Monday, 25 October 2021, 8:37 PM
Site: Flinders Learning Online
Topic: FLO Staff Support (FLO_Staff_Support)
Glossary: How-to glossary

Engaging content - embedded quizzing

Embedded quizzing consists of questions / knowledge-check activities embedded within learning content, rather than as a standalone activity.   

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

Design principles for creating engaging digital contentSourcing and creating digital content



Camtasia icon

Camtasia

Camtasia is video recording and editing software that features simple drag and drop editing and libraries of effects and interactions. With Camtasia, you can record, then edit your computer screen activity, audio, and webcam input. If you capture video footage on mobile devices or digital recorders, you can import and edit it. Camtasia is available to all staff and can be downloaded via the IDS Support Portal. Home use licences are available (request via Service One). Camtasia is available for both Mac and Windows.

  • Training is available for making educational videos in Camtasia. Refer to the iEnrol for scheduled and upcoming sessions
  • The first time you start Camtasia, the program will open a tutorial video. You can find this video again later under Help > Open Getting Started Project within Camtasia. This built-in video will give basic instructions on how to use Camtasia
Good for

  • Adding quiz questions or knowledge checks into video content to create more engaging and interactive experiences when learning through video, and as opportunities for informal and self assessment. 
Useful features

  • Built-in functionality, wizards to create and add questions
  • Different question types, including multiple choice, fill in the blank, short answer and true/false 
  • Feedback on correct and incorrect responses
  • Can score quiz, can allow viewer to see score. Overall score can integrate into FLO Gradebook if published and added to FLO as a SCORM package
Limitations
  • Cannot be hosted in Kaltura and maintain quiz functionality, therefore cannot use accessibility features (captions) and viewing analytics
Cautions 
  • Must be exported as Web Page (for Smart Player) or SCORM (for Gradebook integration)
  • SCORM activities are generally a poor experience on mobile devices and can be incompatible 
  • Different process to publish in FLO compared to standard video
Tips
  • Camtasia project files can be large. While working on your project save your files to the hard drive of the computer. Working with your project files on network storage will slow editing down and can also cause crashes. Once complete, store them on OneDrive or S: drive (your U: drive generally wont have enough space for these large files)
Help resources

 



PowerPoint icon

PowerPoint

Good for

  • Embedding quiz questions or knowledge checks into content-heavy slideshows and presentations for a more engaging and interactive experience, and as opportunities for informal and self assessment
  • When your students are going to download and use the PowerPoint to work through the content at their own pace – not effective in a lecture context
Useful features

  • Create a quiz question on a slide by using individual objects ( eg text boxes) for each element of your question (question, answer options, feedback)
  • Create interactivity by using animation effects with triggers
  • Extensive drawing tools, shapes, lines, icons, Smart Art libraries
  • Grids, guides, grouping, alignment and item layering
  • Colour themes to help create consistent look and feel
Limitations

  • Could be time consuming to build lots of questions
  • No scoring of question(s)
Cautions

  • Interaction for quizzes will only be available when viewing slideshow in Microsoft PowerPoint slideshow
  • Must be provided as .pptx or .ppsx files. Users must download and open
  • Mobile devices require Microsoft PowerPoint app
  • If slides are printed, all items/layers (questions and answers) will print respecting layer order
  • Question answers are readily available when viewing the file in PowerPoint editing mode
Help resources
  • Trigger an animation effect
  • Microsoft Office website has a large amount of training and help resources and there are many third party help resources, how-to guides, videos, tutorials that can be found by searching the web
    (Note the linked Microsoft page is for windows users. The Mac PowerPoint software is so similar that these windows resources are still useful to Mac users. Mac help resources are also available)

 





Lesson icon

FLO Lesson

The FLO Lesson is purpose built for branching scenarios. A lesson presents a series of pages to a student who is asked to make some sort of choice underneath the content area. The choice will send them to a specific page in the Lesson. The pages in the lesson can be either content pages with choices presented as buttons, or question pages where the next page will depend on the selected answer. Content and question pages can contain text and media.
Good for

  • Mixing static content, choices and questions to determine the route the student takes through the material (eg decision or problem-solving scenarios)
Useful features

  • Inbuilt functionality to add questions (or groups/clusters of questions) and branch based on answers
  • Multiple question types
  • Questions can be imported
  • Questions (except essays) are auto marked
  • Variety of setup options in multiple tries
  • Integrates with Gradebook
  • Reports and analytics available
Limitations

  • Requires considerable planning
  • Not as straightforward as some FLO tools
  • Limited page layout and styling options
Tips

  • Build all the content and question pages first, then define all the jumps and linking
  • Map out all possible journeys through the content
  • Test thoroughly
  • Design your lesson pages to help your students know where they are in the lesson
Help resources





Quiz icon

FLO Quiz

Good for

  • Formal assessment that counts towards topic grade
  • Knowledge checks for informal ongoing assessment and self assessment
  • Relatively short chunks of content delivery with accompanying questions, as this tool is designed more for standalone quizzing and assessment than as a content delivery mechanism
Useful features

  • Embed content delivery within a quiz using description question types to create a linear lesson
  • Variety of quiz delivery options such as fixed navigation, multiple tries with hints and penalties
  • Extensive feedback options on questions and quiz overall provide opportunity to reinforce learning
Limitations

  • FLO quiz is a standalone activity and cannot be embedded into other FLO activities
Cautions

  • Be careful with organisation if using random random questions
Tips

  • Provide differentiated overall feedback for quiz based on quiz score ranges
Help resources





FLO tools: Book Page

FLO Book and Page cannot create embedded question or knowledge checks but could be used to deliver/publish content developed in other tools.

Good for

  • Organising content (chunking of related content)
  • Page: embedded video takes up less space in the FLO homepage
    Useful features

    • Interactive content could be embedded where there is an HTML editor
    Limitations

    • Cannot be integrated with Gradebook
    Cautions

    Help resources





    Digital Content Producer icon

    Digital Content Producer

    The Digital Content Producer is a highly talented member of the Online Learning Team in the Centre for Innovation in Learning and Teaching, who has an extensive skillset with multimedia and digital content, and can work with you on the development of complex digital learning resources.
    If your needs are not met by the existing tools or the resource you are looking to create is complex in some way, please speak with the Learning Designer in your college about your needs as there is some capacity for digital content production for learning and teaching.

    Engaging content - audio

    The tools below record sound and/or dialogue (eg sound clips, podcasts).

    Good practice guides and tip sheets

    Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

    Design principles for creating engaging digital contentSourcing and creating digital content



    Camtasia iconCamtasia

    Camtasia is video recording and editing software that features simple drag and drop editing and libraries of effects and interactions. With Camtasia, you can record, then edit your computer screen activity, audio, and your webcam input. If you capture video footage on mobile devices or digital recorders, you can import and edit it. Camtasia is available to all staff and can be downloaded via the IDS Support Portal. Home use licences are available (request via Service One). Camtasia is available for both Mac and Windows.

    • Training is available for making educational videos in Camtasia. Refer to iEnrol for scheduled and upcoming sessions
    • The first time you start Camtasia, the program will open a tutorial video. You can find this video again later under Help > Open Getting Started Project within Camtasia. This built-in video will give basic instructions on how to use Camtasia 
    Good for

    • Ideal for recording and editing voiceover narration to accompany videos for flipped lecture videos, demonstrations, presentations, explainer videos
    • Recording audio only – to give simple topic or assignment instructions, feedback, announcements etc a more personalised feel, or even create longer recordings to deliver topic material in a podcast-style format
    • Working with audio/narration that needs a 'more than basic' level of editing; Camtasia has a good tool set for chopping, splicing, moving segments of audio and useful tools for adjusting levels and sound quality
    • Adding audio recorded or sourced elsewhere (eg voiceover narration, sound effects or backing music) to a video

    Useful features

    • Can record audio synchronously with screen recording or record narration during project editing
    • Multi-track recording ability keeps narration on a separate track to facilitate editing and alignment with video
    • Can extract audio from a video track to a separate track to edit independently of the video 
    • Can export video as audio only 
    • Zoom into timeline to view audio waveforms to finely edit 
    • Easy-to-apply library of audio effects including noise removal, volume levelling, fade in/out, pitch adjustment 
    Limitations

    • Usually not sophisticated enough to use for producing rich, layered audio and music recordings

    Tips
    • Upload to Kaltura (My Media) and request captions. Download transcript and provide for accessibility
    • Camtasia project files can be large. While working on your project save your files to the hard drive of the computer. Working with your project files on network storage will slow editing down and can also cause crashes. Once complete, store files on OneDrive or S: drive (your U: drive generally wont have enough space for these large files)
    Help resources






    Snagit iconSnagit

    Snagit is screen capture and basic image editing software that you can use to capture on-screen images and record short videos. It has tools you can use to easily enhance your screen-captured images with visual effects, or highlight important information with Snagit’s mark-up tools. You can also use Snagit to resize and annotate images from other sources. Download on University computers via the IDS Support Portal. Home-use licences are available (request via Service One). Available for both Mac and Windows.
    Good for

    • Recording narration/voiceover as part of a quick screen capture video or 'talking head' presentation to webcam
    • Short 'one-take' style recordings, as there is only basic video editing functionality

    Useful features

    • Quick and easy to capture webcam and microphone
    Limitations

    • Audio will be part of the video. To create an audio-only file (MP3) additional software would need to be used 
    • No function to edit the audio track separately from the video
    • No ability to rearrange segments of the audio on the track timeline; it will be a single, linear track. You can cut bits out at the start/end and in the middle, but cannot rearrange
    Cautions

    • Be aware of the 'Record system audio' feature. If this is on, the recording will capture any sound played on your device, including notification sounds, sound effects etc, as well as the input from your mic. Usually it's wise to turn it off
    • Snagit software has two components: the recording tool (blue icon) and the editing interface (red icon). You can still start a capture from the editing interface, but you can't edit in the recording tool 
    Tips

    • Import into Camtasia and export as 'audio only'
    • Upload to Kaltura (My Media) and request captions. Download transcript and provide for accessibility 
    Help resources

     





    Kaltura iconKaltura

    Kaltura is the University's streaming video platform and is integrated with FLO. Kaltura has a number of components – video storage and permissions management (My Media), publishing and embedding of media into FLO sites (Media Vault), engagement/viewing analytics, and a screen and webcam recording app (Desktop Recorder). 
    Good for

    • Hosting and playback of all audio- and video-based learning content in your topic, regardless of which recording and editing tools you used to create the audio
    • Using the Kaltura Media Vault to host your audio and video content gives you access to useful analytics on how students engage with these resources

