Active quiz - main entryWhether you are starting from scratch or working with an active quiz already created, using the active quiz activity in a topic ideally consists of 5 stages, in a looped process. 1. Plan | 2. Build | 3. Test | 4. Administer | 5. Review || Support
The teacher creates the quiz in advance – adding questions from the topic's question bank. During the lecture/tutorial, the teacher starts the quiz. Students can now connect to this quiz. Once the teacher is satisfied that all students have connected to the active quiz, they can click on 'Start Quiz'. The teacher can review student responses in real time and re-poll the same question, go to the next question, or jump to any question set up in the activity. Good practice guides and tip sheets
Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to quiz-related resources are provided below. Browse all tip sheets and good practice guides 1. PlanThe better your planning/preparation, the less likely you are to run into a problem once students start doing the quiz. Therefore, it is advised that you have a process for creating your quiz. Why do you want to set up an active quiz (ie what is the quiz's purpose)? Active quiz could be used for:
2. BuildSet up a category and question bankA question bank is used to categorise quiz questions. Sorting questions into categories is especially important when random questions are used or a topic contains many quizzes. If you add a category before you add questions to the question bank, all questions created can be added to this category and they will then belong to the topic, rather than the quiz. This approach will make management easier when you are creating new quizzes (eg in the following semester) using questions from previous quizzes.
Categories in the question bank can be exported from one topic into another, enabling the questions within to be multiple use. Please contact your eLearning support team to discuss importing question bank categories.
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Training and support |
Troubleshooting |
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Training Quiz workshop (whilst this is not Active quiz, it will help you understand the features of the quiz activity) Support |
There are no identified issues with Active quiz. |
FLO interface - Key features1. Layout | 2. Customisation | 3. Topics | 4. Logout || SupportThere are two main page views you will encounter in FLO: My FLO, and individual Topic pages. My FLO
My FLO has several main navigation areas: (see image below)
TopicsNavigating within any topic can be done in a number of ways:
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FLO interface - main entryFlinders Learning Online (FLO), Flinders University's web-based learning and teaching platform, facilitates the creation of online educational environments by non-technical users. FLO can be used to create entire online topics and courses or to provide
interactive tools that supplement or complement existing topics and courses. All topics at Flinders have a FLO site. FLO is a 'suite' of technologies. The core of FLO is Moodle, but it also includes related educational technologies.
1. Layout | 2. Customisation | 3. Topics | 4. Logout || SupportAnyone with a Flinders FAN can log into FLO. Each topic has a FLO site automatically created. Staff may request other sites (eg for courses, collaborative projects, committees) by contacting the eLearning support team in their college. A link to the FLO login page is provided in the Quicklinks menu in the top banner of the University website or via OKTA. Otherwise, type https://flo.flinders.edu.au/ into your browser address bar; this link will redirect you to OKTA to sign in. Once signed in you will be redirected to FLO. When you first log into FLO, you will see the My FLO homepage. The My FLO page lists every topic you have a role in. Your topics are arranged in a Card layout under My Topics.
You can also see the items and topics that you have most recently accessed.
1. Layout
The standard layout of the FLO homepage (My FLO) consists of blocks right of the screen, with the content on the left. A block is
a widget that can provide a link to a feature, or can aggregate content from different areas of the site. Blocks available from My FLO can link you to upcoming assessments and latest announcements.
In your topics, the blocks have moved to the banner in the top-right corner of the page.
The blocks panel is divided into three columns. Column 1 has the Topic links, Clock and Activities blocks. Column 2 has the Teaching team block and Column 3 has Lecture recordings and Recent activity blocks.
2. CustomisationMy FLO page customisationsTo control which topics appear on your dashboard, you can star or remove them:
Profile customisations (includes photo)Every user in FLO has a profile page that is displayed to other users. To edit your profile click the picture next to your name and select Profile from the drop-down list, then the Edit profile link in the user details box.
