Saturday, 25 June 2022, 8:02 AM
Site: Flinders Learning Online
Topic: FLO Staff Support (FLO_Staff_Support)
Glossary: How-to glossary
TOOL OPTIONS

Engaging content - video

Video refers to visual footage, with/without audio, including live action, talking heads, screen recordings etc.

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

Design principles for creating engaging digital contentSourcing and creating digital content



Camtasia icon

Camtasia

Camtasia is video recording and editing software that features simple drag and drop editing and libraries of effects and interactions. With Camtasia, you can record, then edit your computer screen activity, audio and webcam input. If you capture video footage on mobile devices or digital recorders, you can import and edit it. Camtasia is available to all staff and can be downloaded via the IDS Support Portal. Home-use licences are available (request via Service One). Camtasia is available for both Mac and Windows.

  • Training is available for creating educational videos in Camtasia.
  • The first time you start Camtasia, the program will open a tutorial video. You can find this video again later under Help > Open Getting Started Project within Camtasia. This built-in video provides basic instructions on how to use Camtasia       
Good for

  • Videos where you want to blend multiple multimedia elements like live footage, narration/audio, static slides or graphics and annotations, and in cases where you need to be able to do quite a bit of editing work on the video and/or audio you've recorded
  • Particularly effective for recording your screen and/or webcam and microphone to produce narrated lecture slideshows or 'talking head' video content, or instructional videos with screen recordings where you can demonstrate on screen (eg how to use your FLO site or other online resources/systems)
  • An ideal editing tool for live footage you have captured on other devices, such as on a mobile phone or handheld camera, or via the Multimedia Recording Suite. Film lab demonstrations, fieldwork, interviews etc, and edit and enhance these using Camtasia to produce a finished product that can include interspersed images, slides, annotations etc
  • Creating video with added interactive elements (hotspots, quizzing)
Useful features

  • Multitrack recording enables synchronous capture of webcam, microphone, screen and system audio 
  • Mouse actions are recorded in video and can have effects added  
  • Can import and edit video from other sources 
  • Export as MP4 for uploading into Kaltura 
  • Comprehensive editing possible
  • Simple to add annotations, transitions, behaviours (zooming, highlighting), animations, cursor effects etc in post-production 
  • Powerpoint Add-in (Windows users only) makes it very easy to record a PowerPoint presentation along with webcam and microphone 
Limitations

  • Editing can become time consuming 
Cautions

  • If table of contents, quizzing or interactive hotspots are included, the project must be exported as Web Page or SCORM (for Gradebook integration). It cannot be hosted in Kaltura. Different process to publish in FLO compared to standard video 
  • You must manage the file assets you use within the video (e.g. raw recordings, narration audio files, graphics etc) very carefully. When you're editing a video project (called a .camproj file), Camtasia doesn't store the assets you add into the video editing file within the program; it links to where they are saved on your computer. Therefore, if you move those files, the link will break and these items will be 'not found' in the .camproj file. You will need to then redirect the program to find the files in their new location. Moving/deleting assets after you've published the final product will not affect the final exported version of the video, but be mindful that should you need to edit or update the video in future, you will need to access the .camproj file again and will need to  make sure those assets exist and can be located by Camtasia for use in the video
Tips

  • Keep video simple with minimal simple transitions, and limit effects to those which add value 
  • When recording a PowerPoint presentation, make use of the slideshow pen and/or laser pointer to draw on or highlight content on your slides as you present. This will be captured in the video
  • Use the PowerPoint teaching template so that the appropriate copyright notice is automatically included in your video.
  • Camtasia project files can be large. While working on your project save your files to the hard drive of the computer. Working with your project files on network storage will slow editing down and can also cause crashes. Once complete, store them on OneDrive or S: drive (your U: drive generally wont have enough space for these large files)
Help resources





Snagit iconSnagit

Snagit is screen capture and basic image editing software that you can use to capture on-screen images and record short videos. It has tools you can use to easily enhance your screen-captured images with visual effects, or highlight important information with Snagit’s mark-up tools. You can also use Snagit to resize and annotate images from other sources. Download on University computers via the IDS Support Portal. Home-use licences are available (request via Service One). Snagit is available for both Mac and Windows.
Good for
  • Quick 'one take and done' videos that don't require editing, such as basic screen recordings plus narration, or 'talking head' webcam videos 
Useful features

  • Quick and easy to record short screen capture video 
  • Record whole screen or selected area
  • Toggle between webcam and screen whilst recording 
  • Video is saved directly to MP4 format, no publishing from project format to video file required
Limitations

  • Limited editing of video within Snagit – you are only able to trim ends and cut sections out, you can move segments of video around on the timeline 
  • You cannot add transitions, graphics or annotations to the video
  • Single track recording only – you cannot separate the audio/video inputs to edit them independently 
Tips

  • Best suited to short videos 
  • More extensive editing of video footage taken in Snagit can be achieved by importing to Camtasia (but Camtasia has its own native screen recording and webcam recording functionality, which is generally more efficient to use if you intend to edit more extensively) 
  • Use for a quick informal weekly wrap-up or quick explainer
Help resources

 





Kaltura iconMy Media (Kaltura)

Kaltura is the University's streaming video platform and is integrated with FLO. Kaltura has a number of components – video storage and permissions management (My Media), publishing and embedding of media into FLO sites (Media Vault), engagement/viewing analytics, and a screen and webcam recording app (Desktop Recorder).
Good for

  • Hosting and playback of all video learning content in your topic, regardless of which recording and editing tools you used to create the video. Using the Kaltura Media Vault to host your audio and video content gives you access to useful analytics on how students engage with these resources 
Useful features

  • Centralised University-supported video platform 
  • Basic editing of uploaded video (trim ends, cutout sections) 
  • Streams video at appropriate quality for viewer's bandwidth 
  • Request auto-captioning (machine) of your videos, edit and download the generated transcripts 
  • Publish same video in multiple sites without duplication
  • Integrated with FLO, easy to embed anywhere in FLO where there is an HTML editor
  • Optional student download of videos
  • Can allow other staff to view, edit or publish videos to other FLO sites (with your permission)
  • Viewer selected playback options: closed captions, full-screen playback, quality and playback speed
  • Viewing and engagement (drop off) analytics available 
  • Editing of uploaded videos: trim ends, cut sections, fade transitions 
  • Enhance video with thumbnails, add chapter markers and upload slides to create interactive viewing experience 
  • Store and embed/stream 360 video 
Limitations

  • Currently not configured to allow students to download full transcript
  • Only for hosting university owned or licensed videos, not for video from YouTube or DVDs etc.
Cautions

  • Videos need to be published to the topic Media Vault to allow viewing and engagement analytics on a per topic availability basis 
  • When a video is published to/embedded in multiple sites, care needs to be taken with editing/replacing/deleting 
Tips

  • Download the full transcript and provide as a PDF 
Help resources





Kaltura iconKaltura Desktop Recorder

Kaltura Desktop Recorder (a component of the Kaltura platform) is a free tool you can use to make simple videos and upload directly to your My Media repository in FLO. You can use it to capture screen recordings, webcam and audio. When making screen recordings, you can also add annotations like drawing and highlighting to the slides, webpages or applications on screen as you record. It also has a whiteboard mode where you can record yourself drawing basic diagrams and graphics.
Good for
  • Quick and easy recording of simple video content that uploads straight to FLO – no 'middle man' editing tools or complicated upload process
Useful features

