This entry relates to the Gradebook.

Note: Wherever possible it is better to enter grades through the activity instead of in the gradebook. Any grade entered in the Gradebook will always override a grade entered through the activity – regardless if you want it to or not.

Entering grades via the Gradebook should only be done when there is no related activity in FLO (eg participation marks, in-class presentations).

• Manually import grades from an Excel file
• Manually enter a grade into the Gradebook
  

Manually import grades from an Excel file

Manually enter a grade into the Gradebook

This entry relates to the Gradebook.

If you set up a checklist (an advanced grading feedback form) when you created an assignment, you can mark online in FLO.

Steps

1. Open the assignment. On the Grading summary page, either:
• click the View all submissions button and then click the Grade button for a particular student; or
• click the Grade button to grade the first student in the list of submissions
  
  
2. The checklist will appear on the right side of the page in the Grade section
   
   
   To enlarge the feedback form:
   
   

   Option 1
   
   Click the Zoom in/out of region icon (in the grade section)
   
   
   

   Option 2
   
   Click the Collapse review panel button (bottom right of page)
   
   
   
   Click the Restore default layout (middle) button after you have finished marking

    
3. The checklist will be made up of items in a group/s. Click on an item (it will appear in green) and enter any comments in the comments box
   

   
   

4. Continue until all relevant items in the group/s are selected and comments entered
   
   

5. At the end of each group of items, you can provide overall comments. Group points are shown underneath the comments box
   
   

6. Save your changes

This entry relates to the Gradebook.

If you set up a marking guide (an advanced grading feedback form) when you created an assignment or forum, you can mark online in FLO.

• Mark an assignment using an online marking guide
• Mark a forum using an online marking guide

Mark an assignment using an online marking guide

1. Open the assignment. On the Grading summary page, either:
• click the View all submissions button and then click the Grade button for a particular student; or
• click the Grade button to grade the first student in the list of submissions
  
  
2. The marking guide will appear on the right side of the page in the Grade section
   
   
   To enlarge the marking guide:
   
   

   Option 1
   
   Click the Zoom in/out of region icon (in the grade section)
   
   
   

   Option 2
   
   Click the Collapse review panel button (bottom right of page)
   
   
   
   Click the Restore default layout (middle) button after you have finished marking

    



3. Click in the text box underneath the criterion to type any comments and/or click the Insert frequently used comment button if comments were set up when building the marking guide

   
   
   

4. Click in the grade box to provide a mark for the criterion

   
   
   
5. Continue including comments and a grade for all criterion

6. Save your changes

Mark a forum using an online marking guide

1. Open the forum and click the Grade users button
   
   
   
2. To search for a particular student to mark, click the magnifying glass icon in the top right corner of the grading area, or use the arrow buttons to move through students sequentially
   
   
   
3. The marking guide will appear in the grading area on the right 
   
   
   
4. Enter a grade in the Score out of ... text box and any feedback in the Additional comments text box for all criterion
   
   
   
5. Click the Save button (top right of screen)
   
   Note: The Close button returns you to the forum activity

This entry relates to the Gradebook.

If you set up a rubric (an advanced grading feedback form) when you created an assignment or forum, you can mark online in FLO.

• Mark an assignment using an online rubric
• Mark a forum using an online rubric

Mark an assignment using an online rubric

1. Open the assignment. On the Grading summary page, either:
• click the View all submissions button and then click the Grade button for a particular student; or
• click the Grade button to grade the first student in the list of submissions
  
  
2. The rubric will appear on the right side of the page in the Grade section
   
   
   To enlarge the rubric:
   
   

   Option 1
   
   Click the Zoom in/out of region icon (in the grade section)
   
   
   

   Option 2
   
   Click the Collapse review panel button (bottom right of page)
   
   
   
   Click the Restore default layout (middle) button after you have finished marking

    



3. Click on the relevant performance standard for each criterion, they will appear in green

   
   
   

4. Click in the text box at the end of the criterion to type any comments

   
   
   
5. Save your changes

Mark a forum using an online rubric

1. Open the forum and click the Grade users button
   
   
   
2. To search for a particular student to mark, click the magnifying glass icon in the top right corner of the grading area, or use the arrow buttons to move through students sequentially
   
   
   
3. The rubric will appear in the grading area on the right 
   
   
   
4. Select the relevant performance standard option for each criterion (the default option is Not set) and include any comments in the Additional feedback text box
   
   
   
5. Click the Save button (top right of screen) to save the grades
   
   Note: The Close button returns you to the forum activity

This entry relates to the Gradebook.