    Useful features

    • Centralised University-supported system 
    • Request auto-captioning (machine) of your videos, edit and download the generated transcripts 
    • Closed captions available in player; button allows viewer choice 
    • Publish same audio in multiple sites without duplication 
    • Easy to embed anywhere in FLO (built-in button on FLO editor) 
    • Students can choose playback speed 
    • Viewing and engagement (drop off) analytics available 
    • Editing of uploaded audio: trim ends, cut sections, fade transitions 
    • Enhance audio with thumbnails, add chapter markers and upload slides to create interactive listening/viewing experience 
    Limitations

    • Same player is used for audio and video. Player will show black rectangle
    • You cannot download and use the audio outside of FLO. When you record, the file lives in Kaltura, and is directly uploaded to FLO
    Help resources





     Kaltura Desktop Recorder iconKaltura Desktop Recorder

    Kaltura Desktop Recorder (a component of the Kaltura platform) is a free tool you can use to make simple videos and upload them directly to your My Media repository in FLO. You can use it to capture screen recordings, webcam and audio. When making screen recordings, you can also add annotations (eg drawing and highlighting) to the slides, webpages or applications on screen as you record. It also has a whiteboard mode where you can record yourself drawing basic diagrams and graphics.
    Good for
    • Recording audio-only content that you want to upload straight to FLO (eg a short audio announcement to put in a topic as an alternative to using text; a short audio-only lecture segment or 'explainer')
    • Recording narration/voiceover as part of a quick screen capture video or 'talking head' presentation to webcam
    • Short, 'one-take' style recordings, as there is only basic editing functionality

    Useful features

    • Easy direct recording of microphone only 
    • Uploads directly to Kaltura (My Media) – see Kaltura My Media entry for advantages
    Limitations

    • Basic editing only 
    Help resources





    PowerPoint iconPowerPoint


    Good for

    • Adding narration/voiceover to a slide deck to create a narrated slideshow or video
    • Ideal for flipped learning lectures

    Useful features

    • Can embed audio within slides; play controls are automatically added or use triggers to start play
    • Can record audio directly into slide; record one slide at a time

    Limitations

    • No editing of audio

    Cautions

    • A PowerPoint file with embedded narration will be very large
    • Students can only play the audio within Microsoft PowerPoint software 
    • Must be provided as .pptx or .ppsx files. Users must download and open
    • Mobile devices require Microsoft PowerPoint app
    • Not a suitable tool for audio only

    Tips

    • Export as video and upload to Kaltura (My Media)

    Help resources





    Recording Studio iconRecording Studio

    The Multimedia Recording Studio is located at Sturt Campus and is available to all staff on a self-service basis. In it you can create video and audio recordings with the added feature of 'green screen' technology, which replaces the green wall behind you with a backdrop of your choice (PowerPoint presentation, images, video, websites (live) or even Skype or WebEx calls). No specialist skills are required to use the room, making high-quality professional-looking videos accessible to everyone. If you need to edit the video you create in the studio, Camtasia is the recommended tool.

    Good for

    • Recording the voiceover elements of a video or presentation
    • Creating multi-presenter content (like interviews) as there are multiple microphones available
    Useful features

    • Room has good acoustics and soundproofing
    • Lapel microphones available 

    Tips

    • Record using the room setup, import your video footage into Camtasia, edit and export as audio only
    • Record into your own device taking advantage of room acoustics and soundproofing
    • Upload audio file to Kaltura (My Media) and make use of auto-captioning and usage analytics

    Help resources

     





    FLO tools: Lesson Quiz Active Quiz Choice Feedback Book Page Glossary

    Useful features

    • Able to record short snips of audio directly into FLO tools wherever there is an HTML editor*
    • Audio files can be embedded in FLO tools wherever there is an HTML editor. For audio stored in Kaltura, use the same process as for embedding a video
    *Note: two exceptions are assignment feedback and answering an essay question in a quiz/lesson
    Limitations

    • No editing of directly recorded audio

    Cautions

    •  Depending on use case, it may not be appropriate to include audio in Active Quiz (eg in a live class usage)
    • Audio files uploaded to Kaltura will have a title. When embedded in FLO, the media title shows. If used in a quiz be careful that the title does not give away the question answer.

    Tips

    • Upload your audio files to Kaltura (My Media) and embed into your lesson pages
    • Audio uploaded into Kaltura can have captions and usage analytics
    • For accessibility, consider providing text alternative to audio recorded directly into FLO.

    Help resources

     





    Digital Content Producer

    The Digital Content Producer is a highly talented member of the Online Learning Team in the Centre for Innovation in Learning and Teaching, who has an extensive skillset with multimedia and digital content, and can work with you on the development of complex digital learning resources. 
    If your needs are not met by the existing tools or the resource you are looking to create is complex in some way, please speak with the Learning Designer in your college about your needs as there is some capacity for digital content production for learning and teaching. 

    Engaging content - video

    Video refers to visual footage, with/without audio, including live action, talking heads, screen recordings etc.

    Good practice guides and tip sheets

    Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

    Design principles for creating engaging digital contentSourcing and creating digital content



    Camtasia icon

    Camtasia

    Camtasia is video recording and editing software that features simple drag and drop editing and libraries of effects and interactions. With Camtasia, you can record, then edit your computer screen activity, audio and webcam input. If you capture video footage on mobile devices or digital recorders, you can import and edit it. Camtasia is available to all staff and can be downloaded via the IDS Support Portal. Home-use licences are available (request via Service One). Camtasia is available for both Mac and Windows.

    • Training is available for creating educational videos in Camtasia.
    • The first time you start Camtasia, the program will open a tutorial video. You can find this video again later under Help > Open Getting Started Project within Camtasia. This built-in video provides basic instructions on how to use Camtasia       
    Good for

    • Videos where you want to blend multiple multimedia elements like live footage, narration/audio, static slides or graphics and annotations, and in cases where you need to be able to do quite a bit of editing work on the video and/or audio you've recorded
    • Particularly effective for recording your screen and/or webcam and microphone to produce narrated lecture slideshows or 'talking head' video content, or instructional videos with screen recordings where you can demonstrate on screen (eg how to use your FLO site or other online resources/systems)
    • An ideal editing tool for live footage you have captured on other devices, such as on a mobile phone or handheld camera, or via the Multimedia Recording Suite. Film lab demonstrations, fieldwork, interviews etc, and edit and enhance these using Camtasia to produce a finished product that can include interspersed images, slides, annotations etc
    • Creating video with added interactive elements (hotspots, quizzing)
    Useful features

    • Multitrack recording enables synchronous capture of webcam, microphone, screen and system audio 
    • Mouse actions are recorded in video and can have effects added  
    • Can import and edit video from other sources 
    • Export as MP4 for uploading into Kaltura 
    • Comprehensive editing possible
    • Simple to add annotations, transitions, behaviours (zooming, highlighting), animations, cursor effects etc in post-production 
    • Powerpoint Add-in (Windows users only) makes it very easy to record a PowerPoint presentation along with webcam and microphone 
    Limitations

    • Editing can become time consuming 
    Cautions

    • If table of contents, quizzing or interactive hotspots are included, the project must be exported as Web Page or SCORM (for Gradebook integration). It cannot be hosted in Kaltura. Different process to publish in FLO compared to standard video 
    • You must manage the file assets you use within the video (e.g. raw recordings, narration audio files, graphics etc) very carefully. When you're editing a video project (called a .camproj file), Camtasia doesn't store the assets you add into the video editing file within the program; it links to where they are saved on your computer. Therefore, if you move those files, the link will break and these items will be 'not found' in the .camproj file. You will need to then redirect the program to find the files in their new location. Moving/deleting assets after you've published the final product will not affect the final exported version of the video, but be mindful that should you need to edit or update the video in future, you will need to access the .camproj file again and will need to  make sure those assets exist and can be located by Camtasia for use in the video
    Tips

    • Keep video simple with minimal simple transitions, and limit effects to those which add value 
    • When recording a PowerPoint presentation, make use of the slideshow pen and/or laser pointer to draw on or highlight content on your slides as you present. This will be captured in the video
    • Use the PowerPoint teaching template so that the appropriate copyright notice is automatically included in your video.
    • Camtasia project files can be large. While working on your project save your files to the hard drive of the computer. Working with your project files on network storage will slow editing down and can also cause crashes. Once complete, store them on OneDrive or S: drive (your U: drive generally wont have enough space for these large files)
    Help resources





    Snagit iconSnagit

    Snagit is screen capture and basic image editing software that you can use to capture on-screen images and record short videos. It has tools you can use to easily enhance your screen-captured images with visual effects, or highlight important information with Snagit’s mark-up tools. You can also use Snagit to resize and annotate images from other sources. Download on University computers via the IDS Support Portal. Home-use licences are available (request via Service One). Snagit is available for both Mac and Windows.
    Good for
    • Quick 'one take and done' videos that don't require editing, such as basic screen recordings plus narration, or 'talking head' webcam videos 
    Useful features

    • Quick and easy to record short screen capture video 
    • Record whole screen or selected area
    • Toggle between webcam and screen whilst recording 
    • Video is saved directly to MP4 format, no publishing from project format to video file required
    Limitations

    • Limited editing of video within Snagit – you are only able to trim ends and cut sections out, you can move segments of video around on the timeline 
    • You cannot add transitions, graphics or annotations to the video
    • Single track recording only – you cannot separate the audio/video inputs to edit them independently 
    Tips

    • Best suited to short videos 
    • More extensive editing of video footage taken in Snagit can be achieved by importing to Camtasia (but Camtasia has its own native screen recording and webcam recording functionality, which is generally more efficient to use if you intend to edit more extensively) 
    • Use for a quick informal weekly wrap-up or quick explainer
    Help resources

     





    Kaltura iconKaltura (My Media)

    Kaltura is the University's streaming video platform and is integrated with FLO. Kaltura has a number of components – video storage and permissions management (My Media), publishing and embedding of media into FLO sites (Media Vault), engagement/viewing analytics, and a screen and webcam recording app (Desktop Recorder).
    Good for

    • Hosting and playback of all video learning content in your topic, regardless of which recording and editing tools you used to create the video. Using the Kaltura Media Vault to host your audio and video content gives you access to useful analytics on how students engage with these resources 
    Useful features

    • Centralised University-supported video platform 
    • Basic editing of uploaded video (trim ends, cutout sections) 
    • Streams video at appropriate quality for viewer's bandwidth 
    • Request auto-captioning (machine) of your videos, edit and download the generated transcripts 
    • Publish same video in multiple sites without duplication
    • Integrated with FLO, easy to embed anywhere in FLO where there is an HTML editor
    • Optional student download of videos
    • Can allow other staff to view, edit or publish videos to other FLO sites (with your permission)
    • Viewer selected playback options: closed captions, full-screen playback, quality and playback speed
    • Viewing and engagement (drop off) analytics available 
    • Editing of uploaded videos: trim ends, cut sections, fade transitions 
    • Enhance video with thumbnails, add chapter markers and upload slides to create interactive viewing experience 
    • Store and embed/stream 360 video 
    Limitations

