Active quiz is designed to be used in a face-to-face lecture/tutorial (ie in class), with a classroom of computers/tablets/phones (devices). See Quiz – main entry for the out-of-class quiz activity.

The teacher creates the quiz in advance – adding questions from the topic's question bank. During the lecture/tutorial, the teacher starts the quiz. Students can now connect to this quiz. Once the teacher is satisfied that all students have connected to the active quiz, they can click on 'Start Quiz'.

The teacher can review student responses in real time and re-poll the same question, go to the next question, or jump to any question set up in the activity. 

1. Plan

The better your planning/preparation, the less likely you are to run into a problem once students start doing the quiz. Therefore, it is advised that you have a process for creating your quiz. Why do you want to set up an active quiz (ie what is the quiz's purpose)? Active quiz could be used for:

• Debate/discussion in a face-to-face (f2f) session 
  
• A staged learning process: pre-session activities tested at the beginning of a f2f session, then workshopped in the session, then tested again at the end of the session (‘Session grading method’ choices are average, first session, last session, highest session grade) 
  
• Revision sessions: pre-existing quiz questions can be used as a quick poll with students to identify learning gaps
• Muddy points (knowledge/understanding) 
  
• Interactivity/inclusivity amongst diverse cohorts (if live streaming used) – external, internal etc 
  
• Classroom interactivity – competition/cooperation 
  
• Engagement with topic materials and f2f

2. Build

Set up a category and question bank 

A question bank is used to categorise quiz questions. Sorting questions into categories is especially important when random questions are used or a topic contains many quizzes. If you add a category before you add questions to the question bank, all questions created can be added to this category and they will then belong to the topic, rather than the quiz. This approach will make management easier when you are creating new quizzes (eg in the following semester) using questions from previous quizzes.

1. Add a category to the question bank
   
2. Create a new question (question types) – the most suitable questions for Active quiz are multiple choice and true/false
   

Categories in the question bank can be exported from one topic into another, enabling the questions within to be multiple use. Please contact your eLearning support team to discuss importing question bank categories.

Create an active quiz activity

1. In the topic, click Turn editing on
   
   
2. In the week/module where you want to add the quiz, click Add an activity or resource
   
   
   
3. Select the Active quiz and click Add
   
   
4. Give the Active quiz a Name and Description
   
5. Set up the Grade settings and Review options
   
• If the 'Assessed' box is left at the default (ticked) the results of the quiz will appear in the Gradebook
  
• If the 'Manual Comment' box is left ticked, you can add a comment when grading an attempt
  
  
  
  
  
  
6. Click Save and display
   
   
7. Click Edit quiz to start adding questions
   
   
8. Choose a question from your question bank. 
   For help creating questions, see Create a new question (question types).
   Create a new question, or select the category containing an existing question, then click + to add the question to the quiz
    
   
   
9. Review the question settings, and click Add question
   
   
   
10. Repeat steps 8 and 9 to add more questions

3. Test

Ask your colleagues or the eLearning support team to check the set up of your active quiz. You could also run a test session (see below for instructions).

4. Administer 

Run an active quiz session

1. In the topic, click on the Active Quiz activity you want to run
   
   
2. Enter a Session name and tick the boxes if you wish to make responses anonymous.
   When you're ready to open the session, click Start Session
   
   
   
3. Students will be able to join the session, but won't see any questions yet. Click Start quiz
   
   
   
4. Students in the active quiz session will see a short countdown before the first quiz question is shown
   
   
5. You can control the question while it is shown to students using the blue buttons
   
   
   
6. Students will be able to answer the question until you click End question, or until the timer runs out (if a time limit was set)
   
   
7. Use the blue buttons to navigate between questions, re-poll questions, and hide / show results and answers
   
   
   
8. To end the session, click Close session
   

5. Review

How did it go? What did students think? Did it help achieve your purpose in creating an active quiz? These types of questions can help you refine the quiz for next time. 

This entry relates to the Assignment activity.

Overrides are used to create multiple due dates for different students (eg different due dates for different tutorial groups, or individual due dates for each student). Overrides are not an alternative to granting an extension using the Assignment Extension tool or the Assignment grading screen.

If you want to create a group override, you may need to also set up groups in your topic. 

• Group alternative due date (override)
• User alternative due date (override)

Steps – group alternative due date (override)

1. Open the assignment
   
   
2. Click on the Administration menu and select Group overrides
   
   
3. Click on the Add group override button
   
   
4. In the next screen, choose an Override group (required)
   
   
5. Edit the relevant dates for the group you have selected. Select one or all of the choices – allow submissions from, the due date and/or cut-off date. If you don’t need to edit a particular date, untick the relevant Enable box.
   