If you set up a marking guide, rubric or checklist (an advanced grading feedback form) when you created an assignment or forum, you can mark using the feedback form online in FLO.

• Mark in FLO using a marking guide (assignments and forums)
• Mark in FLO using a rubric (assignments and forums)
• Mark in FLO using a checklist (assignments)
  Please note: Currently, the checklist can only be used in marking assignments (not forums)

This entry relates to the Gradebook.

If you have inadvertently modified grades directly in the gradebook (rather than through the activity) they override all other grade entries and can no longer be modified through the activity. An overridden grade is highlighted in yellow as per the image below in the Grader report.

However, you can easily remove overridden grades in the Grader report screen. Note: You can alternatively remove overrides via the Single view screen.

Steps

1. Enter the Gradebook by clicking on the Grades link in the Navigation menu
   
   
   
2. On the Grader report screen, click the Turn editing on button (located bottom-right in the banner)
   
   
   
3. Locate the grade that has been overridden (it will be highlighted) and click the Edit grade cog
   
   
   
4. On the Edit grade screen, untick the Overridden box and Save changes
   
   
   
5. Click the Turn editing off button in the banner
   
   
6. You can now modify the grade in the assignment activity

This entry relates to the Gradebook.

If you have inadvertently modified grades directly in the gradebook (rather than though the activity) they override all other grade entries and can no longer be modified through the activity. An overridden grade is highlighted in yellow as per the image below in the Grader report.

However, you can easily remove overrides quickly through the Single view screen. Note: You can alternatively remove overrides via the Grader report.

Steps

1. Enter the Gradebook by clicking on the Grades link in the Navigation menu
   
   
   
2. In the View tab, click on the Single view tab
   
   
   
3. You can either: (1) select an assessment from the Select a grade item… drop-down list to show all the grades for the item, or (2) select a student from the Select a user… drop-down list to show the grades for all items for a single student
   
   
   
4. Grades that have been overridden will show a tick in the Override column
   
   
   
5. To remove one override, uncheck the box; to remove several overrides at once, click the None link. Then click the Save button
   
   
   
6. The override/s will be removed and you can now enter the grade/s through the activity
   
   

This entry relates to the Gradebook.

When you enter the gradebook for your topic, via the Grades link in the Navigation panel, you are taken to the View menu on the Grader report screen where you can access various reports.

• Grader report 
• Grade history 
• Outcomes report 
• Overview report 
• Single view 
• User report

Download a gradebook report

In addition to the reports listed above, you can download a report in Excel which is a copy of the gradebook, in whole or in part, from the Export tab on Grader report screen.

Refer to Gradebook – export grades for step-by-step instructions.

Grader report

The grades for each student in a topic can be found in the Gradebook, or 'Grader report'. The Grader report collects all graded activities created in a topic (e.g. assignments, quizzes, forums) and items you've added manually (e.g. offline assessments). 

The Gradebook – main entry provides links to information on grade visibility, grade display, reordering and categorising items. 

To sort and filter the Grader report, refer to Gradebook – view students' grades which illustrates how to view grades for single and multiple students.

Grader report preferences 

You can personalise the Grader report in your topic. Choose Preferences: Grader report from the Setup tab.

You may need to change a preference to: 

• Enable quick feedback when using the Fail or Holding grade to record 'I' (incomplete) grades 
• Vew grades or submissions of students who no longer have access to the topic.

Grader report preferences (click to show/hide image)

Tip: Click the question mark icon next to each setting for a description about the preference.

