Gradebook - mark in FLO using a marking guide (assignments and forums)Setting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work
| Finalising grades for the semester || Support
If you set up a marking guide (an advanced grading feedback form) when you created an assignment or
forum, you can mark online in FLO.
Mark an assignment using an online marking guide
Warning: Feedback comments will NOT be saved unless all the other fields have valid entries.
Mark a forum using an online marking guide
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Gradebook - mark in FLO using a rubric (assignments and forums)Setting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work
| Finalising grades for the semester || Support
![]() This entry relates to the Gradebook.
If you set up a rubric (an advanced grading feedback form) when you created an assignment or
forum, you can mark online in FLO.
Mark an assignment using an online rubric
Warning: Feedback comments will NOT be saved unless all the other fields have valid entries.
Mark a forum using an online rubric
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Gradebook - mark in FLO using a rubric, marking guide or checklist (assignments and forums)Setting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work
| Finalising grades for the semester || Support
![]() This entry relates to the Gradebook.
If you set up a marking guide, rubric or checklist (an advanced grading feedback form) when you created an assignment or
forum, you can mark using the feedback form online in FLO.
Good practice guides and tip sheets
Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assessment-related resources are provided below. Rubrics and marking guides in FLO | Constructive alignment in FLO | Designing holistic rubrics | Negotiated assessment
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Gradebook - set up a feedback template for offline or online marking (assignments and forums)Setting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work
| Finalising grades for the semester || Support
![]() This entry relates to the Gradebook.
Marking guides (or rubrics, checklists, feedback forms) address the assessment criteria and standards of performance. The topic coordinator may provide a marking guide in an assignment or forum. When marking an assignment, you can use either an offline or online marking guide. When marking a forum, you can use one of the online marking guides. Offline marking options Online marking options
Good practice guides and tip sheets
Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assessment-related resources are provided below. Inspirational and engaged teaching | Rubrics | Rubrics and marking guides in FLO
Set up an assignment for offline marking using a feedback template
Uploading a feedback template (usually a Word document) will allow you (later, during the marking process) to download a zip folder containing a copy of the marking guide for each student with the correct naming convention to be uploaded
back into the assignment. FLO refers to these as feedback files. You will then be able to complete the feedback file (marking guide/rubric etc) for each student, zip up all feedback files and
return to FLO in a one-step process.
Set up an assignment/forum for online marking using advanced grading
First, you need to decide which advanced grading method best suits your needs – a marking
guide, rubric or checklist (see examples below). You can experiment with all of them, but once you have set up one type you will lose the settings you created if you switch
to another type (ie you will have to build the new one from scratch).
Please note: The Checklist advanced grading method for marking forums is currently disabled.
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Glossary - main entryUsing the glossary activity in a topic ideally consists of 4 stages, in a looped process. 1. Plan | 2. Build | 3. Test | 4. Administer | | Support
The glossary can also become a legacy or resource for future topics. It is a product that could potentially be converted into a publishable resource (eg create your own textbook). Good practice guides and tip sheets
Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to teaching-related resources are provided below. 1. Plan your glossaryThe glossary tool enables participants (students) to create and maintain a list of definitions or to collect and organise resources/information. If the glossary auto-linking filter is enabled, entries will be automatically linked where the concept works and/or phrases appear within the topic. A teacher can allow comments on entries (eg peer review, additional information). Entries can also be rated by teachers or students (peer evaluation). Ratings can be aggregated to form a final grade which is recorded in the Gradebook. Glossaries have many uses, such as:
2. Build your glossary
You have planned your glossary. Now you are ready to set up your glossary. Students will be able to create an entry and add comments (if you choose Yes), but will not be able to rate an entry without further steps (see Glossary - optional settings).
Create a glossary activity
Optional settingsSee the following links for more options about using the Glossary activity:
3. Test your glossaryTo make sure your glossary works as expected, create a test entry (this can be deleted once you are happy with the result).
Add a glossary entry
4. Administer your glossary
In order to administer your glossary, you can use a variety of functions (listed below). You can moderate entries, set up ratings, import and export entries.
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Troubleshooting |
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Support Contact your local eLearning support team |
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Glossary - optional settings1. Plan |
2. Build
| 3. Test
| 4. Administer
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Support
Glossary has some optional settings which you can use, depending on the glossary's purpose and what you want students to do.
Moderate glossary entries before they are published
Set up ratings in a glossaryYou may wish students to rate other students' work (peer assess). If making this part of the assessment, you could then view the ratings and determine an overall rating for a student. Glossary entries can be rated using a scale. By default, only teaching staff can rate glossary entries, though students can be given permission to do so if desired (see step 2 below). Any ratings given are recorded in the Gradebook. If you set up glossaries for rating, the glossary item will automatically appear in the Gradebook. Otherwise, if you want to assess the glossary you will need to manually add it to the Gradebook.
