Saturday, 25 June 2022, 7:20 AM
Site: Flinders Learning Online
Topic: FLO Staff Support (FLO_Staff_Support)
Glossary: How-to glossary
Michael Cox

Gradebook - Results Processing Utility Tool (RPUT)

Grades iconThis entry relates to the Gradebook.

The Results Processing Utility Tool (RPUT) transfers student marks and grades from the Gradebook to Student Management.



Installation

  1. Open IDS Support Portal from your desktop shortcut or Start Menu

  2. Select Install Software

  3. Select ‘Results Processing Utility Tool’ from the list

  4. Click install


Using the tool

  1. Export the gradesheet from FLO and the Topic Results Sheet from Student Management. Both should be .csv files.

  2. Drag and drop both files onto the main window.

    The tool transfers grades and marks from the FLO Gradebook into the Student Management’s Topic Results Sheet based on the following set of rules:

    • RPUT matches students in each document using their student ID number.
    • Students who already have a grade or mark in the Topic Results Sheet are left as-is.
    • Students with no mark in the gradebook are left as-is.
    • Grades in the Gradebook’s Fail or Holding Grade column are mapped to Topic Result Sheet’s Grade column.
    • Marks in the Gradebooks Topic total column are copied to the Topic Results Sheet’s Mark column. Marks with decimal places are rounded to the nearest whole number.
    • If the Topic Total column contains ‘Non-graded pass (NGP)’, NGP will be added to the Topic Result Sheet’s Grade column. Other items in the Non-graded pass scale are ignored, as there should be more relevant information in the Fail or Holding Grade column.

  3. RPUT will create a folder called ‘PROCESSED’ inside the folder containing the original Topic Results Sheet. This folder will contain two files:
    • A new Topic Results Sheet with Grade & Mark columns containing the data transferred from the Gradebook. The new file will have _PROCESSED added to the file. This file is a .csv file.
    • A log file recording decisions the tool made during processing. This will also have _PROCESSED added to the file name. The file is a .log file.

Gradebook - troubleshooting

This entry relates to the Gradebook.

Questions/problems



Why can't students see their quiz results?

Quiz results visibility settings are controlled within the settings of the quiz, not in the gradebook. For information on how to change these settings go to Create a quiz – scroll down to Review options for further information.



My settings are correct, but students can't see their grades in the Gradebook

On rare occasions, there is a bug where things that should be visible in the Gradebook stay hidden. To fix this:

  1. Hide and show the activity half a dozen times.
  2. View the Gradebook as a student to see if the problem is still there.
  3. If the problem persists, try again.

If you have repeated these steps a few times and find that the bug is still occurring, please contact your eLearning support team.



Why can't I enter grades into FLO?

There are two main reasons why this might be the case:

If you don't think either of these reasons are the cause of the problem, please contact your eLearning support team.



Why is my marking guide not calculating grades properly?

Your marking guide may not be calculating grades properly because it scales the lowest grade to 0. So if you scale your marks from 1-10, it will recalculate '1' to 0. 

To solve this problem you must use a scale that starts at 0. 



Why is this grade wrong? Can I see what has happened to this grade in the past?

The Gradebook keeps a Grade history of all changes made to grades. Grade history shows staff when a grade was entered, what the grade was, and who entered it. It can be used to help determine if someone made an error when marking (eg if someone has accidentally marked the wrong student). To access the grade history:

  1. Go into the Gradebook and click on the View tab

  2. Click on the Grade history link
    The grade history link is highlighted

  3. The Grade history tab allows you generate a report using the following filters:
        - Select users (the student)
        - Grade item (assessment activity)
        - Grader (academic)
        - Dates

    You can use any or all of these filters as you choose.

  4. When you are happy with your filters, click on the Submit button

  5. After you click submit, scroll down to see the grade history with the specifications you have selected

    students' grade history

    Click here to see a larger version of the image 



How do I set a non-graded pass, or a different scale?

Scales are used to rate students' performance on a non-numerical basis. The most commonly used scale in FLO is the Non-graded pass scale, which can either be applied to an activity or to a whole topic.

You can also create your own scale, to assist in marking an activity. If you wish to create your own scale, contact your Local eLearning Team for support.

To apply a scale to an activity:

  1. Edit the settings of the activity you wish to have a non-graded pass
  2. Open the Grade section.
  3. Change the Type to Scale (1)
  4. The Scale will become editable. Change it to 'Non-graded pass', or a scale of your choosing. (2)
The first setting is the 'type'.  'Scale' is below.
To apply a non-grade pass to a topic total:

  1. Open the gradebook and go to the Setup tab.
  2. Click the Edit link to the right of the topic total
  3. Change the Type to Scale (1)
  4. The Scale will become editable. Change it to 'Non-graded pass'. (2)


Why are some grades highlighted yellow in Gradebook?