Grade history

The Grade history report shows all the grades entered in a topic. The report includes the names of students, graders, and the dates the grades were recorded. You can track how the grades for item/s changed over time in large topics where there are many graders. 

The report can be downloaded in various formats including CSV and PDF. 

Refer to Why is this grade wrong? Can I see what has happened to this grade in the past? (Gradebook – troubleshooting entry) for the steps involved in producing a Grade history report.

Notes

• You can choose to select more than one student at a time. If you do this, the grade history data for the selected students will appear in date order, not in student order, so you need to be careful when analysing the report. 

• If you've run a report for one student and you want to run a separate report for another student, you need to deselect the first student to only get the data for the second student.

Outcomes report

Outcomes are descriptions of what a student has demonstrated / understood and can be included as part of an activity or at the topic level. If you've used outcomes in your topic, the Outcomes report lists the outcomes in the topic and their overall average (each outcome can be measured through activities). 

You can find information about using outcomes on the MoodleDocs website. Note: Where 'course' is used in the documentation, replace with 'topic' to align with Flinders terminology.

Overview report

The Overview report allows you to view all topics a student is enrolled in together with the total grade (Topic total) for each topic. 

Choose the student from the Select a user drop-down list. If a default grouping has been enabled at the topic level, you will be able to filter to a particular group in the Separate groups drop-down list before selecting a user (handy for topics with large student numbers).

Single view

On the Single view screen, you can: 

1. view a single grade item for all students from the Select grade item… drop-down menu 
2. view all the grades for a single student by choosing a student from the Select user… drop-down menu

You can also access single views from the Grader report screen: 

1. click on the pencil icon next to a student's name to view all grades for the student 
2. click on the pencil icon next to the name of an activity to view all grades for the activity

Notes

• The Single view screen also allows you to modify grades, however, this is not recommended as the grades will be overridden (locked) and you will no longer be able to modify the grade in the activity. 

• If grades have been overridden in the Grader report (not recommended), you can easily remove overrides on the Single view screen. 

• If you add feedback on the Single view screen, it appears in the Feedback column in the student's User report. Warning: Adding feedback will also permanently override the grade and prevent you from modifying it through the activity.

User report

The User report shows the grades for the topic for a particular student, or all students. You can see the report from your point of view (i.e. hidden items) or the same view as a student sees the gradebook. 

The following entries provide further information on the User report: 

• View the grades for a single student (Gradebook – view students' grades entry) 
• Preview grades as a student would seem them (Gradebook – check the Gradebook is accurate entry)

This entry relates to the Gradebook.

The Results Processing Utility Tool (RPUT) transfers student marks and grades from the Gradebook to Student Management.

• Installation
  
• Using the tool
  

Installation

1. Open IDS Support Portal from your desktop shortcut or Start Menu
   
   
2. Select Install Software
   
   
3. Select ‘Results Processing Utility Tool’ from the list
   
   
4. Click install

Using the tool

1. Export the gradesheet from FLO and the Topic Results Sheet from Student Management. Both should be .csv files.
   
   
2. Drag and drop both files onto the main window.
   
   

   The tool transfers grades and marks from the FLO Gradebook into the Student Management’s Topic Results Sheet based on the following set of rules:

   • RPUT matches students in each document using their student ID number.
   • Students who already have a grade or mark in the Topic Results Sheet are left as-is.
   • Students with no mark in the gradebook are left as-is.
   • Grades in the Gradebook’s Fail or Holding Grade column are mapped to Topic Result Sheet’s Grade column.
   • Marks in the Gradebooks Topic total column are copied to the Topic Results Sheet’s Mark column. Marks with decimal places are rounded to the nearest whole number.
   • If the Topic Total column contains ‘Non-graded pass (NGP)’, NGP will be added to the Topic Result Sheet’s Grade column. Other items in the Non-graded pass scale are ignored, as there should be more relevant information in the Fail or Holding Grade column.
   
