Saturday, 25 June 2022, 8:50 AM
Site: Flinders Learning Online
Topic: FLO Staff Support (FLO_Staff_Support)
Glossary: How-to glossary
GRADEBOOK

Gradebook - mark in FLO using a rubric (assignments and forums)

gradebook icon

This entry relates to the Gradebook.

If you set up a rubric (an advanced grading feedback form) when you created an assignment or forum, you can mark online in FLO.

 


Mark an assignment using an online rubric

  1. Open the assignment. On the Grading summary page, either:
    • click the View all submissions button and then click the Grade button for a particular student; or
    • click the Grade button to grade the first student in the list of submissions

  2. The rubric will appear on the right side of the page in the Grade section
    Rubric in the grade section

    To enlarge the rubric:

    Option 1

    Click the Zoom in/out of region icon (in the grade section)

    zoom in out of region

    Option 2

    Click the Collapse review panel button (bottom right of page)

    Collapse review panel button

    Click the Restore default layout (middle) button after you have finished marking

     

  3. Click on the relevant performance standard for each criterion, they will appear in green

    rubric description

  4. Click in the text box at the end of the criterion to type any comments

    rubric - insert comment

  5. Save your changes
Warning: Feedback comments will NOT be saved unless all the other fields have valid entries.

 



Mark a forum using an online rubric

  1. Open the forum and click the Grade users button
    Grade users button

  2. To search for a particular student to mark, click the magnifying glass icon in the top right corner of the grading area, or use the arrow buttons to move through students sequentially
    Find students to mark

  3. The rubric will appear in the grading area on the right 
    Forum feedback form

  4. Select the relevant performance standard option for each criterion (the default option is Not set) and include any comments in the Additional feedback text box
    Select standard and provide feedback

  5. Click the Save button (top right of screen) to save the grades
    Save and close buttons
    Note:
    The Close button returns you to the forum activity

Gradebook - mark in FLO using a rubric, marking guide or checklist (assignments and forums)

gradebook icon

This entry relates to the Gradebook.

If you set up a marking guide, rubric or checklist (an advanced grading feedback form) when you created an assignment or forum, you can mark using the feedback form online in FLO.

See also Annotate (mark) student assignments in FLO (online) for how to mark student submissions using online annotation tools.

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assessment-related resources are provided below. 

Rubrics and marking guides in FLO | Constructive alignment in FLO | Designing holistic rubrics | Negotiated assessment

 

Gradebook - remove overrides from grade items (Grader report)

Grades iconThis entry relates to the Gradebook.

If you have inadvertently modified grades directly in the gradebook (rather than through the activity) they override all other grade entries and can no longer be modified through the activity. An overridden grade is highlighted in yellow as per the image below in the Grader report.

Overridden grade in gradebook

However, you can easily remove overridden grades in the Grader report screen. Note: You can alternatively remove overrides via the Single view screen.



Steps

  1. Enter the Gradebook by clicking on the Grades link in the Navigation menu
    Grades link in navigation menu

  2. On the Grader report screen, click the Turn editing on button (located bottom-right in the banner)
    Turn editing on button

  3. Locate the grade that has been overridden (it will be highlighted) and click the Edit grade cog
    Edit grade cog

  4. On the Edit grade screen, untick the Overridden box and Save changes
    Overridden setting

  5. Click the Turn editing off button in the banner

  6. You can now modify the grade in the assignment activity

Gradebook - remove overrides from grade items (Single view)

Grades iconThis entry relates to the Gradebook.

If you have inadvertently modified grades directly in the gradebook (rather than though the activity) they override all other grade entries and can no longer be modified through the activity. An overridden grade is highlighted in yellow as per the image below in the Grader report.

Overridden grade in gradebook

However, you can easily remove overrides quickly through the Single view screen. Note: You can alternatively remove overrides via the Grader report.

 


Steps

  1. Enter the Gradebook by clicking on the Grades link in the Navigation menu
    Grades link in Navigation menu

  2. In the View tab, click on the Single view tab
    Single view button

  3. You can either: (1) select an assessment from the Select a grade item… drop-down list to show all the grades for the item, or (2) select a student from the Select a user… drop-down list to show the grades for all items for a single student
    Single view selections

  4. Grades that have been overridden will show a tick in the Override column
    Overridden grade in Single view

  5. To remove one override, uncheck the box; to remove several overrides at once, click the None link. Then click the Save button
    Remove overrides in Single view

  6. The override/s will be removed and you can now enter the grade/s through the activity
    Overrides removed

Gradebook - reports

gradebook icon

This entry relates to the Gradebook.

When you enter the gradebook for your topic, via the Grades link in the Navigation panel, you are taken to the View menu on the Grader report screen where you can access various reports.

Grader report view menu


Download a gradebook report

In addition to the reports listed above, you can download a report in Excel which is a copy of the gradebook, in whole or in part, from the Export tab on Grader report screen.

Export gradebook

Refer to Gradebook – export grades for step-by-step instructions.

 


Grader report

Grader report

The grades for each student in a topic can be found in the Gradebook, or 'Grader report'. The Grader report collects all graded activities created in a topic (e.g. assignments, quizzes, forums) and items you've added manually (e.g. offline assessments). 

