This entry relates to the Gradebook.

The Results Processing Utility Tool (RPUT) transfers student marks and grades from the Gradebook to Student Management.

• Installation
  
• Using the tool
  

Installation

1. Open IDS Support Portal from your desktop shortcut or Start Menu
   
   
2. Select Install Software
   
   
3. Select ‘Results Processing Utility Tool’ from the list
   
   
4. Click install

Using the tool

1. Export the gradesheet from FLO and the Topic Results Sheet from Student Management. Both should be .csv files.
   
   
2. Drag and drop both files onto the main window.
   
   

   The tool transfers grades and marks from the FLO Gradebook into the Student Management’s Topic Results Sheet based on the following set of rules:

   • RPUT matches students in each document using their student ID number.
   • Students who already have a grade or mark in the Topic Results Sheet are left as-is.
   • Students with no mark in the gradebook are left as-is.
   • Grades in the Gradebook’s Fail or Holding Grade column are mapped to Topic Result Sheet’s Grade column.
   • Marks in the Gradebooks Topic total column are copied to the Topic Results Sheet’s Mark column. Marks with decimal places are rounded to the nearest whole number.
   • If the Topic Total column contains ‘Non-graded pass (NGP)’, NGP will be added to the Topic Result Sheet’s Grade column. Other items in the Non-graded pass scale are ignored, as there should be more relevant information in the Fail or Holding Grade column.
   
   
3. RPUT will create a folder called ‘PROCESSED’ inside the folder containing the original Topic Results Sheet. This folder will contain two files:
   
• A new Topic Results Sheet with Grade & Mark columns containing the data transferred from the Gradebook. The new file will have _PROCESSED added to the file. This file is a .csv file.
  
• A log file recording decisions the tool made during processing. This will also have _PROCESSED added to the file name. The file is a .log file.

This entry relates to the Gradebook.

Questions/problems

• Why can't students see their quiz results?
• My settings are correct, but students can't see their grades in the Gradebook
• Why can't I enter grades into FLO?
• Why is my marking guide not calculating grades properly?
• Why is this grade wrong? Can I see what has happened to this grade in the past?
• How do I set a non-graded pass, or a different scale?
  
• Why are some grades highlighted yellow in Gradebook?

Why can't students see their quiz results?

Quiz results visibility settings are controlled within the settings of the quiz, not in the gradebook. For information on how to change these settings go to Create a quiz – scroll down to Review options for further information.

My settings are correct, but students can't see their grades in the Gradebook

On rare occasions, there is a bug where things that should be visible in the Gradebook stay hidden. To fix this:

1. Hide and show the activity half a dozen times.
2. View the Gradebook as a student to see if the problem is still there.
3. If the problem persists, try again.
   

If you have repeated these steps a few times and find that the bug is still occurring, please contact your eLearning support team.

Why can't I enter grades into FLO?

There are two main reasons why this might be the case:

• The grades have been locked
• Tutors don't have the ability to manually enter grades directly into the Gradebook

If you don't think either of these reasons are the cause of the problem, please contact your eLearning support team.

Why is my marking guide not calculating grades properly?

Your marking guide may not be calculating grades properly because it scales the lowest grade to 0. So if you scale your marks from 1-10, it will recalculate '1' to 0. 

To solve this problem you must use a scale that starts at 0. 

Why is this grade wrong? Can I see what has happened to this grade in the past?

The Gradebook keeps a Grade history of all changes made to grades. Grade history shows staff when a grade was entered, what the grade was, and who entered it. It can be used to help determine if someone made an error when marking (eg if someone has accidentally marked the wrong student). To access the grade history:

1. Go into the Gradebook and click on the View tab
   
   
2. Click on the Grade history link
   
   
   
3. The Grade history tab allows you generate a report using the following filters:
       - Select users (the student)
       - Grade item (assessment activity)
       - Grader (academic)
       - Dates
   
   You can use any or all of these filters as you choose.
   
   
4. When you are happy with your filters, click on the Submit button
   
   
5. After you click submit, scroll down to see the grade history with the specifications you have selected
   
   
   
   Click here to see a larger version of the image 

How do I set a non-graded pass, or a different scale?