   
   
   
   
6. Click Save (if you need to enter more overrides, click Save and enter another overrride)
   
   

Steps – user alternative due date (override)

 This entry relates to the Assignment activity.

When you set up an assignment dropbox, you are able to set an assignment up to either automatically give students the chance to resubmit until they receive a pass mark (as specified by you) or manually control when resubmissions are given.

The resubmission feature allows both staff and students to review the full submission history (a resubmission will not overwrite a previous submission). Thus the student can review all submissions and feedback, and see any improvements in their submission.

• Enable resubmission settings (both automatically until pass and manual)
• Manually reopen a submission

Enable resubmission settings

1. Create a new assignment or edit your existing assignment
   
   
2. Expand the Submission settings section
   
   
3. Select either Manually or Automatically until pass from the Attempts reopened list
   
   
   Note: If Automatically until pass is selected, you will need to open the Grade section of this page and configure the Grade to pass setting so that FLO knows when to re-open the submission dropbox for the student. If you want students within a range of grades to be able to resubmit (eg 47-49) you should choose Manually, and use the settings in the individual marking form (see instructions below).
   
   
4. Select the Maximum attempt allowed by students
   
   Note: this field is most important if using the 'Automatically until pass' option, as this can limit the number of times a student is able to resubmit. Configuring this field when 'Manually' is selected for the Attempts reopened field will limit the number of times staff can request a student resubmits.
   
   

Manually reopen a submission

1. Grade the student using the individual marking form
   
   
2. At the bottom of the right panel is the Attempt settings section. in this section, change Allow another attempt to Yes.
   
   
   

This entry relates to the Assignment activity.

The online annotation feedback method allows you to open PDF assignments in your browser (eg Chrome, Firefox, Safari, IE), provide comments and annotations, and save without needing to download and upload submissions into FLO.

Students can submit in either Word or PDF file format. If they submit in Word, FLO will generate a PDF file, as you will use PDF annotation tools to mark it up online. Note: set the maximum number of submissions to 1 (if you require more submissions, try using the offline annotation method).

• Annotate online – steps
• Add a comment to a quicklist (save time)

Annotate online – steps

When marking online, you can annotate student assignments, provide a grade and feedback all in the one screen. In the 'individual marking form' for each student, you will see the student's 'Submission status' (eg Submitted for grading – once you have graded the assignment this will change to Graded). Depending on how the assignment activity is set up, you will also see a Grade box, a Feedback comments box (if enabled), and a Feedback files box (if enabled).

1. Click on the Assignment link in your topic
   
   
2. In the next screen you will see a Grading summary – how many students have submitted, how many need grading etc. Use the Visible/Separate groups box (depending on how the assignment has been set up) to select a group you need to mark (if applicable)
   
   
   
3. Click on View all submissions to see the list of students, and then click on an individual student's submission (Grade button).
   
   Alternatively, you can also go straight to the first student assignment listed in the Grading summary screen, by clicking on the Grade button next to the View submissions button.
   
4. To move between students, use the arrows in the Change user box (top of screen) to move to the next student's submission. You can also select a specific student from the drop-down list
   
   
   
5. Look at the right-hand bottom side of the screen for the individual student – there are options for how the screen is displayed. Your choice will depend on what you want to do at that time – mark the submitted file, complete the feedback file (rubric, marking guide, checklist), or provide feedback and a grade. You can switch between each of these screens as you mark. How you have set up the assignment (eg with a marking guide/rubric/checklist) will determine your viewing options
   
   
   
6. The first page of the PDF submission is displayed. The following table outlines the tools and shortcuts available for online annotation:
   
   
   

   Icon	Keyboard shortcut	Description
   	h g	h = search comments g = expand/collapse all comments (Alt / Shift-Alt / Ctrl-Option + letter)
   	z	Add comments – this adds a comment box to the PDF. Once a comment has been added to a comment box, it can be added into your comment 'quicklist'. Any comments in your 'quicklist' can be quickly inserted again by right clicking anywhere on submission and choosing the comment from the drop-down menu. The small box allows you to add a comment from your quicklist. To delete a comment, right click in the small box near to the comment box and choose 'Delete comment' from the menu.   Note: The colour of the comment box can be chosen by the comment box colour picker, or using the shortcut key 'x' to select the colour picker.
   	c	Used to move or deleted previously added annotations. (Deleting comments can be done using the comments tool – see above.)
   	y	Add freehand line - this adds a freehand colour line to the submission.  Note: The colour of the freehand line can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
   	u	Add line - this adds a coloured to the submission. Note: The colour of the line can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
   	i	Add rectangle - this adds a coloured rectangle to the submission. Note: The colour of the rectangle can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
   	o	Add oval - this adds a coloured oval to the submission. Note: The colour of the oval can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
   	p	Add a highlight line to text/images. Note: The colour of the highlight can be chosen by the colour picker, or using the shortcut key 'r' to select the colour picker.
   	n	Add a stamp to the page. The stamp appearance is chosen from the stamp dropdown list. A stamp can either be simply applied by selecting the screen, or clicking and dragging the stamp to the size you require

   Note: shortcuts are activated by pressing Alt + Shift + the shortcut key.