The Gradebook – main entry provides links to information on grade visibility, grade display, reordering and categorising items. 

To sort and filter the Grader report, refer to Gradebook – view students' grades which illustrates how to view grades for single and multiple students.

Grader report preferences 

You can personalise the Grader report in your topic. Choose Preferences: Grader report from the Setup tab.

Grader report preferences

You may need to change a preference to: 

Grader report preferences

Tip: Click the question mark icon next to each setting for a description about the preference.

Question mark icon

 


Grade history

Grade history

The Grade history report shows all the grades entered in a topic. The report includes the names of students, graders, and the dates the grades were recorded. You can track how the grades for item/s changed over time in large topics where there are many graders. 

The report can be downloaded in various formats including CSV and PDF. 

Refer to Why is this grade wrong? Can I see what has happened to this grade in the past? (Gradebook – troubleshooting entry) for the steps involved in producing a Grade history report.

Notes
  • You can choose to select more than one student at a time. If you do this, the grade history data for the selected students will appear in date order, not in student order, so you need to be careful when analysing the report. 

  • If you've run a report for one student and you want to run a separate report for another student, you need to deselect the first student to only get the data for the second student.

 


Outcomes report

Outcomes report

Outcomes are descriptions of what a student has demonstrated / understood and can be included as part of an activity or at the topic level. If you've used outcomes in your topic, the Outcomes report lists the outcomes in the topic and their overall average (each outcome can be measured through activities). 

You can find information about using outcomes on the MoodleDocs website. Note: Where 'course' is used in the documentation, replace with 'topic' to align with Flinders terminology.

 


Overview report

Overview report

The Overview report allows you to view all topics a student is enrolled in together with the total grade (Topic total) for each topic. 

Overview report - select userChoose the student from the Select a user drop-down list. If a default grouping has been enabled at the topic level, you will be able to filter to a particular group in the Separate groups drop-down list before selecting a user (handy for topics with large student numbers).

 


Single view

Single view link


On the Single view screen, you can: 

  1. view a single grade item for all students from the Select grade item… drop-down menu 
  2. view all the grades for a single student by choosing a student from the Select user… drop-down menu

Single view selections


You can also access single views from the Grader report screen: 

  1. click on the pencil icon next to a student's name to view all grades for the student 
  2. click on the pencil icon next to the name of an activity to view all grades for the activity

Access single views from grader report screen

Notes

  • The Single view screen also allows you to modify grades, however, this is not recommended as the grades will be overridden (locked) and you will no longer be able to modify the grade in the activity. 

  • If you add feedback on the Single view screen, it appears in the Feedback column in the student's User report. Warning: Adding feedback will also permanently override the grade and prevent you from modifying it through the activity.

 


User report

User report link

The User report shows the grades for the topic for a particular student, or all students. You can see the report from your point of view (i.e. hidden items) or the same view as a student sees the gradebook. 

The following entries provide further information on the User report: 


Gradebook - Results Processing Utility Tool (RPUT)

Grades iconThis entry relates to the Gradebook.

The Results Processing Utility Tool (RPUT) transfers student marks and grades from the Gradebook to Student Management.



Installation

  1. Open IDS Support Portal from your desktop shortcut or Start Menu

  2. Select Install Software

  3. Select ‘Results Processing Utility Tool’ from the list

  4. Click install


Using the tool

  1. Export the gradesheet from FLO and the Topic Results Sheet from Student Management. Both should be .csv files.

  2. Drag and drop both files onto the main window.

    The tool transfers grades and marks from the FLO Gradebook into the Student Management’s Topic Results Sheet based on the following set of rules:

    • RPUT matches students in each document using their student ID number.
    • Students who already have a grade or mark in the Topic Results Sheet are left as-is.
    • Students with no mark in the gradebook are left as-is.
    • Grades in the Gradebook’s Fail or Holding Grade column are mapped to Topic Result Sheet’s Grade column.
    • Marks in the Gradebooks Topic total column are copied to the Topic Results Sheet’s Mark column. Marks with decimal places are rounded to the nearest whole number.
    • If the Topic Total column contains ‘Non-graded pass (NGP)’, NGP will be added to the Topic Result Sheet’s Grade column. Other items in the Non-graded pass scale are ignored, as there should be more relevant information in the Fail or Holding Grade column.

  3. RPUT will create a folder called ‘PROCESSED’ inside the folder containing the original Topic Results Sheet. This folder will contain two files:
    • A new Topic Results Sheet with Grade & Mark columns containing the data transferred from the Gradebook. The new file will have _PROCESSED added to the file. This file is a .csv file.
    • A log file recording decisions the tool made during processing. This will also have _PROCESSED added to the file name. The file is a .log file.

Gradebook - set up a feedback template for offline or online marking (assignments and forums)

gradebook icon

This entry relates to the Gradebook.

Marking guides (or rubrics, checklists, feedback forms) address the assessment criteria and standards of performance. The topic coordinator may provide a marking guide in an assignment or forum.

When marking an assignment, you can use either an offline or online marking guide. When marking a forum, you can use one of the online marking guides.