When grades have been manually entered into the Gradebook, the cell will change colour to indicate that the grade has been overridden. 

Grades should only be entered directly in Gradebook in exceptional circumstances as doing this permanently overrides what is entered in an assessed activity. 

There are two ways in Gradebook to remove overrides from grade items:



Gradebook - view grades or submissions of students who no longer have access

Grades iconThis entry relates to the Gradebook.

By default, students who lose access to a topic do not appear in the gradebook, assignment or quiz, to focus attention on current students. However, on some occasions it is necessary to review their work.



Gradebook

  1. Go to the Gradebook Setup tab, and select Preferences: Grader report.


  2. Scroll down to the General section. Change Show only active enrolments to No




Assignment

  1. View the submissions for an assignment.

  2. Scroll down to the options section underneath the submissions. Untick the box titled Show only active enrolments




Quiz

  1. View the list of attempts in the quiz

  2. In the section What to include in the report (at the top of the page), change Attempts from to all users who have attempted the quiz


  3. Click on the Show report button

Gradebook - view students' grades

grades iconThis entry relates to the Gradebook.

The Gradebook collects the grades for all assessments in one central place.



View the grades for multiple students (Grader report)

  1. Enter the Gradebook by clicking on the Grades link in the Navigation menu 
    administration block

    By default, the Gradebook will open to the Grader report view, which displays a table of all students and all graded activities (in large topics, the report might display over several pages).
    grader report tab

  2. The Grader report can be both sorted and filtered to assist its management

    To sort, either click on the heading of a column containing personal information (marked in red, below), or click the arrows in any column heading (marked in blue). The Grader report can be sorted by first name, surname, email address, topic total or by an activity's grade.
    sort by headings

    To filter, select a group from the drop-down menu or filter by student's initials. Note: To filter by group, your topic must first have groups enabled at the topic level
    filter by groups drop-down menu, or by name

Note: You can also view the grades for all students via the User report. Refer to the information below on how to view the grades for a single student and instead of selecting a student, choose All users from the Select all or one user drop-down menu.
Select all users



View the grades for a single student (User report)

  1. If you want to view a single student's grades in more detail than the steps above, click on the icon to the right of their name on the Grader report screen. This will take you through to the User report for that student
    Icon to User report

    You can also access the User report through the tab at the top of the screen. Select the student you wish to view from the Select all or one user drop-down menu. Note: Select All users to view the grades for all students at once.
    Select a student

  2. The User report shows a student's grades, the maximum score ('range'), weightings and any feedback 
    User report

User report view options

The User report's View report as drop-down menu has two options: 

  • Myself – this is your view (you can see hidden items) 
  • User – this is the student's view of gradebook which is useful for checking whether grade items are visible

View report as options


Gradescope pilot

In semester 1 2022 Flinders University is piloting Gradescope assessment and grading software.

What is Gradescope?

Gradescope directly supports assessment in the sciences (computer science, physics, maths, chemistry, biology, engineering) and across a range of business areas, particularly accounting. It is particularly relevant for STEM subjects and other areas that require hand written and hand drawn responses from students. 

There are five types of assessments available in Gradescope: 

  • Homework/Problem Set
  • Exam/Quiz
  • Online assignment
  • Programming assignment
  • Bubble sheet assignment

Gradescope helps administer and grade all of your assessments, whether online or in-class. It integrates with FLO and allows fast and accurate grading, and timely provision of feedback to students. 

A few highlights include:

  • More quality and timely feedback, resulting in improved learning outcomes
  • Dynamic rubrics that help streamline the tedious parts of grading while increasing grading consistency and decreasing bias
  • Various assignment types ranging from fully online with many question types to handwritten, or a combination of the two
  • AI-assisted grading which allows instructors to automatically group similar answers and grade all the answers in each group at once

Pilot considerations

There are a few considerations to be taken into account:

  • Be sure to make your students aware this is a Pilot/Trial, seek their feedback on the tools, their user experience, and any enhanced levels of achievement obtained as a result of the tool use. The Pilot Team will help you with this.
  • Keep your own notes, on what worked, what did not, whether the tool helped achieve the desired outcomes, and the time investment you made. The Pilot Team will talk to you at the end of the pilot.
  • Support for the Pilot will be provided by the Learning Designers in the Colleges of Science & Engineering and Business, Government and Law. 
  • Gradescope will be available until July 2022, after which the pilot will be evaluated, and a decision made about future use.