   
   
7. To navigate between pages, either use the Previous / Next buttons to navigate forwards or backwards one page, or select a specific page number from the drop-down list activated by selecting the current page number:
   
   
   
8. Once you have finished online annotation of this submission, you can grade the submission, leave feedback comments or attach feedback files on the same screen:
   
   Grade
   
   
   Feedback comments
   
   
   Feedback files
   
   
   
9. Save changes on the individual marking form – this will return the annotated document to the student. Note: if the assignment is hidden in the gradebook, the student will not be able to see the feedback file. Grades and feedback are only made available once the assignment is visible in the gradebook
   

Add a comment to a quicklist (save time)

Using the comment Quicklist can save time when providing comments to submissions using online annotation. To save a regularly used comment to your comments Quicklist, complete the following steps.

1. Select the icon in the comment box of the comment you wish to save
   
   
2. Select 'Add to quicklist' from the menu
   
   
   
3. To add this comment elsewhere on the document, add a blank comment box and select the icon in the top right hand corner. All previously saved comments will appear in a list. Select the comment from the Quicklist
   
   

This entry relates to the Assignment activity.

Group assignments are used when students work on an assignment in teams and create one submission per team. Before creating your assignment, you will need to organise your students into groups and groupings.  

Steps

1. Create an assignment
   
   
2. Open the Group submission settings section.
   
   
3. Set Students submit in groups to Yes. This will activate the next two settings
   




4. Select an option for Require group to make submission. If enabled (Yes), users who are not members of a group will be unable to make submissions
   
  


5. Select an option for Require all group members submit
   

   This setting controls whether every member of the group must click the submit button, or whether one member can 'submit' on behalf of the group. If set to 'No', when one member of a group submits an assignment it will count as submitted for the whole group. If set to 'Yes' the assignment will not be submitted until every member of the team has clicked the submit button (students in the group will be notified about which students still need to click the submit button).
   As with individual assignments, if students forget to press the submit button you will still be able to view and mark their assignment in draft mode. We recommend that you lock the submission to prevent changes while you are marking.

   
   
   

6. Select the Grouping for student groups
   Choose the grouping you wish to use for the group assignments. Select the grouping that you created when you organised your students into groups
   

   
   

This entry relates to the Assignment activity.

• Create an assignment (for file submissions)
• Other settings:
• Restrict file types and/or sizes for your assignment
  
• Add a word count field to an assignment submission
• Allow students to resubmit an assignment
• Receive notifications when students submit an assignment
• Hide the grade column for the assignment
  

Create an assignment (for file submissions)

Add an Assignment activity

1. Turn editing on using the button in the top right corner
   
   
2. Go to the module where you would like the assignment to appear
   
   
3. Click the Add an activity or resource link at the bottom of the module 
   
   
4. Select Assignment from the list of available activities
   
   
5. Click on the Add button at the bottom of the box
   
   
6. You will be taken to the Adding a new Assignment screen where you can set the parameters (settings) for your assignment (see information below)
   

General settings

Availability settings

Feedback types settings

Feedback types tab: The default settings are Feedback comments (see below), Annotate PDF, Feedback files (rubric, marking guide) and Offline grading worksheet. You can leave all these ticked (you don’t have to use them but it means they are available).


The Feedback comments box enables 'rich' constructive feedback (links, video etc) using the HTML editor, and is great for overall feedback on an assessment item

Restrict file types and/or sizes for your assignment (Submission types)

1. Under the Submission types tab, enable Word count declaration by clicking the check box
   
   
   
2. Click Save and return to topic

Student view

A compulsory word count field will now form part of the submission process for the assignment

Allow students to resubmit an assignment (Submission settings)

You are able to set an assignment up to either automatically give students the chance to resubmit until they receive a pass mark (as specified by you) or manually control when resubmissions are given (during the marking process).

The resubmission feature allows staff and students to review the full submission history (a resubmission will not overwrite a previous submission). The student can review all submissions and feedback, and see any improvements in their submission.