Offline marking options

Online marking options

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assessment-related resources are provided below. 

Inspirational and engaged teaching | Rubrics | Rubrics and marking guides in FLO

 


Set up an assignment for offline marking using a feedback template

Uploading a feedback template (usually a Word document) will allow you (later, during the marking process) to download a zip folder containing a copy of the marking guide for each student with the correct naming convention to be uploaded back into the assignment. FLO refers to these as feedback files. You will then be able to complete the feedback file (marking guide/rubric etc) for each student, zip up all feedback files and return to FLO in a one-step process.

  1. Create an assignment (Turn editing on > Add an activity or resource > Assignment)

  2. On the settings page, look for the Feedback template option (under Feedback types)

  3. Click Add to upload a file, and select the file on your computer. Alternatively, you can drag the file from your computer onto the file upload box

    assignment - feedback template dropbox

  4. Click Save and display

 


Set up an assignment/forum for online marking using advanced grading

First, you need to decide which advanced grading method best suits your needs – a marking guide, rubric or checklist (see examples below). You can experiment with all of them, but once you have set up one type you will lose the settings you created if you switch to another type (ie you will have to build the new one from scratch).

Please note: The Checklist advanced grading method for marking forums is currently disabled.

Set up – all options (marking guide / rubric / checklist)

In an assignment

  1. Create an assignment (Turn editing on > Add an activity or resource > Assignment)

  2. Open the Grade settings section,

  3. Choose ChecklistMarking guide or Rubric from the Grading method menu 

  4. Click Save and display

  5. Click the cog in the top-right corner of the screen, and select Advanced grading

  6. On the Advanced grading page, select Define a new grading form from scratch
    define new grading form

In a forum

  1. Create a forum (Turn editing on > Add an activity or resource > Assignment)

  2. Open the Whole forum grading section

  3. Choose point or scale from the Grade menu

  4. Choose Checklist, Marking guide or Rubric from the Grading method menu

  5. Click Save and display

  6. Click the cog in the top-right corner of the screen, and select Advanced grading

  7. Select Define a new grading form from scratch
    define new grading form




Marking guide example

A marking guide allows for a comment and score against each criterion. The score is determined based on marker discretion, out of a maximum score for each criterion. You can also set up frequently used comments. Build a marking guide

demonstration

 


Rubric example

A rubric allows for a number of performance standards, a score and a comment for each criterion. The score is prescribed based on the performance standard reached. Build a rubric

rubric example

 


Checklist example

A checklist allows for a series of items (ie criterion) and point values for each. The maximum value of the checklist is equal to the sum of all items. Students are awarded either all or no points for each item. Build a checklist

Checklist example

Gradebook - troubleshooting

This entry relates to the Gradebook.

Questions/problems



Why can't students see their quiz results?

Quiz results visibility settings are controlled within the settings of the quiz, not in the gradebook. For information on how to change these settings go to Create a quiz – scroll down to Review options for further information.



My settings are correct, but students can't see their grades in the Gradebook

On rare occasions, there is a bug where things that should be visible in the Gradebook stay hidden. To fix this:

  1. Hide and show the activity half a dozen times.
  2. View the Gradebook as a student to see if the problem is still there.
  3. If the problem persists, try again.

If you have repeated these steps a few times and find that the bug is still occurring, please contact your eLearning support team.



Why can't I enter grades into FLO?

There are two main reasons why this might be the case:

If you don't think either of these reasons are the cause of the problem, please contact your eLearning support team.



Why is my marking guide not calculating grades properly?

Your marking guide may not be calculating grades properly because it scales the lowest grade to 0. So if you scale your marks from 1-10, it will recalculate '1' to 0. 

To solve this problem you must use a scale that starts at 0. 



Why is this grade wrong? Can I see what has happened to this grade in the past?

The Gradebook keeps a Grade history of all changes made to grades. Grade history shows staff when a grade was entered, what the grade was, and who entered it. It can be used to help determine if someone made an error when marking (eg if someone has accidentally marked the wrong student). To access the grade history:

  1. Go into the Gradebook and click on the View tab

  2. Click on the Grade history link
    The grade history link is highlighted

  3. The Grade history tab allows you generate a report using the following filters:
        - Select users (the student)
        - Grade item (assessment activity)
        - Grader (academic)
        - Dates

    You can use any or all of these filters as you choose.

  4. When you are happy with your filters, click on the Submit button

  5. After you click submit, scroll down to see the grade history with the specifications you have selected

    students' grade history

    Click here to see a larger version of the image 



How do I set a non-graded pass, or a different scale?

Scales are used to rate students' performance on a non-numerical basis. The most commonly used scale in FLO is the Non-graded pass scale, which can either be applied to an activity or to a whole topic.

You can also create your own scale, to assist in marking an activity. If you wish to create your own scale, contact your Local eLearning Team for support.

To apply a scale to an activity:

  1. Edit the settings of the activity you wish to have a non-graded pass
  2. Open the Grade section.
  3. Change the Type to Scale (1)
  4. The Scale will become editable. Change it to 'Non-graded pass', or a scale of your choosing. (2)
The first setting is the 'type'.  'Scale' is below.
To apply a non-grade pass to a topic total:

  1. Open the gradebook and go to the Setup tab.
  2. Click the Edit link to the right of the topic total
  3. Change the Type to Scale (1)
  4. The Scale will become editable. Change it to 'Non-graded pass'. (2)


Why are some grades highlighted yellow in Gradebook?

