Wednesday, 30 September 2020, 7:56 PM
Site: Flinders Learning Online
Topic: FLO Staff Support (FLO_Staff_Support)
Glossary: How-to glossary
A

Active quiz - main entry

Whether you are starting from scratch or working with an active quiz already created, using the active quiz activity in a topic ideally consists of 5 stages, in a looped process.

1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

active quiz iconActive quiz is designed to be used in a face-to-face lecture/tutorial (ie in class), with a classroom of computers/tablets/phones (devices). See Quiz – main entry for the out-of-class quiz activity.

The teacher creates the quiz in advance – adding questions from the topic's question bank. During the lecture/tutorial, the teacher starts the quiz. Students can now connect to this quiz. Once the teacher is satisfied that all students have connected to the active quiz, they can click on 'Start Quiz'.

The teacher can review student responses in real time and re-poll the same question, go to the next question, or jump to any question set up in the activity. 

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to quiz-related resources are provided below. Browse all tip sheets and good practice guides

Tip sheet - Aligning quiz questions with Bloom's taxonomy


1. Plan

The better your planning/preparation, the less likely you are to run into a problem once students start doing the quiz. Therefore, it is advised that you have a process for creating your quiz. Why do you want to set up an active quiz (ie what is the quiz's purpose)? Active quiz could be used for:

  • Debate/discussion in a face-to-face (f2f) session 
  • A staged learning process: pre-session activities tested at the beginning of a f2f session, then workshopped in the session, then tested again at the end of the session (‘Session grading method’ choices are average, first session, last session, highest session grade) 
  • Revision sessions: pre-existing quiz questions can be used as a quick poll with students to identify learning gaps
  • Muddy points (knowledge/understanding) 
  • Interactivity/inclusivity amongst diverse cohorts (if live streaming used) – external, internal etc 
  • Classroom interactivity – competition/cooperation 
  • Engagement with topic materials and f2f


2. Build

Set up a category and question bank 

A question bank is used to categorise quiz questions. Sorting questions into categories is especially important when random questions are used or a topic contains many quizzes. If you add a category before you add questions to the question bank, all questions created can be added to this category and they will then belong to the topic, rather than the quiz. This approach will make management easier when you are creating new quizzes (eg in the following semester) using questions from previous quizzes.

  1. Add a category to the question bank
  2. Create a new question (question types) – the most suitable questions for Active quiz are multiple choice and true/false

Categories in the question bank can be exported from one topic into another, enabling the questions within to be multiple use. Please contact your eLearning support team to discuss importing question bank categories.


Create an active quiz activity

  1. In the topic, click Turn editing on

  2. In the week/module where you want to add the quiz, click Add an activity or resource
    Add an activity or resource

  3. Select the Active quiz and click Add
    add active quiz
  4. Give the Active quiz a Name and Description
    Name and Description
  5. Set up the Grade settings and Review options
      • If the 'Assessed' box is left at the default (ticked) the results of the quiz will appear in the Gradebook
      • If the 'Manual Comment' box is left ticked, you can add a comment when grading an attempt

        grade settings

        review options

  6. Click Save and display

  7. Click Edit quiz to start adding questions
    edit quiz
  8. Choose a question from your question bank. 
    For help creating questions, see Create a new question (question types).
    Create a new question, or select the category containing an existing question, then click + to add the question to the quiz
    select questions 

  9. Review the question settings, and click Add question
    question settings

  10. Repeat steps 8 and 9 to add more questions


3. Test

Ask your colleagues or the eLearning support team to check the set up of your active quiz. You could also run a test session (see below for instructions).


4. Administer 

Run an active quiz session

  1. In the topic, click on the Active Quiz activity you want to run

  2. Enter a Session name and tick the boxes if you wish to make responses anonymous.
    When you're ready to open the session, click Start Session
    start session

  3. Students will be able to join the session, but won't see any questions yet. Click Start quiz
    start quiz button

  4. Students in the active quiz session will see a short countdown before the first quiz question is shown

  5. You can control the question while it is shown to students using the blue buttons
    controls

  6. Students will be able to answer the question until you click End question, or until the timer runs out (if a time limit was set)

  7. Use the blue buttons to navigate between questions, re-poll questions, and hide / show results and answers
    controls - inactive

  8. To end the session, click Close session

5. Review

How did it go? What did students think? Did it help achieve your purpose in creating an active quiz? These types of questions can help you refine the quiz for next time. 


  Training and support

  Troubleshooting

Training

Quiz workshop (whilst this is not Active quiz, it will help you understand the features of the quiz activity)

Support

eLearning support teams

There are no identified issues with Active quiz.

Assignment - add a group or user alternative due date (override)

1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

Overrides are used to create multiple due dates for different students (eg different due dates for different tutorial groups, or individual due dates for each student). Overrides are not an alternative to granting an extension using the Assignment Extension tool or the Assignment grading screen.

If you want to create a group override, you may need to also set up groups in your topic


Steps – group alternative due date (override)

  1. Open the assignment

  2. Click on the Administration menu and select Group overrides

  3. Click on the Add group override button

  4. In the next screen, choose an Override group (required)

  5. Edit the relevant dates for the group you have selected. Select one or all of the choices – allow submissions from, the due date and/or cut-off date. If you don’t need to edit a particular date, untick the relevant Enable box.

    select override group


  6. Click Save (if you need to enter more overrides, click Save and enter another overrride)
    save override


Steps – user alternative due date (override)

  1. Open the assignment

  2. Click on the Administration menu and select User overrides

  3. Click on the Add user override button

  4. In the next screen, select a student from the Override user box
    override user


  5. Edit the relevant dates for the group you have selected. Select one or all of the choices – allow submissions from, the due date and/or cut-off date. If you don’t need to edit a particular date, untick the relevant Enable box.
    allow submissions from

  6. Click Save (if you need to enter more overrides, click Save and enter another overrride)
    save override

Assignment - allow students to resubmit an assignment

1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review  || Support

assignment icon This entry relates to the Assignment activity.

When you set up an assignment dropbox, you are able to set an assignment up to either automatically give students the chance to resubmit until they receive a pass mark (as specified by you) or manually control when resubmissions are given.

The resubmission feature allows both staff and students to review the full submission history (a resubmission will not overwrite a previous submission). Thus the student can review all submissions and feedback, and see any improvements in their submission.



Enable resubmission settings

  1. Create a new assignment or edit your existing assignment

  2. Expand the Submission settings section

  3. Select either Manually or Automatically until pass from the Attempts reopened list
    attempts reopened

    Note: If Automatically until pass is selected, you will need to open the Grade section of this page and configure the Grade to pass setting so that FLO knows when to re-open the submission dropbox for the student. If you want students within a range of grades to be able to resubmit (eg 47-49) you should choose Manually, and use the settings in the individual marking form (see instructions below).

  4. Select the Maximum attempt allowed by students

    Note: this field is most important if using the 'Automatically until pass' option, as this can limit the number of times a student is able to resubmit. Configuring this field when 'Manually' is selected for the Attempts reopened field will limit the number of times staff can request a student resubmits.

 


Manually reopen a submission

  1. Grade the student using the individual marking form

  2. At the bottom of the right panel is the Attempt settings section. in this section, change Allow another attempt to Yes.
    attempt settings

Assignment - annotate (mark) student assignments in FLO (online)

1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review  || Support

assignment dropbox iconThis entry relates to the Assignment activity.