You can edit your location, time zone and add a description about yourself. Your name and email address will be automatically added. You can also add a picture of yourself or something you want to be identified by. You can by scrolling down to the User picture section do this by clicking the add button
Click the Update profile button
Preferences
Preferences, available through the profile menu, allow you to control settings that primarily control how you receive information from FLO. The following settings are available:
3. TopicsFLO topics consist of resources (eg lecture notes, files, URLs, and video files) and activities (eg assignment dropboxes, quizzes, discussion forums). Orientation to FLO and quick editing tips:
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Training and support |
Troubleshooting |
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Training Contact your eLearning support team for any training required Support For further assistance please contact your local eLearning support team |
You may have one of the following issues: |
FLO interface - troubleshooting1. Layout | 2. Customisation | 3. Topics | 4. Logout || SupportThis troubleshooting guide relates to the FLO Interface.
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FLO interface - WebPET (Web Presence in Every Topic)1. Layout | 2. Customisation | 3. Topics | 4. Logout || SupportThis entry relates to the FLO interface. This information has now been replaced by the digital learning guidelines.What is 'WebPET'?WebPET (Web Presence in Every Topic) aims to provide:
And in addition:
Students are generally happy with using FLO for their studies but have expressed their desire for more consistency across their topics.
What does it look like?As a minimum, each FLO site has:
Expectations of staffAll staff are required to:
What you can expect from the UniversityThe University will:
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Statement of Assessment Methods (SAM)This entry relates to Assessment.
Good practice guides and tip sheets
Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assignment-related resources are provided below. Browse all tip sheets and good practice guides What is a Statement of Assessment Methods?Each topic has its own assessment requirements. All assessment requirements are included in the topic's Statement of Assessment Methods (SAM). SAMs are found in your topic's FLO site. All student questions about an assessment go to the topic coordinator.
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Styles and layout - apply text styles
For reasons of accessibility, usability, universal design and sustainability, you are advised to apply styles that are built into the HTML editor when working with text. Categories of style usage include headings, quotes and other text elements.
Font coloursThe font colour range is limited making it easier to be consistent. These colours ensure the text is readable on the screen. To view this feature you will need to expand the HTML editor menu. ![]() Paragraph stylesUsing paragraph styles will ensure that your site looks 'clean' (ie no unnecessary formatting) and consistent. These tools save you time as you don't have to worry about formatting text yourself, and are accessible to users with a sight disability, as their screen reader will be able to make sense of the text. Just as you wouldn't want to read a book that had no chapter headings or subheadings, so web users like 'chunked' text that makes reading easier.
StylesThese styles can be used to highlight something important that you want students to see (eg guest lecturers, assessment items due, preparation for a workshop). Using an option in the Styles menu will make this information stand out in your FLO site. Example: Please prepare for our next workshop by reflecting on your experiences at placement.
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Subtopic - Library World1. Options | 2. Set up | 3. Administer | 4. Reports || Support
Library World is an introduction to using information at university. The Library interviewed over 40 Flinders academics and students to share their experience and expertise in finding information. From these interviews, we made 11 videos to give students a good foundation in what is quality and credible information at university, how to follow the scholarly conversation, what tools to use in research, and where to go for help. You will need to ask your eLearning support team to add the subtopic on your behalf. Can I use it as an assessment item in my topic?Yes. The assessment in Library World takes the form of reflective questions. Before viewing any of the videos, students are asked three quick questions about their current information seeking practices. After working through Library World, students are asked the same questions so they can reflect on what they have learned and what they will now do differently to find information at university. You can add Library World to your topic as a subtopic and use as either an assessment item or a resource. Can I use it as a resource that is not assessed?Yes. Let your eLearning support team know that you want Library World added as a resource only. To get grades for Library World you need to click the Where can I get help?
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Subtopic - main entry1. Options | 2. Set up | 3. Administer | 4. Reports || Support
The subtopic activity has to be added by your eLearning support team. Please contact them if you want this activity added to your topic. The subtopic activity connects students from your topic to another FLO site, and periodically pulls grades from that site into your topic. 1. OptionsThe following Subtopics can be added to your topic:
2. Set upYou will need to ask your eLearning support team to add the subtopic on your behalf. Once the activity has been added, you will have a limited number of settings that you can edit:
GradesBecause grades will feed into your topic through the activity, you will need to make some minor decisions about how the grades are used.