When grades have been manually entered into the Gradebook, the cell will change colour to indicate that the grade has been overridden. 

Grades should only be entered directly in Gradebook in exceptional circumstances as doing this permanently overrides what is entered in an assessed activity. 

There are two ways in Gradebook to remove overrides from grade items:



Gradebook - view grades or submissions of students who no longer have access

Grades iconThis entry relates to the Gradebook.

By default, students who lose access to a topic do not appear in the gradebook, assignment or quiz, to focus attention on current students. However, on some occasions it is necessary to review their work.



Gradebook

  1. Go to the Gradebook Setup tab, and select Preferences: Grader report.


  2. Scroll down to the General section. Change Show only active enrolments to No




Assignment

  1. View the submissions for an assignment.

  2. Scroll down to the options section underneath the submissions. Untick the box titled Show only active enrolments




Quiz

  1. View the list of attempts in the quiz

  2. In the section What to include in the report (at the top of the page), change Attempts from to all users who have attempted the quiz


  3. Click on the Show report button

Gradebook - view students' grades

grades iconThis entry relates to the Gradebook.

The Gradebook collects the grades for all assessments in one central place.



View the grades for multiple students (Grader report)

  1. Enter the Gradebook by clicking on the Grades link in the Navigation menu 
    administration block

    By default, the Gradebook will open to the Grader report view, which displays a table of all students and all graded activities (in large topics, the report might display over several pages).
    grader report tab

  2. The Grader report can be both sorted and filtered to assist its management

    To sort, either click on the heading of a column containing personal information (marked in red, below), or click the arrows in any column heading (marked in blue). The Grader report can be sorted by first name, surname, email address, topic total or by an activity's grade.
    sort by headings

    To filter, select a group from the drop-down menu or filter by student's initials. Note: To filter by group, your topic must first have groups enabled at the topic level
    filter by groups drop-down menu, or by name

Note: You can also view the grades for all students via the User report. Refer to the information below on how to view the grades for a single student and instead of selecting a student, choose All users from the Select all or one user drop-down menu.
Select all users



View the grades for a single student (User report)

  1. If you want to view a single student's grades in more detail than the steps above, click on the icon to the right of their name on the Grader report screen. This will take you through to the User report for that student
    Icon to User report

    You can also access the User report through the tab at the top of the screen. Select the student you wish to view from the Select all or one user drop-down menu. Note: Select All users to view the grades for all students at once.
    Select a student

  2. The User report shows a student's grades, the maximum score ('range'), weightings and any feedback 
    User report

User report view options

The User report's View report as drop-down menu has two options: 

  • Myself – this is your view (you can see hidden items) 
  • User – this is the student's view of gradebook which is useful for checking whether grade items are visible

View report as options


Groups and groupings - add groups to an activity / filter Gradebook by groups

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Sometimes it is useful to create 'sub areas' inside an activity. This can either be for the benefit of the academics teaching the topic, or for the students studying the topic. For example:

  • Assignments – Staff can filter students' submissions to a particular group, making it easier to keep track of their students
  • Gradebook – Staff can filter the gradebook to show grades for a particular group of students
  • Forums – Each group of students can have a separate forum, facilitating better group discussions
  • Wiki – Each group of students can have a separate wiki
Common module settings cannot restrict which group or grouping has access to an activity. There are separate settings for access restrictions.

 


Add a group or grouping to an activity

  1. Edit the settings for the relevant activity

  2. Open the Common module settings section

  3. Set the group mode:
    • to create a completely separate area for each group – set the group mode to Separate groups
    • to create areas for each group that all students can view – set the group mode to Visible groups
    • to have one area for all students – set the group mode to No groups

      Common module settings

  4. Change the Grouping setting to the relevant grouping, or leave it blank to allow staff to choose any group in the topic.

Note: Additional steps are required for group assignments.

 


Filter the Gradebook by group or grouping

You can apply a grouping to the Gradebook, which will allow you to filter it in the same way you can with an assignment. This can be helpful to track the progress of a tutorial group, or the progress of an entire availability (e.g. internal or distance).

  1. Edit the settings for the topic. Navigate to the topic homepage and open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management cogs icon

  2. In the top-right corner of the panel, click the Actions menu (cog icon) and choose Edit settings
    Actions menu and Edit settings
      
  3. Scroll down and open the Groups section

  4. Set the Group mode to Separate groups
    Groups settings for topic filtering

  5. Change the Grouping to the relevant grouping, or leave it blank to allow staff to choose from any group in the topic

    Note: This will also affect what groups can be viewed from the Participants screen.

  6. When you go back to the gradebook you will see a new menu that allows you to choose from the groups you have selected
    Filter groups in gradebook

GROUPS & GROUPINGS

Assignment - create a group assignment

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

assignment dropbox iconThis entry relates to the Assignment activity.

Group assignments are used when students work on an assignment in teams and upload one submission per team. Note: Before creating your group assignment, you will need to organise your students into groups and add these groups to a grouping.  