   
3. RPUT will create a folder called ‘PROCESSED’ inside the folder containing the original Topic Results Sheet. This folder will contain two files:
   
• A new Topic Results Sheet with Grade & Mark columns containing the data transferred from the Gradebook. The new file will have _PROCESSED added to the file. This file is a .csv file.
  
• A log file recording decisions the tool made during processing. This will also have _PROCESSED added to the file name. The file is a .log file.

This entry relates to the Gradebook.

Set up an assignment for offline marking using a feedback template

Uploading a feedback template (usually a Word document) will allow you (later, during the marking process) to download a zip folder containing a copy of the marking guide for each student with the correct naming convention to be uploaded back into the assignment. FLO refers to these as feedback files. You will then be able to complete the feedback file (marking guide/rubric etc) for each student, zip up all feedback files and return to FLO in a one-step process.

1. Create an assignment (Turn editing on > Add an activity or resource > Assignment)

2. On the settings page, look for the Feedback template option (under Feedback types)

3. Click Add to upload a file, and select the file on your computer. Alternatively, you can drag the file from your computer onto the file upload box

   
   
   
4. Click Save and display

Set up an assignment/forum for online marking using advanced grading

First, you need to decide which advanced grading method best suits your needs – a marking guide, rubric or checklist (see examples below). You can experiment with all of them, but once you have set up one type you will lose the settings you created if you switch to another type (ie you will have to build the new one from scratch).

Set up – all options (marking guide / rubric / checklist)

Marking guide example

A marking guide allows for a comment and score against each criterion. The score is determined based on marker discretion, out of a maximum score for each criterion. You can also set up frequently used comments. Build a marking guide

Rubric example

A rubric allows for a number of performance standards, a score and a comment for each criterion. The score is prescribed based on the performance standard reached. Build a rubric

Checklist example

A checklist allows for a series of items (ie criterion) and point values for each. The maximum value of the checklist is equal to the sum of all items. Students are awarded either all or no points for each item. Build a checklist

This entry relates to the Gradebook.

Questions/problems

• Why can't students see their quiz results?
• My settings are correct, but students can't see their grades in the Gradebook
• Why can't I enter grades into FLO?
• Why is my marking guide not calculating grades properly?
• Why is this grade wrong? Can I see what has happened to this grade in the past?
• How do I set a non-graded pass, or a different scale?
  
• Why are some grades highlighted yellow in Gradebook?

Why can't students see their quiz results?

Quiz results visibility settings are controlled within the settings of the quiz, not in the gradebook. For information on how to change these settings go to Create a quiz – scroll down to Review options for further information.

My settings are correct, but students can't see their grades in the Gradebook

On rare occasions, there is a bug where things that should be visible in the Gradebook stay hidden. To fix this:

1. Hide and show the activity half a dozen times.
2. View the Gradebook as a student to see if the problem is still there.
3. If the problem persists, try again.
   

If you have repeated these steps a few times and find that the bug is still occurring, please contact your eLearning support team.

Why can't I enter grades into FLO?

There are two main reasons why this might be the case:

• The grades have been locked
• Tutors don't have the ability to manually enter grades directly into the Gradebook

If you don't think either of these reasons are the cause of the problem, please contact your eLearning support team.

Why is my marking guide not calculating grades properly?

Your marking guide may not be calculating grades properly because it scales the lowest grade to 0. So if you scale your marks from 1-10, it will recalculate '1' to 0. 

To solve this problem you must use a scale that starts at 0. 

Why is this grade wrong? Can I see what has happened to this grade in the past?

The Gradebook keeps a Grade history of all changes made to grades. Grade history shows staff when a grade was entered, what the grade was, and who entered it. It can be used to help determine if someone made an error when marking (eg if someone has accidentally marked the wrong student). To access the grade history:

1. Go into the Gradebook and click on the View tab
   
   
2. Click on the Grade history link
   
   
   
3. The Grade history tab allows you generate a report using the following filters:
       - Select users (the student)
       - Grade item (assessment activity)
       - Grader (academic)
       - Dates
   
   You can use any or all of these filters as you choose.
   
