Saturday, 25 June 2022, 7:14 AM
Site: Flinders Learning Online
Topic: FLO Staff Support (FLO_Staff_Support)
Glossary: How-to glossary
ASSIGNMENT

Assignment - hide and release marks/feedback to students

1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment iconThis entry relates to the Assignment activity.

When you mark the assignments, you will likely want to hide the grades before you start marking, so that some students do not see their feedback before others.

When you have finished marking you will likely want to show the grades so that marks and feedback can be released to students.


    Hiding and showing marks from inside the assignment

    1. Open the assignment

    2. In the Grading summary row click on the eye in the Grading visibility section to hide the grades
      A hidden assignment is shaded yellow, and the eye icon has a line running through it

    3. Click on the eye again to make the grades visible
      A hidden assignment is shaded greem, and the eye icon does NOT have a line running through it

    Hiding and showing marks from inside the gradebook

    1. Open Topic management panel

    2. Under topic administration click on Gradebook

    3. Click on Setup tab

    4. In the Actions column alongside the assignment, select the Edit link.

      If the grades are visible, you will see an option to Hide them.
       

      editing settingsIf the grades are hidden, you will see an option to Show them.

       

    Assignments that are hidden will appear greyed out. Compare the two assignments below - assignment 1 is hidden from students, while assignment 2 is visible.
    grades showing

    Assignment - interpreting the Turnitin similarity/originality report

    1. Plan  |   2. Build   |  3. Test   |  4. Administer   |  5. Review   || Support

    assignment icon This entry relates to the Assignment activity.


    The Turnitin similarity/originality report checks each student's work against Turnitin's database of web pages, publications, and previously submitted assignments, producing a report showing:

    • where the student's writing matches Turnitin's database
    • the percentage of the student's writing that matches Turnitin's database.

    It is natural for student submissions to match Turnitin's database as students will include quotes, references and common words or phrases in their assessments. As such the score in the report does not tell you if a student has breached academic integrity, and the report needs to be interpreted to determine if the matches are acceptable or not. 

    The Academic integrity for staff FLO site contains information on how to interpret similarity/originality reports.

    Assignment - main entry

    Whether you are starting from scratch or working with an assignment already created, using the assignment activity in a topic ideally consists of 5 stages, in a looped process.

    1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

    assignment dropbox icon

    The Assignment activity in FLO allows teachers to collect work from students, review it and provide feedback, including grades. The work students submit is visible only to the teacher, not to other students, unless a group assignment is set up (see link below). For students, the assignment activity is generally referred to as the assignment dropbox, as this is where they upload their file/s for marking.

    All student assignments generated in electronic form should be submitted by the student and returned to the student electronically (see assessment policy).

    When students submit their assignment through FLO, there is no need for them to attach a cover sheet. FLO records their name, FAN, email address, exact date and time of submission, and by default provides them with an academic integrity statement that they must agree to before submitting their assignment (depending on the purpose of the assignment, you may want to disable this in the settings).



    1. Plan

    For considerations and questions, you might ask when planning/designing for assignments submitted in FLO using the Assignment activity (dropbox):

     


    2. Build

    The assignment purpose will determine the settings you use for the assignment activity.


    Feedback methods

    How do you set up your assignment to reflect the feedback method/s you want to use? When reviewing assignments, teachers can leave feedback comments (including short audio / video files using Kaltura) and upload files such as marked-up student submissions, documents with comments or spoken audio feedback (if marking in Word / PDF format offline). 

     


    3. Test

    Once you have set up the assignment, ask your local eLearning support team to check it for you (especially if this is the first time you have set up this activity, or if you are trying a new approach to assignments). It is best to amend mistakes before students submit their assignments.

     


    4. Administer

    Receive and manage assignments 

    Mark assignments 

    A topic coordinator/teacher may provide a marking guide (this could also be called a rubric or feedback form) in the assignment activity by:

    • adding it to the assignment activity as a file (Word/editable PDF) (for offline marking) OR
    • creating an online marking guide, rubric or checklist (for online marking)
    Check with the topic coordinator about the way the marking guide has been added if you are not sure, as this will determine your marking method.

    Mark offline (no internet connection required)

    Note: You will need to view Turnitin reports online (see Text-matching software below) as they cannot be downloaded in bulk for offline review.
    Bulk download and upload for offline marking: combinations (PDF file)

    Text-matching software (Turnitin)

    Text-matching software is enabled for all text-based file submissions. Staff are reminded that it is their responsibility to ensure that they are familiar with the use of text-matching software and the interpretation of text-matching originality reports. A self-paced online tutorial is available for staff to familiarise themselves with general principles and practices around academic integrity as well as the interpretation of originality reports produced by text-matching software.


    Return assignments



    5. Review

    How did your assignment activity go? Would you set up the activity differently next time around? Do you want to mark differently (eg using an online marking guide)? Talk to colleagues and/or your local eLearning support team to get ideas for improvement.

     

    Training and support

    Troubleshooting

    Training

    Support

    eLearning support teams

    You may have one of the following issues:

    Assignment - manage individual student assignments

    1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

    assignment dropbox iconThis entry relates to the Assignment activity.

    Once students have submitted their assignments, you can manage individual or multiple submissions at the same time. You may need to do one or more of the following actions.

    See also Upload a feedback file for a single student (eg late submission).



    Revert a student assignment submission to draft

    Sometimes you may wish to allow a student to change their submission after clicking the Submit button (eg they have submitted the wrong file). If you wish to allow the student to resubmit to an assignment, please see the information on how to allow students to resubmit an assignment. If an assignment has the status of Submitted for grading you can Revert the submission to draft within FLO, allowing the student to make changes.