  • Easy to record webcam, microphone and desktop 
  • During playback user can choose side-by-side views of desktop and webcam or picture-in-picture (with either desktop or webcam as main) 
  • Basic editing capabilities 
  • In-built tools allow you to annotate (add drawing, highlights etc) the content on screen as you record 
  • Includes a white board tool – a blank white 'canvas' that you can draw on electronically to create basic graphics and diagrams as you record 
  • Can insert chapter markers, thumbnails, upload slides 
  • Uploads directly to Kaltura (My Media) – see Kaltura entry for advantages 
Limitations

  • Only suitable for content that you want to upload straight into FLO that doesn't need significant editing. You can't download or export the raw recordings you create in the Kaltura Desktop Recorder for editing or use elsewhere; the content is embedded within the FLO ecosystem only
  • Only basic editing of video. Fade transitions only 
Tips

  • If you intend to use the whiteboard or annotation tools, plan carefully. Annotations stay on-screen until you bin them
  • If recording a PowerPoint presentation, consider using the PowerPoint slideshow pen and/or laser pointer while presenting – these will be recorded as you go 
Help resources






PowerPoint iconPowerPoint

Good for

  • A quick and easy option to create videos of a lecture or presentation; you can add narration to the slides and export the file as a video
  • Creating very simple screen recordings (eg to demonstrate how to use something in your FLO topic, or in a website, database or other piece of software). You can make the screen recording, trim the start and ends if needed, and display it within a slide or export the screen recording itself as a separate .mp4 file
Useful features

  • Familiar interface 
  • Can embed video within a slide and create triggers to start playing 
  • Can embed/record narration audio per slide 
  • Can create screen recordings and embed within slide or export as .mp4
  • Exporting presentation as video allows upload to Kaltura (My Media) and hence:
    • Streaming
    • Easy embedding in FLO
    • Request captions
    • Viewing analytics

Limitations

  • A PowerPoint with embedded video and/or audio is a very large file 
  • For screen recordings, editing is limited to being able to trim the start and end of the recording only
Cautions

  • A PowerPoint file with embedded narration will be very large
  • Students can only play the audio within Microsoft PowerPoint software. Must be provided as .pptx or .ppsx files. Users must download and open
  • Mobile devices require Microsoft PowerPoint app 
Tips

  • Export as video and upload to Kaltura (My Media)
  • Download the PowerPoint teaching template so that the appropriate copyright notice is automatically included in your slides
Help resources





Recording Studio iconRecording Studios and Pods

The University has 2 recording studios and 4 recording pods:

  • Sturt South - room S418
  • Central Library - room 109 (4 separate pods)
  • Social Science South - room 374
These rooms are available to all staff on a self-service basis. All rooms have the ability to do video and audio recording. The studio at Sturt also has green screen technology, which replaces the green wall behind you with a backdrop of your choice (PowerPoint presentation, images, video, websites (live) or even Skype or WebEx calls).
No specialist skills are required to use these rooms, making high-quality professional-looking video accessible to everyone. If you need to edit the video you create in the studio, Camtasia is the recommended tool.
Good for

  • Professional-looking video where presenter is standing in front of their presentation
Useful features

  • Purpose-built rooms 
  • Good lighting 
  • Good acoustics and sound proofing
  • Good audio microphones
  • Green screen technology (Sturt only) – system replaces green screen with your presentation materials as it records
  • Several preset modes and advanced options 
  • Self-service and simple to use 
  • Finalised video recorded to USB device 
Limitations

  • The rooms do not have teleprompter capabilities
  • The duration of video you can record will depend on the space available on your USB drive. A 4GB USB will allow about 40 minutes of video recording
Tips

  • Upload recorded video to Kaltura (My Media) and trim ends as required 
  • Import your video footage into Camtasia for editing if required 
  • You will need a USB drive for your recording. Make sure there is plenty of space on the drive (see 'Limitations')
  • Ideally you want to create short, easily digestible videos for your student. If you are doing a long recording session to record multiple videos for your students, stop the recording and start a new one for each segment. Any editing you need to do will be easier to work on small files
  • At the end of your video, you will be recorded going to the control panel to stop the recording. You will need to trim your video to remove this. Take an exaggerated pause after you complete your presentation before stopping the video – this will make trimming the video easier
Help resources



FLO tools:  Lesson Quiz Active Quiz Choice Feedback Book Page Glossary

FLO tools cannot create videos, but can be used to deliver/publish video to students. 

Useful features

  • Video can be embedded in FLO tools wherever there is an HTML editor
Limitations

  • Avoid embedding too many videos in any single page or activity as it will slow down that page loading time. (Note: in FLO's grid format, the contents of all modules is considered as one page.)
Cautions

  • Video in quiz questions – when uploading video to Kaltura (My Media) a video title is required. When embedded into questions, viewers can see the video title. Ensure the video title does not give away the question answer 
Tips

  • Upload your video files to Kaltura (My Media) and embed into your FLO tools 
  • Video uploaded into Kaltura can have captions and usage analytics 
  • Consider providing a text  transcript
Help resources

 





Digital Content Producer iconDigital Content Producer

The Digital Content Producer is a highly talented member of the Online Learning Team in the Centre for Innovation in Learning and Teaching, who has an extensive skillset with multimedia and digital content, and can work with you on the development of complex digital learning resources.

If your needs are not met by the existing tools or the resource you are looking to create is complex in some way, please speak with the Learning Designer in your college about your needs as there is some capacity for digital content production for learning and teaching.

FLO ecosystem

The tool options section helps you choose tools for use in / with FLO.

FLO ecosystem (this entry)  |  Tool options (specific purposes)  ||  Support 

The diagram below depicts the FLO ecosystem, that is, the learning technology suite available at Flinders. You can use this as a guide during your decision-making process when planning activities / assessment using learning technology. For example, if you are planning to use the tool in an assessment item, it is best in most instances not to use third-party (external) tools, unless they integrate with FLO. The tip sheet, Using technology in your teaching, highlights important questions you should answer before using third-party tools in your FLO site.

In addition to the tools listed below, pilots of new tools are also undertaken.

Tool options - bigger picture


  Training and support

  Troubleshooting

Support

Contact your eLearning support team

Not applicable

    Tool options - communicate with students

    FLO ecosystem  |  Tool options (specific purposes)  ||   Support  

    These tools are available in FLO. For external tool options, contact your local eLearning support team

    What do you want to do? Tool/s to use
    Advise students a lecture or tutorial has been cancelled 

    forum Announcements

    The Announcements tool in FLO will send an email with the announcement posted to all enrolled students within the topic.  This usually is sent within 15-30 minutes of posting the announcement. A copy is recorded in the FLO site.
    Advise students a lecture or tutorial is no longer being offered (either before commencement of topic or during topic) When a lecture or tutorial series is removed as an option from Student Management, students enrolled in that stream are automatically notified. Please contact Student Systems for more assistance.
    Ask a question of all students in your topic

    feedback icon Feedbackchoice iconChoice

    Students have access to the FLO site one week prior to commencement. Depending on the complexity of what you want to know, you could also use a survey or other tool for this purpose. 
    Convey important information to your students prior to commencement of topic To change the topic start date for students in Student Management, contact your college Education Resources Officer. This will open the FLO site to students earlier. 

    Ask a question of all students in your topic, and have them reply to the entire group

    For example, ask what areas should be covered in a revision lecture before the exam

    forum  Forum

    If students so choose, a copy of the discussion messages will be sent to their email. Notification of new posts will also appear in their My Home page.

    Ask a question of some or all students in your topic, and have them reply individually

    For example, ask students if they have any problems working in their project teams

    Dialogue icon Dialogue tool

    A copy of all messages will be kept within the topic.