1. Edit the settings of the activity you wish to have a non-graded pass
2. Open the Grade section.
3. Change the Type to Scale (1)
4. The Scale will become editable. Change it to 'Non-graded pass', or a scale of your choosing. (2)
   

This entry relates to the Gradebook.

By default, students who lose access to a topic do not appear in the gradebook, assignment or quiz, to focus attention on current students. However, on some occasions it is necessary to review their work.

• Gradebook
• Assignment
• Quiz
  

Gradebook

1. Go to the Gradebook Setup tab, and select Preferences: Grader report.
   
   
   
2. Scroll down to the General section. Change Show only active enrolments to No
   
   
   
   

Assignment

Quiz

1. View the list of attempts in the quiz
   
   
2. In the section What to include in the report (at the top of the page), change Attempts from to all users who have attempted the quiz
   
   
   
3. Click on the Show report button
   

This entry relates to the Gradebook.

The Gradebook collects the grades for all assessments in one central place.

• View the grades for multiple students (Grader report)
• View the grades for a single student (User report)

View the grades for multiple students (Grader report)

1. Enter the Gradebook by clicking on the Grades link in the Navigation menu 
   
   
   By default, the Gradebook will open to the Grader report view, which displays a table of all students and all graded activities (in large topics, the report might display over several pages).
   
   
   
2. The Grader report can be both sorted and filtered to assist its management
   
   

   To sort, either click on the heading of a column containing personal information (marked in red, below), or click the arrows in any column heading (marked in blue). The Grader report can be sorted by first name, surname, email address, topic total or by an activity's grade.
   
   
   To filter, select a group from the drop-down menu or filter by student's initials. Note: To filter by group, your topic must first have groups enabled at the topic level
   
   
   

View the grades for a single student (User report)

1. If you want to view a single student's grades in more detail than the steps above, click on the icon to the right of their name on the Grader report screen. This will take you through to the User report for that student
   
   
   You can also access the User report through the tab at the top of the screen. Select the student you wish to view from the Select all or one user drop-down menu. Note: Select All users to view the grades for all students at once.
   
   
   
2. The User report shows a student's grades, the maximum score ('range'), weightings and any feedback 
   
   
   

User report view options

The User report's View report as drop-down menu has two options: 

• Myself – this is your view (you can see hidden items) 
• User – this is the student's view of gradebook which is useful for checking whether grade items are visible

In semester 1 2022 Flinders University is piloting Gradescope assessment and grading software.

What is Gradescope?

Gradescope directly supports assessment in the sciences (computer science, physics, maths, chemistry, biology, engineering) and across a range of business areas, particularly accounting. It is particularly relevant for STEM subjects and other areas that require hand written and hand drawn responses from students. 

There are five types of assessments available in Gradescope: 

• Homework/Problem Set
• Exam/Quiz
• Online assignment
• Programming assignment
• Bubble sheet assignment

Gradescope helps administer and grade all of your assessments, whether online or in-class. It integrates with FLO and allows fast and accurate grading, and timely provision of feedback to students. 

A few highlights include:

• More quality and timely feedback, resulting in improved learning outcomes
• Dynamic rubrics that help streamline the tedious parts of grading while increasing grading consistency and decreasing bias
• Various assignment types ranging from fully online with many question types to handwritten, or a combination of the two
• AI-assisted grading which allows instructors to automatically group similar answers and grade all the answers in each group at once

Pilot considerations

There are a few considerations to be taken into account:

• Be sure to make your students aware this is a Pilot/Trial, seek their feedback on the tools, their user experience, and any enhanced levels of achievement obtained as a result of the tool use. The Pilot Team will help you with this.
• Keep your own notes, on what worked, what did not, whether the tool helped achieve the desired outcomes, and the time investment you made. The Pilot Team will talk to you at the end of the pilot.
• Support for the Pilot will be provided by the Learning Designers in the Colleges of Science & Engineering and Business, Government and Law. 
• Gradescope will be available until July 2022, after which the pilot will be evaluated, and a decision made about future use.