    • Currently not configured to allow students to download full transcript
    • Only for hosting university owned or licensed videos, not for video from YouTube or DVDs etc.
    Cautions

    • Videos need to be published to the topic Media Vault to allow viewing and engagement analytics on a per topic availability basis 
    • When a video is published to/embedded in multiple sites, care needs to be taken with editing/replacing/deleting 
    Tips

    • Download the full transcript and provide as a PDF 
    Help resources





    Kaltura iconKaltura Desktop Recorder

    Kaltura Desktop Recorder (a component of the Kaltura platform) is a free tool you can use to make simple videos and upload directly to your My Media repository in FLO. You can use it to capture screen recordings, webcam and audio. When making screen recordings, you can also add annotations like drawing and highlighting to the slides, webpages or applications on screen as you record. It also has a whiteboard mode where you can record yourself drawing basic diagrams and graphics.
    Good for
    • Quick and easy recording of simple video content that uploads straight to FLO – no 'middle man' editing tools or complicated upload process
    Useful features

    • Easy to record webcam, microphone and desktop 
    • During playback user can choose side-by-side views of desktop and webcam or picture-in-picture (with either desktop or webcam as main) 
    • Basic editing capabilities 
    • In-built tools allow you to annotate (add drawing, highlights etc) the content on screen as you record 
    • Includes a white board tool – a blank white 'canvas' that you can draw on electronically to create basic graphics and diagrams as you record 
    • Can insert chapter markers, thumbnails, upload slides 
    • Uploads directly to Kaltura (My Media) – see Kaltura entry for advantages 
    Limitations

    • Only suitable for content that you want to upload straight into FLO that doesn't need significant editing. You can't download or export the raw recordings you create in the Kaltura Desktop Recorder for editing or use elsewhere; the content is embedded within the FLO ecosystem only
    • Only basic editing of video. Fade transitions only 
    Tips

    • If you intend to use the whiteboard or annotation tools, plan carefully. Annotations stay on-screen until you bin them
    • If recording a PowerPoint presentation, consider using the PowerPoint slideshow pen and/or laser pointer while presenting – these will be recorded as you go 
    Help resources






    PowerPoint iconPowerPoint

    Good for

    • A quick and easy option to create videos of a lecture or presentation; you can add narration to the slides and export the file as a video
    • Creating very simple screen recordings (eg to demonstrate how to use something in your FLO topic, or in a website, database or other piece of software). You can make the screen recording, trim the start and ends if needed, and display it within a slide or export the screen recording itself as a separate .mp4 file
    Useful features

    • Familiar interface 
    • Can embed video within a slide and create triggers to start playing 
    • Can embed/record narration audio per slide 
    • Can create screen recordings and embed within slide or export as .mp4
    • Exporting presentation as video allows upload to Kaltura (My Media) and hence:
      • Streaming
      • Easy embedding in FLO
      • Request captions
      • Viewing analytics

    Limitations

    • A PowerPoint with embedded video and/or audio is a very large file 
    • For screen recordings, editing is limited to being able to trim the start and end of the recording only
    Cautions

    • A PowerPoint file with embedded narration will be very large
    • Students can only play the audio within Microsoft PowerPoint software. Must be provided as .pptx or .ppsx files. Users must download and open
    • Mobile devices require Microsoft PowerPoint app 
    Tips

    • Export as video and upload to Kaltura (My Media)
    • Download the PowerPoint teaching template so that the appropriate copyright notice is automatically included in your slides
    Help resources





    Recording Studio iconRecording Studios and Pods

    The University has 2 recording studios and 4 recording pods:

    • Sturt South - room S418
    • Central Library - room 109 (4 separate pods)
    • Social Science South - room 374
    These rooms are available to all staff on a self-service basis. All rooms have the ability to do video and audio recording. The studio at Sturt also has green screen technology, which replaces the green wall behind you with a backdrop of your choice (PowerPoint presentation, images, video, websites (live) or even Skype or WebEx calls).
    No specialist skills are required to use these rooms, making high-quality professional-looking video accessible to everyone. If you need to edit the video you create in the studio, Camtasia is the recommended tool.
    Good for

    • Professional-looking video where presenter is standing in front of their presentation
    Useful features

    • Purpose-built rooms 
    • Good lighting 
    • Good acoustics and sound proofing
    • Good audio microphones
    • Green screen technology (Sturt only) – system replaces green screen with your presentation materials as it records
    • Several preset modes and advanced options 
    • Self-service and simple to use 
    • Finalised video recorded to USB device 
    Limitations

    • The rooms do not have teleprompter capabilities
    • The duration of video you can record will depend on the space available on your USB drive. A 4GB USB will allow about 40 minutes of video recording
    Tips

    • Upload recorded video to Kaltura (My Media) and trim ends as required 
    • Import your video footage into Camtasia for editing if required 
    • You will need a USB drive for your recording. Make sure there is plenty of space on the drive (see 'Limitations')
    • Ideally you want to create short, easily digestible videos for your student. If you are doing a long recording session to record multiple videos for your students, stop the recording and start a new one for each segment. Any editing you need to do will be easier to work on small files
    • At the end of your video, you will be recorded going to the control panel to stop the recording. You will need to trim your video to remove this. Take an exaggerated pause after you complete your presentation before stopping the video – this will make trimming the video easier
    Help resources



    FLO tools:  Lesson Quiz Active Quiz Choice Feedback Book Page Glossary

    FLO tools cannot create videos, but can be used to deliver/publish video to students. 

    Useful features

    • Video can be embedded in FLO tools wherever there is an HTML editor
    Limitations

    • Avoid embedding too many videos in any single page or activity as it will slow down that page loading time. (Note: in FLO's grid format, the contents of all modules is considered as one page.)
    Cautions

    • Video in quiz questions – when uploading video to Kaltura (My Media) a video title is required. When embedded into questions, viewers can see the video title. Ensure the video title does not give away the question answer 
    Tips

    • Upload your video files to Kaltura (My Media) and embed into your FLO tools 
    • Video uploaded into Kaltura can have captions and usage analytics 
    • Consider providing a text  transcript
    Help resources

     





    Digital Content Producer iconDigital Content Producer

    The Digital Content Producer is a highly talented member of the Online Learning Team in the Centre for Innovation in Learning and Teaching, who has an extensive skillset with multimedia and digital content, and can work with you on the development of complex digital learning resources.

    If your needs are not met by the existing tools or the resource you are looking to create is complex in some way, please speak with the Learning Designer in your college about your needs as there is some capacity for digital content production for learning and teaching.

    Engaging content - hotspots

    Hotspots are Interactive elements embedded within the content that students hover or click on to trigger an action (eg revealing more information, visit web links).

    Good practice guides and tip sheets

    Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

    Design principles for creating engaging digital contentSourcing and creating digital content



    Camtasia icon

    Camtasia

    Camtasia is video recording and editing software that features simple drag and drop editing and libraries of effects and interactions. With Camtasia, you can record, then edit your computer screen activity, audio, and webcam input. If you capture video footage on mobile devices or digital recorders, you can import and edit it. Camtasia is available to all staff and can be downloaded via the IDS Support Portal. Home use licences are available (request via Service One). Camtasia is available for both Mac and Windows.

    • Training is available for making educational videos in Camtasia. Refer to iEnrol for scheduled and upcoming sessions
    • The first time you start Camtasia, the program will open a tutorial video. You can find this video again later under Help > Open Getting Started Project within Camtasia. This built-in video will give basic instructions on how to use Camtasia

    Good for

    •  Embedding links and interactive elements into video content

    Useful features

    • Drag and drop hotspot interaction from library
    • Properties panel to enter details of action required on hotspot
    • Hotspot can link to different timeline markers/timecodes
    • Hotspots can link to external websites

    Limitations
    • Considerable planning required
    • Can become time consuming
    • Cannot be hosted in Kaltura and maintain interactivity for branching, therefore:
      • No viewing analytics
      • No captions/transcripts
    Cautions

    • Must be exported as Web Page (for Smart Player) or SCORM (for Gradebook integration)
    • Different process required to publish in FLO compared to standard video

    Tips

    • Camtasia project files can be large. While working on your project save your files to the hard drive of the computer. Working with your project files on network storage will slow editing down and can also cause crashes. Once complete store them on OneDrive or S: drive (your U: drive generally won't have enough space for these large files)

    Help resources

     





    PowerPoint icon

    PowerPoint

    Good for

    • Adding a wide range of interactivity elements through hotspots, including linking to content within the resource and externally, triggering movement of slide objects/text to chunk and sequence information in different ways, and as part of branching and quizzing 
    Useful features

    • Extensive drawing tools, shapes, lines, icons, smart art libraries
    • Grids, guides, grouping, alignment and item layering
    • Use Animation effects with triggers to add/hide different layers/elements on the slide
    • Use Action settings on items, or links (within document) to go to a new slide of information
    Limitations
    • Hotspot functionality generally only allows one action to be triggered per object
    • No conditional logic for actions triggered by hotspots
    Cautions
    • Interaction for hotspots will only be available when viewing in Microsoft PowerPoint slideshow
    • Must be provided as .pptx or .ppsx files. Users must download and open 
    • Mobile devices require Microsoft PowerPoint app
    • If slides are printed, all items/layers will print respecting layer order
    Tips
    • There are a couple of ways to add hotspots over images
      • Layer a cropped segment of the original image over the image and use the cropped segment as the animation trigger or link (watch video
      • Add a shape with a transparent fill, use the shape as the animation trigger or link
    • Plan the layer order of your objects
    • Plan the possible pathways through the presentation
    • Hide the extra information slides linked to hotspots from the slideshow
    • When linking to separate slides, make sure you add a way back to diagram
    • Test all possible pathways
    Help resources
    (Note the linked Microsoft page is for windows users. The Mac PowerPoint software is so similar that these windows resources are still useful to Mac users. Mac help resources are also available)





    Quiz iconFLO Quiz  Active Quiz icon  Active Quiz


    Useful features

    • Drag and drop question types where students drag labels to hotspots on an image – an interactive diagram to test knowledge/understanding as opposed to an interactive diagram to discover information
    Cautions
    Tips

    • Ensure you test the question carefully in question preview 

    Help resources




    FLO tools: Lesson Quiz Choice Feedback Book Page Glossary

    FLO tools cannot be used create hotspots but could be used to deliver/publish interactive media with hotspots to students.

    Useful features

    • Interactive media could be embedded anywhere within FLO tools wherever the editor is available
    Cautions

    Help resources





    Digital Content Producer iconDigital Content Producer

    The Digital Content Producer is a highly talented member of the Online Learning Team in the Centre for Innovation in Learning and Teaching, who has an extensive skillset with multimedia and digital content, and can work with you on the development of complex digital learning resources.

    If your needs are not met by the existing tools or the resource you are looking to create is complex in some way, please speak with the Learning Designer in your college about your needs as there is some capacity for digital content production for learning and teaching.