Set up auto-linking in a glossary entryIf the glossary auto-linking filter is enabled, entries will be automatically linked where the concept works and/or phrases appear within the topic.These steps must be repeated for each entry for which auto-linking is desired.
Enable auto-linking in an existing glossary entryTo enable auto-linking in an existing glossary entry, identify the relevant entry in the glossary and select the cog icon to the right of the entry. Enable auto-linking as in step 3 above.
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Glossary - troubleshooting1. Plan |
2. Build |
3. Test
| 4. Administer ||
Support
Questions/problemsStudents can't comment on glossary entriesEdit your glossary's settings. Under the Entries heading, make sure Allow comments on entries is set to Yes.
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Gradebook - add a manual grade itemSetting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work | Finalising grades for the semester || Support
Manual grade items can be used to record grades for activities that are not undertaken through FLO (eg contribution to tutorial discussion, oral presentation). Most FLO activities you set up will appear in the Gradebook automatically (note that if you set up a forum and want to grade it, you will have to set it to be rated). Steps
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Gradebook - build and edit a checklist for online marking (assignments and forums)Setting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work
| Finalising grades for the semester || Support
![]() This entry relates to the Gradebook.
You can design and use checklists to mark assignments and forums online.
See also Mark in FLO using a checklist (assignments) Please note: Currently, the checklist can only be used in marking assignments (not forums).
Build a checklist
Edit a checklistTo edit a checklist (prior to opening the assignment for submissions):
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Student viewStudents can view the checklist (Grading criteria) before they submit their assignment on the Submission status screen:
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Gradebook - build and edit a marking guide for online marking (assignments and forums)Setting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work | Finalising grades for the semester || Support ![]() This entry relates to the Gradebook.
You can design and use marking guides to mark assignments and forums online.
Build a marking guide
Edit a marking guideEdit a marking guide (prior to opening the assignment for submissions)
![]() 3. On the Advanced grading page, click Edit the current form definition 4. Once you have finished making changes, click the Save button ![]() Student viewStudents can view the marking guide (Grading criteria) before they submit their assignment on the Submission status
screen:
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Gradebook - build and edit a rubric for online marking (assignments and forums)Setting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work
| Finalising grades for the semester || Support
![]() This entry relates to the Gradebook.
You can design and use rubrics to mark assignments and forums online.
Good practice guides and tip sheetsGood practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assessment-related resources are provided below. Rubrics and marking guides in FLO | Constructive alignment in FLO | Designing holistic rubrics | Negotiated assessment Build a rubric
Edit a rubric
Student viewStudents can view the rubric (Grading criteria) before they submit their assignment on the Submission status screen:
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Gradebook - calculate the topic total using weightings (simple)Setting up the gradebook | Setting up the topic total | Checking your calculations | Grading students work | Finalising grades for the semester || Support
Many Gradebooks can be set up quickly and easily using weightings. Weightings state how much each activity contributes to the topic's total, allowing FLO to automatically calculate the total for you. Weightings are best used when they replicate the percentages in the Statement of Assessment Methods (SAM). For example an assignment worth 20% of the final mark would have a weighing of 20. Important notice: Grades published in FLO are not official until they appear in the Student System. Find out more information about
final results.
Steps
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Gradebook - calculate the topic total when students have a choice of assessments (advanced)Setting up the gradebook | Setting up the topic total | Checking your calculations | Grading students work | Finalising grades for the semester || Support
Note: This page assumes you know how weightings are used in the Gradebook. If you are not sure how weightings work, first check out our guide on calculating a topic total using weightings. In some topics, students may have a choice between multiple assessments, or may only receive marks for the highest of a group of assessments (eg the best 8 out of 10 weekly quizzes). Important notice: Grades published in FLO are not official until they appear in the Student System. More information about final results
Steps
Note: If your gradebook is more advanced than this, please contact your eLearning support team. |
Gradebook - change the formatting of gradesSetting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work | Finalising grades for the semester || Support
This page has instructions on changing how grades are formatted and styled in the Gradebook. It is the partner page to Gradebook setup - change the layout of grades.
Hide/show marks
Show numerical marks as letter grades
Set a passing mark/grade
When a passing grade is set, marks in the Gradebook are coloured to distinguish pass or fail. Any mark at or above the passing grade is coloured green, while any mark below the passing grade is coloured red. A passing grade can be set for the topic total and for individual grade items. The Grade to pass field also integrates with topic completion, and can be used as a pass mark for assignments, requiring students to resubmit until they've achieved the set passing grade. Set a grade to pass for the topic total
Set a grade to pass for individual grade items
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Gradebook - change the layout of gradesSetting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work | Finalising grades for the semester || Support
This page has instructions on changing how grades are ordered in the gradebook. It is the partner page to Gradebook setup - changing the formatting of grades.