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to group-related resources are provided below. 

Group work 

 


Create a group assignment

Create an assignment (for file submissions) and make the following adjustments to the settings.


Group submission settings
Setting Description
Students submit in groups

Set to Yes to create a group assignment (this will activate the next three settings)

Students submit in groups setting 
Require group to make submission

If enabled (Yes), students who are not members of a group will be unable to make submissions

Require group to make submission setting 
Require all group members submit

This setting is enabled if Require students to click the Submit button is Yes in the Submission settings.

This setting controls whether every member of the group must click the Submit button, or whether one member can 'submit' on behalf of the group: 

  • No — When one member of a group submits an assignment it will count as submitted for the whole group
  • Yes — The assignment will not be submitted until every member of the team has clicked the Submit button (students in the group will be notified about who still needs to click the Submit button)
Require all group members submit setting
As with individual assignments, if students forget to press the Submit button you will still be able to view and mark their assignment in draft mode. We recommend that you lock the submission to prevent changes while you are marking.
Grouping for student groups

Choose the grouping you wish to use for the group assignment. Select the grouping that you created when you organised your students into groups.

Grouping for student groups setting

Important: It is vital to have your students in the right group/grouping. If you do not include a grouping for this setting, FLO will take your entire topic as a group, so the first student to submit will be submitting for everyone and their assignment submission will be visible to everyone. If this isn't set up correctly it cannot be changed once someone submits – you need to recreate the entire assignment.

Groups and groupings - add groups to an activity / filter Gradebook by groups

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Sometimes it is useful to create 'sub areas' inside an activity. This can either be for the benefit of the academics teaching the topic, or for the students studying the topic. For example:

  • Assignments – Staff can filter students' submissions to a particular group, making it easier to keep track of their students
  • Gradebook – Staff can filter the gradebook to show grades for a particular group of students
  • Forums – Each group of students can have a separate forum, facilitating better group discussions
  • Wiki – Each group of students can have a separate wiki
Common module settings cannot restrict which group or grouping has access to an activity. There are separate settings for access restrictions.

 


Add a group or grouping to an activity

  1. Edit the settings for the relevant activity

  2. Open the Common module settings section

  3. Set the group mode:
    • to create a completely separate area for each group – set the group mode to Separate groups
    • to create areas for each group that all students can view – set the group mode to Visible groups
    • to have one area for all students – set the group mode to No groups

      Common module settings

  4. Change the Grouping setting to the relevant grouping, or leave it blank to allow staff to choose any group in the topic.

Note: Additional steps are required for group assignments.

 


Filter the Gradebook by group or grouping

You can apply a grouping to the Gradebook, which will allow you to filter it in the same way you can with an assignment. This can be helpful to track the progress of a tutorial group, or the progress of an entire availability (e.g. internal or distance).

  1. Edit the settings for the topic. Navigate to the topic homepage and open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management cogs icon

  2. In the top-right corner of the panel, click the Actions menu (cog icon) and choose Edit settings
    Actions menu and Edit settings
      
  3. Scroll down and open the Groups section

  4. Set the Group mode to Separate groups
    Groups settings for topic filtering

  5. Change the Grouping to the relevant grouping, or leave it blank to allow staff to choose from any group in the topic

    Note: This will also affect what groups can be viewed from the Participants screen.

  6. When you go back to the gradebook you will see a new menu that allows you to choose from the groups you have selected
    Filter groups in gradebook

Groups and groupings - add/remove users to/from groups

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Note: You can only add and remove people from User created groups. Changes to Student Two groups must be made in the Student Management system, which will then update in FLO. If you do try to change a Student Two group, it will automatically revert to what it was.


Steps

Note: If you haven't already done so, you should create a group to put people into.

  1. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management button

  2. Click on Groups in the User Links menu
    Groups link from User Links menu

  3. Select the group from the User created groups list on the left, then click the Add/remove users button on the right
    Add and remove students

  4. To add a user/s to the group, select the user/s from the Potential members column on the right (highlighted in red below) and click on the Add button (Note: You can select multiple users by holding down the CTRL button on your keyboard). When selecting a single student, you can see what other groups they are enrolled in (see yellow highlight below). Use the Search function for topics with many students
    Select student to add and remove

  5. To remove a user/s from the group, select user/s from the Group members column on the left (highlighted in green above) and click Remove (Note: You can select multiple users by holding down the CTRL button on your keyboard). Use the Search function for large topics with many students

  6. When you have finished adding/removing users, click the Back to groups button

Groups and groupings - create a grouping (and adding/removing groups in a grouping)

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Groupings are a way of organising groups. For example, you may have a grouping that contains all project groups, another grouping for tutorial groups, etc. In many cases, groups must be within groupings before you can use them for activities.

