Essential step: Tick to enable the Online text submission type. Students will submit their video by embedding it from their My Media using the text editor. If students are only required to submit a video, you should also untick File submissions

Select online text

Optional step: If students also need to submit a text document or other additional files along with their video, you will need to select File submissions and restrict the accepted file types. It's recommended that you untick any video file types, as this will ensure students can't upload their video via this method (rather than via embedding from My Media).

Additional file submissions



  •   Training and support

      Troubleshooting

    Support

    Contact your eLearning support team

    Note: Students do not have access to/use of the Media Vault

    Assignment - download assignment submissions/feedback files and grading worksheet (offline marking)

    1. Plan  |   2. Build  |  3. Test   | 4. Administer  |  5. Review  || Support

    assignment iconThis entry relates to the Assignment activity.

    If you are marking offline (having set this up when you created the Assignment activity), there is a 3-step process: download (internet access required), mark (no internet access required – this is the 'offline' part), upload (internet access required). 

    Your options in the drop-down menu for 'Grading action' will depend on how you have set up the assignment.


    Download assignment submissions for marking offline

    To download student submissions (for marking):

    1. Click on the assignment
    2.
    Click view submissions button
    3. Select Download all submissions from the Grading action menu (at the top of the screen)
    download all submissions

    If a filter is selected, only the students in that group will be visible and be downloaded. There are two types of filters:

    Group filters are at the top of the screen
    filter groups
    Status filters are at the bottom of the screen under Options
    filter options

    4. To download specific submissions, select them by ticking the checkbox beside the relevant student's name – filters may still be used, but each required item must be checked. Then, use the With selected... drop down menu to select Download selected submissions

    download single assignments

    To download a single submission, first open the required document by clicking on it. Choose Save as to save a copy to your preferred location. This file will not be zipped, so extraction will not be necessary.

    5. The zip file will download. To display the contents of the zip file:

    • Google Chrome – will display the download file in the bottom bar in the left corner. Click the arrow and go to Open
    • Mozilla Firefox – select Open with… and click OK
    • Safari – the zip file is saved under Downloads

    On Windows computers

    You will need to extract the files out of the zip by clicking 'Extract all files' in the top left. (Instructions may vary depending on what version of Window you are using)

           extract all files

    Once this is done you will be asked to select a path to extract to. This is the folder that the files will be saved to. Save the files somewhere that is easy for you to remember and access, as this is where you will be doing your marking. Click Browse… to select a folder.

           extract files - path

    By leaving Show extracted files when complete ticked a window will open containing the files you extracted, ready for use.

    On Mac computers

    Go to Downloads and double-click on the zip file. The file will automatically be decompressed by Archive Utility into the same folder the zip file is in

    Tip – once you have extracted (saved) the contents of the zip, ensure you mark student work in the selected folder. This will make it easier for you to zip up the files once you have finished marking.


    Download feedback files 

    If you include a feedback file (eg marking guide, rubric) when you create the assignment, FLO will attach a file to every student (by putting their FAN at the front of the file name). The download process is the same as for submissions (above) except that you choose Download feedback files in a zip from the drop-down menu:

    download feedback files in a zip


    Download the grading worksheet

    1. Click on the assignment
    2. Click on  view submissions button
    3. Select Download grading worksheet from the Grading action menu (at the top of the screen)

    download grading worksheet

    4. To open the grading worksheet:

    • Google Chrome – will display the download file in the bottom bar in the left corner. Click the arrow and go to Open
    • Mozilla Firefox – select Open with… and click OK
    • Safari – go to Downloads and double click on the csv file

    5. The grading worksheet is not a zip file and therefore you will not need to extract anything. Save the grading worksheet in a location you will be able to remember

    Note: If you are saving files anywhere outside of the University network (eg USB Drive, Dropbox, Google Drive), please make sure you take regular backups of your work.


    Next step

    Once you have finished marking, you will need to upload the marked files and grading worksheet.


    Assignment - exclude sources in a Turnitin originality report

    1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

    assignment icon This entry relates to the Assignment activity.

    Removing a source from an originality report will 'recalculate' the similarity index without consideration to the removed source in question. This feature is useful when a paper has been submitted to Turnitin multiple times, and the originality report is reporting a high match (eg 100%) to the previous submission. Removing a source from an originality report provides a clearer similarity index (percentage). 


    Steps

    1. Open the assignment and click on the View all submissions button

    2. Click on the Percentage to load the Turnitin Document Viewer
      Percentage - Turnitin
      By default the Filter and Settings will load

    3. Click the graph icon to load All Sources
      Turnitin graph panel

    4. Scroll down to the bottom of the page and click the Exclude sources button
      The Exclude Sources is white with a blue border and blue text

    5. Select the sources you wish to exclude

    6. Click on the Exclude button to save your changes.
      The Exclude button is red with white text. It will include the number of sources that you are excluding.