    Have a text-based, real-time synchronous discussion with your students

    For example, when the group chatting is not able to meet face-to-face

    chat iconChat

    If you want to set a particular date/time for the chat session, go to Chat sessions and specify a date/time. This will appear in the topic calendar.
    Email students
    FLO does not have email capabilities. However, you can get student email addresses by downloading the list of users in the topic.

    Tool options - quiz and survey

    FLO ecosystem  |  Tool options (specific purposes)  ||  Support 

    These tools are available in FLO. For external tool options, contact your local eLearning support team.

    What do you want to do? Tool options

    Self-assess/check knowledge/mini-test

    active quiz icon Active quiz (in class)
    Create a session to test students' knowledge/other purpose; view the results in class (real time) (can be anonymous or with names)

    choice icon Choice (in class)
    Ask a single question and offer a selection of possible responses; view in class (can be anonymous or with names). Purpose could be to quickly test understanding

    quiz icon Quiz (out of class)

    At the end of a week/module, at the beginning of a topic, can be non-graded

    feedback iconFeedback (out of class)
    One or two questions to check understanding (active teaching) – can be anonymous, non-graded

     Poll students

    active quiz iconActive quiz (in class)
    Create a session to test students' knowledge/other purpose; view the results in class (real time) (can be anonymous or with names)

     feedback iconFeedback (out of class)
    One or two questions to check understanding (active teaching) – can be anonymous, non-graded

    choice icon Choice (out of class)
    Ask a single question and offer a selection of possible responses; view in class (can be anonymous or with names). Purpose could be to stimulate thinking, quickly test understanding, or facilitate decision making/voting

    Get formative feedback about how students are going 

    feedback icon Touchpoint survey (out of class)
    Anonymous, can add more questions or change questions

    Give students exam practice (using questions from past exams)

    quiz icon Quiz (out of class)
    At the end of a week/module, can be non-graded

    Give a topic exam 

     quiz icon Use a FLO quiz as a final exam (in/out of class)
    There are four suggested stages to this quiz purpose, which requires advanced planning.

    Develop students' critical thinking skills  quiz icon Quiz (in/out of class)
    Questions could be set up to solve a problem or choose the best outcome/s for a scenario – a range of questions can be used
    Deliver immediate feedback about performance

    active quiz icon  Active quiz (in class)
    Run a real-time session and view results as a group (can be anonymous or with names)

    Tool options - resources

    FLO ecosystem  |  Tool options (specific purposes)  ||   Support  

    These tools are available in FLO. For external tool options, contact your local eLearning support team.

    What do you want to do? Tool options

    Add a single file

    file iconFile

    Drag and drop files such as PDFs and Word docs into your topic homepage, if editing is turned on

    Add multiple files

    folder iconFolder

    Store related files in a folder (eg Assessment resources) which can be downloaded in its entirety or by individual file

    Add readings

    readings iconReadings (Leganto)

    Assemble materials of all types - physical books, ebooks, online or digitised book chapters, scholarly articles, videos, newspaper articles, websites, and more - in a structured, comprehensive resource list

    Group information together into one item

    page iconPage
    Keep content in one place without taking up space in the topic site. A page is good for chunks of text and could also contain links/embedded videos etc

    Group information together into sections

    book iconBook
    Store related content, using chapters/sub chapters, to save space in the topic site. The Book module makes it easy to create multi-page resources with a book-like format

    Add a heading/text on a topic's homepage

    label iconLabel
    You can move or delete labels, so they allow for flexibility and working with chunks of text

    Add a video without taking up space

    page icon Page
    Embed or link to videos in a page so they are all in one place 

    Link to an external resource/website readings iconReadings (Leganto)

    Assemble materials of all types - physical books, ebooks, online or digitised book chapters, scholarly articles, videos, newspaper articles, websites, and more - in a structured, comprehensive resource list

    URL iconURL
    Link out of your topic, opening the link in a new window, so users can return to the topic easily

    Tool options - using third-party tools (things to consider)

    FLO ecosystem  |  Tool options (specific purposes)  ||   Support  

    Each time you teach a topic you’ll most likely review and update your materials. Often, you’ll be looking for ways to improve learning and student engagement. One thing you may be considering is the use of non-FLO tools. If so, here are some things you should consider before you begin.

    To get started let’s look at our current FLO ecosystem to see how things are structured. As you can see in the following diagram, all tools have been grouped into three categories: core, recommended and self-supported.

    FLO ecosystem

    All core tools are fully integrated and supported within the FLO ecosystem and every topic across the University is expected to use them. Recommended tools are also integrated with FLO and training materials are provided, but topic builders can choose if they would like to incorporate these or not. Everything else falls into the self-supported category, these are the non-FLO tools, the third-party software, the publisher produced software. These are the tools we can’t fully control, that have not been fully tested and security checked within our ecosystem.


    Core and recommended tools

    When looking for a tool to meet your needs, we recommend starting with core tools and, if need be, the recommended tools. If you’re not familiar with the full functionality these tools offer, refer to the following information:

    You may be pleasantly surprised by the possibilities available and the creativity and ingenuity many of your colleagues have shown using these core tools. It is also worth considering if your activity could be adapted slightly to utilise a supported tool and meet the same learning outcomes. These are great conversations to have with your colleagues and the eLearning support team. The Learning Designers are always happy to explore options with you to make things work for you and your students.


    Self-supported (non-FLO) tools

    You may be aware of instances across the University where software from publishers is in use, for example, Pearson tools such as Mastering A&P or Learning Catalytics. These non-FLO tools are supported by the relevant publishers at a cost to the University. Prior to their use they’ve been reviewed by Flinders to ensure they comply with all legal, security and risk checks, and pose no harm to existing systems or personnel. Licensing costs for these types of resources are usually high, therefore caps are generally applied to meet budget constraints and their usage is monitored to ensure they are, and remain, the most effective solution for students.

    Other non-FLO tools, which fall into this self-supported category, are things like Poll Everywhere, Padlet or Survey Monkey. The eLearning support team are generally unable to access settings and student submissions for tools in the self-supported category. When we have no access to student data or the interface you use, we are unable to troubleshoot and problem solve arising issues. This can leave both you and your students in compromising situations you may not have previously considered.

    So, if you’re contemplating using a non-FLO tool, there are some important questions you should answer before proceeding. The following is not exhaustive but should allow you to make an informed decision.


    What will the tool be used for?
    • Is it for an assignment or to practice a skill that’s being taught within the topic?
    • What if the tool becomes unavailable? Will your students still be able to meet the topic learning outcomes?
    • Are you asking students to submit work created within the tool to FLO? Is this possible? Can their work be extracted from the tool?
    • If it is for an assignment, how will you manage a change in circumstances? What happens if the tool is updated and functionality changes?
    • If there are changes, how will you handle inequities across your student group? Some students may have completed the task, some may have invested a considerable amount of time but not be able to complete, and some may have not started.

    Who owns the tool and what about the licensing agreement?
    • Do you and your students have to agree to a license before the tool can be used?
    • What is covered in this license? Have you read and understood exactly what you will be expecting your students to agree to?
    • Are these conditions appropriate for your students to sign up to?
    • What happens if one or more of your students don’t want to agree to these conditions? Will they be disadvantaged within your topic? How will you keep things equitable for all students?
    • What if the licensing conditions change while your students are using the tool? Do you have a contingency plan?