 


Create a grouping

  1. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management button

  2. Click on Groups in the User Links menu
    Groups link

  3. Click on the Groupings tab near the top of the screen
    Groupings tab

  4. Scroll down the screen and click Create grouping
    Create grouping button

  5. Give the grouping a name
    Grouping name

  6. Click the Save changes button. You'll return to the Groupings screen.

 


Add or remove groups in a grouping

  1. If you haven't just completed the previous section (created a grouping), open the Topic Management panel, click on Groups in the User Links menu, then click on the Groupings tab (see steps 1-3 above) 
    Groupings tab

  2. To add groups to your new grouping, click the Show groups in groupings icon to the right under Edit
    Add groups to grouping

  3. To add group/s to the grouping, select the relevant group/s from the Potential members column on the right (highlighted in red below) and click the Add button (Note: You can select multiple groups by holding down the CTRL button on your keyboard)
    Add and remove groups from grouping

  4. To remove a group/s from the grouping, select the relevant group/s from the Existing members column on the left (highlighted in green above) and click the Remove button (Note: You can select multiple groups by holding down the CTRL button on your keyboard) 

  5. When you have finished adding/removing groups, click the Back to groupings button

Groups and groupings - create groups

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

There are three different ways of creating groups in FLO, with each way meeting a different need.

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to group-related resources are provided below. 

Group work 

 


Manually create an empty group

  1. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management

  2. Click on Groups in the User Links menu
    Groups link in the Topic Management menu

  3. Click on the Create group button 
    Create group button

  4. Give the group a Name. Students can see the membership of groups, so do not create group names based around extensions, grades, language proficiency or medical conditions
    Group name box

  5. Click the Save changes button
    Save changes button

  6. Now you can add students to the group

 


Automatically create groups

  1. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management button

  2. Click on Groups in the User Links menu
    Groups link in the User Links menu

  3. Click on the Auto-create groups button
    Auto-create groups button

  4. Give your groups a naming scheme. Enter a name that all groups will share, then add either @ to include a letter (e.g. Group A, Group B) or # to include a number (e.g. Group 1, Group 2). Students can see the membership of groups, so do not create group names based around extensions, grades, language proficiency or medical conditions
    Auto-create groups general settings

  5. Use the Auto create based on drop-down menu and choose:
      • Number of groups (a particular number of groups)
      • Members per group (a maximum number of students per group)
  1. Following on from your last choice, go to Group/member count and enter the number of groups you want, or the maximum number of students you want in each group

  2. By default, FLO will add all students in the topic into the groups you are creating. You can change this by changing the following settings in Group members:

  3. Setting Effect
    Select members with role Will create groups based on another role (e.g. use this to create groups based on tutors)
    Select members from grouping
    Will create groups based on who is in a particular grouping instead of all students
    Select members from group
    Will create groups based on who is in a particular group instead of all students
    Allocate members
    Will created groups based on alphabetical order, instead of randomly.
If you want to leave groups empty, choose No allocation from the Allocate members drop-down menu (default is Randomly). Choosing No allocation means you can get students to select their group (when using the Group self-selection tool)
Allocate members settings

  1. Open the Grouping section. To put the groups in a new grouping, add a Grouping name. To put the groups into an existing grouping, use the Grouping of auto-created groups drop-down menu to change New grouping to the name of the existing grouping.
    Grouping settings

  2. Select the Preview button to see how the students will be distributed across the groups (this appears at the bottom of the screen)
    Preview and submit button

  3. Click the Submit button to confirm

 


Import groups from a CSV file

  1. Create a new Excel spreadsheet

  2. In the first row, enter 'username' (lower case), then 'group' (lower case) in the first two cells.


  3. In subsequent rows, enter a student FAN, followed by the name of the group you are adding them to. Note: If a group name already exists, the student will be added to the existing group. If the group name is new, the group will be created. Students can see the membership of groups, so do not create group names based around extensions, grades, language proficiency or medical conditions.

  4. You can also record what grouping each group belongs in. To do this, add a third column called 'groupingname' (lower case) and list the relevant grouping for each group
    Column C lists the grouping that each group belongs in

    Your imported groups will be automatically allocated to those groupings. The groupings will be created if they do not already exist.

  5. Save the Excel spreadsheet as a CSV file

  6. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management button

  7. Click on Groups in the User Links menu
    Groups link in User Links menu

  8. Click the Import groups button
    Import groups button

  9. Upload your CSV file and click the Import groups button. Your groups and users will now be imported. Note: You may see some messages telling you that the group already exists. That's fine – your students will be added to the existing group.
    Upload groups import file

  10. Click the Continue button. You will be taken to the Users > Groups screen where you can check your groups and student allocations have been set up correctly.

Groups and groupings - Group self-selection

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

icon for the group selection toolThe Group self-selection tool allows students to enrol themselves into groups. Use of the tool can give students a sense of control over their learning and can be more convenient for staff than manually controlling which students are added to which groups.

Group self-selection could be used so that students can assign themselves to a group based on:

  • a time/day that suits them to do lab/field work
  • a subject/activity that interests them for a group assignment – this might work particularly well for project or inquiry-based learning



Steps

Note: The steps below assume empty groups have already been created and groups have been added to a grouping.

  1. Access your topic page. Turn editing on using the green button located top left of screen on the topic homepage 
    Turn editing on

  2. In the module where you want to add the self-selection tool, click the Add an activity or resource link located bottom right in each module
    Add an activity or resource

  3. Select the Group self-selection button from the Activities tab
    Add the Group self-selection activity

  4. Give the activity a Name and Description (you can also tick Display the description on topic page). For example, 'Sign-up for a group'.