The online annotation feedback method allows you to open PDF assignments in your browser (eg Chrome, Firefox, Safari, IE), provide comments and annotations, and save without needing to download and upload submissions into FLO.

Students can submit in either Word or PDF file format. If they submit in Word, FLO will generate a PDF file, as you will use PDF annotation tools to mark it up online. Note: set the maximum number of submissions to 1 (if you require more submissions, try using the offline annotation method).

If the assignment has been set up with an online marking guide, see also Mark assignments in FLO using a rubric, marking guide or checklist.

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assignment-related resources are provided below. Browse all tip sheets and good practice guides

Good practice guide - Inspirational and engaged teaching


Annotate online – steps

When marking online, you can annotate student assignments, provide a grade and feedback all in the one screen. In the 'individual marking form' for each student, you will see the student's 'Submission status' (eg Submitted for grading – once you have graded the assignment this will change to Graded). Depending on how the assignment activity is set up, you will also see a Grade box, a Feedback comments box (if enabled), and a Feedback files box (if enabled).

  1. Click on the Assignment link in your topic

  2. In the next screen you will see a Grading summary – how many students have submitted, how many need grading etc. Use the Visible/Separate groups box (depending on how the assignment has been set up) to select a group you need to mark (if applicable)
    select marking groups

  3. Click on View all submissions to see the list of students, and then click on an individual student's submission (Grade button).

    Alternatively, you can also go straight to the first student assignment listed in the Grading summary screen, by clicking on the Grade button next to the View submissions button.
    grade button
  4. To move between students, use the arrows in the Change user box (top of screen) to move to the next student's submission. You can also select a specific student from the drop-down list
    change user

  5. Look at the right-hand bottom side of the screen for the individual student – there are options for how the screen is displayed. Your choice will depend on what you want to do at that time – mark the submitted file, complete the feedback file (rubric, marking guide, checklist), or provide feedback and a grade. You can switch between each of these screens as you mark. How you have set up the assignment (eg with a marking guide/rubric/checklist) will determine your viewing options
    mark online viewing screen options

  6. The first page of the PDF submission is displayed. The following table outlines the tools and shortcuts available for online annotation:
    annotation toolbar

    Icon Keyboard shortcut Description
    comments options h
    h = search comments
    g = expand/collapse all comments
    (Alt / Shift-Alt / Ctrl-Option + letter)
    comments icon z Add comments – this adds a comment box to the PDF. Once a comment has been added to a comment box, it can be added into your comment 'quicklist'. Any comments in your 'quicklist' can be quickly inserted again by right clicking anywhere on submission and choosing the comment from the drop-down menu. The small box allows you to add a comment from your quicklist. To delete a comment, right click in the small box near to the comment box and choose 'Delete comment' from the menu.  
    Note: The colour of the comment box can be chosen by the comment box colour picker, or using the shortcut key 'x' to select the colour picker.
    select arrow c Used to move or deleted previously added annotations. (Deleting comments can be done using the comments tool – see above.)
    freehand icon y Add freehand line - this adds a freehand colour line to the submission. 
    Note: The colour of the freehand line can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
    line icon u Add line - this adds a coloured to the submission.
    Note: The colour of the line can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
    rectangle icon i Add rectangle - this adds a coloured rectangle to the submission.
    Note: The colour of the rectangle can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
    oval icon o Add oval - this adds a coloured oval to the submission.
    Note: The colour of the oval can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
    highlighter p Add a highlight line to text/images.
    Note: The colour of the highlight can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
      stamp icon  n Add a stamp to the page. The stamp appearance is chosen from the stamp dropdown list. A stamp can either be simply applied by selecting the screen, or clicking and dragging the stamp to the size you require
    stamp options

    Note: shortcuts are activated by pressing Alt + Shift + the shortcut key.


  7. To navigate between pages, either use the Previous / Next buttons to navigate forwards or backwards one page, or select a specific page number from the drop-down list activated by selecting the current page number:
    page arrows

  8. Once you have finished online annotation of this submission, you can grade the submission, leave feedback comments or attach feedback files on the same screen:

    Grade
    annotate grade

    Feedback comments
    annotate feedback

    Feedback files
    upload a feedback file

  9. Save changes on the individual marking form – this will return the annotated document to the student. Note: if the assignment is hidden in the gradebook, the student will not be able to see the feedback file. Grades and feedback are only made available once the assignment is visible in the gradebook

Add a comment to a quicklist (save time)

Using the comment Quicklist can save time when providing comments to submissions using online annotation. To save a regularly used comment to your comments Quicklist, complete the following steps.

  1. Select the icon in the comment box of the comment you wish to save

  2. Select 'Add to quicklist' from the menu
    quicklist

  3. To add this comment elsewhere on the document, add a blank comment box and select the icon in the top right hand corner. All previously saved comments will appear in a list. Select the comment from the Quicklist
    add comment from quicklist

Assignment - create a group assignment

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

Group assignments are used when students work on an assignment in teams and create one submission per teamBefore creating your assignment, you will need to organise your students into groups and groupings.  

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to group-related resources are provided below. Browse all tip sheets and good practice guides

Good practice guide – Group work 



Steps

  1. Create an assignment

  2. Open the Group submission settings section.

  3. Set Students submit in groups to Yes. This will activate the next two settings
  4. students submit in groups

  5. Select an option for Require group to make submission. If enabled (Yes), users who are not members of a group will be unable to make submissions
  6.   require group to make submission

  7. Select an option for Require all group members submit

    This setting controls whether every member of the group must click the submit button, or whether one member can 'submit' on behalf of the group. If set to 'No', when one member of a group submits an assignment it will count as submitted for the whole group. If set to 'Yes' the assignment will not be submitted until every member of the team has clicked the submit button (students in the group will be notified about which students still need to click the submit button).
    As with individual assignments, if students forget to press the submit button you will still be able to view and mark their assignment in draft mode. We recommend that you lock the submission to prevent changes while you are marking.

    all group members submit

  8. Select the Grouping for student groups
    Choose the grouping you wish to use for the group assignments. Select the grouping that you created when you organised your students into groups

    grouping for student groups

Assignment - create an assignment

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

The Assignment activity has the following default settings that allow individual students to submit files for marking, and offer various options for providing feedback. These and other assignment settings are explained in more detail below.

  • Submission types: File submissions enabled; Maximum number of uploaded files = 20; Maximum submission size = 40MB; Restrict file types for text matching 
  • Feedback types: Feedback comments; Annotate PDF; Feedback files; Offline grading worksheet
  • Submission settings: Require students click submit button; Require that students click the submission statement; Attempts reopened manually (unlimited)
You can change these settings according to the purpose of the assignment. See Assignment – purpose and settings for other options (eg group, video, iterative, take-home exam, offline, online text, blind-marked, Mahara eportfolio).