    What data will be entered in the tool?
    • Is data stored in Australia or offshore?
    • What laws, especially around privacy, govern the country where the data is stored?
    • Do students need to enter any personal data? Do they have to create an account to access the tool or are they saving personal data within the tool?
    • Have you considered GDPR (General Data Protection Regulation)? Do you need to comply with this and does the tool comply with this?
    • Will other organisations have access to the students’ data? Are the students aware of this?
    • Will other organisations have ownership of any data entered? Are there any agreements in place as to how they can use this data, either now or in the future? What if these agreements change after the data has been entered? Can you adequately protect your students?
    • How secure is the storage of this data? What would the consequences be if this data was stolen?

    Are there any costs to use the tool?
    • Do you and/or your students have to pay to use the tool?
    • Is there a free trial period? Is that then followed by an automated cost? If so, do you need to enter credit card details to gain initial access? Are your students aware of this?
    • What if any of your students don’t want to pay for the tool, can’t afford to pay or don’t have the required credit card? Will this disadvantage them within your topic? Can they still meet the learning outcomes?
    • Is it appropriate to expect your students to pay for a tool to complete the topic requirements, given they’ve already paid to study the topic? Does this need to be authorised? Have you sought and gained that authorisation?
    • Were students notified they would incur further costs before they enrolled into the topic? Did they have a choice to not enrol in this topic?

    How will the tool be accessed?
    • Can you link to it within your topic or does it need to be installed on personal devices?
    • What happens if students don’t want to install the software on their personal device, or it’s not compatible with their device?
    • Can you guarantee the download will be virus/error free? Is it clear where to access the file to be downloaded? Is it possible students may download the wrong file by mistake?
    • If students must create an account in the tool, are they using the same name, email address, or any other identifying information as they’ve used in FLO? If you need to transfer marks between both places, you will need to ensure you can match up all student accounts.

    What support will you put in place should your students encounter problems?
    • Are there any support materials available from the supplier of the tool? Are they easy to follow? Will your students be able to understand them?
    • Do you have the time and resources to provide support to your students who encounter problems and need face-to-face support?
    • Are you an expert with the tool? Do you know the pitfalls students may encounter? Are you able to provide guidance to either prevent them from experiencing these issues or get them out of situations without compromising their studies?

    As you can see, the use of non-FLO tools isn’t as straightforward as it would first appear. Yes, they’re often freely available, can give a different dimension to your teaching material, and your colleagues may have used this tool with no issues. None of these things can be guaranteed though! Are you prepared if things go wrong and the effect that may have on you or one of your students?



      Training and support

      Troubleshooting

    Support

    Contact your eLearning support team

    Not applicable

      Video - collaborator permissions in My Media (Kaltura)

      1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||   Support 

      My Media iconThis entry relates to My Media (Kaltura), the video platform in FLO.


      The table below outlines the permissions assigned to each type of collaborator. Refer to the instructions on how to add collaborators to a video.

      Owner Co-editor Co-publisher Co-viewer
      View/play in My Media
      Embed – media is private
      Embed – media already published
      Publish to a topic Media Vault

      Edit

      • Title name and description
      • Launch timeline editor
      • Thumbnails
      • Enable downloads from my Media or Media Vault
      • Chapter markers in timeline
      • Captions
      • Replace media
      Add collaborators
      Caption – order and edit captions
      View video analytics
               


      VIDEO & AUDIO

      Assignment - create a video assignment

      1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

      assignment iconThis entry relates to the Assignment activity.

      Setting up a video assignment is very similar to setting up an assignment for file submissions. These instructions outline the settings that make video assignments as student-friendly as possible. Depending on students' familiarity with submitting video assignments, a practice upload of a video to a forum etc can be useful for checking their upload and embed process. Direct students to FLO Student Support for help submitting video assignments.

      The best experience for students doing video assignments is for you to design the assignment submission so that students submit their video using My Media, which is part of Kaltura (the online video platform in FLO). Unlike the standard file upload option in FLO, My Media doesn't have a file size upload limit, so students won't need to compress their video files before submitting. Having to compress their video can affect the graphics and sound quality, which may make it difficult for you when watching and marking their video. Using My Media means that students will be able to provide a higher quality video file, and won't need to go through the additional stress of using a compression software prior to submission. 

      Uploading to My Media can still take a little while if students have produced full-HD or very high resolution videos (which they tend to do when filming on mobile devices and/or using modern video editing software), so please encourage students to allow plenty of time for uploading and submitting. For example, testing on a high-speed home internet network and on the University network showed that uploading a 2GB video took around 20–30 minutes. Upload times depend on the speed of the internet connection students are using. 



      Create a video assignment

      Create an assignment (for file submissions) and make the following adjustments to the settings.


      General settings

      In the Description section, outline your assignment requirements for the video/s you want students to create including relevant privacy considerations. Include a link to the help documentation for students located in the FLO Student Support site: Assignment Submission > Video assignments.

      General settings


      Submission types settings

      Essential step: Tick to enable the Online text submission type. Students will submit their video by embedding it from their My Media using the text editor. If students are only required to submit a video, you should also untick File submissions

      Submission types setting for online text 

      Optional step: If students also need to submit a text document or other additional files along with their video, you will need to select File submissions and restrict the accepted file types. It's recommended that you untick any video file types, as this will ensure students can't upload their video via this method (rather than via embedding from My Media).

      Submission types settings for file types



    •   Training and support

        Troubleshooting

      Support

      Contact your eLearning support team

      Note: Students do not have access to/use of the Media Vault

      Audio - record audio in FLO

      1. Plan  |  2. Build  |  3. Review  || Support

      Audio can be a powerful tool to use, allowing you to convey information in a more personable way, or allowing students to improve their language skills by listening to native speakers. 

      You can record short snips of audio (up to two minutes in length) inside FLO, and add them to any page, label, book, forum, or any activity’s description. Note that this feature is not available when marking assignments.


      1. Plan

      The two-minute time limit encourages concise and succinct communication, so some planning can be helpful if you are unsure of the length of what you are going to say. You may also want to look at information online on how to communicate concisely.

      If your audio will not fit under two minutes, you can use My Media to upload longer audio files, or upload a video.



      2. Build

      1. Create or edit the activity (eg forum post) or resource (Label, Page etc). Click on the microphone icon in the text editorclick on the microphone button to record audio

      2. Click on the Start recording button
        Start recording button

        You may be asked to approve FLO accessing your computer’s microphone – you will need to give FLO permission for this to work. You may also be given an option about which microphone to choose – generally the option it picks is the correct (or only) option

        The permission window on Firefox, at March 2019
        Permission window in Firefox (in March 2019)

      3. FLO will start recording immediately. When you have finished speaking, press the Stop recording button. You will have a chance to listen to your audio. If you are happy with what you’ve said, select Attach recording. Otherwise you can select Record again to try again

        An option to listen to your audio, followed by a button to rerecord your audio, then a button to upload (attach) your recording


      3. Review

      Once you've attached your recording and saved your activity (eg forum post), your recording will appear like this:
      The audio player in a forum post, between two paragraphs.


        Training and support

        Troubleshooting

      Contact your eLearning support team for support.

      There are no identified issues with audio recorder.

      Collaborate - allow students to record video

      1. Plan  |   2. Build   |  3. Test   |  4. Administer  |  5. Review  ||   Support  

      Collaborate iconThis entry relates to both video creation and Collaborate.

      While students can record and upload videos in Kaltura using the Desktop Recorder, there may be circumstances where Collaborate may be more suitable (e.g. group recordings, recordings for an entire class).

      Warning! Recordings will be available to all students in the topic.

      • If recordings need to be private, students will need to use another method.
      • If you want to have a confidential discussion you can use a sandpit.