To get involved with the pilot, please contact your college representative:

• Carina Correas, College of Science and Engineering
• Roger Howley, College of Business, Government and Law
• Jason Lange, all other Colleges

Getting started - Add Gradescope to your FLO topic

1. Turn editing on and click + Add an activity or resource in the module where you want to create the Gradescope assessment
   
   
2. A dialog box will appear. In the dialog box, select External tool. Name your assessment activity and from the preconfigured tool dropdown, select Gradescope. Name your assessment activity, and click Save and return to topic.
   
   
3. Back on your FLO topic page, click the Gradescope assessment activity link you just created. This will launch Gradescope. Once Gradescope launches, you'll see a dialog box Link to FLO Assignment which gives you a choice of a new Gradescope assignmentor an existing Gradescope assignment (if there are any).
   
   
4. Once you link to a new assignment, a dialogue box will give you a choice of assignment types. Please see the links below for an explanation of different assignment types:
   
   
   • Create an exam/quiz
   • Create a homework/problem set assignment
   • Create a bubble sheet assignment
   • Create a programming assignment
   • Create an online assignment
   
   
5. Now enter the parameters for the assignment type that you have selected, into the dialogue box.
   
   
6. On the Gradescope Course Settings page, you can update the course title, description, rubric types, and score bounds. Keep in mind that course title and description changes made here will only appear in Gradescope, not in FLO.
   
   
7. When you're finished, click Update Course. Your Gradescope course is now linked to your FLO topic and your students can access it. Now, it's recommended that you sync your Gradescope roster with your FLO participants list (instructions below).

Sync Participants List

1. Navigate to your Gradescope Course Dashboard. If you just completed the steps in the section above you will already be on the dashboard. If not, log in to FLO > Click your topic > Click the Gradescope activity link in your topic.
   
   
2. From your Gradescope Course Dashboard, click Roster in the left sidebar to get to your roster page. On your Roster page in Gradescope, click the SyncFLO Roster button.
   
   
   
   
3. By default, Gradescope will email users to say that they've been added to the course. If you don't want users to be notified, uncheck "Let new users know that they were added to the course" in the dialog box.
   
   
4. Click Sync Roster. If you know that your student enrolments are in flux, it’s a good idea to re-sync the roster. Existing submissions/grades for students who withdraw will be preserved.

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Sometimes it is useful to create 'sub areas' inside an activity. This can either be for the benefit of the academics teaching the topic, or for the students studying the topic. For example:

• Assignments – Staff can filter students' submissions to a particular group, making it easier to keep track of their students
  
• Gradebook – Staff can filter the gradebook to show grades for a particular group of students
  
• Forums – Each group of students can have a separate forum, facilitating better group discussions
  
• Wiki – Each group of students can have a separate wiki
  

• Add a group or grouping to an activity
• Filter the Gradebook by group or grouping
  

Add a group or grouping to an activity

1. Edit the settings for the relevant activity
   
   
2. Open the Common module settings section
   
   
3. Set the group mode:
• to create a completely separate area for each group – set the group mode to Separate groups
• to create areas for each group that all students can view – set the group mode to Visible groups
  
• to have one area for all students – set the group mode to No groups
  
  
  
  
4. Change the Grouping setting to the relevant grouping, or leave it blank to allow staff to choose any group in the topic.
   
   

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Note: You can only add and remove people from User created groups. Changes to Student Two groups must be made in the Student Management system, which will then update in FLO. If you do try to change a Student Two group, it will automatically revert to what it was.

Steps

1. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
   
   
   
2. Click on Groups in the User Links menu
   
   
   
3. Select the group from the User created groups list on the left, then click the Add/remove users button on the right
   
   
   
4. To add a user/s to the group, select the user/s from the Potential members column on the right (highlighted in red below) and click on the Add button (Note: You can select multiple users by holding down the CTRL button on your keyboard). When selecting a single student, you can see what other groups they are enrolled in (see yellow highlight below). Use the Search function for topics with many students
   
   
   
5. To remove a user/s from the group, select user/s from the Group members column on the left (highlighted in green above) and click Remove (Note: You can select multiple users by holding down the CTRL button on your keyboard). Use the Search function for large topics with many students
   
   
6. When you have finished adding/removing users, click the Back to groups button
   

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

• Create a grouping
• Add or remove groups in a grouping

Create a grouping

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

There are three different ways of creating groups in FLO, with each way meeting a different need.