Create an assignment (for file submissions)

Add an Assignment activity

  1. Turn editing on using the button in the top right corner turn editing on

  2. Go to the module where you would like the assignment to appear

  3. Click the Add an activity or resource link at the bottom of the module  add activity or resource

  4. Select Assignment from the list of available activities Add assignment icon

  5. Click on the Add button at the bottom of the box

  6. You will be taken to the Adding a new Assignment screen where you can set the parameters (settings) for your assignment (see information below)

General settings


assignment general settings
Setting Description
Assignment name Enter the title of the assignment. This is what the students will see on the topic homepage and will also appear in the gradebook. You should name the assignment according to the wording used in the Statement of Assessment Methods (SAM).
Description Using the HTML editor, enter the assignment description. You can provide links to literature or websites and add images or videos. You can also provide instructions on how you expect students to present their work (eg accepted file types, word limit, font size/type requirements, line spacing).
Additional files
You can provide additional files, such as rubrics. Download links for the files will be displayed on the assignment page under the description.

Availability settings

Setting Description Example
Due date

This is when the assignment is due. Submissions will still be allowed after this date, but any assignments submitted after this date will be marked as late. Set an assignment cut-off date to prevent submissions after a certain date.

Tips:

  • Avoid setting the due time to midday (12:00 PM) as students may mistake this as being midnight (12:00 AM)
  • It is recommended the due date is set for a time when:
    • the FLO Student Helpdesk will be available to assist students having difficulties submitting assignments
    • you are available to respond to questions from students and the Helpdesk
    • students are available to submit assignments (eg if your external students are working full-time, they may appreciate being able to submit their assignments later in the day).
Monday, 10 August 2020, 2:00 PM
Cut-off date

Used to allow late submissions up to a specified date. After the cut-off date, no more submissions can be made unless an individual assignment extension has been granted.

Tip: It is recommended that you set the cut-off date at least 1 week after the due date, to allow for any late submissions.

Monday 17 August 2020, 2:00 PM
Remind me to grade by You can assign an expected date that the marking of submissions should be finished by. This date will appear in your FLO calendar. Monday 31 August 2020, 2:00 PM

Feedback types settings

  • Feedback types tab: The default settings are Feedback comments (see below), Annotate PDF, Feedback files (rubric, marking guide) and Offline grading worksheet. You can leave all these ticked (you don’t have to use them but it means they are available).
    Feedback types tab (options)

    The Feedback comments box enables 'rich' constructive feedback (links, video etc) using the HTML editor, and is great for overall feedback on an assessment item
    Feedback comments box

  • Submission settings tab: With the standard assignment settings, students must click the Submit button to finalise their assignment. An assignment will remain in draft (allowing the student to make changes to text or upload new files) until the student clicks the Submit button. Once submitted, they will be unable to modify their assignment without topic coordinator intervention (eg revert assignment to draft; resubmit)

  • Click Save and display (see below 'Hide the grade column for the assignment')

  • Hide the grade column for the assignment

    After you have created the assignment, we strongly recommend you hide the grade column in the Gradebook. This will prevent students from seeing their grades until you are ready to release them. In the display screen (Save and display) for the assignment (once created as per instructions above), you will see the grading summary screen for the assignment.

    grade visibility

    You can hide the assignment grades at this point, by clicking on the eye in the Grade visibility row. The Grade visibility row will now look like this:

    grade hidden

    The student can still see the assignment, but they won't be able to see their grades until these are unhidden. See Assignment - hide and release marks/feedback to students.


    Restrict file types and/or sizes for your assignment (Submission types)

    You can restrict file types and file sizes for your assignments while creating an assignment or editing the assignment settings under the Submission types title:

    file submission types

    Field Description

    Submission types

    Enables the different assignment submission types. Select from the following:

    • Mahara portfolio: If enabled, students are able to submit Mahara pages for assessment (contact your eLearning support team for further information)
    • File submissions (default)Allows students to upload files. Can be used in conjunction with the 'Restrict file types' setting.
    • Online text: Provides students with an HTML editor to type text directly into FLO. This is not recommended for large amount of text.
    • Word count declaration: If enabled, the student is able to enter an assignment word count declaration in the field provided.

    Maximum number of uploaded files

    You can set the max number of files a student may upload (default is set to 3).

    Maximum submission size

    You can set the file size limit allowed (default is 40MB). This is the total size of all uploaded files. Note: Turnitin will only accept files up to 40MB; anything larger will not go to Turnitin.

    Restrict file types

    You can set the file types that students are allowed to submit. The default is set to 'File types for text matching' (*.doc, *.docx, *.rtf, *.html, *.ps, *.txt, *.pdf, *.ppt, *.pptx, *.ppts, *.hwp, *.wpd), these file types are acceptable for turnitin.  You can select from the predefined categories (e.g. Word documents, PDF, Image, Video, Audio) or, specify your own file types using the 'Other' option.

    With the 'Other' option enabled, additional file types can be entered into the input box by entering the extensions prefixed by an asterix '*'. Multiple file types should be separated by a comma. 

    If you are planning to mark online, we suggest that you restrict the submission to .pdf or .doc/docx documents. This will ensure that you are able to annotate all of the file submissions (FLO will convert Word files to PDF format for online marking).

    Note: only the file types in 'File types for text matching' will be sent to Turntin; other files will not be sent to Turnitin and originality reports will not generate.

    Word limit

    If Online text submissions are enabled, this is the maximum number of words a student will be allowed to submit.



    Add a word count field to an assignment submission (Submission types)

    1. Under the Submission types tab, enable Word count declaration by clicking the check box
      enable word count

    2. Click Save and return to topic

    Student view

    A compulsory word count field will now form part of the submission process for the assignment

    student view of word count field


    Allow students to resubmit an assignment (Submission settings)

    You are able to set an assignment up to either automatically give students the chance to resubmit until they receive a pass mark (as specified by you) or manually control when resubmissions are given (during the marking process).

    The resubmission feature allows staff and students to review the full submission history (a resubmission will not overwrite a previous submission). The student can review all submissions and feedback, and see any improvements in their submission.

    1. Create a new assignment or edit your existing assignment

    2. Expand the Submission settings section

    3. Select either Manually or Automatically until pass from the Attempts reopened list
      attempts reopened

      Note: If Automatically until pass is selected, the Grade to pass setting in the Gradebook will need to be configured so that FLO knows when to re-open the submission dropbox for the student. If you want students within a range of grades to be able to resubmit (eg 47–49) you should choose Manually, and use the settings in the individual marking form

    4. Select the Maximum attempt allowed by students – this field is most important if using the 'Automatically until pass' option, as this can limit the number of times a student is able to resubmit. Configuring this field when 'Manually' is selected for the Attempts reopened field will limit the number of times staff can request a student resubmits

    Receive notifications when students submit an assignment (Notifications)

    There are two settings that control when the topic coordinator and markers will be sent notifications via email about student submissions:

    • Notify graders about submissions  When set to Yes all graders will receive an email notification when an assignment is submitted or updated. The next setting will not be selectable if this is set to Yes.
    • Notify graders about late submissions – This option is available if Notify graders about submissions is set to No, and will only provide an email notification for assignments submitted after the due date.
      notify graders

    If the class is small, or you plan to return assignments as quickly as possible it may be a good idea to leave Notify graders about submissions to Yes. However, for large classes this can result in a large volume of notification emails. You may wish to only use Notify graders about late submissions. This will only provide a notification email when an assignment is submitted after the due date (a good way to avoid having to constantly check FLO for late submissions). Notifications will be sent to all staff in the FLO topic who have marking permissions.