    Engaging content - infographic / diagram

    An infographic or diagram is a visual way of representing information through an image, or a combination of image and text. 

    As background, you may like to read the article Every picture tells a story... for information about how we process image, what to look for in an image, and more.

    These introductions to basics of graphic design may also be useful:

    Good practice guides and tip sheets

    Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

    Design principles for creating engaging digital contentSourcing and creating digital content



    Snagit icon

    Snagit

    Snagit is screen capture and basic image editing software that you can use to capture on-screen images and record short videos. It has tools you can use to easily enhance your screen-captured images with visual effects, or highlight important information with Snagit’s mark-up tools. You can also use Snagit to resize and annotate images from other sources. Download on University computers via the IDS Support Portal. Home-use licences are available (request via Service One). Snagit is available for both Mac and Windows.
    Good for

    • Simple diagrams and graphics where you want to overlay text and image over content that you have screen captured
    • Resizing images (from any source)
    Useful features

    • Designed for capturing and annotating screenshots 
    • Extensive editing ability, which can be used on images from any source 
    • Tools, libraries and styles inbuilt to easily add lines/arrows, shapes, stamps, text etc 
    • Tools that allow editing of an image: select areas, erase, smart move 
    • Tools to annotate, including step tool 
    • Crop and resize images, add image effects, capture information
    • Easy capture of software menus 

    Limitations

    • Limited drawing tools for creating diagrams from scratch
    • Can apply colour filters but doesn’t have tools to enhance/adjust colour balance 

     Tips
    • Can open any image file and annotate/edit 
    • Panoramic or scrolling capture types allows you to capture items that don’t fit on one screen 

    Help resources





    PowerPoint icon

    PowerPoint

    Good for

    • Creation of wide range of infographic/diagram content ranging from simple to complex visuals, including timelines, lifecycles, system or process graphics, instructional graphics, and more
    Useful features

    • Familiar environment
    • Extensive drawing tools, shapes, lines, icons, Smart Art libraries 
    • Grids, guides, grouping, alignment and item layering and ordering
    • Insert and adjust images (crop, colour adjust) 
    • Preset designs, object effects and colour themes 
    • Extensive control over properties of elements 
    Tips

    • Use page setup to select most appropriate size and orientation of 'slides' for your diagram (eg portrait, A4) to make the graphic useable in printed and electronic formats 
    • Use export function to save all slides or specific slides as image files or PDFs 
    • Select an item or group and use right click > save as image (instead of saving whole slide) 
    • Group components of a diagram 
    Help resources

    • Microsoft Office has a large amount of training and help resources and there are many third party help resources, how-to guides, videos, tutorials that can be found by searching the web
    • (Note the linked Microsoft page is for windows users. The Mac PowerPoint software is so similar that these resources are still useful to Mac users. Mac help resources are also available)
    • Google 'powerpoint infographics how to' for videos, instructions etc





    FLO tools: Lesson   Quiz   Active quiz   Choice   Feedback   Book   Page   Glossary

    FLO tools cannot be used create diagrams/images but can be used to deliver/publish images to students.

    Useful features

    • Images can be inserted anywhere within FLO tools wherever the HTML editor is available 
    Cautions

    • Ensure images have appropriate copyright and are properly attributed 
    • When including images in quiz questions, ensure the image filename and ALT tags don’t give away the question answer 
    Tips

    • Resize image to appropriate pixel dimensions before inserting (use Snagit, or Preview on Mac OS)  
    Help resources





    Digital Content Producer iconDigital Content Producer

    The Digital Content Producer is a highly talented member of the Online Learning Team in the Centre for Innovation in Learning and Teaching, who has an extensive skillset with multimedia and digital content, and can work with you on the development of complex digital learning resources.

    If your needs are not met by the existing tools or the resource you are looking to create is complex in some way, please speak with the Learning Designer in your college about your needs as there is some capacity for digital content production for learning and teaching.

    Engaging content - animation

    Animation is moving images that contain graphic elements but not live action – these may be animated models, diagrams or characters.

    For research insights into the effectiveness of animations for learning, and tips for creating animations that work well for learners, we recommend the short article Create animations that are good for learning by Connie Malamed. 


    Good practice guides and tip sheets

    Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

    Design principles for creating engaging digital contentSourcing and creating digital content



    Camtasia iconCamtasia

    Camtasia is video recording and editing software that features simple drag and drop editing and libraries of effects and interactions. With Camtasia, you can record, then edit your computer screen activity, audio and webcam input. If you capture video footage on mobile devices or digital recorders, you can import and edit it. Camtasia is available to all staff and can be downloaded via the IDS Support Portal. Home-use licences are available (request via Service One). Camtasia is available for both Mac and Windows.

    • Training is available for making educational videos in Camtasia. Refer to iEnrol for scheduled and upcoming sessions
    • The first time you start Camtasia, the program will open a tutorial video. You can find this video again later under Help > Open Getting Started Project within Camtasia. This built-in video provides basic instructions on how to use Camtasia 

    Good for

    • Creating basic movements and transitions with graphics you have created or sourced elsewhere
    • Creating animations that include sound elements or narration

    Useful features

    • Able to have items move or transform with time
    • Able to add some animated effects to video (eg zooming in). Click and drag animated effects onto timeline from library
    • Able to add animated annotations over video

    Limitations

    • Basic movements of objects only
    • Limited library of shapes for animation (generally you need to create or source graphic elements outside of Camtasia)
    • Cannot create character animations

    Cautions

    • Can be time consuming

    Tips

    • Keep animations and effects minimal and limit to where they add value to your video
    • Camtasia project files can be large. While working on your project save your files to the hard drive of your computer. Working with your project files on network storage will slow editing down and can also cause crashes. Once complete, store the files on OneDrive or S: drive (your U: drive generally won't have enough space for these large files)

    Help resources





    Microsoft Powerpoint icon

    PowerPoint


    Good for

    • Building relatively simple animations using the graphic elements already available within PowerPoint, or graphics sourced elsewhere
    • Most suitable for animations that feature basic movements / reveals of the graphic content (ie to represent processes, systems, interactions, relational concepts)

    Useful features

    • Familiar environment
    • Extensive drawing tools, shapes, icons, smart art libraries, grids, guides, grouping, alignment and layering options make diagram creation easy
    • Built-in animation effects and animation properties which provide control of timing and sequencing

    Limitations

    • Animation of objects is fairly limited
    • Cannot animate characters

    Cautions

    • User triggered / interactive animations will only be available when viewing in Microsoft PowerPoint slideshow. Must be provided as .pptx or .ppsx files. Users must download and open
    • Mobile devices require Microsoft PowerPoint app
    • Printing of a PowerPoint slide that contains animations would only show starting point of objects

    Tips

    • Use motion path animation type to move items around the slide
    • Use a Morph transition to smoothly change an object from a starting state (size, colour position) (first slide) to a final state (second slide)
    • Export presentation as a video to record animation (playthrough, but not interactive). Upload to Kaltura
    • Keep animation and transition effects simple and only use when adding value

    Help resources





    FLO tools: FLO Lesson iconLesson FLO quiz iconQuiz FLO Active Quiz iconActive QuizFLO Choice iconChoice  Feedback FLO Book iconBook FLO PAge iconPage FLO Glossary iconGlossary


    FLO tools cannot create animations but can be used to deliver/publish animations to students.

    Useful features

    • Animations created in other tools can be embedded within FLO tools wherever the editor is available

    Cautions

    • Content hosted on non-Flinders servers should not be relied on as critical content

    Help resources





    Digital Content Producer

    Digital Content Producer

    The Digital Content Producer is a highly talented member of the Online Learning Team (OLT) in the Centre for Innovation in Learning and Teaching (CILT), who has an extensive skillset with multimedia and digital content, and can work with you on the development of complex digital learning resources.

    If your needs are not met by the existing tools or the resource you are looking to create is complex in some way, please speak with the Learning Designer in your college about your needs as there is some capacity for digital content production for learning and teaching.

    Engaging content - branching

    Students take different pathways through learning content based on choices they make or their performance. Branching may consist of interactive scenarios or differentiated content.

    Good practice guides and tip sheets

    Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

    Design principles for creating engaging digital contentSourcing and creating digital content



    Camtasia icon

    Camtasia

    Camtasia is video recording and editing software that features simple drag and drop editing and libraries of effects and interactions. With Camtasia, you can record, then edit your computer screen activity, audio, and webcam input. If you capture video footage on mobile devices or digital recorders, you can import and edit it. Camtasia is available to all staff and can be downloaded via the IDS Support Portal. Home use licences are available (request via Service One). Camtasia is available for both Mac and Windows.

    • Training is available for making educational videos in Camtasia. Refer to iEnrol for scheduled and upcoming sessions

    • The first time you start Camtasia, the program will open a tutorial video. You can find this video again later under Help > Open Getting Started Project within Camtasia. This built-in video will give basic instructions on how to use Camtasia
    Good for

    • Creating interactive or differentiated video content; for example, branching video scenarios or giving the learner control of the order in which they view sections of the video content

    Useful features

    • Interactive hotspots and timeline markers allow creation of a non-linear path through the video 
    • Click and drag effects from library onto video timeline
    • Properties panel to define required actions to enter
    • Easy but comprehensive editing and timeline manipulations

          Limitations

          • Considerable planning required
          • Can become time consuming
          • Cannot be hosted in Kaltura and maintain interactivity, therefore no ability to use the accessibility features or analytics in the Kaltura Media Vault 
          • No viewing analytics within the exported video
          • No captions/transcripts 
          Cautions

          • Must be exported as Web Page (for Smart Player) or SCORM (for gradebook integration)
          • SCORM activities are generally a poor experience on mobile devices and can be incompatible
          • Different process to publish in FLO compared to standard video

          Tips

          • Plan out the choices and branched pathways on a story board
          • Make sure your viewers won't feel lost
          • Camtasia project files can be large. While working on your project save your files to the hard-drive of the computer. Once complete store them on OneDrive or S: drive. Your U: drive generally wont have enough space for these large files. Having your project files on network storage will slow editing down and can also cause crashes.
              Help resources





                  PowerPoint iconPowerPoint

                  Good for

                  • Easily creating branched content through use of triggers and linking on slide objects
                  • Creating scenario based branched learning (eg text-based 'choose your own adventure' style narratives or scenarios where learners make a series of choices and experience the consequences as they move through the scenario)
                  • Creating a package of content that students can navigate through in a sequence they choose
                  Useful features

                  • Use action or link (from Insert menu) to link to presentation slides in required order
                  • PowerPoint will update links if slide order is altered
                    Limitations

                    • Printed or PDF cannot indicate the branching

                    Cautions

                    • Interaction for branching will only be available when viewing in Microsoft PowerPoint slideshow
                    • Must be provided as .pptx or .ppsx files
                    • Learners must download and open the file;  they cannot view it within FLO, and therefore they need PowerPoint on their computer
                    • Mobile devices require Microsoft PowerPoint app
                      Tips