• To create one group, you want to manually create an empty group.
• To create a number of empty groups or create groups with random students, you want to automatically create groups.
• To create a group (or groups) with specific combinations of students, you want to import groups from a CSV file.

Manually create an empty group

Automatically create groups

If you want to leave groups empty, choose No allocation from the Allocate members drop-down menu (default is Randomly). Choosing No allocation means you can get students to select their group (when using the Group self-selection tool)

Import groups from a CSV file

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

The Group self-selection tool allows students to enrol themselves into groups. Use of the tool can give students a sense of control over their learning and can be more convenient for staff than manually controlling which students are added to which groups.

Group self-selection could be used so that students can assign themselves to a group based on:

• a time/day that suits them to do lab/field work
  
• a subject/activity that interests them for a group assignment – this might work particularly well for project or inquiry-based learning
  

Steps

Note: The steps below assume empty groups have already been created and groups have been added to a grouping.

Groups and groupings are used to make it easier for staff to manage their topics, and to restrict parts of a topic to specific groups of students. For example:

• groups can be used to filter an activity so you only see the work your tutorial group has done (this is particularly useful with assignments )
  
• groups can be applied to a forum to give each group a separate space within that forum.
  
• groups can be applied to a wiki or assignment to create a group assessment
  
• you can restrict a particular activity or resource to a specific group or grouping (e.g. separate information for different availabilities or tutorials)
  

Overview

• Users are individual people in the topic. Both students and staff are users in a topic.
  
  
• A group is a collection of users. For example, a group named 'Tutorial 01' will include all of the students who registered for Tutorial 01. It is used when you are working with some, but not all of the users in a topic.
  
  
• A grouping is a collection of groups. For example, a grouping named 'Tutorial Groups' may include the groups Tutorial 01, Tutorial 02 and Tutorial 03. It is used when you are working with some, but not all of the groups in a topic.

Types of groups and groupings

There are 2 categories of groups in FLO:

• Groups that you create in FLO – these are listed in the FLO group manager as User created groups

• Groups that are based on student registration into timetabled teaching sessions (lectures, tutorials, workshops) during enrolment – these are listed in FLO group manager as Student Two groups (Note: Membership of these groups cannot be changed in FLO). 

  Common Student Two groups:

• Lecture
• Tutorial
• Seminar / Workshop / Lab
• Topic groups (when using a shared FLO site there will be a group for each topic shared into the site).

There are a different ways to create a group, depending on what your needs are.

Groupings

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Questions/problems

• How do I delete a group?
• How do I rename a group?
• How do I check for students in multiple groups/no groups?
• How do I split up a group for a group assessment?
• How do I restrict something to a specific group or grouping?
  

How do I delete a group?

1. Click on the Topic Management button
   
   
   
2. Select Groups from the User Links menu
   
   
   
3. To delete a group, select the group you would like to delete and click Delete selected group
   
   
   Note: You can't delete a group created by Student Two (Student Management)
   

How do I rename a group?

1. Click on the Topic Management button.
   
   
   
2. Select Groups from the User Links menu
   
   
   
3. To rename a group, select the group you would like to rename and click Edit group settings
   
   
   
4. Type in the new group name then click Save changes
   
   

How do I check for students in multiple groups / no groups?

Students who are not in a group / grouping may miss out on interaction with the contents of a topic. Students who are members of multiple groups may have issues interacting with group activities (such as a group assignment). To verify that there are no students in multiple or not a member of any groups within a grouping, complete the following steps.

1. Click on the Topic Management button.
   
   
   
2. Select Groups from the User Links menu
   
   
   
3. Click the Overview tab
   
   
   
4. If you are looking for students missing or in multiple groups within a particular grouping, select the grouping name from the Groupings menu
   
   
5. Select Display students not in grouping to find students who are not members of any groups within a grouping
   
   
   
6. Select Display students in multiple groups within a grouping to find students who are members of multiple groups within a grouping
   
   

How do I split up a group for a group assessment?

How do I restrict something to a specific group or grouping?

Similar to the Logs report, All logs show a record of all student activity in a topic. However, instead of showing information on everyone’s activity in a topic, All logs takes a deep dive into an individual students’ engagement levels over time.