    Individual submissions
    1. Click the  Edit icon  menu for the relevant student

    2. Select Revert the submission to draft to revert a submitted assignment to draft, allowing the student to make changes.
      revert to draft

    Note: The menu is contextual and only a submitted assignment can be reverted.


    Multiple submissions

    1. Select the students you wish to revert to draft by clicking in the check box beside their name to highlight their entry select box 
      Note: Clicking in the check box in the title bar will select all students  select all students check box

    2. To revert all submissions to draft, from the 'With selected....' box below the grading table select Revert the submission to draft status
      Revert the submission to draft status

    3. Click on the Go button to execute the action



    Lock a student assignment submission

    If you have not required use of the Submit button, or some of your students have not clicked Submit — and the assignments are marked as Draft (not submitted) — you may want to ensure that no changes are made to the assignment during the marking process. To do this you can Lock submissions within FLO, preventing students from making changes.


    Individual submissions
    1. Click the  Edit icon menu for the relevant student

    2. Select Lock submission to prevent the student from changing a draft assignment.

      lock submissions
      Note: The menu is contextual and only a draft submission can be locked using the Edit menu. However, you can still lock an individual's submission (if not in draft) by following the instructions for 'Multiple submissions' below.


    Multiple submissions
    1. Select the students you wish to lock by clicking in the check boxes in the select menu to highlight their entry
      select box

      Note: Clicking in the check box in the title bar will select all students select all box

    2. To lock all submissions, from the With selected... box below the grading table select Lock submissions
      Lock submissions

    3. When you have selected the function you want, click on the Go button to execute the action.



    Deduct marks for lateness

    Occasionally you may need to adjust assignment grades to make penalty deductions for late submission.

    1. Click the Assignment

    2. Click View all submissions
      view submission button
    3. Late assignment submissions are identified by red highlighted text beneath their submission status  
      identify late submissions

    4. In the Edit column, click the Edit link for the relevant student and select Update grade to edit the grade
      update grade

    5. Adjust the grade as necessary by clicking into the Grade field to type a new grade

    6. Type a comment into the Feedback comments field to record and explain the deduction
      grade feedback

    7. Click Save changes (tick 'Notify students' if you want them to receive an email notification)
      save changes

    Assignment - manage student assignments (for marking)

    1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

    assignment iconThis entry relates to the Assignment activity.



    Manage the list of student assignments

    If you have a large number of students, you can manage the list of student assignment submissions so that it becomes more usable, by applying filters or customising options.


    Apply filters

    You can filter the student list by group or by status.

    1. By group

    If you have a large number of students and multiple markers, you can set up your assignment so that you can easily filter students using the drop-down box in the top left of the screen.

    grouping box

    Markers can use this to ensure they are only viewing the students whose work they need to mark.

    2. By status

    This filter allows the user to display a subset of students. You will find this filter at the bottom of the screen under Options. Choose between ‘No filter’ for all students, or choose 'Not submitted', ‘Submitted’, ‘Requires grading’, ‘Granted extension’, ‘Draft’ or 'Late' to display only students who meet that criteria.

    filter options

    This filter is useful for managing student submissions and allows markers to see which students require grading, submitted late or have an extension.


    Customise options 

    If you scroll to the bottom of the page you will find Options.

    grading options box

    The settings under Options are as follows:

    • Assignments per page determines how many submissions are shown on each page. If you have a large class, you may like to set this number higher than the default. If you have a video assignment, you may like to set this number lower so that the page loads faster.
    • Filter see above
    • Quick Grading allows you to grade directly into this table.
    • Show only active enrolments removes students from the list who have been suspended from the topic for any reason.


    Manage large numbers of student assignments

    If you have a large topic, it is likely that assignments will be marked by multiple markers (eg each tutor marks student papers from their tutorial group). In cases like this, it may be useful to organise your assignments by marking groups.

    All students will submit their assignment into the same assignment dropbox. Markers will be able to choose the group they need to mark from a drop-down list, and will then only see students whose assignments they need to mark:

    group drop-down box




    Use the assignment marking workflow

    The assignment marking workflow can be used by topic coordinators to monitor the progress of the marking process and to control the release of grades to students. The marking workflow is best suited to larger topics with multiple tutors; additional work is required from both the TC and the markers in order to release grades to students, and the benefits of this additional work are only realised when you have several markers or a large topic. It is not recommended for use in small and medium-sized topics, or in topics with only a couple of markers.

    Read more about using marking workflow.


    Assignment - mark a video assignment

    1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

    The video submission is only available for online streaming so a reliable internet connection is required. Marking a video assignment is very similar to marking a standard assignment online, please refer to Mark online section in Assignment - main entry.


    Tips for marking a video assignment

    If students have submitted their video through Kaltura (My Media), you will notice their submission in the Online text column on the assignment grading screen (from your topic page click on the assignment link and then click View all submissions).
    Assignment All Submissions Page
    • If you have a small screen or a low screen resolution, you might not see the (d) video submission (Online text column) when you first access the page. Instead of using the horizontal scroll bar at the bottom, you can use the (a) plus or minus icon to show or hide certain column(s) so that the Online text column appears in your screen view. Be aware though that this applies to all assignments you access, so you may want to make the columns visible again once you have completed marking.

    • Quick grading allows you to mark all video submissions without going into each student’s submission page. You can click the play button to watch the video and (b) enter a grade or a feedback comment as you go. If (c) File submissions is enabled along with (d) Online text, you can annotate (mark) student assignments in FLO (online).