    Your originality report will then recalculate (excluding the sources you selected).

    Assignment - grant extensions for assignments (Assignment extension request tool)

    1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

    This entry relates to the Assignment activity.

    The Assignment extension request tool formalises the extension process for assignments, ensuring a decision trail for each student's request. Students give the reasoning for their request, upload evidence (eg a medical certificate) and propose a new due date. The topic coordinator (or nominated person) receives notifications of pending requests, which they can approve, approve with amendments, or decline. Students are then emailed the outcome, and their assignment is automatically updated with a new due date if the extension request has been approved.

    Note: When setting the due date for a resubmission, it is better to use the assignment grading screen. To change the initial due date for an individual student or a subsection of students, apply user/group overrides.
     

    Accessing the extension tool

    The tool is available in every FLO topic and generally found either with the assessment information or in the top module.

    When you open the tool, you will be asked to log in again with your FAN and password. This is normal behaviour for the tool.

    If the tool has been deleted, you can add it back:

    1. Turn editing on

    2. Click on the Add an activity or resource link at the bottom the module

    3. Select External tool, then click the Add button

    4. Select Assignment Extension from the Preconfigured tool list

    5. Type ‘Assignment extension requests’ in the Activity name field and save your changes.

     


    Adding assessments other than assignments

    The Assignment extension tool is automatically populated with the Assignment activities in the topic, but you can add other activities to allow students to submit extension requests in a consistent manner. When you add other activities to the tool, you will need to manually manage the extension inside the activity (eg for a quiz, you would create an override for the student).
     To add other activities to the tool:

    1. Go to the Topic settings menu and select Manage assignments

    2. Click on the Add new assignment button

    3. Add the name and due date of the activity

    4. Click the Create assignment button

    Note: Manually added assignments do not roll over, they will need to be recreated the next time the topic runs.



    Processing requests

    When you open the tool, you will see the list of requests for the topic you are in, split into pending, approved and declined requests. You can also click on the View requests menu at the top of the page to either return to this page from elsewhere in the tool or view the requests from all the topics you coordinate.

    To process a request, click on the pending link in the Status column.

      The status column is the last column. In this picutre it is marked with a red rectangle.

    This will open a page with the full details of the request, including any uploaded documentation. Scrolling towards the bottom of the page allows you to:

    • change the status of the request from pending to approved or declined
    • review the proposed due date and amend it where it is not suitable
    • give a reason or comment on your decision (this is mandatory for declined requests)
    Important: If you are granting an extension after the assignment cut-off date/time, you should warn students that late submissions will not be possible.

    When you click Save and send, the extension date (new due date) will be set in FLO, and the student will be emailed with your decision. Alternatively, you can press Email Preview to review what is sent to the student or Save without email to approve the request without emailing the student.



    Notification settings

    By default, topic coordinators will receive a daily email with a list of requests that need attention. However, you can change the notification frequency or allow other teaching staff to review requests for a topic.

    Change your email frequency
    1. Go to the Topic settings menu and select My email configurations


    2. Click on the Edit link at the end of the table

    3. Change the frequency to never, daily, weekly, or immediately

    4. Save your changes

    Note: FLO will stop sending notification emails two weeks after the topic’s end date, to prevent emails from unprocessed requests being sent indefinitely.


    Nominate a new approver

    If you are not going to be actively teaching in the topic, or if you have large student numbers, you can nominate other members of the teaching team to be notified of/process requests:

    1. Go to the Topic settings menu and select Nominate approver

    2. Click on the Add new nominee button

    3. Select members of the teaching team (teachers/tutors) from the list of enrolled users and click the Add tutor / Add teacher button

    Note: These settings do not roll over. You will need to add approvers each time the topic runs.


    Send emails to a shared account

    You can also send emails for pending requests to a shared email account (note that this only changes who is notified about requests, not who can access them).

    1. Go to the Topic settings menu and select Set shared email

    2. Click on the Add shared email button

    3. Add the email address and choose how often the account should receive emails

    4. Save your changes

    Note: These settings do not roll over. You will need to set the shared email account each time the topic runs.



    Limitations of the tool

    The Assignment extension tool supports managing requests for extensions for the majority of topics, but this lightweight tool does not cater for all assignments:

    • Timed release and complex restrictions: Assignments that are restricted to certain students (eg only available to one group) will be seen by all students inside the tool. Seeing assignments they don’t have access to may cause confusion for students.

    • Feedback only assignments: Assignments set up to provide feedback only (ie no submission required) will be listed, along with any recorded due date.

    • Overrides, granted extensions: When a student submits a request, the tool is unaware of any existing extensions or group/user overrides, and will only report the assignment’s original due date. If you use group/user overrides you should review the student’s overridden date when considering the length of the extension.