1. Create a new assignment or edit your existing assignment
   
   
2. Expand the Submission settings section
   
   
3. Select either Manually or Automatically until pass from the Attempts reopened list
   
   
   Note: If Automatically until pass is selected, the Grade to pass setting in the Gradebook will need to be configured so that FLO knows when to re-open the submission dropbox for the student. If you want students within a range of grades to be able to resubmit (eg 47–49) you should choose Manually, and use the settings in the individual marking form
   
   
4. Select the Maximum attempt allowed by students – this field is most important if using the 'Automatically until pass' option, as this can limit the number of times a student is able to resubmit. Configuring this field when 'Manually' is selected for the Attempts reopened field will limit the number of times staff can request a student resubmits
   

Receive notifications when students submit an assignment (Notifications)

There are two settings that control when the topic coordinator and markers will be sent notifications via email about student submissions:

• Notify graders about submissions – When set to Yes all graders will receive an email notification when an assignment is submitted or updated. The next setting will not be selectable if this is set to Yes.
• Notify graders about late submissions – This option is available if Notify graders about submissions is set to No, and will only provide an email notification for assignments submitted after the due date.
  
  

If the class is small, or you plan to return assignments as quickly as possible it may be a good idea to leave Notify graders about submissions to Yes. However, for large classes this can result in a large volume of notification emails. You may wish to only use Notify graders about late submissions. This will only provide a notification email when an assignment is submitted after the due date (a good way to avoid having to constantly check FLO for late submissions). Notifications will be sent to all staff in the FLO topic who have marking permissions.

Steps

1. Edit an assignment (cog wheel)
   
   
2. Under Notifications, change settings for Notify graders about submissions and Notify graders about late submissions
   
   
   
3. Click Save and display
   

The best experience for students doing video assignments is for you to design the assignment submission so that students submit their video using My Media, which is part of the online video platform in FLO. Unlike the standard file upload option in FLO, My Media doesn't have a file size upload limit, so students won't need to compress their video files before submitting. Having to compress their video can affect the graphics and sound quality, which may make it difficult for you when watching and marking their video. Using My Media means that students will be able to provide a higher quality video file, and won't need to go through the additional stress of using a compression software prior to submission. 

Uploading to My Media can still take a little while if students have produced full-HD or very high resolution videos (which they tend to do when filming on mobile devices and/or using modern video editing software), so please encourage students to allow plenty of time for uploading and submitting. For example, testing on a high speed home internet network and on the University network showed that uploading a 2GB video took around 20-30 minutes. Upload times depend on the speed of the internet connection students are using. 

Create a video assignment

1. Login to FLO and go to the topic where you need to add the assignment. Turn editing on.
   
   
2. Scroll to the relevant module and click Add an activity or resource.
   
   
   
   
3. In the pop-up, choose the Assignment option, then click Add.
   
   
   
   
4. Give the assignment a name, description and set up as usual. Outline your requirements for the videos and relevant privacy considerations. We also recommend including links to the help documents for students located in the Student FLO help for video assignments.
   
   
   
   
5. As it can be easy to underestimate how long a video will take to upload, encourage students to leave time before the due date to upload their videos. There are tools available to help students estimate how long the video upload can take:
   
    -  www.speedtest.net can tell them what their upload speed is
    -  Once they have their upload speed and an estimated file size, they can use www.omnicalculator.com/other/bandwidth to get an approximate upload time
   
   It's also recommended that you schedule the cut-off date after the due date in case students underestimate the time it will take (students won't know the cut-off date, but it will mean they can still submit after the submission closing date/time).
   
   
   
   
6. Essential step: Tick to enable the submission type Online text. Students will submit their video by embedding it from their My Media using the text editor. If students are only required to submit a video, then you only need to select Online text,and should also untick File submissions. 
   
   
   
   
7. Optional step: If students also need to submit a text document or other additional files along with their video, then you can also select File submissions and restrict the accepted file types. It's recommended that you untick any video file types, so that students don't try to upload their video via this method (rather than via embedding from My Media). 
   
   
   
   
8. When you've configured all other settings as necessary, Save the assignment.

To download student submissions (for marking):

1. Click on the assignment
2. Click
3. Select Download all submissions from the Grading action menu (at the top of the screen)

Download feedback files 

Download the grading worksheet

4. To open the grading worksheet:

• Google Chrome – will display the download file in the bottom bar in the left corner. Click the arrow and go to Open
• Mozilla Firefox – select Open with… and click OK
• Internet Explorer – click Open

5. The grading worksheet is not a zip file and therefore you will not need to extract anything. Save the grading worksheet in a location you will be able to remember

Note: If you are saving files anywhere outside of the University network (eg USB Drive, Dropbox, Google Drive), please make sure you take regular backups of your work.

Next step

 This entry relates to the Assignment activity.

Removing a source from an originality report will 'recalculate' the similarity index without consideration to the removed source in question. This feature is useful when a paper has been submitted to Turnitin multiple times, and the originality report is reporting a high match (eg 100%) to the previous submission. Removing a source from an originality report provides a clearer similarity index (percentage). 