  5. By setting the Open from / Open until dates, the topic coordinator can determine when participants can join or leave a group

    Timeline block: The 'Open until' date will show to students in the Timeline block.

  6. Set Select groups from grouping to be the grouping containing the empty groups        

  7. Specify the default Min members per group. This option adds notifications for members of groups that do not satisfy the requirements (e.g. at least 3 students per group). 0 means this option is disabled

  8. Specify the default Max members per group. 0 means there is no limit to the number of students per group.

  9. Specify the default Maximum number of groups to participate in. 1 means that the students can only enrol in one group.
    General settings for group self-selection activity

  10. Under General permissions, a topic coordinator can assign several permissions to participants (i.e. students); these include being able to join, leave (until the 'Open until' date is reached) and create groups. If participants are permitted to create groups, further permissions can be set; these include setting the name of new groups, setting and editing group description and setting passwords for joining groups.
    General permissions and miscellaneous settings for group self-selection activity

  11. Click the Save and display button        
    Save and display button

  12. After the Group self-selection activity has been created, overriding the Max members per group setting can be achieved through the Limits tab
    Group self-selection limits tab


Notice regarding suspended users: If a student who has selected a group becomes suspended (eg withdraws or has overdue fees), they will be removed from the group count and their position in the group will become available to other students. If a suspended user is re-activated (e.g. when they have paid outstanding fees), they will be automatically re-activated to the group they chose. In this circumstance, it is possible that the group may have more than the maximum number of members.

Groups and groupings - main entry

Groups and groupings are used to separate students and staff into different cohorts, making it easier to manage a topic.

Groups and groupings are used to make it easier for staff to manage their topics, and to restrict parts of a topic to specific groups of students. For example:

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to group-related resources are provided below. 

Group work | Negotiated assessment

 


Overview

When using FLO, you will be working with users, groups and groupings.

  • Users are individual people in the topic. Both students and staff are users in a topic.

  • A group is a collection of users. For example, a group named 'Tutorial 01' will include all of the students who registered for Tutorial 01. It is used when you are working with some, but not all of the users in a topic.

  • A grouping is a collection of groups. For example, a grouping named 'Tutorial Groups' may include the groups Tutorial 01, Tutorial 02 and Tutorial 03. It is used when you are working with some, but not all of the groups in a topic.

 


Types of groups and groupings

There are 2 categories of groups in FLO:

  • Groups that you create in FLO – these are listed in the FLO group manager as User created groups

  • Groups that are based on student registration into timetabled teaching sessions (lectures, tutorials, workshops) during enrolment – these are listed in FLO group manager as Student Two groups (Note: Membership of these groups cannot be changed in FLO). 

    Common Student Two groups:

    • Lecture
    • Tutorial
    • Seminar / Workshop / Lab
    • Topic groups (when using a shared FLO site there will be a group for each topic shared into the site).

 


Groups

There are a different ways to create a group, depending on what your needs are.

  • Create an empty group
    Best when creating a group for later, or if you only want to create one group. It's the easiest to set up, but you'll need to manually add in users to the groups.

Once you have set up your groups you can do the following:

 


Groupings

 

  Training and support

  Troubleshooting

Training

Support

eLearning support teams

You may have one of the following issues:

Groups and groupings - troubleshooting

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Questions/problems



How do I delete a group?

  1. Click on the Topic Management button
    topic administration menu

  2. Select Groups from the User Links menu
    topic panel

  3. To delete a group, select the group you would like to delete and click Delete selected group
    select group then press delete

    Note: You can't delete a group created by Student Two (Student Management)



How do I rename a group?

  1. Click on the Topic Management button.
    topic management

  2. Select Groups from the User Links menu
    topic panel

  3. To rename a group, select the group you would like to rename and click Edit group settings
    select group then click 'edit group settings'

  4. Type in the new group name then click Save changes
    Type new group name

Note: You can't rename a group created by Student Two (Student Management)



How do I check for students in multiple groups / no groups?

Students who are not in a group / grouping may miss out on interaction with the contents of a topic. Students who are members of multiple groups may have issues interacting with group activities (such as a group assignment). To verify that there are no students in multiple or not a member of any groups within a grouping, complete the following steps.

  1. Click on the Topic Management button.
    topic management

  2. Select Groups from the User Links menu
    topic panel

  3. Click the Overview tab
    overview tab

  4. If you are looking for students missing or in multiple groups within a particular grouping, select the grouping name from the Groupings menu

  5. Select Display students not in grouping to find students who are not members of any groups within a grouping
    select grouping, select 'display students not in grouping' and see below

  6. Select Display students in multiple groups within a grouping to find students who are members of multiple groups within a grouping
    select grouping, select 'display students in multiple groups within a grouping' and see below



How do I split up a group for a group assessment?

There is a way to automatically create new groups based upon membership of a particular group or grouping, though it does not allow you to choose who goes into each new group – it allocates students randomly.

If you want greater control over who is put in each group, you will need to manually create the groups then manually add students to each group.



How do I restrict something to a specific group or grouping?