    • Group assignments: If a student requests and is approved for an extension for a group assignment, only that student will receive an extension (not the entire group). In these cases, it might be easier to grant an extension manually within the Assignment grading screen instead, as this action can be done in bulk.

    • Resubmissions/reattempts: If the assignment resubmission feature is used, the tool is unable to determine a student's current attempt number and it may be difficult to track extension requests.

    • Hidden assignments: The tool will not list hidden assignments to students; however, teaching staff can see hidden assignments via Topic settings > Manage assignments.

    • Other activities: The tool cannot apply extensions for other activities in FLO (eg quizzes). However, a quiz or other activity can be added manually to the list of assignments, but any extensions will need to be manually applied inside that activity (eg for a quiz, apply a user override).

    If you have any queries around the suitability of the Assignment extension tool in your topic, please contact your local eLearning support team.



    College settings

    College support staff see a third menu option with additional settings, which are currently not functional. Click the button below for further information about these settings.

    The third menu option is called 'school settings'. It has two settings - Set policy messages, and download requests

    Set policy messages allows College staff to change the messages sent to students. This change will then be applied to all topics in the college.

    Students who create a new request will see messages that explain when and why they need to upload evidence when they submit their request. These messages are in the system is to discourage students from asking for an extension without a good reason, and to make sure they understand that requesting an extension doesn't automatically result in it being approved. The default texts are consistent with University policy, but if the college wants to provide more details or other changes, they can do so as long as these instructions are still compliant with University policy.

    When students create a new request for an extension, they can choose different reasons for requesting the extension (Illness, Injury, DAP, Family tragedy and Other).

    • When they choose the reason Illness or Injury, the system requires the student to upload evidence (mandatory).
    • For the other reasons, it is not mandatory to upload evidence but students will see a message explaining that without evidence their request may not be approved.
    • The message for the Disability Action Plan (DAP) is slightly different. It doesn't ask for evidence but it explains to the student that a DAP must have been discussed with the topic coordinator before a student can use it as a reason for requesting an extension.
    • There is also the option to add a standard text to the (approve/decline) emails that are sent to emails after processing a request. It could, for example, give the students a link to a webpage with the college policy around extensions.

    The table below shows where and when which message is shown. If the college has different policies about requiring evidence, it is possible to convey these policies through these messages. The Message content column shows the default text. These default texts can be deleted and replaced with other text. Clicking the Save button changes the text for all topics in that college. 


    The Download request option allows college staff to download a selection of requests in the college; for example, to report about numbers of requested and approved extensions for one semester. For privacy reasons the download will not include any uploaded evidence, but be aware that the spreadsheet may still contain confidential data. 


    If you need any help, please contact your local eLearning support team.

    Assignment - grant extensions for assignments (Assignment grading screen)

    1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

    assignment iconThis entry relates to the Assignment activity.

    Topic coordinators and teachers can grant students an extension beyond an assignment’s due date and cut-off date. This is usually done through the Assignment extension tool (which partially automates the process) but in certain situations can be done in the Assignment grading screen, eg:

    • When a student has requested an extension without using the extension tool
    • When the student has a resubmission
    If you are wanting to change the initial due date for a selection of students, use a group or user override. To change the date for all students, edit the assignment’s settings instead.


    Steps

    1. Open the assignment and click on the View all submissions button

    2. Click on the Edit link to the left of the student’s name and profile picture
      The edit link is highlighted in this picture with a red rectangle

    3. From this menu select Grant extension
      The grant extension link is highlighted in the picture below with a red rectangle

    4. Enter a new due date and click on the Save changes button

    5. The status will now indicate that an extension has been granted


    Where do students see their extension date?

    In their assignment:

    student view - extension

    On My FLO:

      extension date My Topics list



    Assignment - hide and release marks/feedback to students

    1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

    assignment iconThis entry relates to the Assignment activity.

    When you mark the assignments, you will likely want to hide the grades before you start marking, so that some students do not see their feedback before others.

    When you have finished marking you will likely want to show the grades so that marks and feedback can be released to students.


      Hiding and showing marks from inside the assignment

      1. Open the assignment

      2. In the Grading summary row click on the eye in the Grading visibility section to hide the grades
        A hidden assignment is shaded yellow, and the eye icon has a line running through it

      3. Click on the eye again to make the grades visible
        A hidden assignment is shaded greem, and the eye icon does NOT have a line running through it

      Hiding and showing marks from inside the gradebook

      1. Open the Administration tab

      2. Under topic administration click on Gradebook setup

      3. In the Actions column alongside the assignment, select the Edit link.

        If the grades are visible, you will see an option to Hide them.
         

        editing settingsIf the grades are hidden, you will see an option to Show them.

         

      Assignments that are hidden will appear greyed out. Compare the two assignments below - assignment 1 is hidden from students, while assignment 2 is visible.
      grades showing