Steps

1. Open the assignment and click on the View all submissions button
   
   
2. Click on the Percentage to load the Turnitin Document Viewer
   
   By default the Filter and Settings will load
   
   
3. Click the graph icon to load All Sources
   
   
   
4. Scroll down to the bottom of the page and click the Exclude sources button
   
   
   
5. Select the sources you wish to exclude
   
   
6. Click on the Exclude button to save your changes.
   
   
   

Your originality report will then recalculate (excluding the sources you selected).

This entry relates to the Assignment activity.

The Assignment extension request tool formalises the extension process for assignments, ensuring a decision trail for each student's request. Students give the reasoning for their request, upload evidence (eg a medical certificate) and propose a new due date. The topic coordinator (or nominated person) receives notifications of pending requests, which they can approve, approve with amendments, or decline. Students are then emailed the outcome, and their assignment is automatically updated with a new due date if the extension request has been approved.

• Accessing the extension tool
• Adding assessments other than assignments
• Processing requests
• Notification settings
• Change your email frequency
• Nominate a new approver
• Send emails to a shared account
• Limitations of the tool
• College settings (not currently functional)
  

Accessing the extension tool

The tool is available in every FLO topic and generally found either with the assessment information or in the top module.

When you open the tool, you will be asked to log in again with your FAN and password. This is normal behaviour for the tool.

If the tool has been deleted, you can add it back:

1. Turn editing on
   
   
2. Click on the Add an activity or resource link at the bottom the module
   
   
3. Select External tool, then click the Add button
   
   
4. Select Assignment Extension from the Preconfigured tool list
   
   
5. Type ‘Assignment extension requests’ in the Activity name field and save your changes.

Adding assessments other than assignments

The Assignment extension tool is automatically populated with the Assignment activities in the topic, but you can add other activities to allow students to submit extension requests in a consistent manner. When you add other activities to the tool, you will need to manually manage the extension inside the activity (eg for a quiz, you would create an override for the student).
 To add other activities to the tool:

1. Go to the Topic settings menu and select Manage assignments
   
   
2. Click on the Add new assignment button
   
   
3. Add the name and due date of the activity
   
   
4. Click the Create assignment button

Note: Manually added assignments do not roll over, they will need to be recreated the next time the topic runs.

Processing requests

When you open the tool, you will see the list of requests for the topic you are in, split into pending, approved and declined requests. You can also click on the View requests menu at the top of the page to either return to this page from elsewhere in the tool or view the requests from all the topics you coordinate.

To process a request, click on the pending link in the Status column.

This will open a page with the full details of the request, including any uploaded documentation. Scrolling towards the bottom of the page allows you to:

• change the status of the request from pending to approved or declined
• review the proposed due date and amend it where it is not suitable
• give a reason or comment on your decision (this is mandatory for declined requests)

When you click Save and send, the extension date (new due date) will be set in FLO, and the student will be emailed with your decision. Alternatively, you can press Email Preview to review what is sent to the student or Save without email to approve the request without emailing the student.

Notification settings

By default, topic coordinators will receive a daily email with a list of requests that need attention. However, you can change the notification frequency or allow other teaching staff to review requests for a topic.

Change your email frequency

1. Go to the Topic settings menu and select My email configurations
   
   
   
2. Click on the Edit link at the end of the table
   
   
3. Change the frequency to never, daily, weekly, or immediately
   
   
4. Save your changes

Note: FLO will stop sending notification emails two weeks after the topic’s end date, to prevent emails from unprocessed requests being sent indefinitely.

Nominate a new approver

If you are not going to be actively teaching in the topic, or if you have large student numbers, you can nominate other members of the teaching team to be notified of/process requests:

1. Go to the Topic settings menu and select Nominate approver
   
   
2. Click on the Add new nominee button
   
   
3. Select members of the teaching team (teachers/tutors) from the list of enrolled users and click the Add tutor / Add teacher button

Note: These settings do not roll over. You will need to add approvers each time the topic runs.

Send emails to a shared account

You can also send emails for pending requests to a shared email account (note that this only changes who is notified about requests, not who can access them).

1. Go to the Topic settings menu and select Set shared email
   
   
2. Click on the Add shared email button
   
   
3. Add the email address and choose how often the account should receive emails
   
   
4. Save your changes

Note: These settings do not roll over. You will need to set the shared email account each time the topic runs.

Limitations of the tool

The Assignment extension tool supports managing requests for extensions for the majority of topics, but this lightweight tool does not cater for all assignments:

• Timed release and complex restrictions: Assignments that are restricted to certain students (eg only available to one group) will be seen by all students inside the tool. Seeing assignments they don’t have access to may cause confusion for students.
  
  
• Feedback only assignments: Assignments set up to provide feedback only (ie no submission required) will be listed, along with any recorded due date.
  