    Steps
    1. Edit an assignment (cog wheel)

    2. Under Notifications, change settings for Notify graders about submissions and Notify graders about late submissions
      notifications submissions

    3. Click Save and display

    Assignment - create a video assignment

    Setting up a video assignment is very similar to setting up a standard assignment. These instructions outline the settings that make video assignments as student friendly as possible. Depending on students' familiarity with submitting video assignments, a practice upload of a video to a forum etc can be useful for checking their upload and embed process. Direct students to Student FLO help for submitting video assignments.

    1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

    The best experience for students doing video assignments is for you to design the assignment submission so that students submit their video using My Media, which is part of the online video platform in FLO. Unlike the standard file upload option in FLO, My Media doesn't have a file size upload limit, so students won't need to compress their video files before submitting. Having to compress their video can affect the graphics and sound quality, which may make it difficult for you when watching and marking their video. Using My Media means that students will be able to provide a higher quality video file, and won't need to go through the additional stress of using a compression software prior to submission. 

    Uploading to My Media can still take a little while if students have produced full-HD or very high resolution videos (which they tend to do when filming on mobile devices and/or using modern video editing software), so please encourage students to allow plenty of time for uploading and submitting. For example, testing on a high speed home internet network and on the University network showed that uploading a 2GB video took around 20-30 minutes. Upload times depend on the speed of the internet connection students are using. 


    Create a video assignment

    1. Login to FLO and go to the topic where you need to add the assignment. Turn editing on.

    2. Scroll to the relevant module and click Add an activity or resource.

      Add activity or resource

    3. In the pop-up, choose the Assignment option, then click Add.

      Choose Assignment then Add

    4. Give the assignment a name, description and set up as usual. Outline your requirements for the videos and relevant privacy considerations. We also recommend including links to the help documents for students located in the Student FLO help for video assignments.

      Add assignment details

    5. As it can be easy to underestimate how long a video will take to upload, encourage students to leave time before the due date to upload their videos. There are tools available to help students estimate how long the video upload can take:

       -  www.speedtest.net can tell them what their upload speed is
       -  Once they have their upload speed and an estimated file size, they can use www.omnicalculator.com/other/bandwidth to get an approximate upload time

      It's also recommended that you schedule the cut-off date after the due date in case students underestimate the time it will take (students won't know the cut-off date, but it will mean they can still submit after the submission closing date/time).

      Add a cut off date

    6. Essential step: Tick to enable the submission type Online text. Students will submit their video by embedding it from their My Media using the text editor. If students are only required to submit a video, then you only need to select Online text,and should also untick File submissions

      Select online text

    7. Optional step: If students also need to submit a text document or other additional files along with their video, then you can also select File submissions and restrict the accepted file types. It's recommended that you untick any video file types, so that students don't try to upload their video via this method (rather than via embedding from My Media). 

      Additional file submissions

    8. When you've configured all other settings as necessary, Save the assignment.


      Training and support

      Troubleshooting

    Support

    Contact your eLearning support team

    Note: Students do not have access to/use of the Media Vault
    • Provide students with links to the Student help desk details on uploading
    • Recommend that students allow time for videos to upload and finish transcoding before submitting
    • Provide clear instructions to assist students with using the embed process rather than submitting a file

    Assignment - download assignment submissions/feedback files and grading worksheet (offline marking)

    1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

    assignment iconThis entry relates to the Assignment activity.

    If you are marking offline (having set this up when you created the Assignment activity), there is a 3-step process: download (internet access required), mark (no internet access required – this is the 'offline' part), upload (internet access required). 

    Your options in the drop-down menu for 'Grading action' will depend on how you have set up the assignment.


    Download assignment submissions for marking offline

    To download student submissions (for marking):

    1. Click on the assignment
    2.
    Clickview submissions button
    3. Select Download all submissions from the Grading action menu (at the top of the screen)
    download all submissions

    If a filter is selected, only the students in that group will be visible and be downloaded. There are two types of filters:

    Group filters are at the top of the screen
    filter groups
    Status filters are at the bottom of the screen under Options
    filter options

    4. To download specific submissions, select the submissions you wish to download by ticking the checkbox beside the relevant student's name – filters may still be used, but each required item must be checked. Then, use the With selected... drop down menu to select Download selected submissions

    download single assignments

    To download a single submission, first open the required document by clicking on it. Choose Save as to save a copy to your preferred location. This file will not be zipped, so extraction will not be necessary.

    5. The zip file will download. To display the contents of the zip file:

    • Google Chrome – will display the download file in the bottom bar in the left corner. Click the arrow and go to Open
    • Mozilla Firefox – select Open with… and click OK
    • Internet Explorer – click Open

    You will need to extract the files out of the zip by clicking 'Extract all files' in the top left. (Instructions may vary depending on what version of Window you are using)

          extract all files

    6. Once this is done you will be asked to select a path to extract to. This is the folder that the files will be saved to. Save the files somewhere that is easy for you to remember and access, as this is where you will be doing your marking. Click Browse… to select a folder.

          extract files - path

    By leaving Show extracted files when complete ticked a window will open containing the files you extracted, ready for use.

    Tip – once you have extracted (saved) the contents of the zip, ensure you mark student work in the selected folder. This will make it easier for you to zip up the files once you have finished marking.


    Download feedback files 

    If you include a feedback file (eg marking guide, rubric) when you create the assignment, FLO will attach a file to every student (by putting their FAN at the front of the file). The download process is the same as for submissions (above) except that you choose Download feedback files in a zip from the drop-down menu:

    download feedback files in a zip


    Download the grading worksheet

    1. Click on the assignment
    2. Click on view submissions button
    3. Select Download grading worksheet from the Grading action menu (at the top of the screen)

    download grading worksheet

    4. To open the grading worksheet:

    • Google Chrome – will display the download file in the bottom bar in the left corner. Click the arrow and go to Open
    • Mozilla Firefox – select Open with… and click OK
    • Internet Explorer – click Open

    5. The grading worksheet is not a zip file and therefore you will not need to extract anything. Save the grading worksheet in a location you will be able to remember

    Note: If you are saving files anywhere outside of the University network (eg USB Drive, Dropbox, Google Drive), please make sure you take regular backups of your work.


    Next step

    Once you have finished marking, you will need to upload the marked files and grading worksheet.


    Assignment - exclude sources in a Turnitin originality report

    1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

    assignment icon This entry relates to the Assignment activity.

    Removing a source from an originality report will 'recalculate' the similarity index without consideration to the removed source in question. This feature is useful when a paper has been submitted to Turnitin multiple times, and the originality report is reporting a high match (eg 100%) to the previous submission. Removing a source from an originality report provides a clearer similarity index (percentage). 


    Steps

    1. Open the assignment and click on the View all submissions button

    2. Click on the Percentage to load the Turnitin Document Viewer
      Percentage - Turnitin
      By default the Filter and Settings will load

    3. Click the graph icon to load All Sources
      Turnitin graph panel

    4. Scroll down to the bottom of the page and click the Exclude sources button
      The Exclude Sources is white with a blue border and blue text

    5. Select the sources you wish to exclude

    6. Click on the Exclude button to save your changes.
      The Exclude button is red with white text. It will include the number of sources that you are excluding.