      To set up a collaborate session where students can record themselves:

      1. Create a session called ‘Record a video in Collaborate’

        create session button

      2. In event details, select No end (open session)

        The no end box appears under the end date

      3. Click on the Session settings tab.Change the default attendee role to Moderator, and tick the Allow recording downloads box.

        The default attendee role and download options are the first two options in the Session settings tab

      4. Click on the Create button to create your session or click on Save changes to an existing session.


      Information to give to students

      Send them the following information so they know what to do:

      1. At a mutually convenient time for the whole group, enter the Collaborate session called 'Record a video in Collaborate'
      2. Check your microphone and camera as prompted
      3. To record your session, open the Session menu in the top left corner (the black button with the three lines). You don't have to start recording immediately - you can take a few moments to get organised.
        The start recording link is the first item in the session menu

      4. If you are sharing a file or your screen, use the purple icon in the bottom right corner to the screen. Click on the Share button (highlighted in red below), then choose share file or share application.

         - Share file is best for PowerPoint.
         - Share application is best when you need to show a website or some other software application (e.g. excel)

        The share button is highlighted with a red border.

        For more information, view the guide to sharing in Collaborate.
         
      5. To finish recording, open the Session menu again and select Stop Recording
      6. Let the topic coordinator know that your recording is done and when you did it, so they can rename it for you

      Download and install Kaltura Desktop Recorder (video)

      Engaging content - audio

      The tools below record sound and/or dialogue (eg sound clips, podcasts).

      Good practice guides and tip sheets

      Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

      Design principles for creating engaging digital contentSourcing and creating digital content



      Camtasia iconCamtasia

      Camtasia is video recording and editing software that features simple drag and drop editing and libraries of effects and interactions. With Camtasia, you can record, then edit your computer screen activity, audio, and your webcam input. If you capture video footage on mobile devices or digital recorders, you can import and edit it. Camtasia is available to all staff and can be downloaded via the IDS Support Portal. Home use licences are available (request via Service One). Camtasia is available for both Mac and Windows.

      • Training is available for making educational videos in Camtasia. Refer to iEnrol for scheduled and upcoming sessions
      • The first time you start Camtasia, the program will open a tutorial video. You can find this video again later under Help > Open Getting Started Project within Camtasia. This built-in video will give basic instructions on how to use Camtasia 
      Good for

      • Ideal for recording and editing voiceover narration to accompany videos for flipped lecture videos, demonstrations, presentations, explainer videos
      • Recording audio only – to give simple topic or assignment instructions, feedback, announcements etc a more personalised feel, or even create longer recordings to deliver topic material in a podcast-style format
      • Working with audio/narration that needs a 'more than basic' level of editing; Camtasia has a good tool set for chopping, splicing, moving segments of audio and useful tools for adjusting levels and sound quality
      • Adding audio recorded or sourced elsewhere (eg voiceover narration, sound effects or backing music) to a video

      Useful features

      • Can record audio synchronously with screen recording or record narration during project editing
      • Multi-track recording ability keeps narration on a separate track to facilitate editing and alignment with video
      • Can extract audio from a video track to a separate track to edit independently of the video 
      • Can export video as audio only 
      • Zoom into timeline to view audio waveforms to finely edit 
      • Easy-to-apply library of audio effects including noise removal, volume levelling, fade in/out, pitch adjustment 
      Limitations

      • Usually not sophisticated enough to use for producing rich, layered audio and music recordings

      Tips
      • Upload to Kaltura (My Media) and request captions. Download transcript and provide for accessibility
      • Camtasia project files can be large. While working on your project save your files to the hard drive of the computer. Working with your project files on network storage will slow editing down and can also cause crashes. Once complete, store files on OneDrive or S: drive (your U: drive generally wont have enough space for these large files)
      Help resources






      Snagit iconSnagit

      Snagit is screen capture and basic image editing software that you can use to capture on-screen images and record short videos. It has tools you can use to easily enhance your screen-captured images with visual effects, or highlight important information with Snagit’s mark-up tools. You can also use Snagit to resize and annotate images from other sources. Download on University computers via the IDS Support Portal. Home-use licences are available (request via Service One). Available for both Mac and Windows.
      Good for

      • Recording narration/voiceover as part of a quick screen capture video or 'talking head' presentation to webcam
      • Short 'one-take' style recordings, as there is only basic video editing functionality

      Useful features

      • Quick and easy to capture webcam and microphone
      Limitations

      • Audio will be part of the video. To create an audio-only file (MP3) additional software would need to be used 
      • No function to edit the audio track separately from the video
      • No ability to rearrange segments of the audio on the track timeline; it will be a single, linear track. You can cut bits out at the start/end and in the middle, but cannot rearrange
      Cautions

      • Be aware of the 'Record system audio' feature. If this is on, the recording will capture any sound played on your device, including notification sounds, sound effects etc, as well as the input from your mic. Usually it's wise to turn it off
      • Snagit software has two components: the recording tool (blue icon) and the editing interface (red icon). You can still start a capture from the editing interface, but you can't edit in the recording tool 
      Tips

      • Import into Camtasia and export as 'audio only'
      • Upload to Kaltura (My Media) and request captions. Download transcript and provide for accessibility 
      Help resources

       





      Kaltura iconKaltura

      Kaltura is the University's streaming video platform and is integrated with FLO. Kaltura has a number of components – video storage and permissions management (My Media), publishing and embedding of media into FLO sites (Media Vault), engagement/viewing analytics, and a screen and webcam recording app (Desktop Recorder). 
      Good for

      • Hosting and playback of all audio- and video-based learning content in your topic, regardless of which recording and editing tools you used to create the audio
      • Using the Kaltura Media Vault to host your audio and video content gives you access to useful analytics on how students engage with these resources

      Useful features

      • Centralised University-supported system 
      • Request auto-captioning (machine) of your videos, edit and download the generated transcripts 
      • Closed captions available in player; button allows viewer choice 
      • Publish same audio in multiple sites without duplication 
      • Easy to embed anywhere in FLO (built-in button on FLO editor) 
      • Students can choose playback speed 
      • Viewing and engagement (drop off) analytics available 
      • Editing of uploaded audio: trim ends, cut sections, fade transitions 
      • Enhance audio with thumbnails, add chapter markers and upload slides to create interactive listening/viewing experience 
      Limitations

      • Same player is used for audio and video. Player will show black rectangle
      • You cannot download and use the audio outside of FLO. When you record, the file lives in Kaltura, and is directly uploaded to FLO
      Help resources





       Kaltura Desktop Recorder iconKaltura Desktop Recorder

      Kaltura Desktop Recorder (a component of the Kaltura platform) is a free tool you can use to make simple videos and upload them directly to your My Media repository in FLO. You can use it to capture screen recordings, webcam and audio. When making screen recordings, you can also add annotations (eg drawing and highlighting) to the slides, webpages or applications on screen as you record. It also has a whiteboard mode where you can record yourself drawing basic diagrams and graphics.
      Good for
      • Recording audio-only content that you want to upload straight to FLO (eg a short audio announcement to put in a topic as an alternative to using text; a short audio-only lecture segment or 'explainer')
      • Recording narration/voiceover as part of a quick screen capture video or 'talking head' presentation to webcam
      • Short, 'one-take' style recordings, as there is only basic editing functionality

      Useful features

      • Easy direct recording of microphone only 
      • Uploads directly to Kaltura (My Media) – see Kaltura My Media entry for advantages
      Limitations

      • Basic editing only 
      Help resources





      PowerPoint iconPowerPoint


      Good for

      • Adding narration/voiceover to a slide deck to create a narrated slideshow or video
      • Ideal for flipped learning lectures

      Useful features

      • Can embed audio within slides; play controls are automatically added or use triggers to start play
      • Can record audio directly into slide; record one slide at a time

      Limitations

      • No editing of audio

      Cautions

      • A PowerPoint file with embedded narration will be very large
      • Students can only play the audio within Microsoft PowerPoint software 
      • Must be provided as .pptx or .ppsx files. Users must download and open
      • Mobile devices require Microsoft PowerPoint app
      • Not a suitable tool for audio only

      Tips

      • Export as video and upload to Kaltura (My Media)

      Help resources





      Recording Studio iconRecording Studio

      The Multimedia Recording Studio is located at Sturt Campus and is available to all staff on a self-service basis. In it you can create video and audio recordings with the added feature of 'green screen' technology, which replaces the green wall behind you with a backdrop of your choice (PowerPoint presentation, images, video, websites (live) or even Skype or WebEx calls). No specialist skills are required to use the room, making high-quality professional-looking videos accessible to everyone. If you need to edit the video you create in the studio, Camtasia is the recommended tool.