                      • Careful planning is required. Use a story board to map out possible paths through the content/scenario
                      • Create links which allow users to navigate back to previous pages
                      • Test all possible pathways
                      • Design so that your users won’t feel lost
                      • When using Link to set up navigation between slides you can add a screen tip which displays when the mouse is over the link
                              Help resources





                              Lesson iconFLO Lesson

                              The FLO lesson is purpose built for branching scenarios. A lesson presents a series of pages to a student who is asked to make some sort of choice underneath the content area. The choice will send them to a specific page in the Lesson. The pages in the lesson can be either content pages with choices presented as buttons or question pages where the next page will depend on selected answer.
                              Good for

                              • Mixing static content, choices and questions to determine the route the student takes through the material (eg decision or problem solving scenarios)
                              Useful features 
                              • Purpose built for branching scenarios
                              • Branching can be based on a choice or based on answers to questions
                              • Can have time limit
                              • Can be set up as a scored activity; integrates with Gradebook
                              • Some analytics available about student interactions with lesson
                              • Possible to provide a progress bar and/or menu within lesson
                              Limitations 
                              • Requires considerable planning
                              • Not as straightforward as some FLO tools
                              • Limited page layout and styling options
                              Tips 
                              • Build all the content and question pages first, then define all the jumps and linking
                              • Map out all possible journeys through the content
                              • Test thoroughly and ask a colleague to review 
                              • Design your lesson pages to help your students know where they are in the lesson
                              • Embed media (images, video, audio) in your lesson pages for rich experience
                              Help resources 




                              Quiz iconFLO Quiz


                              Good for

                              • Providing differentiated feedback to students based on their answers and overall  performance in the quiz
                              • Provide struggling students with some additional resources on the basics and give high-achieving students some extension materials 
                              Useful features

                              • Some branching achievable through the quizzes overall feedback using grade boundaries – link from feedback to different information for different grade ranges
                              • Use access restrictions to further content based on quiz result (Activity completion restriction)

                              Cautions

                              • Quizzes with Essay type questions would need to be manually marked to activate branching based on quiz score

                              Tips

                              • Use in conjunction with FLO pages/books and 'stealthed' resources/activities (resources which are available but not displayed on the homepage of your FLO site)

                              Help resources





                              Glossary iconFLO Glossary 


                              Good for

                              • compacting content into one place (eg glossary of terms)
                              • organising information (eg using categories) for efficient learning
                              • students can interact by adding content/controlling the space

                              Useful features  
                              • Entries can be automatically linked where the concept words and/or phrases appear anywhere within the topic. Filter needs to be enabled and auto linking set per entry where required
                              Cautions 

                              • There are three settings required for auto-linking. All three must be reviewed:
                                • Topic level – glossary auto-linking filter must be enabled 
                                • Glossary level – setting to automatically link entries must be on  
                                • Glossary entry level – each entry that will be linked must have the setting checked 
                              Help resources 





                              FLO tools:  Book Page

                              Good for
                              • Organising content (chunking of related content)
                              • Page: embedded video takes up less space than in the FLO homepage
                              Useful features 
                              • Links between FLO pages or between chapters within a book can be used to create branched learning and scenarios, but not with an assessable component  
                              • Use of the availability status 'Make available but not shown on topic page' (stealthed activity/resource) can control entry point  
                              Limitations  
                              • Not assessable  
                              • Book has inbuilt navigation which would still allow linear or totally free navigation through content  
                              Cautions 
                              • When transferring between FLO sites, all interlinked pages must be included or linkages will break. During the transfer process, It is not easy to identify interlinked pages
                              Tips 
                              • Design to avoid students feeling lost   
                              • Map out carefully  
                              Help resources  

                               





                              Digital Content Producer iconDigital Content Producer 

                              The Digital Content Producer is a highly talented member of the Online Learning Team in the Centre for Innovation in Learning and Teaching, who has an extensive skillset with multimedia and digital content, and can work with you on the development of complex digital learning resources.

                              If your needs are not met by the existing tools or the resource you are looking to create is complex in some way, please speak with the Learning Designer in your college about your needs as there is some capacity for digital content production for learning and teaching.

                              Engaging content - main entry

                              Engaging content - main entry (this entry)   ||  Support

                              The following options for sourcing and creating digital content range from most preferred (1) to least preferred (5), based on current resources and support, costs to the University and students, and accessibility.

                              1. Use University-managed electronic resources
                              2. Source open educational resources (OERs)
                              3. Build your own resources
                              4. Access printed publications, mass media and other copyrighted material
                              5. Purchase commercial content

                              Good practice guides and tip sheets

                              Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

                              Design principles for creating engaging digital contentSourcing and creating digital contentProviding constructive feedback in FLO | Running hybrid classes | Using technology in your teaching


                              If you are interested in 3. Build your own resources, the tool selection matrix identifies tools available at Flinders for content creation and includes useful features, tips and resources.


                                Training and support

                                Troubleshooting

                              Support

                              For support in creating your own digital resources, contact your eLearning support team

                              Request support from Librarians to source online materials for your topics

                              Not applicable

                                Lightboard Studio

                                Academic staff have access to a Lightboard for producing videos that can be used as an effective means of complementing flipped classrooms and hybrid learning models. The Lightboard is essentially a whiteboard-sized sheet of glass that we can write and draw on as we are being recorded. Using a Lightboard means that you can draw and annotate concepts as you explain them, whilst still being visible in the frame.



                                What is it?

                                The Lightboard is a video-recording tool that allows instructors to face their viewers while writing on a transparent surface concurrently. The image is digitally reversed so that, in the actual recording, students see the instructor facing them and writing that is oriented towards them. The first Lightboard was created at Northwestern University and since then has been adopted across various institutions.  

                                An example of a video made using the Lightboard is given below:


                                How do I book it?

                                To use the Lightboard, please ask the Library staff to book the studio.

                                Preparation before you arrive

                                • Plan your message
                                  • Keep your message generic to ensure your video is reusable. Don’t include dates/times (of assessments for example) as these will make your video single use only.
                                  • Aim for your recordings to contain shorter snippets of information (<= 7 minutes if possible). If a concept takes longer to explain, find natural breaks and create multiple videos.
                                  • Construct your presentation with a beginning, middle and end to make sure your message flows. Explain the ‘why’ as well as the ‘what’ and, where possible, provide real examples to further support deeper learning.
                                  • Consider adding questions or prompting reflections within your video, giving the appearance of 1:1 dialogue, making the video more personal and possibly promoting deeper level thinking.
                                  • Keep your videos short so that your topic can fit easily on a single board. It is a good idea to practice on a whiteboard ahead of time.
                                  • Ensure any resources you did not create yourself are copyright compliant and can be rebroadcast (eg a YouTube clip cannot be recorded and then published in FLO). You can submit a 'Copyright for my teaching material’ or a 'Copyright for research' request in Service One if you have any questions about your material.
                                • Dress for success
                                  • Consider what you wear to ensure it works well in the studio.
                                  • Solid colours of medium hues work best.
                                    • Don’t wear black or dark clothing as you will blend in with the background.
                                    • Light colours will make the writing hard to read.
                                  • Try not to have any written words/logos on your clothing as these will get reversed.
                                  • Avoid patterns, thin stripes and plain white (it’s too stark under the lights).
                                  • A centre-button shirt will make it easy to attach the mic.

                                Tips for producing a professional recording

                                • Engage your audience
                                  • The camera is the connection to your audience – good camera interaction is important.
                                  • Use body language and expression to connect and engage with your audience.
                                  • Show enthusiasm for your subject through facial expressions, voice and hand gestures and include humour where possible (making sure it is culturally inclusive).
                                  • Motivate your audience by explaining what they will get out of watching your video.
                                • Don't be a distraction
                                  • Speak clearly at a consistent volume and moderate speed.
                                  • Don't constantly move around – stay in position in front of the camera so that your audience can focus on you and read your body language. Although moving back and forth across the stage can add to the entertainment value of your recording, try to avoid overusing this stage effect.
                                • Create visual engagement
                                  • Use explanations of concepts that have worked well with your students in the past, preferably with strong and relevant visuals as support.
                                  • You can use annotation and animation within your presentation to add to your explanations and the visual engagement.
                                  • An alternative to always being in shot is to have some slides where you leave the stage (get out of shot completely) so your slide is the focus. When ready you can step back into shot and continue your presentation. This allows the audience to focus on different things, and not on you constantly.
                                • Don't rush
                                  • If you muddle your words, start the sentence, or even the whole section, again. You can edit the mistakes out later. When restarting, compose yourself and leave a few seconds of silence and no movement before starting to speak, to facilitate the editing process later.

                                Edit your recorded video

                                Depending on the number of mistakes and out-takes (scene/sequence) in your raw video recording, you will need to allow time for the editing and upload process. You do not need to be a perfectionist; if the video demonstrates passion and provides a clear explanation, students will understand and accept the odd word stumble, ‘umms’ and ‘errs’. 

                                My Media (Kaltura) has a simple built-in editor that allows easy trimming of the start and end of a video to remove the bits where you are getting into position, and when you finish your recording and have to walk to the wall mounted control panel in the studio to press the stop button. Your video will look much more professional if you edit out these parts.

                                If you need more extensive editing within a video, you may need to do so at your desktop PC using desktop video editing software such as Camtasia. The TechSmith tutorials will guide you through this process or your local eLearning support team can provide training with Camtasia.

                                If you are not confident with the video editing process or software, review the help guides and videos available before making changes to the original raw video. Make a copy of your video before you begin any changes. Make your edits to the copy of the original file, never overwrite the original.

                                Always play back the entire final edited version of your recording before publishing to your FLO site to check for errors or glitches etc, and if possible, ask another person to review the final edited video before making it available to students on FLO.

                                Add captions to your video
                                The Kaltura video platform in FLO allows you to request machine-generated captions. Once you make a request, the captions are added to your video within approximately 30 minutes. 

                                Upload your video to FLO
                                Ensure your students can view/play your video via FLO from a variety of devices, platforms and browsers by uploading to My Media (Kaltura), then embedding your video within a FLO activity in your FLO site. Avoid using YouTube or other video streaming services to house your video, as they are out of the University's control and may not play on all platforms and personal devices or may require special browser plug-ins or add-ons.

                                Take care where you put the videos within your FLO site. Make sure they are in a logical place. If online discussion or reflection is encouraged after viewing, ensure students can easily access the location in FLO where this activity will occur.

                                Whenever possible, upload a PDF 'handout/notes' version of the presentation (PowerPoint etc) to the FLO site which students can download/print and/or use to add handwritten notes while viewing the video.

                                FLO interface - Baseline

                                1. Layout  |  2. Customisation  |  3. Topics  |  4. Logout  ||  Support 

                                This entry relates to the FLO interface.