  
• Overrides, granted extensions: When a student submits a request, the tool is unaware of any existing extensions or group/user overrides, and will only report the assignment’s original due date. If you use group/user overrides you should review the student’s overridden date when considering the length of the extension.
  
  
• Group assignments: If a student requests and is approved for an extension for a group assignment, only that student will receive an extension (not the entire group). In these cases, it might be easier to grant an extension manually within the Assignment grading screen instead, as this action can be done in bulk.
  
  
• Resubmissions/reattempts: If the assignment resubmission feature is used, the tool is unable to determine a student's current attempt number and it may be difficult to track extension requests.
  
  
• Hidden assignments: The tool will not list hidden assignments to students; however, teaching staff can see hidden assignments via Topic settings > Manage assignments.
  
  
• Other activities: The tool cannot apply extensions for other activities in FLO (eg quizzes). However, a quiz or other activity can be added manually to the list of assignments, but any extensions will need to be manually applied inside that activity (eg for a quiz, apply a user override).

If you have any queries around the suitability of the Assignment extension tool in your topic, please contact your local eLearning support team.

College settings

College support staff see a third menu option with additional settings, which are currently not functional. Click the button below for further information about these settings.

View resources

This entry relates to the Assignment activity.

Topic coordinators and teachers can grant students an extension beyond an assignment’s due date and cut-off date. This is usually done through the Assignment extension tool (which partially automates the process) but in certain situations can be done in the Assignment grading screen, eg:

• When a student has requested an extension without using the extension tool
• When the student has a resubmission

Steps

Where do students see their extension date?

In their assignment:

On My FLO:

This entry relates to the Assignment activity.

When you mark the assignments, you will likely want to hide the grades before you start marking, so that some students do not see their feedback before others.

When you have finished marking you will likely want to show the grades so that marks and feedback can be released to students.

1. Open the Administration tab
   
   
2. Under topic administration click on Gradebook setup
   
   
3. In the Actions column alongside the assignment, select the Edit link.
   
   

   If the grades are visible, you will see an option to Hide them.
    
   

   If the grades are hidden, you will see an option to Show them.

    
   

Assignments that are hidden will appear greyed out. Compare the two assignments below - assignment 1 is hidden from students, while assignment 2 is visible.

The Assignment activity in FLO allows teachers to collect work from students, review it and provide feedback, including grades. The work students submit is visible only to the teacher, not to other students, unless a group assignment is set up (see link below). For students, the assignment activity is generally referred to as the assignment dropbox, as this is where they upload their file/s for marking.

All student assignments generated in electronic form should be submitted by the student and returned to the student electronically (see sections 5.5 & 5.7 of the assessment policy).

When students submit their assignment through FLO, there is no need for them to attach a cover sheet. FLO records their name, FAN, email address, exact date and time of submission, and by default provides them with an academic integrity statement that they must agree to before submitting their assignment (depending on the purpose of the assignment, you may want to disable this in the settings).

1. Plan

For considerations and questions you might ask when planning/designing for assignments submitted in FLO using the Assignment activity (dropbox):

• Benefits of the assignment tool (PDF file)
• Planning assignments (submission) decision tree (PDF file)
  
• Assignment – planning questions
• Assignment – purpose and settings (group, iterative, take-home exam, offline, online text, video, blind-marked, Mahara eportfolio)
  

2. Build

The assignment purpose (group, iterative, take-home exam, offline, online text, video etc) will determine the settings you use for the assignment activity.

• Create an assignment (for file submissions)
• Create a group assignment (includes marking considerations)
• Create a video assignment

Feedback methods

How do you set up your assignment to reflect the feedback method/s you want to use? When reviewing assignments, teachers can leave feedback comments (including short audio / video files using Kaltura) and upload files such as marked-up student submissions, documents with comments or spoken audio feedback (if marking in Word / PDF format offline). 

• Feedback methods and assignment set-up (PDF file)
• Set up a feedback template for offline or online marking
  

3. Test

Once you have set up the assignment, ask your local eLearning support team to check it for you (especially if this is the first time you have set up this activity, or if you are trying a new approach to assignments). It is best to amend mistakes before students submit their assignments.