    Your originality report will then recalculate (excluding the sources you selected).

    Assignment - grant extensions for assignments (Assignment extension request tool)

    1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

    This entry relates to the Assignment activity.

    The Assignment extension request tool formalises the extension process for assignments, ensuring a decision trail for each student's request. Students give the reasoning for their request, upload evidence (eg a medical certificate) and propose a new due date. The topic coordinator (or nominated person) receives notifications of pending requests, which they can approve, approve with amendments, or decline. Students are then emailed the outcome, and their assignment is automatically updated with a new due date if the extension request has been approved.

    Note: When setting the due date for a resubmission, it is better to use the assignment grading screen. To change the initial due date for an individual student or a subsection of students, apply user/group overrides.
     

    Accessing the extension tool

    The tool is available in every FLO topic and generally found either with the assessment information or in the top module.

    When you open the tool, you will be asked to log in again with your FAN and password. This is normal behaviour for the tool.

    If the tool has been deleted, you can add it back:

    1. Turn editing on

    2. Click on the Add an activity or resource link at the bottom the module

    3. Select External tool, then click the Add button

    4. Select Assignment Extension from the Preconfigured tool list

    5. Type ‘Assignment extension requests’ in the Activity name field and save your changes.

     


    Adding assessments other than assignments

    The Assignment extension tool is automatically populated with the Assignment activities in the topic, but you can add other activities to allow students to submit extension requests in a consistent manner. When you add other activities to the tool, you will need to manually manage the extension inside the activity (eg for a quiz, you would create an override for the student).
     To add other activities to the tool:

    1. Go to the Topic settings menu and select Manage assignments

    2. Click on the Add new assignment button

    3. Add the name and due date of the activity

    4. Click the Create assignment button

    Note: Manually added assignments do not roll over, they will need to be recreated the next time the topic runs.



    Processing requests

    When you open the tool, you will see the list of requests for the topic you are in, split into pending, approved and declined requests. You can also click on the View requests menu at the top of the page to either return to this page from elsewhere in the tool or view the requests from all the topics you coordinate.

    To process a request, click on the pending link in the Status column.

      The status column is the last column. In this picutre it is marked with a red rectangle.

    This will open a page with the full details of the request, including any uploaded documentation. Scrolling towards the bottom of the page allows you to:

    • change the status of the request from pending to approved or declined
    • review the proposed due date and amend it where it is not suitable
    • give a reason or comment on your decision (this is mandatory for declined requests)
    Important: If you are granting an extension after the assignment cut-off date/time, you should warn students that late submissions will not be possible.

    When you click Save and send, the extension date (new due date) will be set in FLO, and the student will be emailed with your decision. Alternatively, you can press Email Preview to review what is sent to the student or Save without email to approve the request without emailing the student.



    Notification settings

    By default, topic coordinators will receive a daily email with a list of requests that need attention. However, you can change the notification frequency or allow other teaching staff to review requests for a topic.

    Change your email frequency
    1. Go to the Topic settings menu and select My email configurations


    2. Click on the Edit link at the end of the table

    3. Change the frequency to never, daily, weekly, or immediately

    4. Save your changes

    Note: FLO will stop sending notification emails two weeks after the topic’s end date, to prevent emails from unprocessed requests being sent indefinitely.


    Nominate a new approver

    If you are not going to be actively teaching in the topic, or if you have large student numbers, you can nominate other members of the teaching team to be notified of/process requests:

    1. Go to the Topic settings menu and select Nominate approver

    2. Click on the Add new nominee button

    3. Select members of the teaching team (teachers/tutors) from the list of enrolled users and click the Add tutor / Add teacher button

    Note: These settings do not roll over. You will need to add approvers each time the topic runs.


    Send emails to a shared account

    You can also send emails for pending requests to a shared email account (note that this only changes who is notified about requests, not who can access them).

    1. Go to the Topic settings menu and select Set shared email

    2. Click on the Add shared email button

    3. Add the email address and choose how often the account should receive emails

    4. Save your changes

    Note: These settings do not roll over. You will need to set the shared email account each time the topic runs.



    Limitations of the tool

    The Assignment extension tool supports managing requests for extensions for the majority of topics, but this lightweight tool does not cater for all assignments:

    • Timed release and complex restrictions: Assignments that are restricted to certain students (eg only available to one group) will be seen by all students inside the tool. Seeing assignments they don’t have access to may cause confusion for students.

    • Feedback only assignments: Assignments set up to provide feedback only (ie no submission required) will be listed, along with any recorded due date.

    • Overrides, granted extensions: When a student submits a request, the tool is unaware of any existing extensions or group/user overrides, and will only report the assignment’s original due date. If you use group/user overrides you should review the student’s overridden date when considering the length of the extension.

    • Group assignments: If a student requests and is approved for an extension for a group assignment, only that student will receive an extension (not the entire group). In these cases, it might be easier to grant an extension manually within the Assignment grading screen instead, as this action can be done in bulk.

    • Resubmissions/reattempts: If the assignment resubmission feature is used, the tool is unable to determine a student's current attempt number and it may be difficult to track extension requests.

    • Hidden assignments: The tool will not list hidden assignments to students; however, teaching staff can see hidden assignments via Topic settings > Manage assignments.

    • Other activities: The tool cannot apply extensions for other activities in FLO (eg quizzes). However, a quiz or other activity can be added manually to the list of assignments, but any extensions will need to be manually applied inside that activity (eg for a quiz, apply a user override).

    If you have any queries around the suitability of the Assignment extension tool in your topic, please contact your local eLearning support team.



    College settings

    College support staff see a third menu option with additional settings, which are currently not functional. Click the button below for further information about these settings.

    The third menu option is called 'school settings'. It has two settings - Set policy messages, and download requests

    Set policy messages allows College staff to change the messages sent to students. This change will then be applied to all topics in the college.

    Students who create a new request will see messages that explain when and why they need to upload evidence when they submit their request. These messages are in the system is to discourage students from asking for an extension without a good reason, and to make sure they understand that requesting an extension doesn't automatically result in it being approved. The default texts are consistent with University policy, but if the college wants to provide more details or other changes, they can do so as long as these instructions are still compliant with University policy.

    When students create a new request for an extension, they can choose different reasons for requesting the extension (Illness, Injury, DAP, Family tragedy and Other).

    • When they choose the reason Illness or Injury, the system requires the student to upload evidence (mandatory).
    • For the other reasons, it is not mandatory to upload evidence but students will see a message explaining that without evidence their request may not be approved.
    • The message for the Disability Action Plan (DAP) is slightly different. It doesn't ask for evidence but it explains to the student that a DAP must have been discussed with the topic coordinator before a student can use it as a reason for requesting an extension.
    • There is also the option to add a standard text to the (approve/decline) emails that are sent to emails after processing a request. It could, for example, give the students a link to a webpage with the college policy around extensions.

    The table below shows where and when which message is shown. If the college has different policies about requiring evidence, it is possible to convey these policies through these messages. The Message content column shows the default text. These default texts can be deleted and replaced with other text. Clicking the Save button changes the text for all topics in that college. 


    The Download request option allows college staff to download a selection of requests in the college; for example, to report about numbers of requested and approved extensions for one semester. For privacy reasons the download will not include any uploaded evidence, but be aware that the spreadsheet may still contain confidential data. 