      Good for

      • Recording the voiceover elements of a video or presentation
      • Creating multi-presenter content (like interviews) as there are multiple microphones available
      Useful features

      • Room has good acoustics and soundproofing
      • Lapel microphones available 

      Tips

      • Record using the room setup, import your video footage into Camtasia, edit and export as audio only
      • Record into your own device taking advantage of room acoustics and soundproofing
      • Upload audio file to Kaltura (My Media) and make use of auto-captioning and usage analytics

      Help resources

       





      FLO tools: Lesson Quiz Active Quiz Choice Feedback Book Page Glossary

      Useful features

      • Able to record short snips of audio directly into FLO tools wherever there is an HTML editor*
      • Audio files can be embedded in FLO tools wherever there is an HTML editor. For audio stored in Kaltura, use the same process as for embedding a video
      *Note: two exceptions are assignment feedback and answering an essay question in a quiz/lesson
      Limitations

      • No editing of directly recorded audio

      Cautions

      •  Depending on use case, it may not be appropriate to include audio in Active Quiz (eg in a live class usage)
      • Audio files uploaded to Kaltura will have a title. When embedded in FLO, the media title shows. If used in a quiz be careful that the title does not give away the question answer.

      Tips

      • Upload your audio files to Kaltura (My Media) and embed into your lesson pages
      • Audio uploaded into Kaltura can have captions and usage analytics
      • For accessibility, consider providing text alternative to audio recorded directly into FLO.

      Help resources

       





      Digital Content Producer

      The Digital Content Producer is a highly talented member of the Online Learning Team in the Centre for Innovation in Learning and Teaching, who has an extensive skillset with multimedia and digital content, and can work with you on the development of complex digital learning resources. 
      If your needs are not met by the existing tools or the resource you are looking to create is complex in some way, please speak with the Learning Designer in your college about your needs as there is some capacity for digital content production for learning and teaching. 

      Engaging content - video

      Video refers to visual footage, with/without audio, including live action, talking heads, screen recordings etc.

      Good practice guides and tip sheets

      Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to engaging content-related resources are provided below. 

      Design principles for creating engaging digital contentSourcing and creating digital content



      Camtasia icon

      Camtasia

      Camtasia is video recording and editing software that features simple drag and drop editing and libraries of effects and interactions. With Camtasia, you can record, then edit your computer screen activity, audio and webcam input. If you capture video footage on mobile devices or digital recorders, you can import and edit it. Camtasia is available to all staff and can be downloaded via the IDS Support Portal. Home-use licences are available (request via Service One). Camtasia is available for both Mac and Windows.

      • Training is available for creating educational videos in Camtasia.
      • The first time you start Camtasia, the program will open a tutorial video. You can find this video again later under Help > Open Getting Started Project within Camtasia. This built-in video provides basic instructions on how to use Camtasia       
      Good for

      • Videos where you want to blend multiple multimedia elements like live footage, narration/audio, static slides or graphics and annotations, and in cases where you need to be able to do quite a bit of editing work on the video and/or audio you've recorded
      • Particularly effective for recording your screen and/or webcam and microphone to produce narrated lecture slideshows or 'talking head' video content, or instructional videos with screen recordings where you can demonstrate on screen (eg how to use your FLO site or other online resources/systems)
      • An ideal editing tool for live footage you have captured on other devices, such as on a mobile phone or handheld camera, or via the Multimedia Recording Suite. Film lab demonstrations, fieldwork, interviews etc, and edit and enhance these using Camtasia to produce a finished product that can include interspersed images, slides, annotations etc
      • Creating video with added interactive elements (hotspots, quizzing)
      Useful features

      • Multitrack recording enables synchronous capture of webcam, microphone, screen and system audio 
      • Mouse actions are recorded in video and can have effects added  
      • Can import and edit video from other sources 
      • Export as MP4 for uploading into Kaltura 
      • Comprehensive editing possible
      • Simple to add annotations, transitions, behaviours (zooming, highlighting), animations, cursor effects etc in post-production 
      • Powerpoint Add-in (Windows users only) makes it very easy to record a PowerPoint presentation along with webcam and microphone 
      Limitations

      • Editing can become time consuming 
      Cautions

      • If table of contents, quizzing or interactive hotspots are included, the project must be exported as Web Page or SCORM (for Gradebook integration). It cannot be hosted in Kaltura. Different process to publish in FLO compared to standard video 
      • You must manage the file assets you use within the video (e.g. raw recordings, narration audio files, graphics etc) very carefully. When you're editing a video project (called a .camproj file), Camtasia doesn't store the assets you add into the video editing file within the program; it links to where they are saved on your computer. Therefore, if you move those files, the link will break and these items will be 'not found' in the .camproj file. You will need to then redirect the program to find the files in their new location. Moving/deleting assets after you've published the final product will not affect the final exported version of the video, but be mindful that should you need to edit or update the video in future, you will need to access the .camproj file again and will need to  make sure those assets exist and can be located by Camtasia for use in the video
      Tips

      • Keep video simple with minimal simple transitions, and limit effects to those which add value 
      • When recording a PowerPoint presentation, make use of the slideshow pen and/or laser pointer to draw on or highlight content on your slides as you present. This will be captured in the video
      • Use the PowerPoint teaching template so that the appropriate copyright notice is automatically included in your video.
      • Camtasia project files can be large. While working on your project save your files to the hard drive of the computer. Working with your project files on network storage will slow editing down and can also cause crashes. Once complete, store them on OneDrive or S: drive (your U: drive generally wont have enough space for these large files)
      Help resources





      Snagit iconSnagit

      Snagit is screen capture and basic image editing software that you can use to capture on-screen images and record short videos. It has tools you can use to easily enhance your screen-captured images with visual effects, or highlight important information with Snagit’s mark-up tools. You can also use Snagit to resize and annotate images from other sources. Download on University computers via the IDS Support Portal. Home-use licences are available (request via Service One). Snagit is available for both Mac and Windows.
      Good for
      • Quick 'one take and done' videos that don't require editing, such as basic screen recordings plus narration, or 'talking head' webcam videos 
      Useful features

      • Quick and easy to record short screen capture video 
      • Record whole screen or selected area
      • Toggle between webcam and screen whilst recording 
      • Video is saved directly to MP4 format, no publishing from project format to video file required
      Limitations

      • Limited editing of video within Snagit – you are only able to trim ends and cut sections out, you can move segments of video around on the timeline 
      • You cannot add transitions, graphics or annotations to the video
      • Single track recording only – you cannot separate the audio/video inputs to edit them independently 
      Tips