4. Administer

Receive and manage assignments 

• Manage student assignments (for marking) (includes workflow) 
• Manage individual student assignments (revert a submission to draft, lock a submission, deduct marks for lateness) 
• Grant extensions using: 
  
• Assignment extension tool (formal method) 
• Assignment grading screen (administrative reasons) 
  
• Add a group or user alternative due date (override) (to create multiple due dates)
  
• Allow students to resubmit an assignment
  

Mark assignments 

A topic coordinator/teacher may provide a marking guide (this could also be called a rubric or feedback form) in the assignment activity by:

• adding it to the assignment activity as a file (Word/editable PDF) (for offline marking) OR
• creating an online marking guide, rubric or checklist (for online marking)

Text-matching software (Turnitin)

• Supporting academic integrity through text-matching software 
  
• Exclude sources in a Turnitin originality report

Return assignments

• Upload marked assignments, feedback files and grading worksheet (offline marking) 
• Upload a feedback file for a single student (eg late submission)
• Hide and release marks/feedback to students (offline and online) 

5. Review

How did your assignment activity go? Would you set up the activity differently next time around? Do you want to mark differently (eg using an online marking guide)? Talk to colleagues and/or your local eLearning support team to get ideas for improvement.

This entry relates to the Assignment activity.

Once students have submitted their assignments, you can manage individual or multiple submissions at the same time. You may need to do one or more of the following actions.

• Revert a student assignment submission to draft (pre marking)
  
• Lock a student assignment submission (pre marking)
  
• Deduct marks for lateness (during marking)
  

See also Upload a feedback file for a single student (eg late submission).

This entry relates to the Assignment activity.

• Manage the list of student assignments
• Manage large numbers of student assignments
• Use the assignment marking workflow

Manage the list of student assignments

Manage large numbers of student assignments

 This entry relates to the Assignment activity.

If you have set up a marking guide, rubric or checklist (feedback form) when you created the Assignment activity, you can mark up the feedback form online (in FLO).

• Open the feedback form
• Mark using a marking guide
• Mark using a rubric
• Mark using a checklist

Open the feedback form

1. Click on the assignment
   
   
2. Either:
1. Click on View/grade all submissions and then click on the Grade button for a particular student
2. Click on the Grade button on the Grading summary page to grade the first student in the list of submissions.
   
   
3.  The feedback for will appear on the right side of the page.

Mark using a marking guide

1.  Follow steps 1-3 ('Open the feedback form', above)
   
   
2. In the Grade section click on the text box underneath the relevant criterion and type your comment
   
   
   
3. It is here that you can use any frequently used comments that have been set up. 
   Click on the relevant frequently used comment, edit as required
   
   
   The comment will now appear in the text box
   
   
   
4. Continue this for all criterion
   
   
5. Insert any feedback in the feedback comments section (if required)
   
   
   
6. Attach any relevant feedback files (if required)
   
   
   
7. Click the Save changes button
   

Mark using a rubric

1. Follow steps 1-3 ('Open the feedback form', above)
   
   
2. Click on the relevant performance standard for each criterion, they will appear in green
   
   
   
3. Insert any comments in the blank box at the end of the criterion
   
   
   
4. Click the Save changes button

Mark using a checklist

1. Follow steps 1-3 ('Open the feedback form', above)
   
   
2. In the Grade section click on the item to tick the box and enter any comments in the comments box
   
   
   
3. Continue until all fields relevant are complete
   
   
   
4. Type any overall comments in the comments box
   
   
   
5. Click the Save changes button

The video submission is only available for online streaming so a reliable internet connection is required. Marking a video assignment is very similar to marking a standard assignment online, please refer to “Mark online" section in Assignment - main entry.

Tips for marking a video assignment

View all submissions.)

• If you have a small screen or a low screen resolution, you might not see the (d) video submission when you first open up the page. Instead of using the horizontal scroll bar at the bottom, you can use the (a) plus or minus icon to show or hide certain column(s) so that the online text column fits in your screen view. Be aware though that this applies to all assignments you access, so you may want to make the columns visible again when you are done.
  
• Quick grading allows you to mark all video submissions without going into each student submission page. You can click the play button to watch the video and (b) enter a grade or a feedback comment as you go.
• Setting 10 assignments per page under options makes the page load faster. If you have a setting of 100 with a large number of submissions, the page might not load properly.
  
  

Getting into the electronic mindset is about looking at the different phases of the assignment process. In setting up the assignment activity, the main questions and considerations are around:

• Submission
• Mark and return
  

Answers to these questions/considerations will determine what settings you apply in FLO and the processes you use.

Submission

When creating an assignment it is useful to have answers to a number of questions concerning the submission process:

• How do I want students to submit the assignment? As a file or as online text that can be read in FLO? If a file submission is required, how many files are you expecting the students to provide and what size will the files be?
• Do I need students to sign a declaration that it is their own work?
• Will I accept late submissions?
• Do I need students to explicitly click a 'Submit' button to indicate their final submission or will the work be iterative or provide feedback purposes only?
• Will students be submitting in teams or groups?

Mark and return

We can approach marking as we normally would, and use these decisions to guide us through the settings needed to handle the marking process.

• What kind of feedback will be provided to students:
  • Text feedback?
  • Annotations on assignments?
  • A marking guide, rubric, checklist or feedback form?
  • A combination of the above
• Will you (and your marking team) have an Internet connection while marking?