    • Setting 10 assignments per page under Options (scroll down to the bottom of the screen) makes the page load faster. If you have a setting of 100 with a large number of submissions, the page might not load properly.

      Assignment All Submissions Option


      Training and support

      Troubleshooting

    Support

    Contact your eLearning support team


    Assignment - mark group assignments (offline/online)

    1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review  ||  Support

    assignment iconThis entry relates to the Assignment activity.

    Note: The information on this page is relevant for assignments that have been set up for group work (see Create a group assignment).

    The following processes outline the different methods you can use to upload marks and feedback into FLO for group assignments.


    Mark group assignments offline

    Method 1  (recommended)

    If the bulk download feature for marking is used, you will end up with one assignment per student (NOT one assignment per group) in the zip file. Therefore, it is recommended that all group assignments be individually downloaded from the File submissions column in the Assignment submissions table. Once marked, the feedback and grade can be provided to an individual student and applied to the entire group.
    1. Click on the assignment link

    2. In the next screen, click the View all submissions button

    3. From the drop-down Visible/Separate groups box (depending on how the assignment has been set up), select the group you want to mark
      assignment group

    4. Choose one student file to download for the entire group from the File submissions column (click on the file to download)
      file submission column

    5. Open the file and mark it. 
    6. To upload the marked file for all students in the group, click on the Grade button for an individual student. In the individual marking screen, upload the marked file in the Feedback files box.
      Feedback files box 

    7. Insert the grade in the box provided
      Insert grade

    8. Apply grades and feedback to entire group is set to Yes by default, so to apply the feedback file and grade to all group members at once, scroll to the end of the screen and click Save changes.
      Group submission settings

    Method 2
    1. Follow steps 1-5 for Method 1 above.
    2. To upload the marked file/s for all students in a group, ensure you have selected the correct group from the Visible/Separate groups box.
    3. Select all students in the group by ticking the checkbox for the Select column.
    4. Scroll down the page and choose Send same feedback file to multiple students from the With selected… drop-down list, then click the Go button
      Send feedback file to multiple students

    5. Click the OK button when the following message appears:
      Upload files

    6. Upload the feedback file/s and click the Send same feedback file to multiple students button.
    7. Download the grading worksheet, enter in the marks for each group member, then upload to FLO.

    Method 3
    1. Follow steps 1-3 for Method 1 above.
    2. Download all submissions  (for the selected group) and extract the files for marking.
    3. Mark one of the files.
    4. Copy the marked file’s content and paste it in each file for the other group members (ie replace the existing content).
    5. Upload the marked files as you normally would for offline marking.
    6. Download the grading worksheet, enter in the marks for each group member, then upload to FLO.


    Mark group assignments online

    1. Click on the Assignment activity

    2. In the next screen, click the View all submissions button

    3. From the list of students, select one member of the group and click the Grade button (in the Grade column) to access the individual marking form
      grade button

    4. Annotate the assignment submission

    5. Enter the grade, feedback comments and upload feedback files (as required) on the individual marking form.
      You can also provide audio or video feedback – record an audio or video using the Desktop recorder and embed it in the Feedback comments area by selecting the Add media iconadd media iconfrom the HTML editor

    6. Scroll to the bottom of the screen. If the assignment has been set up to use groups, you will see a Group submission settings tab. Set 'Apply grades and feedback to entire group' to Yes. This will ensure that all group members receive the same feedback and mark. Of course, if you are marking students individually set this to No:
      apply grades and feedback to entire group

    Assignment – marking workflow and marking allocation

    1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

    assignment iconThis entry relates to the Assignment activity.

    The marking workflow can be used by:

    • Markers to keep track and specify the stage they are at in the grading of their assignments
    • Topic Coordinators to monitor the progress of the markers and coordinate the release of grades to students.
    • Topic coordinators to use marking allocation to allocate markers to specific assignments (optional)

    For marking workflow to work successfully, additional work is required from both the markers and the topic coordinator through the marking process. As such, the benefits of marking workflow are only realised in larger topics where there are multiple markers.

    In small and medium-sized topics, or in topics with fewer markers, it is more efficient to use email or 1 on 1 communication between the teaching team, and to use a different method to release grades and feedback.



    One advantage of using marking workflow is that the grades can be hidden from students until they are set to 'Released'. The actual list of steps are:
    • Not marked (the marker has not yet started)
    • In marking (the marker has started but not yet finished)
    • Marking completed (the marker has finished but might need to go back for checking/corrections)
    • In review (the marking is now with the teaching staff in charge for quality checking)
    • Ready for release (the teaching staff in charge is satisfied with the marking but wait before giving students access to the marking)
    • Released (the student can access the grades/feedback)

    Enabling marking workflow and marking allocation

    1. When editing the assignment settings, under Grade, set Use marking workflow to Yes

    2. Once you have done this, Use marking allocation will be available underneath the setting for marking workflow. Marking allocation is an optional setting that allows you to formally allocate specific markers to specific students.

      If you are planning to use marking allocation, change it to yes.


    3. Click Save and display

    4. From the Grading summary page, select the View all submissions button.

    5. Scroll down to the bottom of the page. In the Options section, make sure the Quick grading box is ticked.



    6. Your page will refresh and you will now be able to see drop-down lists in the Status and Marker column.



    Using marking allocation

    Allocate a marker to individual students
    1. View the list of assignment submissions.

    2. In the Marker column, select the desired marker from the drop-down list.

    3. Repeat as desired with other students (if you want to do this with more than a few students, you may find it more efficient to use the instructions in the next section).