    If you need any help, please contact your local eLearning support team.

    Assignment - grant extensions for assignments (Assignment grading screen)

    1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

    assignment iconThis entry relates to the Assignment activity.

    Topic coordinators and teachers can grant students an extension beyond an assignment’s due date and cut-off date. This is usually done through the Assignment extension tool (which partially automates the process) but in certain situations can be done in the Assignment grading screen, eg:

    • When a student has requested an extension without using the extension tool
    • When the student has a resubmission
    If you are wanting to change the initial due date for a selection of students, use a group or user override. To change the date for all students, edit the assignment’s settings instead.


    Steps

    1. Open the assignment and click on the View all submissions button

    2. Click on the Edit link to the left of the student’s name and profile picture
      The edit link is highlighted in this picture with a red rectangle

    3. From this menu select Grant extension
      The grant extension link is highlighted in the picture below with a red rectangle

    4. Enter a new due date and click on the Save changes button

    5. The status will now indicate that an extension has been granted


    Where do students see their extension date?

    In their assignment:

    student view - extension

    On My FLO:

      extension date My Topics list



    Assignment - hide and release marks/feedback to students

    1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

    assignment iconThis entry relates to the Assignment activity.

    When you mark the assignments, you will likely want to hide the grades before you start marking, so that some students do not see their feedback before others.

    When you have finished marking you will likely want to show the grades so that marks and feedback can be released to students.


      Hiding and showing marks from inside the assignment

      1. Open the assignment

      2. In the Grading summary row click on the eye in the Grading visibility section to hide the grades
        A hidden assignment is shaded yellow, and the eye icon has a line running through it

      3. Click on the eye again to make the grades visible
        A hidden assignment is shaded greem, and the eye icon does NOT have a line running through it

      Hiding and showing marks from inside the gradebook

      1. Open the Administration tab

      2. Under topic administration click on Gradebook setup

      3. In the Actions column alongside the assignment, select the Edit link.

        If the grades are visible, you will see an option to Hide them.
         

        editing settingsIf the grades are hidden, you will see an option to Show them.

         

      Assignments that are hidden will appear greyed out. Compare the two assignments below - assignment 1 is hidden from students, while assignment 2 is visible.
      grades showing

      Assignment - main entry

      Whether you are starting from scratch or working with an assignment already created, using the assignment activity in a topic ideally consists of 5 stages, in a looped process.

      1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

      assignment dropbox icon

      The Assignment activity in FLO allows teachers to collect work from students, review it and provide feedback, including grades. The work students submit is visible only to the teacher, not to other students, unless a group assignment is set up (see link below). For students, the assignment activity is generally referred to as the assignment dropbox, as this is where they upload their file/s for marking.

      All student assignments generated in electronic form should be submitted by the student and returned to the student electronically (see sections 5.5 & 5.7 of the assessment policy).

      When students submit their assignment through FLO, there is no need for them to attach a cover sheet. FLO records their name, FAN, email address, exact date and time of submission, and by default provides them with an academic integrity statement that they must agree to before submitting their assignment (depending on the purpose of the assignment, you may want to disable this in the settings).

      Good practice guides and tip sheets

      Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assignment-related resources are provided below. Browse all tip sheets and good practice guides

      Good practice guide – Designing assessment | Tip sheet – Providing constructive feedback in FLOTip sheet – Incorporating Socratic questions into your FLO site | Good practice guide – Inspirational and engaged teaching


       

      1. Plan

      For considerations and questions you might ask when planning/designing for assignments submitted in FLO using the Assignment activity (dropbox):


       

      2. Build

      The assignment purpose (group, iterative, take-home exam, offline, online text, video etc) will determine the settings you use for the assignment activity.


      Feedback methods

      How do you set up your assignment to reflect the feedback method/s you want to use? When reviewing assignments, teachers can leave feedback comments (including short audio / video files using Kaltura) and upload files such as marked-up student submissions, documents with comments or spoken audio feedback (if marking in Word / PDF format offline). 



      3. Test

      Once you have set up the assignment, ask your local eLearning support team to check it for you (especially if this is the first time you have set up this activity, or if you are trying a new approach to assignments). It is best to amend mistakes before students submit their assignments.



      4. Administer

      Receive and manage assignments 

      Mark assignments 

      A topic coordinator/teacher may provide a marking guide (this could also be called a rubric or feedback form) in the assignment activity by:

      • adding it to the assignment activity as a file (Word/editable PDF) (for offline marking) OR
      • creating an online marking guide, rubric or checklist (for online marking)
      Check with the topic coordinator about the way the marking guide has been added if you are not sure, as this will determine your marking method.

      Mark offline (no internet connection required)

      Note: You will need to view Turnitin reports online (see Text-matching software below) as they cannot be downloaded in bulk for offline review.
      Bulk download and upload for offline marking: combinations (PDF file)

      Text-matching software (Turnitin)

      Text-matching software is enabled for all text-based file submissions. Staff are reminded that it is their responsibility to ensure that they are familiar with the use of text-matching software and the interpretation of text-matching originality reports. A self-paced online tutorial is available for staff to familiarise themselves with general principles and practices around academic integrity as well as the interpretation of originality reports produced by text-matching software.


      Return assignments


      5. Review

      How did your assignment activity go? Would you set up the activity differently next time around? Do you want to mark differently (eg using an online marking guide)? Talk to colleagues and/or your local eLearning support team to get ideas for improvement.


        Training and support

        Troubleshooting

      Training

      Support

      eLearning support teams

      You may have one of the following issues:

      Assignment - manage individual student assignments

      1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

      assignment dropbox iconThis entry relates to the Assignment activity.

      Once students have submitted their assignments, you can manage individual or multiple submissions at the same time. You may need to do one or more of the following actions.

      See also Upload a feedback file for a single student (eg late submission).


      Revert a student assignment submission to draft

      Sometimes you may wish to allow a student to change their submission after clicking the Submit button (eg they have submitted the wrong file). If you wish to allow the student to resubmit to an assignment, please see the information on how to allow students to resubmit an assignment. If an assignment has the status of Submitted you can Revert to draft within FLO, allowing the student to make changes.


      Individual submissions
      1. Move your mouse over the Edit icon  icon in the edit menu

      2. From the menu that appears select Revert the submission to draft to revert a submitted assignment to draft, allowing the student to make changes
        revert to draft

      Note: The menu is contextual and only a locked submission can be reverted.


      Multiple submissions

      1. Select the students you wish to lock by clicking in the check boxes in the select menu to highlight their entryselect box  
        Note: clicking in the check box in the title bar will select all students 

      2. To revert all submissions to draft, from the 'With selected....' box below the grading table select Revert the submission to draft status
        revert submission to draft

      3. Click on the Go button to execute the action

      Lock a student assignment submission

      If you have not required use of the Submit button, or some of your students have not clicked Submit (and the assignments are marked as Draft) you may want to ensure that no changes are made to the assignment during the marking process. To do this you can Lock submissions within FLO, preventing students from making changes.


      Individual submissions
      1. Click on the Edit icon icon in the edit menu

      2. From the menu that appears select Lock submission to prevent student that student from changing a draft assignment.

        lock submissions
        Note: The menu is contextual and only a draft can be locked.