The answers to the two key questions above will help determine the marking method that you select.

If you are managing a marking team, some useful questions to consider are:

• How will marker distribution be managed:
  • Will tutors mark their own tutorial groups?
  • Will tutors mark a random allocation of students?
• Will you review marks and feedback once they are in FLO (ie markers return marks and feedback to FLO themselves)?
• Will you ask markers to send feedback and marks to you for review before uploading into FLO?

These assignment setting guides focus on ways you might want to use the Assignment activity. Where relevant, they link to related other Assignment entries for further details.

• Create a group assignment (separate entry)
• Create a video assignment (separate entry)
• Create an iterative assignment
  
• Create an assignment as a take-home exam
  
• Create an offline assignment
• Create an online text assignment 
• Create a blind-marked assignment
  
• Create a Mahara eportfolio assignment (separate entry – see 4.2)

Create an iterative assignment

In some cases assignments are iterative – students are asked to provide work for formative feedback rather than summative feedback and a mark, or students are providing drafts. In these cases it may be appropriate to disable the submit button.

Steps

1. Create a standard assignment
   
   
2. Under submission settings, change Require students click submit button to No

  3.  Depending on the nature of your assignment, you may also want to disable the Due date and Cut-off date by removing the tick from the enable boxes. (You also have the option to Remind me to grade by.)

Note: The benefit of setting Require students click submit button to Yes is that once students click submit they will be prevented from making changes to their submission during marking. Setting Require students click submit button to No should be used with the knowledge that students will be able to continue editing their submission.

Once a student enters their assignment (file upload or online text) the submission status will be displayed as Submitted. However they will continue to be able to edit their submission. At no point will they need to finalise their submission.

Create an assignment as a take-home exam

The assignment tool in FLO can be used to deliver take-home exams. In this format, students get access to the exam question/topic at a particular time, then need to submit (either by uploading a file or by typing text directly into FLO) by the due date.

Steps

1. Create a standard assignment 
   
   
2. Enter the instructions for the exam in the Description box
   
   
3. Set the Allow submissions from date/time to be when the instructions will be released to students
   
   
4. Un-check the Always show description box. This will only display the instructions to students after the Allow submissions from date/time
   
5. Remember to set due date and cutoff date as usual
   
   
6. Click Save and display   

Before the Allow submissions from date/time, the assignment will display to students as the following:

Create an offline assignment

An offline assignment can be used when students do not need to upload any work into FLO – for example, when doing presentations, posters or lab books. The assignment tool can be used to manage and return marks and feedback.

The benefits of creating an offline assignment are:

• Communicates assignment requirements to students
• Adds due date to topic calendar
• Allows for electronic management of feedback and marks

Steps

1. Create a standard assignment 
   
   
2. Under Submission types, un-check Online text and File submissions
   
   
   
3. Under Submission settings, change Require students click submit button to No
   
   
   
4. Click Save and display

Note: It is usually not necessary to set a due date for offline assignments, as no submission occurs through FLO. If this is the case, you might like to un-check the box next to the due date, to disable the date for the assignment.

Create an online text assignment

Online text assignments allow students to type their assignment directly into a text box in FLO. Online text assignments are good for assignments with small word counts or for short answer assignments. It should be noted that the text entered by students is stored on FLO and cannot be downloaded.

Steps

1. Create a standard assignment
   
   
2. Under Submission types, tick Online text
   
   
   
3. Under Feedback types, set 'Comment inline' to 'Yes' if you want to annotate the text the student has written. This will copy the text into the Feedback comments box, where you can use different font colours etc to show your mark up
   
   
   
4. Click Save and display

If you want to provide students with a choice or if the assignment requires both types of submissions, you can set both Online text and File submissions to 'Yes'. Students can then type directly into an online text box and/or upload a file(s).

Note: You can download the online text files to view and mark them if you need to.

Create a blind-marked assignment

It is important to be aware of the following when using blind marking:

• If you are using blind marking you will need to advise students not to include their name in file names or within the assignment as FLO is unable to remove this identifying information
• Be aware that providing extensions due to the hidden nature of student identification can be tricky
• Known issue: Blind marked assignments do not migrate from one year to another and must be recreated each year to ensure student details remain blind

Consult your eLearning Support Team before using blind marking.

Steps

1. Create a standard assignment
   
   
2. Under the Grade settings, change Blind marking to Yes (note: you may need to click on Grade to expand the settings group)
   
   
   
3. Click Save and display 

When you and your teaching team mark the assignment, students' names will be obscured. Each submission will be identified by a unique number, for example:

When you have finished marking and are ready to release grades into the gradebook, use the Grading action menu to Reveal student identities.