All logs show:

• a graph showing how many times a student has accessed part of a topic each day
• a table showing all of the student’s activity in the topic

To access All Logs:

1. Click on the Topic management panel.
   
   
   
2. In the User links column, click on Participants.
   
   
   
3. Select the individual student by clicking on their name. A profile view will appear for the selected student.
   
   
4. In the Reports section select All logs to display a graph of a students' activity since the topic start date and a log of all their activity.
   
   

This entry relates to the Quiz activity.

In an all-or-nothing multiple choice question (MCQ), the answers chosen by a student must correspond exactly to the correct answers defined in the question. If this occurs a student gets 100%. If there are any incorrect answers or not all correct answers are selected, the grade will be 0%.

• Steps for creating an all-or-nothing MCQ
  
• Tips for creating an all-or-nothing MCQ

Create an all-or-nothing MCQ

Steps

1. Open the quiz and either:
   • Edit the quiz, click on an Add link on the right side of the page, and select + a new question.
   • Open the question bank and click on the Create a new question button
     
     
2. Select Multiple choice and click Add   
   
   
3. Give the question a category
   
   
4. Give the question a name (this will only be shown to teachers) (required field)
   
   
5. Fill in the question text (required field)
   
   
6. Give the question a default mark (required field)
   
    
   
7. Enter some general question feedback
   
   
   
8. Select whether you want to shuffle the question answers
   
   
   
9. Under Answers, fill in the choices. For all the correct answers, tick the checkbox Correct.
    
   
   
   
10. Click Save settings

Tips for creating an all-or-nothing MCQ

Bloom's level/s of taxonomy, what the item is testing (descriptor), and distracter plausibility:

Question tips

References and resources

• The Centre for University Teaching ran two workshops in 2013 with invited speakers from the Australian Council for Educational Research (ACER):
  MacKinnon, Philip, MCQ assessment workshop 24 June 2013
  Khoo, Siek Toon, Introduction to measurement concepts and assessment in education
  "Bloom" search results (eLearning literature and resources collection)
  

This entry relates to the Quiz activity.

If you want to add questions from a text file rather than creating them in the question bank (this can save time), see Import questions (multiple choice in a text file). Contact your eLearning support team if you need assistance with this process.

• Previewing your quiz
• Previewing quizzes with random questions

Previewing your quiz

Testing your quiz and all its questions is vital as some things cannot be fixed once a quiz is open to students. Whenever possible have a colleague review your quiz questions, as ambiguous questions and errors in a quiz cause students stress and frustration.

When you have finished adding questions, remember to preview the quiz. Click the Actions menu cog, then Preview.

Previewing a quiz allows you to see how it is working, and what students will experience. You can answer the questions, submit the preview and view how the quiz will be marked and how feedback will be provided. The quiz can be previewed as often as required regardless of availability and attempt settings.

While previewing you can fix any errors by clicking on the Edit question link (opens the question in a new window). Once saved, you will return to your quiz preview.

After you click Finish attempt ..., Submit all and finish and then confirm (Submit all and finish again) of your preview, you are shown the review screen which, depending on the quiz settings, students will see after their quiz. 

You can also correct errors with Edit question and you will be returned to the review page after saving. By default, the review page will display all questions and feedback on a single page. There is an option to Show one page at a time. 

Tip: You could print the review page showing all questions and share with a colleague for proofing.

Note: The review page for a quiz preview respect the Review options settings for a quiz. So, if your settings are to show feedback after the quiz closes, you may need to temporarily change settings while you run the quiz preview. Don't forget to revert those settings once your previewing and testing is complete.

Previewing quizzes with random questions

When your quiz has a set of random questions from a category, it is hard to check all questions during quiz preview. Every time you preview the quiz you get different questions, just like a student would, making it almost impossible to ensure you check every question.

There are two ways to test quizzes with random questions. Option A is easier when there are fewer questions to check, or when you need to check specific feedback. Option B is easier when there are a lot of questions, or if you want to print the questions for a colleague to review.

Option A

1. Go to your quiz and choose Edit quiz from the Actions menu cog.
   
   
2. Click on the See questions link. This takes you to the category holding the question in the question bank (the category name is in brackets on the Edit quiz page).
   