      Multiple submissions
      1. Select the students you wish to lock by clicking in the check boxes in the select menu to highlight their entry
        select box

        Note: clicking in the check box in the title bar will select all students select all box

      2. To lock all submissions, from the box below the grading table select Lock all submissions

      lock submission button

      3. When you have selected the function you want, click on the Go button to execute the action.


      Deduct marks for lateness

      Occasionally you may need to adjust assignment grades to make penalty deductions for late submission.

      1. Click the Assignment

      2. Click View all submissions
        view submission button
      3. Late assignment submissions are identified by red highlighted text beneath their submission status  
        identify late submissions

      4. In the Edit column, click the Edit link and select Update grade to edit the grade for the relevant submission
        update grade

      5. Adjust the grade as necessary by clicking into the Grade field to type a new grade

      6. Type a comment into the Feedback comments field to record and explain the deduction
        grade feedback

      7. Click Save changes (tick 'Notify students' if you want them to receive an email notification)

        save changes

      Assignment - manage student assignments (for marking)

      1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

      assignment iconThis entry relates to the Assignment activity.



      Manage the list of student assignments

      If you have a large number of students, you can manage the list of student assignment submissions so that it becomes more usable, by applying filters or customising options.


      Apply filters

      You can filter the student list by group or by status.

      1. By group

      If you have a large number of students and multiple markers, you can set up your assignment so that you can easily filter students using the drop down box in the top centre of the screen.

      grouping box

      Markers can use this to ensure they are only viewing the students whose work they need to mark.

      2. By status

      This filter allows the user to display a subset of students. You will find this filter at the bottom of the screen under Options. Choose between ‘No filter’ for all students, or choose 'Not submitted', ‘Submitted’, ‘Requires grading’, 'Late' or 'Has extension' to display only students who meet that criteria.

      filter options

      This filter is useful for managing student submissions and allows markers to see which students require grading, submitted late or have an extension.


      Customise options 

      If you scroll to the bottom of the page you will find Options.

      grading options box

      The settings under Options are as follows:

      • Assignments per page determines how many submissions are shown on each page. If you have a large class you may like to set this number higher than the default.
      • Filter see above
      • Exclude suspended users removes students from the list who have been suspended from the topic for any reason.
      • Quick Grading - Quick Grading allows you to grade directly into this table.


      Manage large numbers of student assignments

      If you have a large topic, it is likely that assignments will be marked by multiple markers (eg each tutor marks student papers from their tutorial group). In cases like this, it may be useful to organise your assignments by marking groups.

      All students will still submit their assignment into the same assignment dropbox. Markers will be able to choose the group they need to mark from a drop-down list, and will then only see students whose assignments they need to mark:

      group drop-down box




      Use the assignment marking workflow

      The assignment marking workflow can be used to keep track of the marking status of assignment submissions, for example not marked, in marking, in review, ready for release.


      Enable marking workflow
      1. When editing the assignment settings, under Grade, set Use marking workflow to Yes
        marking workflow
      2. Click Save and display

      A workflow status selector now appears for each student in the View/grade submissions screen

      marking workflow

       

      Progress a single submission through the workflow
      1. In the submissions screen, make sure Quick grading is on
        quick grading

      2. Select the workflow step from the dropdown menu for the student

      3. Click Save all quick grading changes

       

      Progress multiple submissions through the workflow
      1. In the submissions screen, click the checkbox next to each submission you want to progress

      2. At the bottom of the table, use the With selected menu to choose Set marking workflow state
        marking workflow filter

      3. Choose the new workflow state from the menu and click Save

      Assignment - mark assignments in FLO using a rubric, marking guide or checklist

      1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

      assignment icon This entry relates to the Assignment activity.

      If you have set up a marking guide, rubric or checklist (feedback form) when you created the Assignment activity, you can mark up the feedback form online (in FLO).

      See also Annotate (mark) student assignments in FLO (online) for how to mark student submissions using online annotation tools.


      Open the feedback form

      1. Click on the assignment

      2. Either:
        1. Click on View/grade all submissions and then click on the Grade button for a particular student
        2. Click on the Grade button on the Grading summary page to grade the first student in the list of submissions.

      3.  The feedback for will appear on the right side of the page.


      Mark using a marking guide

      1.  Follow steps 1-3 ('Open the feedback form', above)

      2. In the Grade section click on the text box underneath the relevant criterion and type your comment
        blank cell - marking guide

      3. It is here that you can use any frequently used comments that have been set up. 
        Click on the relevant frequently used comment, edit as required
        frequently used comments

        The comment will now appear in the text box
        frequently used comments

      4. Continue this for all criterion

      5. Insert any feedback in the feedback comments section (if required)
        feedback comments

      6. Attach any relevant feedback files (if required)
        feedback files

      7. Click the Save changes button


      Mark using a rubric

      1. Follow steps 1-3 ('Open the feedback form', above)

      2. Click on the relevant performance standard for each criterion, they will appear in green
        rubric description

      3. Insert any comments in the blank box at the end of the criterion
        rubric - insert comment

      4. Click the Save changes button


      Mark using a checklist

      1. Follow steps 1-3 ('Open the feedback form', above)

      2. In the Grade section click on the item to tick the box and enter any comments in the comments box
        checklist - click and enter comments

      3. Continue until all fields relevant are complete
        checklist - complete

      4. Type any overall comments in the comments box
        checklist - overall comments

      5. Click the Save changes button

      Assignment - mark a video assignment

      1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

      The video submission is only available for online streaming so a reliable internet connection is required. Marking a video assignment is very similar to marking a standard assignment online, please refer to “Mark online" section in Assignment - main entry.


      Tips for marking a video assignment

        1. On view all submissions page (from your topic page click on the assignment link and then click View all submissions.)
      Assignment All Submissions Page
      • If you have a small screen or a low screen resolution, you might not see the (d) video submission when you first open up the page. Instead of using the horizontal scroll bar at the bottom, you can use the (a) plus or minus icon to show or hide certain column(s) so that the online text column fits in your screen view. Be aware though that this applies to all assignments you access, so you may want to make the columns visible again when you are done.
      • Quick grading allows you to mark all video submissions without going into each student submission page. You can click the play button to watch the video and (b) enter a grade or a feedback comment as you go.
      • Setting 10 assignments per page under options makes the page load faster. If you have a setting of 100 with a large number of submissions, the page might not load properly.
        Assignment All Submissions Option


        Training and support

        Troubleshooting

      Support

      Contact your eLearning support team


      Assignment - mark group assignments (offline/online)

      1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

      assignment iconThis entry relates to the Assignment activity.

      Marking groups requires the assignment activity to be set up for groups

      We also recommend you use the following process to upload marks and feedback into FLO for group assignments.

      See also Create a group assignment (includes marking considerations).