   
4. When you are happy with your filters, click on the Submit button
   
   
5. After you click submit, scroll down to see the grade history with the specifications you have selected
   
   
   
   Click here to see a larger version of the image 

How do I set a non-graded pass, or a different scale?

1. Edit the settings of the activity you wish to have a non-graded pass
2. Open the Grade section.
3. Change the Type to Scale (1)
4. The Scale will become editable. Change it to 'Non-graded pass', or a scale of your choosing. (2)
   

This entry relates to the Gradebook.

By default, students who lose access to a topic do not appear in the gradebook, assignment or quiz, to focus attention on current students. However, on some occasions it is necessary to review their work.

• Gradebook
• Assignment
• Quiz
  

Gradebook

1. Go to the Gradebook Setup tab, and select Preferences: Grader report.
   
   
   
2. Scroll down to the General section. Change Show only active enrolments to No
   
   
   
   

Assignment

Quiz

1. View the list of attempts in the quiz
   
   
2. In the section What to include in the report (at the top of the page), change Attempts from to all users who have attempted the quiz
   
   
   
3. Click on the Show report button
   

This entry relates to the Gradebook.

The Gradebook collects the grades for all assessments in one central place.

• View the grades for multiple students (Grader report)
• View the grades for a single student (User report)

View the grades for multiple students (Grader report)

1. Enter the Gradebook by clicking on the Grades link in the Navigation menu 
   
   
   By default, the Gradebook will open to the Grader report view, which displays a table of all students and all graded activities (in large topics, the report might display over several pages).
   
   
   
2. The Grader report can be both sorted and filtered to assist its management
   
   

   To sort, either click on the heading of a column containing personal information (marked in red, below), or click the arrows in any column heading (marked in blue). The Grader report can be sorted by first name, surname, email address, topic total or by an activity's grade.
   
   
   To filter, select a group from the drop-down menu or filter by student's initials. Note: To filter by group, your topic must first have groups enabled at the topic level
   
   
   

View the grades for a single student (User report)

1. If you want to view a single student's grades in more detail than the steps above, click on the icon to the right of their name on the Grader report screen. This will take you through to the User report for that student
   
   
   You can also access the User report through the tab at the top of the screen. Select the student you wish to view from the Select all or one user drop-down menu. Note: Select All users to view the grades for all students at once.
   
   
   
2. The User report shows a student's grades, the maximum score ('range'), weightings and any feedback 
   
   
   

User report view options

The User report's View report as drop-down menu has two options: 

• Myself – this is your view (you can see hidden items) 
• User – this is the student's view of gradebook which is useful for checking whether grade items are visible

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Sometimes it is useful to create 'sub areas' inside an activity. This can either be for the benefit of the academics teaching the topic, or for the students studying the topic. For example:

• Assignments – Staff can filter students' submissions to a particular group, making it easier to keep track of their students
  
• Gradebook – Staff can filter the gradebook to show grades for a particular group of students
  
• Forums – Each group of students can have a separate forum, facilitating better group discussions
  
• Wiki – Each group of students can have a separate wiki
  

• Add a group or grouping to an activity
• Filter the Gradebook by group or grouping
  

Add a group or grouping to an activity

1. Edit the settings for the relevant activity
   
   
2. Open the Common module settings section
   
   
3. Set the group mode:
• to create a completely separate area for each group – set the group mode to Separate groups
• to create areas for each group that all students can view – set the group mode to Visible groups
  
• to have one area for all students – set the group mode to No groups
  
  
  
  
4. Change the Grouping setting to the relevant grouping, or leave it blank to allow staff to choose any group in the topic.
   
   

This entry relates to the Assignment activity.

Group assignments are used when students work on an assignment in teams and upload one submission per team. Note: Before creating your group assignment, you will need to organise your students into groups and add these groups to a grouping.  

Create a group assignment

Create an assignment (for file submissions) and make the following adjustments to the settings.