3. AdministerWhen students click on the subtopic activity, they will go directly to the subtopic site (students have automatic access to all subtopic sites as a student at the University). They will then be able to complete the activity. The grades will then periodically sync back with your topic. 4. ReportsYou can view the logs report in FLO to see if a student has clicked on the link to the subtopic. If you are grading a subtopic, you can also manually 'fetch' the grades. You might do this at the end of the topic, or after a specified timeframe (which you can set in the subtopic settings in the Restrict access tab). Click on the link for the subtopic to view the screen below, then click the Fetch now button.
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Topic administration – dates and times in FLO1. Build | 2. Settings | 3. Editing | 4. User management | 5. Reports || Support
Students will access FLO from different time zones. Settings inside FLO and on user's personal devices will affect how time-based activities display in FLO.
Where is the time displayed in FLO?Time is displayed in many locations in FLO:
How is the time displayed in FLO?
FLO displays dates and times based on the time zone setting in each user's profile preferences. All user's initial FLO
time zone is set to server time, which is the current time in Adelaide, South Australia. Server time automatically adjusts for Adelaide Daylight Saving Time.
Users can choose to set a different time zone in their profile preferences. FLO will then display most times and dates converted to their chosen time zone, with a few notable exceptions. These exceptions are listed below.
Note: FLO's time zone settings do automatically update with your device's settings.
Individual tools and activities in FLO will display times:
Individual tools and activities in FLO may obtain the current time from one of three sources.
*A block you can add to your site that shows all users both Adelaide time and their local time. Tip: Be aware that FLO displays and operates within most FLO tools as a 24-hour clock for staff when setting dates and times, and displays as a 12-hour clock to students. Tip: You can also manually add key dates to the calendar , for example, you could add Collaborate session times as an important additional support for students in different time zones. |
Topic administration - FLO topic production cycle1. Build |
2. Settings
| 3. Editing
| 4. User management
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5. Reports
|| Support
This entry relates to topic administration.
Topic rollover is the process of creating a new topic space in FLO, applying a template, and applying content to it in line with the topic coordinators’ requirements, all in preparation for the next teaching period. FLO topic rollover checklist (updated October 2020) Use this checklist after your FLO site has been rolled over. It lists the essential tasks to do in your FLO site before students have access. This checklist is updated each semester and will also be emailed to you as part of FLO rollover communications.Once topics have been rolled over, there are additional support resources that may be helpful: Key rollover dates
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Topic administration - main entryThe topic administration section describes how you administer your topic in FLO. 1. Build | 2. Settings | 3. Editing | 4. User management | 5. Reports || SupportOnce you have built, adjusted the settings and edited your topic in preparation for student access, you can preview it as a student to see what it looks like from a user perspective (rather than as an administrator).
1. BuildTopics are automatically created in FLO using data from Student Two. If your topic does not appear, contact your local eLearning support team for assistance. Staff have access to topics 77 days prior to the teaching start date, with students getting access 7 days before start of teaching. See:
Both staff and students have access until 365 days after teaching finishes, except when a student withdraws or a staff member is removed from the teaching team in Student Management.
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Training and support |
Troubleshooting |
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Training Contact your local eLearning support team Support |
No known issues |
Topic administration - non-award (short) courses1. Build |
2. Settings
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| 4. User management
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5. Reports
|| Support
This entry relates to topic administration.
It is possible to create a non-award (short) course in FLO using existing infrastructure. FLO can provide the same functionality to deliver non-award (short) courses as is available for award topics. They key difference is because non-award (short) courses do not exist in 'upstream' systems, eg. Student Management System, then some process are less automated than what is possible for award topics. This page outlines what is available in FLO to support non-award (short) courses. The Online Learning and Teaching team can assist with:
1. New courses: Request learning design advice (contact your local Learning Designer)
2. Create FLO site (Service One request)
Manual enrolment with FAN (College administration responsibility)
FAN sponsors are staff members authorised to request the creation of FANs for non-award students. AccessNow allows the creation of FAN accounts by sponsors. See existing sponsors on the Find a sponsor in your area (login) page, or contact IDS (8201 2345 or Service One) and request to be added to as a sponsor. More information on how to create a FAN is available on the AccessNow website.