    4. To save your changes, click on the Save all quick grading changes button (located underneath the scroll bar)


    Allocate a marker to a group of students
    1. View the list of assignment submissions and select your students

      Tips to selecting students quickly
      • Use the Visible groups menu (if enabled) to reduce the number of students shown


      • If selecting all or most of the students on the screen, tick the first box in the select column


      • Tick (or untick) students as needed


    2. Scroll down to the With selected... drop-down menu

    3. Select Set allocated marker and click Go

    4. Scroll down to the bottom of the page and select a marker from the Allocated Marker drop-down list.

    5. Click Save changes.

    6. The marker's name will be displayed in the Marker column.


    Using marking workflow when grading assignments

    The following steps are available when using marking workflow, to record progress in marking:

    • Not marked (the marker has not yet started)
    • In marking (the marker has started but not yet finished)
    • Marking completed (the marker has finished but might need to go back for checking/corrections)
    • In review (the marking is now with the teaching staff in charge for quality checking)
    • Ready for release (the teaching staff in charge is satisfied with the marking but wait before giving students access to the marking)
    • Released (the student can access the grades/feedback)

    Progress a single submission through the workflow
    1. In the submissions screen, scroll down to the Options section and make sure Quick grading is on


    2. Scroll up to the student and select the workflow step from the dropdown menu for the student


    3. Click Save all quick grading changes

    Progress multiple submissions through the workflow
    1. In the submissions screen, click the checkbox next to each submission you want to progress

      Tips to selecting students quickly
      1. Use the Visible groups menu (if enabled) to reduce the number of students shown


      2. If selecting all or most of the students on the screen, tick the first box in the select column


      3. Tick (or untick) students as needed


    2.  At the bottom of the table, use the With selected menu to choose Set marking workflow state, then click Go

    3. Scroll down to the bottom of the page, choose the new workflow state from the menu and click Save changes

    Assignment - planning questions

    1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

    assignment dropbox icon

    Getting into the electronic mindset is about looking at the different phases of the assignment process. In setting up the assignment activity, the main questions and considerations are around:

    Answers to these questions/considerations will determine what settings you apply in FLO and the processes you use.

    Good practice guides and tip sheets

    Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assessment-related resources are provided below. 

    Rubrics | Rubrics and marking guides in FLO

     


    How will students submit their work?

    • What do you want your students to submit?
    • If submitting files, consider how many, maximum file size, and what file types you can accept.
    • Is this a group assessment with the group submitting a single piece of work or do you want the group to collaborate before submitting an individual piece of work?
      • Creating a group collaboration space is different from creating a group assessment (where a single piece of work is submitted for all group members).
      • If you set up a group assessment, it cannot be changed once a submission has been made.
      • If no group has been applied, the whole cohort will be deemed a group and the first submission will be visible to all students.
      • Do you want one group member to be able to submit for everyone or would you like one member to upload the file and all other members to confirm they accept that file as the submission?
      • Check you have the correct settings for your situation.

    • Will students be allowed to continue editing their submission?
      • If students need to submit a draft of their work, you may want them to continue working on their submission. In this instance, you can create an iterative assignment.
      • If you want to prevent students from making any further changes to their submission you can require them to click the submit button to finalise their assessment.
      • If students need to upload multiple files, they can leave their submission in draft mode until all required files are uploaded. They can then click the submit button to finalise their submission.



    How do you intend to mark the work?


    How will you return feedback and marks?

    • Will you be using an online rubric, an online marking guide, or feedback files?
    • Do you want to display letter grades rather than numerical marks?
      • There may be a course-wide decision regarding grades. It would be worth checking with your course or topic coordinator before releasing anything to students.
      • If you want to display letter grades to students, you still need to enter points for the assessment and change the display type within Gradebook.

    • If displaying letter grades to students:
      • you could mark in increments of 5 rather than increments of 1
      • avoid giving half marks. If the total is 0.5 below the next grade bracket the incorrect grade is displayed, for example, 64.5 is displayed as P rather than CR as the value is not rounded up.

    • Do you intend to moderate marks within your team before returning them to students?
    • How will you release marks/feedback to students?
      • In most instances, good practice is to release marks/feedback to all students at the same time. Make sure marks/feedback are hidden until you are ready to release them.
      • If students are completing the assessment at different times (eg placement) you may want to release marks/feedback as they become available. In this instance do not hide the grades from students and the marks/feedback will be accessible as soon as the marker enters them into FLO.



    How will you provide support?

    • Do your students know how to use the FLO tool you have chosen for your assessment?
      • Link to FLO Student Support resources from assessment instructions, especially for video assessments.
      • Clearly explain how the tool will function for each assessment (eg what type of file is expected, how many files are expected, what is the required word count, etc).
      • Try to provide students with an opportunity to practice using the tool before their assessment. This could be in an earlier topic.

    • Will you discuss the assessment task and rubric/marking guide with your team before the assessment begins?
      • It is a good idea to ensure all members of your teaching team understand both the task and how it will be marked before the assessment is released to students.
      • This will ensure everyone provides the same information to students to eliminate any confusion.
      • It is good practice to produce a short video explaining the assessment task and rubric for both students and staff, especially if you have a large teaching team. Everyone hears the same instructions.

    • Does your teaching team know how to use the FLO tool you have chosen for your assessment?
      • If you have new staff members, are using different features within a tool (eg marking workflow), or are using a less common tool (eg Self and peer assessment) make sure your team knows how to use the tool, both for marking and to answer students' questions.
      • If any of your team need assistance, you can refer them to relevant pages within these FLO Staff Support (FLOSS) pages or ask them to contact their local eLearning support team.


    Assignment - purpose and settings

    1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

    Good practice guides and tip sheets

    Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assignment-related resources are provided below. 