                                This information has now been replaced by the digital learning guidelines.
                                Baseline evolution

                                What is the FLO topic baseline?


                                The FLO topic baseline is a recommended baseline of information and resources within a Flinders Learning Online (FLO) site.

                                The FLO topic baseline aims to clarify the expectations of what students can find as a minimum in a FLO topic site at Flinders University. These guidelines will be regularly reviewed to adapt to changing needs and requirements. The recommendations complement Flinders University Learning and Teaching Principles with links to resources that provide information about how to implement each guideline.

                                Tool options - using third-party tools (things to consider)

                                FLO ecosystem  |  Tool options (specific purposes)  ||   Support  

                                Each time you teach a topic you’ll most likely review and update your materials. Often, you’ll be looking for ways to improve learning and student engagement. One thing you may be considering is the use of non-FLO tools. If so, here are some things you should consider before you begin.

                                To get started let’s look at our current FLO ecosystem to see how things are structured. As you can see in the following diagram, all tools have been grouped into three categories: core, recommended and self-supported.

                                FLO ecosystem

                                All core tools are fully integrated and supported within the FLO ecosystem and every topic across the University is expected to use them. Recommended tools are also integrated with FLO and training materials are provided, but topic builders can choose if they would like to incorporate these or not. Everything else falls into the self-supported category, these are the non-FLO tools, the third-party software, the publisher produced software. These are the tools we can’t fully control, that have not been fully tested and security checked within our ecosystem.


                                Core and recommended tools

                                When looking for a tool to meet your needs, we recommend starting with core tools and, if need be, the recommended tools. If you’re not familiar with the full functionality these tools offer, refer to the following information:

                                You may be pleasantly surprised by the possibilities available and the creativity and ingenuity many of your colleagues have shown using these core tools. It is also worth considering if your activity could be adapted slightly to utilise a supported tool and meet the same learning outcomes. These are great conversations to have with your colleagues and the eLearning support team. The Learning Designers are always happy to explore options with you to make things work for you and your students.


                                Self-supported (non-FLO) tools

                                You may be aware of instances across the University where software from publishers is in use, for example, Pearson tools such as Mastering A&P or Learning Catalytics. These non-FLO tools are supported by the relevant publishers at a cost to the University. Prior to their use they’ve been reviewed by Flinders to ensure they comply with all legal, security and risk checks, and pose no harm to existing systems or personnel. Licensing costs for these types of resources are usually high, therefore caps are generally applied to meet budget constraints and their usage is monitored to ensure they are, and remain, the most effective solution for students.

                                Other non-FLO tools, which fall into this self-supported category, are things like Poll Everywhere, Padlet or Survey Monkey. The eLearning support team are generally unable to access settings and student submissions for tools in the self-supported category. When we have no access to student data or the interface you use, we are unable to troubleshoot and problem solve arising issues. This can leave both you and your students in compromising situations you may not have previously considered.

                                So, if you’re contemplating using a non-FLO tool, there are some important questions you should answer before proceeding. The following is not exhaustive but should allow you to make an informed decision.


                                What will the tool be used for?
                                • Is it for an assignment or to practice a skill that’s being taught within the topic?
                                • What if the tool becomes unavailable? Will your students still be able to meet the topic learning outcomes?
                                • Are you asking students to submit work created within the tool to FLO? Is this possible? Can their work be extracted from the tool?
                                • If it is for an assignment, how will you manage a change in circumstances? What happens if the tool is updated and functionality changes?
                                • If there are changes, how will you handle inequities across your student group? Some students may have completed the task, some may have invested a considerable amount of time but not be able to complete, and some may have not started.

                                Who owns the tool and what about the licensing agreement?
                                • Do you and your students have to agree to a license before the tool can be used?
                                • What is covered in this license? Have you read and understood exactly what you will be expecting your students to agree to?
                                • Are these conditions appropriate for your students to sign up to?
                                • What happens if one or more of your students don’t want to agree to these conditions? Will they be disadvantaged within your topic? How will you keep things equitable for all students?
                                • What if the licensing conditions change while your students are using the tool? Do you have a contingency plan?

                                What data will be entered in the tool?
                                • Is data stored in Australia or offshore?
                                • What laws, especially around privacy, govern the country where the data is stored?
                                • Do students need to enter any personal data? Do they have to create an account to access the tool or are they saving personal data within the tool?
                                • Have you considered GDPR (General Data Protection Regulation)? Do you need to comply with this and does the tool comply with this?
                                • Will other organisations have access to the students’ data? Are the students aware of this?
                                • Will other organisations have ownership of any data entered? Are there any agreements in place as to how they can use this data, either now or in the future? What if these agreements change after the data has been entered? Can you adequately protect your students?
                                • How secure is the storage of this data? What would the consequences be if this data was stolen?

                                Are there any costs to use the tool?
                                • Do you and/or your students have to pay to use the tool?
                                • Is there a free trial period? Is that then followed by an automated cost? If so, do you need to enter credit card details to gain the initial access? Are your students aware of this?
                                • What if any of your students don’t want to pay for the tool, can’t afford to pay or don’t have the required credit card? Will this disadvantage them within your topic? Can they still meet the learning outcomes?
                                • Is it appropriate to expect your students to pay for a tool to complete the topic requirements, given they’ve already paid to study the topic? Does this need to be authorised? Have you sought and gained that authorisation?
                                • Were students notified they would incur further costs before they enrolled into the topic? Did they have a choice to not enrol in this topic?

                                How will the tool will be accessed?
                                • Can you link to it within your topic or does it need to be installed on personal devices?
                                • What happens if students don’t want to install the software on their personal device, or it’s not compatible with their device?
                                • Can you guarantee the download will be virus / error free? Is it clear where to access the file to be downloaded? Is it possible students may download the wrong file by mistake?
                                • If students must create an account in the tool, are they using the same name, email address, or any other identifying information as they’ve used in FLO? If you need to transfer marks between both places, you will need to ensure you can match up all student accounts.

                                What support will you put in place should your students encounter problems?
                                • Are there any support materials available from the supplier of the tool? Are they easy to follow? Will your students be able to understand them?
                                • Do you have the time and resources to provide support to your students who encounter problems and need face-to-face support?
                                • Are you an expert with the tool? Do you know the pitfalls students may encounter? Are you able to provide guidance to either prevent them experiencing these issues or get them out of situations without compromising their studies?


                                As you can see, the use of non-FLO tools isn’t as straightforward as it would first appear. Yes, they’re often freely available, can give a different dimension to your teaching material, and your colleagues may have used this tool with no issues. None of these things can be guaranteed though! Are you prepared if things go wrong and the effect that may have on you or one of your students?



                                  Training and support

                                  Troubleshooting

                                Support

                                Contact your eLearning support team

                                Not applicable

                                  Topic administration - Preparing for teaching in FLO

                                  The topic administration section describes how you administer your topic in FLO.

                                  1. Build  |  2. Settings  |  3. Editing  |  4. User management  |  5. Reports  ||  Support 

                                  Good practice guides and tip sheets

                                  Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assignment-related resources are provided below.

                                  Structuring your FLO site | Culturally responsive digital learning | Teaching first year | Supporting students to successfully engage with the topic | Teaching offshore students online

                                  The Preparing for teaching in FLO site is useful for tracking FLO-related tasks associated with effective topic coordination (whether you are a new/existing topic coordinator or other staff members with topic responsibilities). Links to Uni-wide/college-level support resources/information are provided in the site.

                                  As well as including detailed month-by-month modules (leading into the teaching of the topic), there is an Interactive checklist of key tasks (quick view) (Module 0) in case you are not starting within the ideal timeframe (2-3 months prior to topic commencement).

                                  This entry mainly relates to 'Build' in Topic administration - main entry, although it includes some information around when the topic is running and once the topic is finished.

                                  Video - welcome video

                                  1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support 

                                  Welcome videos are an important component of your FLO site. They welcome students to your topic, and can often be the first contact they have with teaching staff. But what does it take to make a welcome video?

                                  The first point of call is to plan what will go in the video. Some key components include:

                                  • Introduce who you are and what your role is
                                  • Welcome students to your topic, including the name of the topic
                                  • Provide a brief overview of the topic, how it will run, and what it is about. This information need not be too detailed
                                  • Explain to students how they can contact you (and other teaching staff), and provide some examples of the sorts of things they might contact you about. Remember to explain how you will be using announcements and emails, and your preferences around phone calls
                                  • Keep it short and simple – a welcome video does not need to be more than a few minutes in length

                                  Here's an example of a welcome video:


                                  Once you have finished your planning, you will need to create the video. You can approach this task in multiple ways. Go to Video - main entry (2. Build, 3. Test and 4. Administer) for useful information about making and uploading your welcome video.

                                  Video - download YouTube video files and upload to Kaltura (My Media)

                                  1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||   Support 

                                  These instructions assume that you have stored your video in a YouTube account (do not download the work of other people without their written permission).

                                  If you have the original source file you can simply upload that file to Kaltura (My Media) instead.


                                  Download video from YouTube 

                                  Find the required video in 'YouTube Studio' view

                                  1. Click on the account options menu. From the menu, select YouTube studio.
                                    Access Youtube  Studio

                                  2. In Studio, select 'Videos' from the left menu
                                    Select Videos

                                  3. Locate the required video, and use the 3 dots (options) to access the actions menu
                                    Access actions menu

                                  4. Select download. The video will be saved in your downloads folder as an mp4 file
                                    Select Download


                                  Upload your video to FLO and embed it in your topic

                                  Follow the instructions in the FLO Staff Support page - 'Video - upload a video to Kaltura (My Media) in FLO'.

                                  Note: there are 3 steps

                                  1. Upload video to My Media
                                  2. Publish to the Topic media vault
                                  3. Embed the video where required in your topic. Generally, this would be in a 'Page' resource


                                    Training and support

                                    Troubleshooting

                                  Support 



                                  Video - embed a video from the topic Media Vault (Kaltura)

                                  1. Plan  |  2. Build  |  3. Test   |  4. Administer  |  5. Review  ||   Support
                                  Although you can embed videos to display natively within the modules on the topic homepage, doing this with several high-resolution videos is not recommended! Your FLO site will be slow to load, which is not a good experience for students. 

                                  Once you've uploaded your video to Kaltura (My Media) and made it available for use in the topic Media Vault, the next step is to embed it within the relevant activity in your topic. Students don't have access to the Media Vault in a topic, so they won't be able to view a video until you've embedded it within a particular activity or resource (eg within a Page, Module, Assignment, Book).

                                  You can embed video within most types of FLO activities and resources. Anywhere you see the HTML editor with this button, it means that a video you've uploaded can be embedded within the activity/resource.

                                  Add media button in HTML editor 

                                  Note: if you wish to embed a video from play.flinders.edu.au, please send the details of the video to your local eLearning support team, who will add the video to your topic's media vault.