      • Best suited to short videos 
      • More extensive editing of video footage taken in Snagit can be achieved by importing to Camtasia (but Camtasia has its own native screen recording and webcam recording functionality, which is generally more efficient to use if you intend to edit more extensively) 
      • Use for a quick informal weekly wrap-up or quick explainer
      Help resources

       





      Kaltura iconMy Media (Kaltura)

      Kaltura is the University's streaming video platform and is integrated with FLO. Kaltura has a number of components – video storage and permissions management (My Media), publishing and embedding of media into FLO sites (Media Vault), engagement/viewing analytics, and a screen and webcam recording app (Desktop Recorder).
      Good for

      • Hosting and playback of all video learning content in your topic, regardless of which recording and editing tools you used to create the video. Using the Kaltura Media Vault to host your audio and video content gives you access to useful analytics on how students engage with these resources 
      Useful features

      • Centralised University-supported video platform 
      • Basic editing of uploaded video (trim ends, cutout sections) 
      • Streams video at appropriate quality for viewer's bandwidth 
      • Request auto-captioning (machine) of your videos, edit and download the generated transcripts 
      • Publish same video in multiple sites without duplication
      • Integrated with FLO, easy to embed anywhere in FLO where there is an HTML editor
      • Optional student download of videos
      • Can allow other staff to view, edit or publish videos to other FLO sites (with your permission)
      • Viewer selected playback options: closed captions, full-screen playback, quality and playback speed
      • Viewing and engagement (drop off) analytics available 
      • Editing of uploaded videos: trim ends, cut sections, fade transitions 
      • Enhance video with thumbnails, add chapter markers and upload slides to create interactive viewing experience 
      • Store and embed/stream 360 video 
      Limitations

      • Currently not configured to allow students to download full transcript
      • Only for hosting university owned or licensed videos, not for video from YouTube or DVDs etc.
      Cautions

      • Videos need to be published to the topic Media Vault to allow viewing and engagement analytics on a per topic availability basis 
      • When a video is published to/embedded in multiple sites, care needs to be taken with editing/replacing/deleting 
      Tips

      • Download the full transcript and provide as a PDF 
      Help resources





      Kaltura iconKaltura Desktop Recorder

      Kaltura Desktop Recorder (a component of the Kaltura platform) is a free tool you can use to make simple videos and upload directly to your My Media repository in FLO. You can use it to capture screen recordings, webcam and audio. When making screen recordings, you can also add annotations like drawing and highlighting to the slides, webpages or applications on screen as you record. It also has a whiteboard mode where you can record yourself drawing basic diagrams and graphics.
      Good for
      • Quick and easy recording of simple video content that uploads straight to FLO – no 'middle man' editing tools or complicated upload process
      Useful features

      • Easy to record webcam, microphone and desktop 
      • During playback user can choose side-by-side views of desktop and webcam or picture-in-picture (with either desktop or webcam as main) 
      • Basic editing capabilities 
      • In-built tools allow you to annotate (add drawing, highlights etc) the content on screen as you record 
      • Includes a white board tool – a blank white 'canvas' that you can draw on electronically to create basic graphics and diagrams as you record 
      • Can insert chapter markers, thumbnails, upload slides 
      • Uploads directly to Kaltura (My Media) – see Kaltura entry for advantages 
      Limitations

      • Only suitable for content that you want to upload straight into FLO that doesn't need significant editing. You can't download or export the raw recordings you create in the Kaltura Desktop Recorder for editing or use elsewhere; the content is embedded within the FLO ecosystem only
      • Only basic editing of video. Fade transitions only 
      Tips

      • If you intend to use the whiteboard or annotation tools, plan carefully. Annotations stay on-screen until you bin them
      • If recording a PowerPoint presentation, consider using the PowerPoint slideshow pen and/or laser pointer while presenting – these will be recorded as you go 
      Help resources






      PowerPoint iconPowerPoint

      Good for

      • A quick and easy option to create videos of a lecture or presentation; you can add narration to the slides and export the file as a video
      • Creating very simple screen recordings (eg to demonstrate how to use something in your FLO topic, or in a website, database or other piece of software). You can make the screen recording, trim the start and ends if needed, and display it within a slide or export the screen recording itself as a separate .mp4 file
      Useful features

      • Familiar interface 
      • Can embed video within a slide and create triggers to start playing 
      • Can embed/record narration audio per slide 
      • Can create screen recordings and embed within slide or export as .mp4
      • Exporting presentation as video allows upload to Kaltura (My Media) and hence:
        • Streaming
        • Easy embedding in FLO
        • Request captions
        • Viewing analytics

      Limitations

      • A PowerPoint with embedded video and/or audio is a very large file 
      • For screen recordings, editing is limited to being able to trim the start and end of the recording only
      Cautions

      • A PowerPoint file with embedded narration will be very large
      • Students can only play the audio within Microsoft PowerPoint software. Must be provided as .pptx or .ppsx files. Users must download and open
      • Mobile devices require Microsoft PowerPoint app 
      Tips

      • Export as video and upload to Kaltura (My Media)
      • Download the PowerPoint teaching template so that the appropriate copyright notice is automatically included in your slides
      Help resources





      Recording Studio iconRecording Studios and Pods

      The University has 2 recording studios and 4 recording pods:

      • Sturt South - room S418
      • Central Library - room 109 (4 separate pods)
      • Social Science South - room 374
      These rooms are available to all staff on a self-service basis. All rooms have the ability to do video and audio recording. The studio at Sturt also has green screen technology, which replaces the green wall behind you with a backdrop of your choice (PowerPoint presentation, images, video, websites (live) or even Skype or WebEx calls).
      No specialist skills are required to use these rooms, making high-quality professional-looking video accessible to everyone. If you need to edit the video you create in the studio, Camtasia is the recommended tool.
      Good for

      • Professional-looking video where presenter is standing in front of their presentation
      Useful features

      • Purpose-built rooms 
      • Good lighting 
      • Good acoustics and sound proofing
      • Good audio microphones
      • Green screen technology (Sturt only) – system replaces green screen with your presentation materials as it records
      • Several preset modes and advanced options 
      • Self-service and simple to use 
      • Finalised video recorded to USB device 
      Limitations

      • The rooms do not have teleprompter capabilities
      • The duration of video you can record will depend on the space available on your USB drive. A 4GB USB will allow about 40 minutes of video recording
      Tips

      • Upload recorded video to Kaltura (My Media) and trim ends as required 
      • Import your video footage into Camtasia for editing if required 
      • You will need a USB drive for your recording. Make sure there is plenty of space on the drive (see 'Limitations')
      • Ideally you want to create short, easily digestible videos for your student. If you are doing a long recording session to record multiple videos for your students, stop the recording and start a new one for each segment. Any editing you need to do will be easier to work on small files
      • At the end of your video, you will be recorded going to the control panel to stop the recording. You will need to trim your video to remove this. Take an exaggerated pause after you complete your presentation before stopping the video – this will make trimming the video easier
      Help resources



      FLO tools:  Lesson Quiz Active Quiz Choice Feedback Book Page Glossary

      FLO tools cannot create videos, but can be used to deliver/publish video to students. 

      Useful features

      • Video can be embedded in FLO tools wherever there is an HTML editor
      Limitations

      • Avoid embedding too many videos in any single page or activity as it will slow down that page loading time. (Note: in FLO's grid format, the contents of all modules is considered as one page.)
      Cautions

      • Video in quiz questions – when uploading video to Kaltura (My Media) a video title is required. When embedded into questions, viewers can see the video title. Ensure the video title does not give away the question answer 
      Tips

      • Upload your video files to Kaltura (My Media) and embed into your FLO tools 
      • Video uploaded into Kaltura can have captions and usage analytics 
      • Consider providing a text  transcript
      Help resources

       





      Digital Content Producer iconDigital Content Producer

      The Digital Content Producer is a highly talented member of the Online Learning Team in the Centre for Innovation in Learning and Teaching, who has an extensive skillset with multimedia and digital content, and can work with you on the development of complex digital learning resources.