3. Skills development
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Topic administration - Preparing for teaching in FLOThe topic administration section describes how you administer your topic in FLO. 1. Build | 2. Settings | 3. Editing | 4. User management | 5. Reports || SupportThe Preparing for teaching in FLO site is useful for tracking FLO-related tasks associated with effective topic coordination (whether you are a new/existing topic coordinator or other staff member with topic responsibilities). Links to Uni-wide/college level support resources/information are provided in the site. As well as including detailed month-by-month modules (leading into teaching of the topic), there is an Interactive checklist of key tasks (quick view) (Module 0) in case you are not starting within the ideal timeframe (2-3 months prior to topic commencement). This entry mainly relates to 'Build' in Topic administration - main entry, although it includes some information around when the topic is running and once the topic is finished. |
Topic administration - preview as a student (switch role to)1. Build |
2. Settings
| 3. Editing
| 4. User management
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5. Reports
|| Support
This entry relates to styles and layout, topic administration,
and any situation where you set up activities and resources.
FLO allows you to preview your content and activities as a student would. This is particularly useful when checking the setup and design of your topic (the building and testing phases).
Steps
If an activity or a module has group restrictions, you won't be able to access it if you switch your role to a student, as those restrictions will apply to you too. Hence, if there are group restrictions based on groups, you should add yourself to that particular group for a complete student experience. This should be done prior to switching your role to a student.
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Topic administration - Recycle bin1. Build | 2. Settings | 3. Editing | 4. User management | 5. Reports || Support This entry relates to topic administration. If you accidentally delete an activity or resource from the topic page you can restore it using the Recycle bin. When you delete an item, it’s stored in the Recycle bin for 28 days before it’s permanently deleted. WarningDon’t restore a quiz activity from the Recycle binas this will duplicate the question bank (make a copy of each question). Instead, recreate the quiz or contact your local eLearning support team to discuss if it can be restored from a previous availability.
The Recycle bin (from the Actions menu in the Topic Management window) will only be visible when there are items within to restore. After an item is deleted
it can take a few minutes for it to appear in the Recycle bin.
Once an activity / resource has been restored, it should be located at the bottom of the module in which it was originally in. |
Topic administration - roles in FLO1. Build
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2. Settings
| 3. Editing
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5. Reports
|| Support
This entry relates to topic administration. Staff can be added to FLO through two different methods, depending on the purpose:
If you have any questions relating to roles in FLO, contact your local eLearning support team. Student Management roles
Non-teaching roles available within FLO
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Topic administration - shared topics1. Build |
2. Settings
| 3. Editing
| 4. User management
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5. Reports
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This entry relates to topic administration. A shared topic combines several cohorts (topic availabilities) into a single FLO site.
A shared topic could be useful if you teach a topic in multiple locations or teach multiple topics with the same content (eg for different discipline areas). Shared topics can also enable a more social learning experience if they bring together many small groups of students or individuals. Shared topics must be created before students have access. Contact your eLearning support team to create a shared topic.
Guidelines for shared topics
What do shared topics look like?Shared sites are mostly the same as a regular FLO sites, but with a couple of minor differences.
Shared sites have different names to regular FLO sites, to make it clear that the site is shared. The name starts with the word Shared, with the rest of the name varying depending on what sites have been shared. See the images below
for examples.
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Topic administration - Student equivalent (was Auditing student) in FLO1. Build |
2. Settings
| 3. Editing
| 4. User management
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5. Reports
|| Support
This entry relates to topic administration. In FLO the role of auditing student has been renamed to ‘Student equivalent’, in order to try to avoid confusion. The term auditing student has a very specific meaning. According to policy, auditing students are not permitted access to FLO. Therefore, asking for someone to be given access to FLO as an auditing student is a conflicted request. The ‘student equivalent’ role has the same permissions in FLO as a student role. Requests for users to be added to FLO topics using the ‘student equivalent’ role can be sent to your college eLearning support team via Service One. ‘Student equivalent’ may be an appropriate role to assign in the following situations:
Additional references
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