                                  The best approach is to create a separate resource, like a Page, and embed the video within that. Students will see a link from the topic module and can click to open the page containing the video. The benefit of embedding a video in a page is that you can present it in the context of a learning activity, together with other material, rather than as a standalone piece of content. As well as embedding the video in a page, you may also include other learning content, questions, documents or files, more videos, links to other websites or resources, etc. 

                                  To embed the video within an activity or resource:

                                  1. Turn editing on

                                  2. In the relevant topic module, click Add an activity or resource and choose which activity type you'd like to embed the video in, for example, the Page resource (but you can also embed within assignments, books, wikis and most other resource/activity types). 

                                  3. Name the resource/activity with a meaningful title – this is the link students will see in the topic module. Then, in the HTML editor where you add activity content:

                                    • Optional – add any introductory or explanatory text to sit above the video if needed, then press enter to add a line break before inserting the video 

                                    • Click the Add media button in the toolbar
                                      Add media button for page resource

                                  4. Select the Media Vault tab (you published your video to the topic Media Vault in the earlier steps). On your chosen video, click the Embed button to add the video to FLO
                                    Embed media from the media vault

                                    Alternatively, you can click on the cog icon next to the Embed button to turn off video downloads (marked in red below) or choose different display sizes (marked in blue). If you leave the Set as my default settings for media type button ticked your changes will apply to every video you embed in the future (unless you changes these settings again). Your default settings allow videos to be downloaded unless you choose otherwise.
                                    The 'choose player' setting is marked in red. The 'max embed size' setting is marked in blue. 'Save as my default setting' is at the bottom of the screenshot.

                                    Copyright

                                    Only teaching related videos properly produced and authorised by Flinders should be put on Kaltura for students to download.

                                    'Third party' (i.e. non Flinders) videos must not be put on Kaltura unless Flinders has prior copyright permission/consent from the third party owner to do so.
                                    Can I change these settings for already embedded videos?
                                    To change these settings for existing videos (e.g. to add a download button) you will need to edit the page/resource/activity in FLO, remove the existing video and then re-embed the video using the settings above. You will not need to re-upload the video into Kaltura.

                                  5. A Preview window opens (this displays the video size). Click the Embed button.
                                    Preview and embed the media

                                  6. You'll be returned to the resource/activity you were editing. In the Page content box, you'll see the video is now embedded as the blue line of code. If you're going to add more text or other content below the video, press Enter and write on a new line to prevent the video embed code from corrupting.
                                    Kaltura link

                                  7. Scroll to the bottom of the screen and select Save and display to preview the final product of the page with the embedded video (what students will see).
                                    Student view of embedded video 

                                  Training and support

                                  Troubleshooting

                                  Training

                                  Kaltura in FLO (self-paced workshop)

                                  Support 

                                  eLearning support team

                                  For uploading from iOS Apple devices, use Safari rather than Okta.

                                  Topic administration - technical checklist for online teaching

                                  The topic administration section describes how you administer your topic in FLO.

                                  1. Build  |  2. Settings  |  3. Editing  |  4. User management  |  5. Reports  ||  Support 

                                  Good practice guides and tip sheets

                                  Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assignment-related resources are provided below. 

                                  Accessibility and inclusivity in FLO | Accessibility and Inclusivity in the Classroom | Culturally responsive digital learning | Teaching first year | Supporting students to successfully engage with the topic | Teaching offshore students online | Using technology in your teaching

                                  Slow internet could be a realistic scenario for students studying online, so the following checklist is designed to help you optimise your FLO site and enhance the student experience.


                                  What to check: Embedded video

                                  For every embedded video on the page, there is significant data downloaded every time the topic page loads. The only video that should be embedded on the homepage is the welcome video.

                                  How to check:
                                  • Scroll down your topic page and count the number of embedded videos you have.
                                  • If your topic is using grid layout, turn editing on before you start your count. Although a student only sees one module at a time, all of the content in the modules loads in the background every time the topic is loaded.
                                  How to fix:



                                  What to check: Images

                                  Images can have large file sizes if they haven’t been saved for viewing online. All images should be resized and optimised before inserting into FLO.

                                  The image dimensions and quality and file type all contribute to file size. JPG or PNG file formats are ideal:

                                  •  JPG will allow better quality with smaller file size, particularly for photographs or images with many colours.
                                  • PNG is a good file type for icons or illustrations with limited colour palettes.
                                  How to check:
                                  • Review the file size of all images used in your FLO site.
                                    • If you are using the Firefox browser: right-click the image and select ‘View Image Info’ from the pop-up menu. This will provide file size, pixel dimensions and the file type.
                                    • If you are using the Chrome browser: right click the image and select ‘Open image in new tab’ from the pop-up menu. The tab title will provide the filename (type) and pixel dimension (hover the mouse pointer over the tab to see full image details). Right-click the image and select ‘Save as’ to determine the file size.
                                  How to fix: 
                                  • Right-click the image and save it to your computer. 
                                  • Open the image using graphic editing software – all Flinders staff can download SnagIt from the IDS Support Portal | Install Software.
                                  • Resize the image using SnagIt.
                                  • Edit the FLO site and replace the image with your new version.



                                  What to check: Images used for headings or titles

                                  Images use up more data than text. Additionally, any text in an image can not be read by screen readers, which may be used by some students with vision impairments.

                                  How to check:
                                  • Can you highlight letters and words with your cursor? If yes, then it is text. 
                                  • Can you click on the heading and start to drag it? If yes, then it is an image.
                                  • If you right-click the item does the pop-up menu have image related options? If yes, then it is an image.
                                  How to fix:



                                  What to check: File sizes

                                  Be mindful of the file size of files such as PDF, Microsoft PowerPoint, Microsoft Word, etc. The larger the file the slower it will download. Ensure the file size is displayed to students. Aim for 5-10 MB, the smaller the better, whilst retaining the file readability.
                                    

                                  How to check: 
                                  • All uploaded files display the file type and size after the link name. 
                                  How to fix:



                                  What to check: Progress bars

                                  There are indications that progress bars can have an impact on load times. If your students are reporting problems loading your site, you may need to consider removing progress bars.

                                  How to fix: 
                                  • Discuss with your eLearning team if your students complain of slow page load times



                                  What to check: Video content

                                  If your students are reporting extremely slow internet and problems accessing video on your site, you may need to consider offering a text-based or audio-only alternative for video resources.

                                  How to fix:
                                  • For videos in Kaltura - create a transcript (turn on auto-captioning and download transcript). Add the transcript to your FLO site as a page or a file.
                                  • For other videos – source an article or another resource that addresses the same content

                                  Collaborate - building guide

                                  Collaborate is a live, collaborative space that provides the ability to chat, screen-share, share audio and video, poll students, collaborate using a virtual whiteboard or group participants into small 'break-out' spaces. Using the Collaborate activity in a topic ideally consists of the following 5 stages.

                                  1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support 

                                  Collaborate icon

                                  Collaborate is the official web conferencing tool for learning and teaching at Flinders University.

                                  Disabled features

                                  To help increase the stability of the system and increase performance, the following features are temporarily disabled by the vendor:

                                  • Timer (a countdown timer)
                                  • Chat typing indicator (a visual indicator that someone is typing. Chat is otherwise functional.)
                                  • The number of videos showing at any one time in some browsers has been reduced from 4 to 2

                                   


                                  Add Collaborate to your FLO topic

                                  Blackboard Collaborate uses modern browser technologies and, for the best experience, please use Google Chrome. Before using Collaborate, please ensure your Google Chrome is up-to-date. Scheduling sessions and Moderator (teacher) access is facilitated through an integration in FLO. Generally, students will also access Collaborate through a FLO topic, but public URLs can also be generated if required (e.g. the Collaborate session will involve users external to Flinders University).

                                  By default, a Collaborate link will be placed in your FLO site and hidden from students (until you unhide the link). However, a link can be added manually. To utilise Collaborate in your topic, complete the following steps:

                                  1. Turn editing on in your topic

                                  2. Select 'Add an activity or resource'

                                  3. Select the Collaborate activity
                                      Add a collaborate activity

                                  4. Add a title to the Activity name field

                                  5. Click on Show more...

                                  6. In the Activity description paste in this following sentence 

                                    Collaborate is an online live collaboration space, including chat, audio, video, images, files, and screen-sharing. By entering Collaborate sessions you consent to being recorded. Please check your settings prior to your session.

                                  7. Tick the box Display description on topic page

                                  8. Select Save and display

                                  The Collaborate landing page for your topic will be displayed.

                                  Note: Please contact your eLearning Support team if you require assistance adding Collaborate to your topic.

                                  By default, the only room available is the 'Course room' - the course room is a room that is perpetually open and does not have a set start or end time. This is useful for ad-hoc appointments or testing your device for use with Collaborate (e.g. browser version, webcam and microphone).

                                  We recommend leaving the Course room enabled, but this can be disabled if desired by selecting the menu icon for the Course room and choosing 'Lock course room':

                                  Lock course room

                                  See the Collaborate support materials for more information.

                                  This is a quick guide to Collaborate with a brief but comprehensive listing of how to set up/manage a Collaborate session. It is recommended these be used when running sessions, feel free to make the participant guide URL available to your students via a link in your FLO topic https://staff.flinders.edu.au/content/dam/staff/documents/collaborate/collaborate-participant-visual-guide.pdf

                                   


                                  Create sessions for teaching

                                  By default, Collaborate provides a 'Course room' which is always open for impromptu sessions. If you'd like to schedule one (or more repeating sessions) with a start and an end date, you'll need to create sessions within the Collaborate interface.

                                  create session

                                  To add sessions in Collaborate, access the Collaborate activity created in the step above and refer to the detailed information on creating and editing sessions. When creating repeat sessions, you can select show occurrences to view all occurrences of the session.

                                  List of created sessions

                                  The default settings for a Collaborate session are as follows:

                                  • Early access available 15 minutes before session
                                  • Recorded sessions are not permitted to be downloaded
                                  • The default role for students is 'Participant'
                                  • Participants can share:
                                    • Audio
                                    • Video / webcam
                                    • Post chat messages
                                    • Draw on the whiteboard
                                    • Attendees can join the session using a telephone and pin number

                                  For more on session settings, please review the support materials.

                                  Collaborate - testing guide

                                  Collaborate is a live, collaborative space that provides the ability to chat, screen-share, share audio and video, poll students, collaborate using a virtual whiteboard or group participants into small 'break-out' spaces. Using the Collaborate activity in a topic ideally consists of the following 5 stages.

                                  1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support 
                                  Disabled features

                                  To help increase the stability of the system and increase performance, the following features are temporarily disabled by the vendor:

                                  • Timer (a countdown timer)
                                  • Chat typing indicator (a visual indicator that someone is typing. Chat is otherwise functional.)
                                  • The number of videos showing at any one time in some browsers has been reduced from 4 to 2

                                  Collaborate icon

                                  To ensure you don't disrupt your Collaborate teaching sessions with troubleshooting issues, it's advisable to run test sessions with students at key times. To do this you can either create a session and informally invite your students to visit during a scheduled time, or you can encourage your students to visit you using the 'Course Room'.