      Mark group assignments offline

      Method 1 – steps

      The bulk download feature for group assignments downloads one assignment per student (NOT one assignment per group) in the zip file. We recommend that all group assignments be manually downloaded from the File submissions column in the Assignment submissions table.
      1. Click on the assignment link

      2. In the next screen, click View all submissions

      3. From the drop-down Visible/Separate groups box (depending on how the assignment has been set up), select the group you want to mark
        assignment group

      4. Choose one student file to download for the entire group from the File submissions column (click on the file to download)
        file submission column

      5. Open the file and mark it. To upload it for all students in the group, you will need to upload the marked file for each student. Click on the Grade button for an individual student. In the individual marking screen, and upload the marked file in the Feedback files box
        Feedback files box

      6. Download the grading worksheet and put in the marks for each group, then upload to FLO, or add the grade as you upload the files to FLO (using the steps above)

      Method 2 
      – steps
      Another way of marking group work is to download the files in a zip folder (for the selected group), mark one of the files, then save it as each of the other group members (ie replace the file that has been downloaded for each student with the marked file). You can then upload the files as you normally would for offline marking. You don't need to change any file names as you are replacing one file with another, so there is no risk of FLO not being able to upload them.


      Mark group assignments online – steps

      1. Click on the Assignment activity

      2. In the next screen, click the View all submissions button

      3. From the list of students, select one member of the group and click on Grade (in the Grade column) to get to the individual marking form
        grade button

      4. Enter the mark, comments and upload feedback files (as required) on the  individual marking form

      5. In the Grade/Feedback comments/files view, scroll to the bottom of the screen. If the assignment has been set up to use groups, you will see a Group submission settings tab. Set 'Apply grades and feedback to entire group' to Yes. This will ensure that all group members receive the same feedback and mark. Of course, if you are marking students individually set this to No:
        apply grades and feedback to entire group

      Assignment - planning questions

      1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

      assignment dropbox icon

      Getting into the electronic mindset is about looking at the different phases of the assignment process. In setting up the assignment activity, the main questions and considerations are around:

      Answers to these questions/considerations will determine what settings you apply in FLO and the processes you use.


      Submission

      When creating an assignment it is useful to have answers to a number of questions concerning the submission process:

      • How do I want students to submit the assignment? As a file or as online text that can be read in FLO? If a file submission is required, how many files are you expecting the students to provide and what size will the files be?
      • Do I need students to sign a declaration that it is their own work?
      • Will I accept late submissions?
      • Do I need students to explicitly click a 'Submit' button to indicate their final submission or will the work be iterative or provide feedback purposes only?
      • Will students be submitting in teams or groups?

      Mark and return

      We can approach marking as we normally would, and use these decisions to guide us through the settings needed to handle the marking process.

      • What kind of feedback will be provided to students:
        • Text feedback?
        • Annotations on assignments?
        • A marking guide, rubric, checklist or feedback form?
        • A combination of the above
      • Will you (and your marking team) have an Internet connection while marking?

      The answers to the two key questions above will help determine the marking method that you select.

      If you are managing a marking team, some useful questions to consider are:

      • How will marker distribution be managed:
        • Will tutors mark their own tutorial groups?
        • Will tutors mark a random allocation of students?
      • Will you review marks and feedback once they are in FLO (ie markers return marks and feedback to FLO themselves)?
      • Will you ask markers to send feedback and marks to you for review before uploading into FLO?

      Assignment - purpose and settings

      1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

      assignment dropbox iconThese assignment setting guides focus on ways you might want to use the Assignment activity. Where relevant, they link to related other Assignment entries for further details.


      Create an iterative assignment

      In some cases assignments are iterative – students are asked to provide work for formative feedback rather than summative feedback and a mark, or students are providing drafts. In these cases it may be appropriate to disable the submit button.

      Steps
      1. Create a standard assignment

      2. Under submission settings, change Require students click submit button to No

      click submit button - 'no'


        3.  Depending on the nature of your assignment, you may also want to disable the Due date and Cut-off date by removing the tick from the enable boxes. (You also have the option to Remind me to grade by.)

        Due and cut-off dates - disabled

      Note: The benefit of setting Require students click submit button to Yes is that once students click submit they will be prevented from making changes to their submission during marking. Setting Require students click submit button to No should be used with the knowledge that students will be able to continue editing their submission.

      Once a student enters their assignment (file upload or online text) the submission status will be displayed as Submitted. However they will continue to be able to edit their submission. At no point will they need to finalise their submission.

       


      Create an assignment as a take-home exam

      The assignment tool in FLO can be used to deliver take-home exams. In this format, students get access to the exam question/topic at a particular time, then need to submit (either by uploading a file or by typing text directly into FLO) by the due date.

      Steps
      1. Create a standard assignment 

      2. Enter the instructions for the exam in the Description box

      3. Set the Allow submissions from date/time to be when the instructions will be released to students

      4. Un-check the Always show description box. This will only display the instructions to students after the Allow submissions from date/time
        complete description, allow submissions from, un-check always show descrpition
      5. Remember to set due date and cutoff date as usual

      6. Click Save and display   


      Before the Allow submissions from date/time, the assignment will display to students as the following:

      the assignment details will be hidden from students until the release date


      Create an offline assignment

      An offline assignment can be used when students do not need to upload any work into FLO – for example, when doing presentations, posters or lab books. The assignment tool can be used to manage and return marks and feedback.

      The benefits of creating an offline assignment are:

      • Communicates assignment requirements to students
      • Adds due date to topic calendar
      • Allows for electronic management of feedback and marks
      Steps
      1. Create a standard assignment 

      2. Under Submission types, un-check Online text and File submissions
        un-check online text and file submission options

      3. Under Submission settings, change Require students click submit button to No
        change require students click submit button to no

      4. Click Save and display

      Note: It is usually not necessary to set a due date for offline assignments, as no submission occurs through FLO. If this is the case, you might like to un-check the box next to the due date, to disable the date for the assignment.


      Create an online text assignment

      Online text assignments allow students to type their assignment directly into a text box in FLO. Online text assignments are good for assignments with small word counts or for short answer assignments. It should be noted that the text entered by students is stored on FLO and cannot be downloaded.

      Steps
      1. Create a standard assignment

      2. Under Submission types, tick Online text
        submission types

      3. Under Feedback types, set 'Comment inline' to 'Yes' if you want to annotate the text the student has written. This will copy the text into the Feedback comments box, where you can use different font colours etc to show your mark up
        Comment inline

      4. Click Save and display

      If you want to provide students with a choice or if the assignment requires both types of submissions, you can set both Online text and File submissions to 'Yes'. Students can then type directly into an online text box and/or upload a file(s).

      Note: You can download the online text files to view and mark them if you need to.


      Create a blind-marked assignment

      It is important to be aware of the following when using blind marking:

      • If you are using blind marking you will need to advise students not to include their name in file names or within the assignment as FLO is unable to remove this identifying information
      • Be aware that providing extensions due to the hidden nature of student identification can be tricky
      • Known issue: Blind marked assignments do not migrate from one year to another and must be recreated each year to ensure student details remain blind

      Consult your eLearning Support Team before using blind marking.

      Steps
      1. Create a standard assignment

      2. Under the Grade settings, change Blind marking to Yes (note: you may need to click on Grade to expand the settings group)
        grade section of new assignment

      3. Click Save and display 

      When you and your teaching team mark the assignment, students' names will be obscured. Each submission will be identified by a unique number, for example:

      submissions are given a unique identifier rather than using the student's name submissions are given a unique identifier rather than using the student's name

      When you have finished marking and are ready to release grades into the gradebook, use the Grading action menu to Reveal student identities.

      reveal student identities