    Designing assessment | Rubrics and marking guides in FLO | Scaffolding assessment in FLO

    assignment dropbox iconThe following assignment setting guides focus on ways you might want to use the Assignment activity.


    Assignment - quickly grade assignments (online)

    1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  || Support

    assignment iconThis entry relates to the Assignment activity.

    Quick grading allows you to enter a grade and a feedback comment directly on the grading screen that displays all submissions. If you are providing a mark/grade and brief text-based feedback AND you have relatively low numbers of students, then quick grading is a good option. If you wish to provide a more detailed or formatted feedback comment consider using the individual marking form.


    Steps

    1. From your topic page click on the assignment link and then click View all submissions

    2. To enable quick grading, scroll to the bottom of the grading table and tick Quick grading under Options
      Quick grade checkbox

    3. This will make the columns 'Grade' and 'Feedback comments' editable, meaning you can enter marks and feedback directly into the grading table
      manual grade (quick grading)

    4. To view a student’s assignment, click on the file link in the File submissions column. This will open the file in the relevant application (eg Word). Alternatively, you can download all assignments in a zip file by using the Download all submissions option in the Grading action menu (at the top of the screen)
      download all submissions

    5. To enter a mark/grade use the boxes in the Grade column

    6. To enter a comment use the text entry boxes in the Feedback comments column

    7. Scroll all the way to the bottom of the grading table to click Save all quick grading changes
      save quick grading

    Assignment – supporting academic integrity through text-matching software

    1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review   || Support

    assignment icon This entry relates to the Assignment activity.

     

    This video (2.57 mins) reviews what academic integrity is
    and why it is important at Flinders University

    Flinders University is committed to the principles of academic integrity:

    • Honesty
    • Trust
    • Fairness
    • Respect
    • Responsibility
    • Courage

    Breaches of academic integrity include:

    • Plagiarism
    • Collusion
    • Cheating (including exam and contract cheating)
    • Fraud (including fabrication of data)


    To promote academic integrity

    • Encourage students to visit the academic integrity website
    • Designing assessment to support academic integrity (Tip sheet)
    • Make sure students know the meaning of academic integrity
      Visit the Academic integrity for students to discover resources available for students
    • Develop student’s academic writing and research skills
      Refer students to the Student Learning Support Service or Library help desk
    • Construct course and assessment design that promotes learning and discourages misconduct
      Academic integrity for staff is a FLO site that contains resources to support course and assessment design, a self-paced online tutorial, and a practice text-matching software dropbox
    • Use text-matching software

      Flinders University has a licence for using text-matching software via Flinders Learning Online (FLO). Staff are reminded that it is their responsibility to ensure that they are familiar with the use of text matching software and the interpretation of text-matching similarity reports, as, all text-based student assignments are subject to text-matching. In special circumstances exemptions may be granted. A self-paced online tutorial is available for staff to familiarise themselves with general principles and practices around academic integrity as well as the interpretation of similarity reports produced by text-matching software. This tutorial is equivalent to the face-to-face academic integrity workshop that is offered by the University.

    For support in using text-matching software

    Understand the rules

    Assignment - troubleshooting

    1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

    assignment dropbox iconThis entry relates to the Assignment activity.

    Questions/problems

     


    A student claimed they submitted their assignment, but their submission is not in the list 

    You can see whether a student attempted to submit an assignment by looking at the FLO logs.

    Steps
    1. In your topic, click on the assignment link
      assignment icon

    2. Click on the Topic Management link 
      topic management link


    3. Click on Logs
      logs image

    4. Choose the student's name from the All participants

    5. Make sure the date is set to All days
      reports

    6. Click on Get these logs
    The logs will have a series of entries relating to the assignment. The most important entries are:
    • The status of the submission has been viewed
      The student has viewed the assignment. This often appears multiple times in the logs and is not relevant to the submission process.
    • A file has been uploaded
      The student has uploaded a file but not yet completed the submission process. At this point, the status of the assignment changes from ‘No submission’ to ‘Draft’.
    • The user has accepted the statement of the submission
      The student has agreed to the academic integrity statement, at which point status of the assignment changes from ‘Draft’ to ‘Submitted for grading’. Sometimes students forget this stage, particularly if they are tired or stressed.

       


      A student submitted the wrong file for their assignment - what can I do?

      You can use the revert the submission to draft functionality to allow the student to delete the file, upload a new file and submit.

       


      My students can't submit their assignments

      There are a few reasons why your students might not be able to submit their assignments:

      • Students can't see the assignment if it is hidden. To solve this problem, unhide the assignment.
      • Students won't have a submit button past the cut-off date. To solve this problem, check if the cut-off date is set correctly, or if the student is late either change the cut-off date to allow for submission or give the student an extension.
      • Students won't be able to submit certain file types if you have restricted the file type options. To solve this problem, ask students to submit the correct file type, or add their file type in your restricted file type list, or remove the restriction on file types.
      • Students won't be able to submit files that exceed the file size limit. To solve this problem, ask students to submit a smaller file or change the file size limit.
      • Students can experience problems submitting files if their internet connection is not reliable. To solve this problem, ask students to submit from a different location or internet connection. 

       


      Why are my students' assignments showing as a draft?

      Student assignments may show as a draft because:

      • You have changed the assignment setting for 'Require students click submit button' from the default 'Yes' to 'No' (if all student assignments are submitted as draft)

      To solve this problem, you can either change the assignment settings and ask students to resubmit, or you can lock the submissions, which prevents students from changing their files.