   
   
3. Choose Preview from the Edit drop-down menu for each question to preview and check.
   
   
   
4. If you need to make changes to a question, close the preview window and choose Edit question from the Edit drop-down menu.

Option B

1. Create a new quiz. This quiz will be for your purposes only, so keep it hidden from students.
   
   
2. As you are only previewing the quiz, most of the settings can be ignored. There is one however that must be altered. Open the Review options section and under Immediately after the attempt tick the box labelled Right answer.
   
   
   
3. Add all questions from the category or categories that hold the random questions. Click the Add link, then + from question bank 
   
   
   (Tip: If your questions are arranged in subcategories, tick the option to Also show questions from subcategories. This will allow you to select all questions at once)
   
   
   
4. If you are planning to print your quiz, make sure you put all the questions on one web page (as opposed to one question on every page)
   
   
5. Preview the quiz. Click the Actions menu cog, choose Preview
   
   
   
6. Go straight to Finish attempt and then confirm submission (no need to answer questions)
   
   
   
7. Review the attempt
   
   
8. All questions will be list on a single page and the designated correct answer will display below each question. If your quiz has more than 50 questions, the review will have 1 question per page by default. Use the link in the quiz navigation to display all questions on a single page 
        
   
   
9. Print the page to allow thorough checking (print to paper or to PDF).  Consider sharing with a colleague (optional).

Note: Depending on the numbers of questions in your random category/categories and your needs, you may want to create a temporary quiz for each of your categories of random questions.

Note: This procedure won’t let you check specific feedback, but does allow you to see all questions at once, check what is defined as the correct answer and general feedback for questions.

1. Click on the Topic management panel
   
   
   
2. In the User links column, click on View Activity report
   
   
   
3. The page then lists each activity and resource in the topic, as well as the number of times it has been viewed.
   
   
   
4. Select the filter drop down (top of page) to filter by date
   
   
   

This resource is people who either moderate or admistrate SAMS. If you are not a moderator or administrator, check out our general resource.

• Moderating a SAM
  
• Redrafting a live or rejected SAM
• Deleting a draft SAM

Moderating a SAM

Students will access FLO from different time zones. Settings inside FLO and on user's personal devices will affect how dates and times display in FLO.

Where is the date and time displayed in FLO?

Time is displayed in many locations in FLO:

• Timeline block – a centralised place for students to see upcoming due dates
• Calendar – a centralised place where all dates and events in a topic are collected/recorded
• Activity index pages – accessed from the activities block and the topic management panel, the activity index pages contain a variety of information depending on the tool you are looking at, such as due dates, number of attempts/submissions, unread posts, etc.
  
• Activity settings – for example, assignment due dates, quiz times, restrict access by date/time
• Text-based content – for example, within lecture recording links, documents, pages and descriptions
• The interface of the activity – for example, scheduler, attendance, forums
• Blocks – eg. Clock block, upcoming events block, activities block
  

How is the time displayed in FLO?

FLO displays dates and times based on the time zone setting in each user's profile preferences. All user's initial FLO time zone is set to server time, which is the current time in Adelaide, South Australia. Server time automatically adjusts for Adelaide Daylight Saving Time. 

Users can choose to set a different time zone in their profile preferences. FLO will then display most times and dates converted to their chosen time zone, with a few notable exceptions. These exceptions are listed below.

Note: FLO's time zone settings do automatically update with your device's settings.

Individual tools and activities in FLO will display times:

• as the time in Adelaide
  
• converted to the time zone in a user's preferences
  
• converted to the time zone on the user's device.
  

Individual tools and activities in FLO may obtain the current time from one of three sources.

Time displayed	Tool
Adelaide time (server time)	Clock block*, Assignment extension requests, Lecture recordings, Statement of Assessment Methods (SAMs), Turnitin feedback studio (similarity reports)
Converted to the time zone in a user's profile preferences	Active quiz, Assignment, Attendance, Calendar, Chat, Choice, Database, Dialogue, Feedback, Forum, Glossary, Group self-selection, Lesson, OU blog, Quiz, Scheduler, Self and Peer Assessment, Turnitin draft tool, Wiki Restrict access settings by date/time Dates entered into the topic calendar
Converted to the time zone on the user's device	Clock block*, Collaborate

*A block you can add to your site that shows all users both Adelaide time and their local time.