Change the order of items in the gradebook
Group activities into categories to improve navigationCategories can be used to group similar items together, such as weekly quizzes or assessments that don't contribute to the topic total. Categories can also be used to calculate a grade when some of a group of assessments contribute to the topic total (e.g. the highest 3 out of 5 quizzes)
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Gradebook - check the Gradebook is accurateSetting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work | Finalising grades for the semester || Support
We strongly recommend that you check the Gradebook to make sure students only see what they are meant to, and that the topic total is calculating correctly. You may choose to do this at different times over the semester, depending on when grades are released in your topic. Preview grades as a student would see them
Check that the topic total is correctImportant notice: Grades published in FLO are not official until they appear in the Student Information System. More information about final results
If you are not sure that the topic total is calculating correctly, we recommend manually calculating the total using either a calculator or Microsoft Excel (pick the one you are most comfortable with). As the semester progresses, you can check against results that your students have received. If you need to check more assignments than the ones that have currently been marked you can ask the eLearning support team to add a demo student to your topic, whom you can mark in advance. If you would like someone else to check your calculations, you can also contact your eLearning support team. |
Gradebook - export gradesSetting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work | Finalising grades for the semester || Support
You may need to export grades from the gradebook to an Excel file to finalise grades for exam board, or you might want a local copy for your records. Steps
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Gradebook - Fail or Holding Grade columnSetting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work | Finalising grades for the semester || Support
The Fail or Holding Grade column in the gradebook is used to indicate the status of grades where students have either:
The column, along with the topic total, is submitted to the College Assessment Advisory Group at the end of the teaching period. The grades applied in this column are:
For more detailed information, view the Grading Scheme in the Policy Library If you would like clarification about these grades, contact your college SAS team.
Fail or Holding Grade columnFollow these instructions or watch the video below:
Setting up FLO to use the Fail or Holding Grade column (turning on quick feedback)
The column will be added to your FLO site, but you may need to make a small change to the gradebook to record incomplete (I) grades, which also need the date that students are expected to have all work submitted by. To do this you will need to turn on
the quick feedback setting:
Using the Fail or Holding Grade column
Checking you have entered all of the grades
You can check that you have entered a date for all I grades:
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Gradebook - lock the GradebookSetting up the Gradebook | Setting up the topic total | Checking your calculations | Grading students work | Finalising grades for the semester || Support
Important notice: Grades published in FLO are not official until they appear in the Student Information System. More information about final results
Activities are locked in the gradebook to stop grades from being altered. When an activity is locked it is impossible to enter or change a grade. This has two main purposes:
Steps
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Gradebook - main entryThe Gradebook is linked to all assessment activities in FLO. Using the Gradebook in a topic ideally consists of 5 stages, in a looped process.
Each topic requires someone to calculate the final grade, which for many topics will be a simple process. The Gradebook has several options to control what students can and can't see in the gradebook. Teaching staff have access to various gradebook reports. Good practice guides and tip sheets
Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to gradebook-related resources are provided below.
Setting up the GradebookAll grades recorded in FLO through an activity (eg assignments, quizzes) will appear automatically in the Gradebook.
You can control if/how students see grades in your topic. You can also control how the Gradebook is laid out. Sometimes grades need to be entered in FLO without being tied to an activity. Setting up the topic totalIn most cases, setting up the Gradebook will be a simple matter of setting weightings that match the Statement of Assessment Methods (SAM). With more complex gradebooks you might: If your Gradebook is more complex than this, contact your eLearning support team for support. Grading students' workGrading students' work should be done from inside the related activity wherever possible. Assignments and forums can be marked using Advanced grading features (rubrics, marking guides, and checklists [currently only works for the assignment activity]): However, on some occasions it is easier to enter grades directly into FLO (e.g. for assessments that don't have an online component, like participation marks).
On occasion, you may need to view the grades of students who no longer have access. Warning: Wherever possible it is better to enter grades through the activity instead of in the gradebook. Any grade entered in the Gradebook will always override a grade entered through the activity – regardless if you meant it to or not. Find out how to remove grade overrides.
Finalising grades for the semesterImportant notice: Grades published in FLO are not official until they appear in the Student Information System. Find out
more information about final results.
At the end of the semester the final marks will need to be imported into Student Management.
To request a change of grades after marks have been imported into Student Management, please contact the College based SAS team. |