To get involved with the pilot, please contact your college representative:

Getting started - Add Gradescope to your FLO topic

  1. Turn editing on and click + Add an activity or resource in the module where you want to create the Gradescope assessment

  2. A dialog box will appear. In the dialog box, select External tool. Name your assessment activity and from the preconfigured tool dropdown, select Gradescope. Name your assessment activity, and click Save and return to topic.

  3. Back on your FLO topic page, click the Gradescope assessment activity link you just created. This will launch Gradescope. Once Gradescope launches, you'll see a dialog box Link to FLO Assignment which gives you a choice of a new Gradescope assignmentor an existing Gradescope assignment (if there are any).

  4. Once you link to a new assignment, a dialogue box will give you a choice of assignment types. Please see the links below for an explanation of different assignment types:


  5. Now enter the parameters for the assignment type that you have selected, into the dialogue box.

  6. On the Gradescope Course Settings page, you can update the course title, description, rubric types, and score bounds. Keep in mind that course title and description changes made here will only appear in Gradescope, not in FLO.

  7. When you're finished, click Update Course. Your Gradescope course is now linked to your FLO topic and your students can access it. Now, it's recommended that you sync your Gradescope roster with your FLO participants list (instructions below).

Sync Participants List

  1. Navigate to your Gradescope Course Dashboard. If you just completed the steps in the section above you will already be on the dashboard. If not, log in to FLO > Click your topic > Click the Gradescope activity link in your topic.

  2. From your Gradescope Course Dashboard, click Roster in the left sidebar to get to your roster page. On your Roster page in Gradescope, click the SyncFLO Roster button.



  3. By default, Gradescope will email users to say that they've been added to the course. If you don't want users to be notified, uncheck "Let new users know that they were added to the course" in the dialog box.

  4. Click Sync Roster. If you know that your student enrolments are in flux, it’s a good idea to re-sync the roster. Existing submissions/grades for students who withdraw will be preserved.

              

  Training and support

  Troubleshooting

Support resources

Get started   

Gradescope Workflow for Instructors

Help and Support

Gradescope help centre

Not identified issues. 

Groups and groupings - add groups to an activity / filter Gradebook by groups

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Sometimes it is useful to create 'sub areas' inside an activity. This can either be for the benefit of the academics teaching the topic, or for the students studying the topic. For example:

  • Assignments – Staff can filter students' submissions to a particular group, making it easier to keep track of their students
  • Gradebook – Staff can filter the gradebook to show grades for a particular group of students
  • Forums – Each group of students can have a separate forum, facilitating better group discussions
  • Wiki – Each group of students can have a separate wiki
Common module settings cannot restrict which group or grouping has access to an activity. There are separate settings for access restrictions.

 


Add a group or grouping to an activity

  1. Edit the settings for the relevant activity

  2. Open the Common module settings section

  3. Set the group mode:
    • to create a completely separate area for each group – set the group mode to Separate groups
    • to create areas for each group that all students can view – set the group mode to Visible groups
    • to have one area for all students – set the group mode to No groups

      Common module settings

  4. Change the Grouping setting to the relevant grouping, or leave it blank to allow staff to choose any group in the topic.

Note: Additional steps are required for group assignments.

 


Filter the Gradebook by group or grouping

You can apply a grouping to the Gradebook, which will allow you to filter it in the same way you can with an assignment. This can be helpful to track the progress of a tutorial group, or the progress of an entire availability (e.g. internal or distance).

  1. Edit the settings for the topic. Navigate to the topic homepage and open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management cogs icon

  2. In the top-right corner of the panel, click the Actions menu (cog icon) and choose Edit settings
    Actions menu and Edit settings
      
  3. Scroll down and open the Groups section

  4. Set the Group mode to Separate groups
    Groups settings for topic filtering

  5. Change the Grouping to the relevant grouping, or leave it blank to allow staff to choose from any group in the topic

    Note: This will also affect what groups can be viewed from the Participants screen.

  6. When you go back to the gradebook you will see a new menu that allows you to choose from the groups you have selected
    Filter groups in gradebook

Groups and groupings - add/remove users to/from groups

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Note: You can only add and remove people from User created groups. Changes to Student Two groups must be made in the Student Management system, which will then update in FLO. If you do try to change a Student Two group, it will automatically revert to what it was.


Steps

Note: If you haven't already done so, you should create a group to put people into.