Third-party sites (e.g. KuraCloud, Mobius, textbook publishers) are dependent on the publisher and may vary.

Tip: Be aware that FLO displays and operates within most FLO tools as a 24-hour clock for staff when setting dates and times, and displays as a 12-hour clock to students.

Tip: You can also manually add key dates to the calendar , for example, you could add Collaborate session times as an important additional support for students in different time zones.

This entry relates to topic administration.

The Online Learning and Teaching team can assist with:

• Learning design advice (course structure, content and strategies)
• Creation of FLO site
• Assigning 'category administrator' access (so that someone can add students to FLO sites)
• Rolling over a site for a new cohort
  
• Skills development support
  

1. New courses: Request learning design advice (contact your local Learning Designer)

• Advice on course structure
  

  Discuss options for how the course is structured, how you want participants to engage with the digital learning environment and how completions will be administered.
  

• Advice on content and strategies
  You can create the non-award (short) course using the standard FLO tools and activities, curate outside sites in the FLO site, or embed SCORM (Shareable Content Object Reference Model) packages into FLO. Advice is focused on the tools within the FLO ‘ecosystem’. It may be possible to transfer existing content into FLO if existing online courses are hosted on Moodle platforms. 
  
  

2. Create FLO site (Service One request) 

• FLO site creation
  The Online Learning and Teaching (OLT) team can create a FLO site for your non-award (short) course. This may consist of a single site, a series of discreet sites, or linked sites. We can advise you, dependent on your requirements.
  
  
• Category Administrator role assigned
  One person can be enrolled as the site/s owner, with the Category Administrator role, enabling them to manage access to the FLO site. Once participants in a course have been assigned a FAN, and once they have activated the FAN, they can be granted access to the FLO site.
  

• Repeat site for a new cohort
  If the course will be run in several iterations, content from the existing FLO site can be 'rolled' into a new site for each new iteration. This strategy enables you to manage cohorts discretely. The alternative is to manage existing and new enrolments within the one FLO site. 
  
  

3. Skills development  

• Skills development
  Online Learning and Teaching teams can provide workshops and 1:1 support for staff who will be developing and teaching using the FLO sites. Please note that the Online Learning and Teaching team are not resourced to build FLO sites for non-award (short) courses. 
  

This entry relates to Kaltura, the video platform in FLO. 

Adding a collaborator to a video gives them permission to use or edit a video in a particular way. It is useful when you either want someone to review a video, or when you want to move it to a topic you do not have access to.

There are four types of collaborators you can add to your video:

• Co-editors can edit a video (e.g. for review or approval)
  
• Co-publishers can publish to a Media Vault (including topics that you do not have access to)
  
• Co-viewers can only view the media in their My Media (e.g. for review or approval)
• Media owners will have sole access to the video (i.e. you are giving someone else access to the video and removing your ability to edit, embed or publish it)
  

For more detailed information, view this table.

A person can be given both the co-editor and co-publisher roles, allowing them to both edit a video and publish it to a Media Vault.

Add a collaborator

1. In the FLO navigation bar across the top of screen, open the drop-down menu next to your name and profile picture, then click My Media
   
   
   
2. If you haven't already done so, upload your video then return to this page
   
   
3. From the list of media, find the video that you want to share. Click on the pencil icon to the right of the video title.
    
   
   
4. Click on the Collaboration tab underneath the video
   
   
   
5. You will be presented with two permissions that you can assign to people:
   
   

Media Owner

Changes who can administer and is credited as owning the media in My Media (though not necessarily the person who owns the copyright). Note that you will also lose access to the video. To do this:

1. Click in the text box to search for a name
2. Select that name from the drop-down menu
3. Click the Save Changes button
   





Media Collaborator


Changes who can view, edit or publish media. To do this:

1. Click in the text box to search for a name
2. Select that name from the drop down menu
3. Assign them a role
4. Click the Add button
   
   


Note that if you are giving someone access to an older video it will likely not be at the top of their list, as My Media shows newer videos first.

The person who has been designated as the owner or collaborator of the media will see it in their My Media. If they have been made a co-publisher they will be able to publish to the Media Vault of one of their topics.