      • A student has not clicked the 'Submit' button when they submit their assignment to FLO (if one or only a few student assignments are showing as draft). This may be because the student simply did not see the button or did not realise they needed to click it.

        To solve this problem, once you are ready to start marking you may want to prevent these students from making further submission updates by locking the submission so that you can ensure you are marking the correct version. 

      Note: if the student did not submit they also did not agree to an academic integrity statement. If this is relevant for your assignment, you will have to ask the student agree to the statement and press the submit button.

      If you have concerns whether or not the student submits a different file (which would be the same as a late submission), you can download the draft file and compare this with the submitted file. 


       


      I have a group assignment but when I download all submissions I am getting one assignment for every student. Why?

      The download all submissions option for group assignments downloads one assignment per student, rather than one per group. Unwanted assignments can be deleted from the downloaded zip, or alternatively you can use the online marking interface.

       


      My marking guide isn't calculating grades properly

      Your marking guide may not be calculating grades properly because it scales the lowest grade to 0. So if you scale your marks from 1-10, it will recalculate '1' to 0. To solve this problem you must use a scale that starts at 0.

       


      I have granted an assignment extension for one of my students, but they tell me that there is no submission button. Why?

      The most likely cause is that the extension date is after the assignment cut-off date. There are several dates in an assignment’s settings. Some or all of these dates can be enabled. These are:

      • Allow submissions from: Use this if you want to stop students submitting before a given date.
      • Due dateThis date shows to students on their topic home page and on the assignment summary page.
        This is when the assignment is due. Submissions will still be allowed after this date but any assignments submitted are marked as late unless students have been granted an extension. To prevent submissions after a certain date, set the assignment cut-off date.
      • Cut-off dateThis date is not shown to students.
        If set, the assignment will not accept submissions after this date. An extension can be given beyond the cut-off date; however, late submissions will not be accepted.

      Tip: When granting extensions, check what your cut-off date is, and if necessary advise the student that they will not be able to submit late. Alternatively, change the cut-off date for the assignment, or apply a ‘User override’ for the student (Assignment > Assignment administration).

      Note about Turnitin and cut-off dates: As each assignment is submitted by the student, their work will be compared with other stored papers in the Turnitin repository. Once the cut-off date arrives, the submissions are rechecked against the rest of the current class.

       


      I’ve marked the assignment for my tutorial group and put the marks into the grading worksheet, but it won't upload

      There are two common causes:

      1. You have typed the marks into the wrong column. The grading worksheet is a CSV file that opens in Excel. The columns are a standard width and some of the contents seem to spill over into the next column. Drag the divider between column headings to make the columns wider so you can see where the grades should be. In this situation FLO wants you to ’Confirm changes in grading worksheet’ but nothing is listed, just a Cancel button.
      2. You have already uploaded the annotated marked assignments and/or feedback files. In this situation, you will get a list of errors. ’Error: Grade for student name has been modified more recently in FLO so this grade from the offline worksheet will not update the latest grade in FLO’. If so, after choosing your upload file, you will need to tick the box Allow updating records that have been modified more recently in FLO than in the spreadsheet. See Upload marked files and grading worksheet for more information.

       


      How do I exclude sources in a Turnitin originality report?

      Removing a source from an Originality Report will 'recalculate' the similarity index without consideration to the removed source in question. This feature is often used when a paper has been submitted twice or more to Turnitin, and the Originality Report is reporting a high match (eg 100%) to a previous submission. Removing a source from an Originality Report may provide a more clear similarity index (percentage). See the entry Exclude sources in a Turnitin originality report.

       


      How do I refresh a Turnitin report?

      If a Turnitin report doesn't generate, Contact your local eLearning support team.

       


      A student's assignment shows that it has been 'Submitted for grading', however, I can't see their file, only their word count declaration

      If the assignment has the Word count declaration submission type enabled, students can finalise their submission without uploading a file (likewise if the assignment is set up to accept online text). 

      If this occurs, revert the student's submission to draft to allow them to upload their file.

       


      I can't modify a grade in my assignment

      If you have entered grades directly into gradebook, they override the grade in the assignment and can no longer be modified in the activity. 

      There are two ways in Gradebook to remove overrides from grade items:

      Assignment - upload marked files and grading worksheet

      1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review  ||  Support

      assignment iconThis entry relates to the Assignment activity.

      To upload feedback files, you will need to compress them into a zip file first AND ensure they have the correct naming convention (all files starting with FAN_ for example demo1234_feedback.docx). The zip file should only contain feedback files that you want returned to students. All feedback files within a zip file will be returned to the student regardless of whether they have been changed since downloading. Therefore, delete any unwanted feedback files from the zip file being returned to FLO.

      Any feedback files with the same name will overwrite any existing files. Do not include the grading worksheet in the zip file. Uploading the grading worksheet is a separate process (instructions below).

      If uploading a feedback file or marked assignment for a single student, it is not necessary to zip the file first. 



      Upload marked assignments/feedback files

      To create the zip file:

      1. Select the files you wish to upload

      2. On Windows computer:
        Right-click on one of the files and choose Send to, then Compressed (zipped) folder. The zipped folder will by default use the name of one of the students' files (you can rename this if you wish)
        zip files together

        On Mac computer:
        Right-click on one of the files and choose Compress Items. The zipped folder will be named Archive.zip by default
        zip files together

      3. In FLO, click on the assignment link and then click the View all submissions button

      4. Select Upload marked assignments and feedback files from the Grading action menu (top of the screen)
        upload files

      5. In this screen, you can use either the Choose a file... button to navigate to your zip file or simply drag and drop it into the box. The zip file will appear in the box once it has been added
        zip file

      6. Click the Import feedback file(s) button

      7. You will be provided with a detailed list of the file changes being made. Here you can see the summary of files added. Click the Confirm button
        confirm file upload

      8. You will see a summary of how many users have had feedback updated, how many existing feedback files have been updated and how many files were added
        summary

      9. Click the Continue button to go back to the grading screen where you will see that the feedback files have been added. Note: Any feedback files with the same name will overwrite any existing files
        feedback uploaded
        Important: Even though the marked assignment and feedback files have been uploaded, they will not be released to students until the students have been formally graded.