Group submission settings

Setting	Description
Students submit in groups	Set to Yes to create a group assignment (this will activate the next three settings)
Require group to make submission	If enabled (Yes), students who are not members of a group will be unable to make submissions
Require all group members submit	This setting is enabled if Require students to click the Submit button is Yes in the Submission settings. This setting controls whether every member of the group must click the Submit button, or whether one member can 'submit' on behalf of the group:  No — When one member of a group submits an assignment it will count as submitted for the whole group Yes — The assignment will not be submitted until every member of the team has clicked the Submit button (students in the group will be notified about who still needs to click the Submit button) As with individual assignments, if students forget to press the Submit button you will still be able to view and mark their assignment in draft mode. We recommend that you lock the submission to prevent changes while you are marking.
Grouping for student groups	Choose the grouping you wish to use for the group assignment. Select the grouping that you created when you organised your students into groups. Important: It is vital to have your students in the right group/grouping. If you do not include a grouping for this setting, FLO will take your entire topic as a group, so the first student to submit will be submitting for everyone and their assignment submission will be visible to everyone. If this isn't set up correctly it cannot be changed once someone submits – you need to recreate the entire assignment.

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Sometimes it is useful to create 'sub areas' inside an activity. This can either be for the benefit of the academics teaching the topic, or for the students studying the topic. For example:

• Assignments – Staff can filter students' submissions to a particular group, making it easier to keep track of their students
  
• Gradebook – Staff can filter the gradebook to show grades for a particular group of students
  
• Forums – Each group of students can have a separate forum, facilitating better group discussions
  
• Wiki – Each group of students can have a separate wiki
  

• Add a group or grouping to an activity
• Filter the Gradebook by group or grouping
  

Add a group or grouping to an activity

1. Edit the settings for the relevant activity
   
   
2. Open the Common module settings section
   
   
3. Set the group mode:
• to create a completely separate area for each group – set the group mode to Separate groups
• to create areas for each group that all students can view – set the group mode to Visible groups
  
• to have one area for all students – set the group mode to No groups
  
  
  
  
4. Change the Grouping setting to the relevant grouping, or leave it blank to allow staff to choose any group in the topic.
   
   

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Note: You can only add and remove people from User created groups. Changes to Student Two groups must be made in the Student Management system, which will then update in FLO. If you do try to change a Student Two group, it will automatically revert to what it was.

Steps

1. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
   
   
   
2. Click on Groups in the User Links menu
   
   
   
3. Select the group from the User created groups list on the left, then click the Add/remove users button on the right
   
   
   
4. To add a user/s to the group, select the user/s from the Potential members column on the right (highlighted in red below) and click on the Add button (Note: You can select multiple users by holding down the CTRL button on your keyboard). When selecting a single student, you can see what other groups they are enrolled in (see yellow highlight below). Use the Search function for topics with many students
   
   
   
5. To remove a user/s from the group, select user/s from the Group members column on the left (highlighted in green above) and click Remove (Note: You can select multiple users by holding down the CTRL button on your keyboard). Use the Search function for large topics with many students
   
   
6. When you have finished adding/removing users, click the Back to groups button
   

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

• Create a grouping
• Add or remove groups in a grouping

Create a grouping

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

There are three different ways of creating groups in FLO, with each way meeting a different need.

• To create one group, you want to manually create an empty group.
• To create a number of empty groups or create groups with random students, you want to automatically create groups.
• To create a group (or groups) with specific combinations of students, you want to import groups from a CSV file.

Manually create an empty group

Automatically create groups

If you want to leave groups empty, choose No allocation from the Allocate members drop-down menu (default is Randomly). Choosing No allocation means you can get students to select their group (when using the Group self-selection tool)

Import groups from a CSV file

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

The Group self-selection tool allows students to enrol themselves into groups. Use of the tool can give students a sense of control over their learning and can be more convenient for staff than manually controlling which students are added to which groups.

Group self-selection could be used so that students can assign themselves to a group based on:

• a time/day that suits them to do lab/field work
  
• a subject/activity that interests them for a group assignment – this might work particularly well for project or inquiry-based learning
  

Steps

Note: The steps below assume empty groups have already been created and groups have been added to a grouping.