The settings of every activity, resource and module allows you to restrict who can access it. Refer to Progress - restrict access for detailed information.

INTERACTIVE CONTENT

H5P

This entry explores ways to plan, create and use your own (self-created) H5P content in your FLO topics. 

1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support 

H5P is a tool that enables educators to create content such as interactive videos, quizzes and presentations.

H5P content can be created in the Content bank and added to your course as an H5P activity or embedded into other Moodle activities or resources.

Jump directly to instructions on how to create or upload your own H5P content

View examples or continue below.

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to H5P-related resources are provided below. 

Design principles for creating engaging digital content | Using technology in your teaching

 


Examples

You can use H5P content in learning and teaching for a number of purposes:

  • Create a presentation (Interactive self-paced slides)


  • Build dialog cards that are Interactive flip cards with double sided content


  • Use flashcards that are interactive, quiz based flashcards:


  • Use an interactive video to add quiz questions that are engaging (Note: please use this guide to get your video link if using the interactive video tool)


  • and many others (link opens in new window)



1. Plan

What is the key message or purpose of the interactive content? Is it a quick communication or should it be a highly produced, reusable resource? Knowing the answers to these questions will influence what tools you use and how much time you invest in planning and production. A storyboard or script may be an important component in planning the interactive content, depending on how complex your content needs to be.


 


2. Build

Create H5P content in the Content bank

It is strongly recommended that you follow the process outlined below. Although there are a number of ways to access the H5P Content bank the method outlined here is the most straightforward.

  1. In the topic, scroll down the LH navigation column and click on the entry for Content bank. 

    Content Bank

  2. Click on the ‘Add’ button in the top RH corner of the page.

     Add H5P activity

  3. Scroll through the list of available H5P activities and select the activity you want to use.

    Add H5P Content

  4. Configure the activity settings to suit your needs, then click ‘Save’. The activity should now be available for use in your Content bank.

    Note that if you want to add video to your content, please ensure it is stored in Kaltura (My Media). Use this guide to get your video link if using the interactive video tool.



Add an H5P activity from the Content bank to your FLO topic

Create H5P content in the H5P Content bank

  1. Navigate back to your topic home page.

  2. Turn editing on

     Turn Editing on

  3. Scroll to the topic module where you want the H5P activity to appear. Open the module if it’s not already open.

  4. Click on ‘Add an activity or resource’.
    Add activity or resource
  5. From the Activity picker click on the H5P icon.
    H5P icon

  6. Give the H5P activity a name (and description if required).

  7. In the section titled ‘Package file’ click on the ‘Add’ icon.
    Add package file
  8. From the Content bank select the file you intend to use.
    Content Bank

  9. Click on ‘Select this file’.

    Select this file

  10. Configure the remaining activity options to suit, then click on ‘Save and return to topic’.

    Save and return to topic

  11. The activity now appears in the module.
    H5P appears in module


Embed an H5P activity from the Content bank into an existing FLO activity, such as a Label or Book.

If you want to embed an H5P activity inside an existing FLO activity, use the following process.

  1. From the topic home page turn editing on
  2. Navigate to the FLO activity you want to embed H5P into.

  3. In the case of a Book, open the Book and navigate to the appropriate chapter.

  4. In the Table of contents click on the cog icon

    Table of Contents - H5P

  5. In the editing toolbar of the content window click on the H5P icon

    H5P Button in toolbar

  6. In the window that pops up click on ‘Browse repositories’.

    Browse repositories

  7. From the H5P Content bank select the H5P file you want to use.

  8. Click ‘Select this file’.

    Select file

  9. Click ‘Insert this file’.

    Insert H5P

  10. Add any other text you require in the Content editing window.

  11. Click on ‘Save changes’.

    Save changes

  12. Note: it might take a minute or so for the embedded H5P activity to load.



Download and replace activities

  1. In the topic, scroll down the left hand navigation column and click on the Content bank.
    Content bank

  2. Select the activity you wish to replace
    Content bank - open


  3. In the top right corner of the screen, click on the cog and select either Download or Replace with file
    Note: the cog is in the top-right corner of the banner (higher up than usual)

    Replace with file

  4. If replacing an activity, either upload a new file or select a file from the content bank and select Save changes.


Hiding/unlisting activities
Unlisting activities hides your H5P resources from others.

  1. In the topic, scroll down the Left hand navigation column and click on the Content bank.
    Content bank

  2. Select the activity you wish to unlist
    Content bank - open

  3. In the top right corner of the screen, click on the cog and Make unlisted
    Note: the cog is in the top-right corner of the banner (higher up than usual).
    Make unlisted

  4. To make an unlisted activity visible again, repeat these steps.



3. Test

Once you've created/uploaded your H5P content, it's recommended that you test the final product by previewing it (with sound on if using sound) before you upload.



5. Review

Occasionally, you'll need to review and update the H5P content and you may be interested in finding out how students are engaging with your content. FLO has tools to help you do all of this. 

If you need to make updates to the H5P content, you'll need to do this in the original H5P file. You can then replace the H5P content for an updated version, if appropriate.


 Training and support

 Troubleshooting

Training

Support

No known issues with these tools