      Upload the grading worksheet

      The grading worksheet should not be zipped prior to uploading. It is a separate process.

      1. Click on the assignment link and then click the View all submissions button

      2. Select Upload grading worksheet from the Grading action menu (top of the screen)
        upload grading worksheet

      3. This will take you to the Upload grading worksheet page. The grading worksheet should not be zipped. It should be uploaded in the same format you downloaded it (csv).

        Check that the Separator option is set to Comma.

        You can either use the Choose a file... button or drag and drop your grading worksheet into FLO. The file will then appear in the box:
        uploading grades

        Important: If grades were entered into FLO after the grading worksheet was downloaded and you wish to change them, make sure you click the checkbox Allow updating records that have been modified more recently in FLO than in the spreadsheet. If you do not, then the more recent marks will not be changed. Otherwise, leave as default (unticked).

      4. To commit the changes, click the button 'Upload grading worksheet' button.

      5. FLO will then provide you with a detailed list of the changes to be made:
        confirm changes

      6. Click the Confirm button and FLO will provide a summary of changes
        grading worksheet summary

      7. Click the Continue button to go back to the grading screen where you will see the uploaded marks and feedback

        grading changes


      Upload a feedback file for a single student (eg late submission)

      Sometimes, primarily in the case of late submissions, it may be necessary to grade a small number of individual assignments. Feedback files and marked assignments are typically uploaded in bulk as a zipped file in the View all submissions display. However, a single feedback file or marked assignment need not be zipped and can instead be uploaded via the individual marking form.

      1. Click the assignment link and then the View all submissions button

      2. Locate the student for whom you would like to upload a feedback file

      3. Click the Grade button beside the student's name

      4. Scroll down to the Feedback files upload area
        feedback files box

      5. Upload your feedback file by dragging and dropping it into the box, or browse for the file by clicking the Add file buttonadd file

      6. Click the Save changes button

      Assignment – use a grading worksheet to mark assignments offline

      1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review  ||  Support

      assignment iconThis entry relates to the Assignment activity.

      Using a grading worksheet is part of the offline marking process

      First, you need to download the grading worksheet (Offline grading worksheet will need to be enabled in the Feedback types settings of the assignment).



      Steps

      1. Once you have done the steps to download the grading worksheet (see link above), open the file (the file is a CSV file type, the program is Excel). You will see a table containing student data as well as columns for Grade and Feedback comments
        grading worksheet interface

      2. Expand the columns for easier viewing – Click in the top left corner of the sheet, which selects the whole sheet, then put your cursor on the line between any two columns (A|B, C|D etc) and double click – this should automatically expand all columns so data is viewable
        Excel columns

      3. As you mark the student submissions, a mark can be entered in the Grade column and if desired brief feedback can be entered into the Feedback comments column (optional). The Feedback comments column may be left empty if you plan to upload feedback as files. These are the only two columns that should be modified and it is important that other table sections are not modified in any way.

        These two columns provide an alternative to Quick grading directly into FLO
        comparison - worksheet and quick marking 

      4. If you have set up your assignment to use a predefined scale rather than simple grading, enter the name of the level awarded (eg Distinction) into the Grading worksheet. Note that scales must be entered exactly as they appear in FLO and are case sensitive
        scale grade

      For assistance with scales, please contact your eLearning support team.

      Gradebook - build and edit a checklist for online marking (assignments and forums)

      gradebook icon

      This entry relates to the Gradebook.

      You can design and use checklists to mark assignments and forums online.

      See also Mark in FLO using a checklist (assignments)

      Please note: Currently, the checklist can only be used in marking assignments (not forums).


      Build a checklist

      1. Before you can build a checklist, you need to set up the assignment/forum for online marking using a checklist

      2. Give your checklist a name (required) and description (optional)
        name and description

      3. Add a name for your group in the Click to edit group area
        edit group name

      4. Add a description for your item in the Click to edit item area
        edit item

      5. To add more items, click the +Add item button
        add item button

      6. To add more groups, click the +Add group button
        add group button

      7. Select options for your checklist
        checklist options

      8. Click the Save checklist and make it ready button


      Edit a checklist

      To edit a checklist (prior to opening the assignment for submissions):

      1. Open the activity

      2. Select Advanced grading from the Actions menu cog
       Advanced grading

      1. On the Advanced grading page, click Edit the current form definition
        Text

Description automatically generated 

      2. To edit, click on the group name or checklist item (see step 3 onwards under Build a checklist above). To delete an item, click the cross icondelete icon

      3. Once you have finished making changes, click the Save button


      Student view

      Students can view the checklist (Grading criteria) before they submit their assignment on the Submission status screen:

      checklist student view

      Gradebook - build and edit a marking guide for online marking (assignments and forums)

      gradebook icon

      This entry relates to the Gradebook.

      You can design and use marking guides to mark assignments and forums online.