                                  Orientation / troubleshooting session for your students

                                  • Orientation session
                                    This should be arranged for the beginning of the semester and is a great way for everyone to come together and test their equipment in an informal session. This is then stress free as there's time to fix any technical issues students may be experiencing.

                                  • Using Collaborate to bring online students or guest speakers into a physical classroom
                                    This can be arranged with the group of students who are coming in remotely. The eLearning team can also help you test the classroom to ensure everything works as expected.

                                  • Using Collaborate at home
                                    This may not necessarily have students involved in the test, but you can arrange a call either with a colleague or a member of the eLearning team to test if your equipment works before your session.

                                  • Regular Collaborate sessions
                                    If you're running regular sessions within your topic, we advise joining the room a little early and encouraging your students to do the same so there is time to sort out any issues that may arise before the session is scheduled to begin.

                                  • FLO student support
                                    The FLO Student Helpdesk is available to support students when they require assistance with Collaborate.



                                  Course room (unlocked room)

                                  By default, Collaborate provides a 'Course Room' which is always open for impromptu sessions. It is also a good place to test access to a room for future scheduled sessions.

                                  The Course Room is open at all times and gives students the opportunity to meet with you or with each other at any time without the need to schedule sessions. It also enables users (you and your students) to check that they can enter the room and use some features, like video, audio and chat.

                                  course room unlocked

                                  If you'd like to schedule one (or more repeating sessions) with a start and an end date, you'll need to create sessions within the Collaborate interface.

                                  Collaborate - administration guide

                                  Collaborate is a live, collaborative space that provides the ability to chat, screen-share, share audio and video, poll students, collaborate using a virtual whiteboard or group participants into small 'break-out' spaces. Using the Collaborate activity in a topic ideally consists of the following 5 stages.

                                  1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support 

                                  Collaborate icon

                                  When running your Collaborate sessions there are a range of functions available for you to use.

                                  Disabled features

                                  To help increase the stability of the system and increase performance, the following features are temporarily disabled by the vendor:

                                  • Timer (a countdown timer)
                                  • Chat typing indicator (a visual indicator that someone is typing. Chat is otherwise functional.)
                                  • The number of videos showing at any one time in some browsers has been reduced from 4 to 2



                                  Use an introductory PowerPoint slide

                                  An introductory PowerPoint slide for Collaborate can be placed as a starting slide to help students get started and troubleshoot common technical issues.



                                  Record the session

                                  Any Collaborate session can be recorded for playback at a later date. If enabled, participants and moderators are also able to download the recording (subject to the settings being changed) for offline viewing (or reuse in a subsequent year). Session recordings record all collaboration, sharing, chat messages, voice and video.

                                  If showing a video/other material during the recording, you may want to stop it temporarily to avoid breaching copyright. If in doubt, check with the Library (Service One > Education > Copyright for my teaching material).

                                  recordings

                                  For instructions on how to record a session, access the Record Sessions support material.

                                  Recordings are accessed through the Collaborate link within your FLO topic and are processed shortly after the recording session has finished. The processing time varies depending on the length of the recording, but it is typically under 30 minutes.

                                  For more information on accessing or downloading a recording, access the recording support materials



                                  Present content during a session

                                  Methods of sharing content with your participants:

                                  • Share files - recommended for best overall experience for users on low bandwidth. Can share PowerPoint (each slide is optimised during upload), PDF files, images (gif, jpeg, png)
                                  • Share application - share your desktop or a software application
                                  • Share camera - share more than one camera at a time, e.g. a document camera or a camera pointed at an experiment.
                                  • Share audio and video - use Chrome browser to share audio and video streams and files.

                                  Notes:

                                  1. Before sharing audio and video, it is important to consider both copyright implication and internet connection bandwidth. Copyright information can be found on Copyright for teachers page. If in doubt, check with the Library (Service One > Education > Copyright for my teaching material). Users with limited bandwidth can experience difficulty in sharing or viewing the content. For more information on how bandwidth affects content sharing , access the Network Connect support material.
                                  1. PowerPoint presentations can be shared in a collaborate session by either sharing a file or sharing an application. When sharing a file, your presentation is converted to a series of images and hence slides are "flattened" - animations are removed. Files are also pre-loaded, which generally provides a better experience for people with slower internet connections. Sharing a PowerPoint application will keep animations but will use more bandwidth. Animations in your PowerPoint can be simulated by a series of slides with increasing content for use with the share files method.



                                  Manage recordings

                                  • Re-using Collaborate recordings in my topics

                                  If you wish to reuse a recording from one topic availability to another, you'll need to download the recording and upload to your My Media and publish to your topic's Media Vault.
                                  If the recording is not capturing any collaboration or participation, it may be worth considering desktop video recording tools such as the Kaltura desktop recorder or Camtasia.

                                  • How do I rename my recordings?

                                  Open the Recording options and select Recording settings. The recording name always begins with the session name. Edits to the name change the text after the backslash (/) only.

                                  Rename recordings

                                  • How do I download my recordings?

                                  You must allow session recording downloads for each session. Open a session's Session Settings and check Allow download recording. Any recordings made in this session can be downloaded.  

                                  If your once-off session has finished and you have forgotten to allow downloads, you can edit the session settings, change the end date to a few minutes into the future and tick the box that allows downloading. When the session expires, you will be able to download the recording. Please be aware however that students can access the session before the new end time.

                                  If you have forgotten to allow downloads for your recurring session, there is no way to retroactively allow downloads (to prevent confidential discussions from being disseminated). You can make future sessions downloadable by deleting any upcoming sessions and creating a new set of recurring sessions with the download settings enabled.



                                  Live captioning

                                  The below actions need to be done for each individual Collaborate session.

                                  Captions entered during the live session are included when the session is recorded. If your session had more than one caption track, only the first available one is captured.

                                  Moderator actions
                                  1. Open the right panel and select Attendees.
                                  2. Click the 3 dots next to the Participant name who you are promoting to Captioner
                                  3. Select Make captioner
                                    Modorator attendance window
                                  4. The Captioner will need to accept the function to start. Once accepted a CC will be place in front of their name.
                                  5. No other action is required after this.
                                  Closed captioner actions
                                  1. Login to FLO and navigate to the Topic Collaborate session
                                  2. Enter session
                                  3. Make yourself known to the Moderator and what your role is either via voice or chat window. 
                                  4. Request to be promoted to captioner.
                                  5. Accept captioner function
                                    Captioner accept window
                                  6. The caption window will open at the bottom of the screen.
                                  7. You can change your name in the caption window if you want. Click your name and type new name eg. Closed captions
                                    Captioner option window
                                  8. If you want to see the presenter talk and not the presentation, click the picture-in-picture button (bottom right) to swap your view.
                                  9. Begin to type captions. Text will auto wrap, or you can press Enter for new lines.
                                    This will become a scrolling window as more text is added.
                                  Participant requiring captions
                                  1. When you enter the room an option to accept/decline captioning will be available. Click Yes.
                                    Participant colse caption accept screen
                                  2. Captions will automatically appear at the bottom of the screen. Any captions typed before activating captions will not be viewed but could be viewed later if the session is recorded.



                                  Add captions or subtitles

                                  Captions and subtitles make the session more accessible and allow for student diversity.

                                  You can upload Video Text Tracks (VTT) caption and SubRip Subtitle (SRT) files to add or replace captions in recordings. From Recordings, find the recording you want, open the Recording options menu, and select Add caption source.

                                  Adding captions or subtitles



                                  Invite someone from outside your topic

                                  Use the guest link to invite people from outside of the FLO topic into the Collaborate session.

                                  guest link




                                  Join a session via phone

                                  Please note: You must allow users to join their session using a telephone before attendees can dial-in. This is setting is on by default, but can be disabled.

                                  If you are having audio difficulties you can use your phone for audio.

                                  If you are in the Collaborate room, open the session menu and select Use your phone for audio. You will be given a phone number plus a personal PIN. You can still stay in the session to see the presentations and use the chat, but your phone provides the audio. Note: the PIN is unique to you for that session only.

                                  You can also call into a Collaborate session without joining the session. From your list of sessions, select the name of the session you want to call into. Select the Anonymous dial-in information from the menu. You will see a phone number to call and a PIN to enter to join the session.

                                  For further instructions, visit Collaborate's official user guide

                                  The box under 'anonymous dial in' lists the phone number to be called (first line) and the PIN that needs to be entered (second line)

                                  When you use Anonymous dial-in, your phone is not paired with your account or session avatar. You appear in the session as an anonymous caller to other attendees.

                                  Anonymous caller

                                  Tips:

                                  Time sessions

                                  You can set a timer for everyone in the session or make it just visible to other moderators. Open the Collaborate panel, select Share Content and start the Timer.
                                  Timing sessions



                                  Accessibility and screen readers

                                  Accessibility in Blackboard Collaborate covers a range of items to make the experience enjoyable for all.
                                  Collaborate has full screen reader support of all key workflows and Blackboard recommends:
                                  • Firefox® and JAWS on a Windows®system
                                  • Safari®and VoiceOver on a Mac®

                                  For the best Collaborate experience with your screen reader it is advisable to use one of the following browsers:

                                  • Windows 10 - Firefox with JAWS v17: Provisional
                                  • Windows 7 - Firefox with JAWS v17: Compatible
                                  • macOS:
                                    • Safari with VoiceOver: Certified
                                    • Firefox with ViceOver: Provisional

                                  Support for a range of other functions is also included:

                                  You will also find screen reader support for whiteboard activities and uploaded files, but as a presenter you should avoid 'share application' and use 'file share' instead. The use of file share is also helps to optimise performance for users on low bandwidth.

                                  Collaborate also supports live closed captioning, if there is someone available to live caption and this is an option for you.

                                  Styles and layout - optimise files

                                  Having large files (Microsoft PowerPoint, PDFs) in FLO may increase the time it takes the homepage to load and also the time it takes to download the files, depending on the internet speed.

                                  Here are a few steps you can take to reduce a file’s size.

                                  You can also download Word and PowerPoint Flinders University templates for use by staff here.These are already optimised and are ready for use.

                                  Remove unused background layouts in PowerPoint files

                                  Check if your PowerPoint file has unused background layouts

                                  1. From the Home tab, click on Layout

                                  2. Scroll to see all background layouts available in files
                                    Home tab - Layout

                                  Open slide master to remove layouts

                                  1. Select View tab

                                  2. Select Slide Master
                                    View Slide Master
                                  3. In the left panel, select and delete all background layouts not needed in presentation (for multiple slides, press and hold the Ctrl key)

                                  4. Close Master
                                    Select and delete background layouts

                                  Check successful removal

                                  1. Check available Layouts
                                    Check available layouts