      If your needs are not met by the existing tools or the resource you are looking to create is complex in some way, please speak with the Learning Designer in your college about your needs as there is some capacity for digital content production for learning and teaching.

      Kaltura - How people are using it (video)

      Quick tour (video)

      Recording outside and different presentation styles

      Simple tips for creating a quality video (video)

      Sturt South S418 Recording Studio - How people are using it (video)

      Sturt South S418 Recording Studio - Quick guide (video)

      Video - add captions

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      My Media iconThis entry relates to Kaltura, the video platform in FLO, and how to add captions to a video you've already uploaded


      Why use captions?

      In addition to being an important requirement for accessibility, captions have been shown to be beneficial for the learning of all students.  

      A study conducted by Oregon State University in 2015 found that "more than half of students are using closed captions in their educational videos at least sometimes" and that students who did not report having disabilities "use captions almost as frequently as those who did". The respondents in the study "expressed strong agreement that captions help [them] focus, retain information, and overcome poor audio", that captions were "helpful learning aids" and that they helped "students with comprehension, accuracy, engagement, and the retention of information transmitted in course videos." (Read more about the study in this Educause review article, or find the full study.)

      You're able to add captions to all videos in Kaltura. However, if you're working with a student who has a Disability Access Plan (DAP), you should seek advice from a Disability Advisor at Health Counselling and Disability Services to discuss the student's needs and whether particular captioning services or requirements are included in the student's DAP. 


      Steps to request machine generated captions for a video

      The Kaltura video platform in FLO allows you to to request machine generated captions. Once you make a request, the captions are added to your video within approximately 30 minutes. 

      1. Log into FLO. You can add captions to the uploaded video in either:
        • your My Media repository: in the FLO navigation bar across the top of screen, open the drop-down menu next to your name and profile picture, then click My Media
        • the topic Media Vault, if you have published it there: open the topic, click the Navigation menu, then open the Media Vault (you'll find it after all the topic modules). 

      2. From the list of media, find the video you want to have captioned. Click its title to open. 
        Open video to caption

      3. Under the video, click the Actions drop-down menu and select Captions Requests.
        Action dropdwon open with caption request selected

      4. From the drop-down menus, select Service> Machine and Language >English, then click Submit
        Select Machine and English and submit

      5. You'll see a notification that your request is pending.


      6. Wait for around 30 minutes for the machine-generated captions to appear. Unfortunately, you don't get a notification when they arrive so you should check back after half an hour. One way to know they've arrived is that on your My Media or Media Vault entries page, auto-generated tags will appear next to the video.


      7. Open and play the video to review the caption quality. You'll notice:
        •  the video dimensions have changed slightly to accommodate the caption text
        •  a CC icon is now shown on the player. Use it to toggle the captions on/off
        • Show transcript button appears under the video. Click it to display the entire caption transcript. As the video plays, the relevant section of text is highlighted. 
        • The transcript can be downloaded as a text file. You could format this transcript and upload to FLO as a PDF.
       

      You can edit the captions to fix any inaccuracies – see below. 



      Steps to edit machine generated captions

      Once the captions been attached to your video, you should edit them for accuracy. At the moment the machine-generated captions have an accuracy rate of about 70%. 

      The caption accuracy will vary depending on things like:

      • how often you use acronyms or slang
      • how much subject specific terminology or jargon you use
      • your accent (the AI is currently best with American accents. If you have an Australian accent, you may find it struggles with the letter R)

      1. Open the video from your list of media entries in My Media or the topic Media Vault, by clicking its title to open. 

      2. Under the video, click the Actions drop-down menu and select Captions Requests.
        Actions dropdownwith captions requests selected

      3. You'll see your caption request with a status of Completed. Click the Edit icon (pencil) to open the caption editor.
        click the pencil icon

      4. The Closed Captions Editor opens, and from here you'll have the options here to adjust the caption text in a couple of different ways. 
        Closed Captions editor interface

      5. You can simply click a caption to open the text box, and type in / delete text as necessary. When you're finished within each caption textbox, just click away from it to close it. 
        editing caption text

      6. There's also a very handy Search and Replace feature that lets you correct multiple transcription errors quickly, much like the one in Word. If the caption text repeatedly has error for the same word (eg as in the examples below where FLO was always transcribed as flow, and invigilation was always transcribed as visualization), then enter the wrongly-transcribed word in the Search in Captions field, enter the correct word in the Replace with field, then click Replace. It'll change them all.
        Search and replace fields empty
         examples:
        search and replace tool

      7. Please note, there is no auto saving. If you have a long transcript, save it regularly to avoid session timeout. Click Save then Yes when prompted to confirm.
        Save caption edits  Confirm save caption edits

      8. If you've finished editing the captions and are ready to return to the video, click Back in the top right of screen.
        Back button


      Steps to delete a caption file

      If you want to delete the entire caption file from a video, you can do this but be aware that you cannot recover or re-order those captions once deleted. Depending on why you're deleting the captions, it may be a good idea to download and keep a copy of the file, in case you want to re-upload them in future. 

      To download the caption file (in case of future use)

      1. Open the video from your list of media entries in My Media or the topic Media Vault, by clicking its title to open. 
      2. Under the video, click the Actions drop-down menu and select Edit.
      3. Open the Captions tab. You'll see the captions file listed. To the right, there's a series of Action icons. Click the download icon
        download v ideo captions

      4. The caption file downloads in .srt format. Save it somewhere with your teaching resources in case you need it for future use. 

      Note: if you want to delete immediately after downloading, skip to step 3 below. 


      To delete the caption file

      1. Open the video from the My Media or the topic Media Vault  by clicking its title.
      2. From the Actions drop-down menu, click Edit.
      3. Open the Captions tab. You'll see the captions file listed. In the Action icons section, click Delete (cross icon).
        delete captions

      4. On the confirmation pop-up, click Delete to confirm. 
        confirm delete captions

      5. The file will be removed from the Captions tab. 


      What to do if you've deleted the caption track and need to reinstate it

      If you accidentally delete the caption track, at the moment you cannot reorder the machine generated captions within the tool. 

      If you go back into the Captions Request section (via the Actions drop-down menu), you'll still see the previous caption order you submitted. Although the request is listed here, you can't recover the captions. This listing is now simply a record of the request and you'll notice that the status indicator next to Completed is red, not green. If you try to re-order the caption track, you'll see this error message:

      error message for reordering captions


      You now have two options if you need to reinstate the caption file:

      • If you didn't download a copy of the captions file prior to deleting it, you'll need to re-upload the video using the replace  video tool , then order the captions for the newly uploaded version (as per the steps above).

      • If you downloaded and saved a copy of the original captions .srt file before deleting, you can just re-upload this in Captions Tab in Edit mode.
      1. Open the video from your list of entries in My Media or the topic Media Vault by clicking its title.
      2. From the Actions drop-down menu, click Edit.
      3. Click the Captions tab then click Upload captions file.
        click upload captions file

      4. Follow the prompts in the pop-up window to browse and find the saved .srt file on your computer and upload it, select the language and save.
        upload prompts for caption file

      5. You'll see the captions file listed in the Captions tab, and it'll be added back in to the video. Note: You cannot edit these captions via the Caption Editor.
        captions uploaded