      See also Mark in FLO using a marking guide (assignments and forums)

       


      Build a marking guide

      1. Before you can build a marking guide, you need to set up the assignment or forum for online marking using a marking guide

      2. Give your marking guide a name (required) and a description (optional)
        name and description

      3. Add a name for the criterion in the Click to edit criterion name area
        edit criterion name

      4.  Add a description for students – type in the Click to edit area. You can also add a description for the markers (if required)
        description for students

      5. Allocate a mark for the criterion, type a number into the Click to edit area for Maximum score
        maximum score

      6. Click the Add criterion button to add extra criterion
        add criterion

      7. Move your criterion up and down using the arrows, or delete (x)
        move or delete

      8. At Frequently used comments, type in the Click to edit area to enter a comment, then click the +Add frequently used comments button until you have finished entering the comments you want markers to use
        frequently used comments

      9. Select options for your marking guide
        marking guide options

      10. Click the Save marking guide and make it ready button

       


      Edit a marking guide

      Edit a marking guide (prior to opening the assignment for submissions)

      1. Open the activity
      2. Select Advanced grading from the Actions menu cog

      3. On the Advanced grading page, click Edit the current form definition
      4. Once you have finished making changes, click the Save button




      Student view

      Students can view the marking guide (Grading criteria) before they submit their assignment on the Submission status screen:

      student view of marking guide

      Gradebook - build and edit a rubric for online marking (assignments and forums)

      gradebook icon

      This entry relates to the Gradebook.

      You can design and use rubrics to mark assignments and forums online. 

      See also Mark in FLO using a rubric (assignments and forums)

      Good practice guides and tip sheets

      Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assessment-related resources are provided below. 

      Rubrics and marking guides in FLO | Constructive alignment in FLO | Designing holistic rubrics | Negotiated assessment



      Build a rubric

      1. Before you can build a rubric, you need to set up the assignment/forum for online marking using a rubric

      2. Give your rubric a name (required) and a description (optional)
        name and description

      3. Add criterion in the Click to edit criterion area
        Add criterion

      4. Add performance standards in the Click to edit level areas
        add performance standard

      5. To add more performance standards, click the Add level button
        add more performance standards

      6. Add marks per performance standard – click the points areas
        add marks per performance standard

      7. To add extra criterion, click the Add criterion button
        Add criterion button

      8. Move your criterion up and down using the arrows, or delete (x). You can copy a criterion (with performance standard and marks) via the duplicate icon – the copy will appear at the end of the list
        move and duplicate criterion

      9. Select options for your rubric
        Rubric options

      10. Click the Save rubric and make it ready button



      Edit a rubric

      1. Open the activity

      2. Select Advanced grading from the Actions menu cog
        advanced grading menu

      3. On the Advanced grading page, click Edit the current form definition
        edit the current form definition

      4. Once you have finished making changes, click the Save button



      Student view

      Students can view the rubric (Grading criteria) before they submit their assignment on the Submission status screen:

      student view of rubric

      Gradebook - mark in FLO using a checklist (assignments)

      gradebook iconThis entry relates to the Gradebook.

      If you set up a checklist (an advanced grading feedback form) when you created an assignment, you can mark online in FLO.

       


      Steps

      1. Open the assignment. On the Grading summary page, either:
        • click the View all submissions button and then click the Grade button for a particular student; or
        • click the Grade button to grade the first student in the list of submissions

      2. The checklist will appear on the right side of the page in the Grade section
        Checklist in the grade section

        To enlarge the feedback form:

        Option 1

        Click the Zoom in/out of region icon (in the grade section)

        Zoom in out of region

        Option 2

        Click the Collapse review panel button (bottom right of page)

        Collapse review panel

        Click the Restore default layout (middle) button after you have finished marking

         
      3. The checklist will be made up of items in a group/s. Click on an item (it will appear in green) and enter any comments in the comments box

        checklist - click and enter comments

      4. Continue until all relevant items in the group/s are selected and comments entered
        checklist - complete

      5. At the end of each group of items, you can provide overall comments. Group points are shown underneath the comments box
        overall comments

      6. Save your changes

       

      Gradebook - mark in FLO using a marking guide (assignments and forums)

      gradebook iconThis entry relates to the Gradebook.

      If you set up a marking guide (an advanced grading feedback form) when you created an assignment or forum, you can mark online in FLO.

       


      Mark an assignment using an online marking guide

      1. Open the assignment. On the Grading summary page, either:
        • click the View all submissions button and then click the Grade button for a particular student; or
        • click the Grade button to grade the first student in the list of submissions

      2. The marking guide will appear on the right side of the page in the Grade section
        Marking guide in the grade section

        To enlarge the marking guide:

        Option 1

        Click the Zoom in/out of region icon (in the grade section)

        zoom in out of region

        Option 2

        Click the Collapse review panel button (bottom right of page)

        collapse review panel button

        Click the Restore default layout (middle) button after you have finished marking

         

      3. Click in the text box underneath the criterion to type any comments and/or click the Insert frequently used comment button if comments were set up when building the marking guide

        marking guide comment

      4. Click in the grade box to provide a mark for the criterion

        marking guide mark

      5. Continue including comments and a grade for all criterion
      1. Save your changes
      Warning: Feedback comments will NOT be saved unless all the other fields have valid entries.

       



      Mark a forum using an online marking guide

      1. Open the forum and click the Grade users button
        Grade users button

      2. To search for a particular student to mark, click the magnifying glass icon in the top right corner of the grading area, or use the arrow buttons to move through students sequentially
        Find students to mark

      3. The marking guide will appear in the grading area on the right 
        Marking guide grading - forum

      4. Enter a grade in the Score out of ... text box and any feedback in the Additional comments text box for all criterion
        Enter mark and comment

      5. Click the Save button (top right of screen)
        Save button
        Note:
        The Close button returns you to the forum activity