  1. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management button

  2. Click on Groups in the User Links menu
    Groups link from User Links menu

  3. Select the group from the User created groups list on the left, then click the Add/remove users button on the right
    Add and remove students

  4. To add a user/s to the group, select the user/s from the Potential members column on the right (highlighted in red below) and click on the Add button (Note: You can select multiple users by holding down the CTRL button on your keyboard). When selecting a single student, you can see what other groups they are enrolled in (see yellow highlight below). Use the Search function for topics with many students
    Select student to add and remove

  5. To remove a user/s from the group, select user/s from the Group members column on the left (highlighted in green above) and click Remove (Note: You can select multiple users by holding down the CTRL button on your keyboard). Use the Search function for large topics with many students

  6. When you have finished adding/removing users, click the Back to groups button

Groups and groupings - create a grouping (and adding/removing groups in a grouping)

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Groupings are a way of organising groups. For example, you may have a grouping that contains all project groups, another grouping for tutorial groups, etc. In many cases, groups must be within groupings before you can use them for activities.

 


Create a grouping

  1. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management button

  2. Click on Groups in the User Links menu
    Groups link

  3. Click on the Groupings tab near the top of the screen
    Groupings tab

  4. Scroll down the screen and click Create grouping
    Create grouping button

  5. Give the grouping a name
    Grouping name

  6. Click the Save changes button. You'll return to the Groupings screen.

 


Add or remove groups in a grouping

  1. If you haven't just completed the previous section (created a grouping), open the Topic Management panel, click on Groups in the User Links menu, then click on the Groupings tab (see steps 1-3 above) 
    Groupings tab

  2. To add groups to your new grouping, click the Show groups in groupings icon to the right under Edit
    Add groups to grouping

  3. To add group/s to the grouping, select the relevant group/s from the Potential members column on the right (highlighted in red below) and click the Add button (Note: You can select multiple groups by holding down the CTRL button on your keyboard)
    Add and remove groups from grouping

  4. To remove a group/s from the grouping, select the relevant group/s from the Existing members column on the left (highlighted in green above) and click the Remove button (Note: You can select multiple groups by holding down the CTRL button on your keyboard) 

  5. When you have finished adding/removing groups, click the Back to groupings button

Groups and groupings - create groups

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

There are three different ways of creating groups in FLO, with each way meeting a different need.

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to group-related resources are provided below. 

Group work 

 


Manually create an empty group

  1. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management

  2. Click on Groups in the User Links menu
    Groups link in the Topic Management menu

  3. Click on the Create group button 
    Create group button

  4. Give the group a Name. Students can see the membership of groups, so do not create group names based around extensions, grades, language proficiency or medical conditions
    Group name box

  5. Click the Save changes button
    Save changes button

  6. Now you can add students to the group

 


Automatically create groups

  1. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management button

  2. Click on Groups in the User Links menu
    Groups link in the User Links menu

  3. Click on the Auto-create groups button
    Auto-create groups button

  4. Give your groups a naming scheme. Enter a name that all groups will share, then add either @ to include a letter (e.g. Group A, Group B) or # to include a number (e.g. Group 1, Group 2). Students can see the membership of groups, so do not create group names based around extensions, grades, language proficiency or medical conditions
    Auto-create groups general settings

  5. Use the Auto create based on drop-down menu and choose:
      • Number of groups (a particular number of groups)
      • Members per group (a maximum number of students per group)
  1. Following on from your last choice, go to Group/member count and enter the number of groups you want, or the maximum number of students you want in each group

  2. By default, FLO will add all students in the topic into the groups you are creating. You can change this by changing the following settings in Group members:

  3. Setting Effect
    Select members with role Will create groups based on another role (e.g. use this to create groups based on tutors)
    Select members from grouping
    Will create groups based on who is in a particular grouping instead of all students
    Select members from group
    Will create groups based on who is in a particular group instead of all students
    Allocate members
    Will created groups based on alphabetical order, instead of randomly.
If you want to leave groups empty, choose No allocation from the Allocate members drop-down menu (default is Randomly). Choosing No allocation means you can get students to select their group (when using the Group self-selection tool)
Allocate members settings

  1. Open the Grouping section. To put the groups in a new grouping, add a Grouping name. To put the groups into an existing grouping, use the Grouping of auto-created groups drop-down menu to change New grouping to the name of the existing grouping.
    Grouping settings

  2. Select the Preview button to see how the students will be distributed across the groups (this appears at the bottom of the screen)
    Preview and submit button

  3. Click the Submit button to confirm

 


Import groups from a CSV file

  1. Create a new Excel spreadsheet

  2. In the first row, enter 'username' (lower case), then 'group' (lower case) in the first two cells.


  3. In subsequent rows, enter a student FAN, followed by the name of the group you are adding them to. Note: If a group name already exists, the student will be added to the existing group. If the group name is new, the group will be created. Students can see the membership of groups, so do not create group names based around extensions, grades, language proficiency or medical conditions.

  4. You can also record what grouping each group belongs in. To do this, add a third column called 'groupingname' (lower case) and list the relevant grouping for each group
    Column C lists the grouping that each group belongs in

    Your imported groups will be automatically allocated to those groupings. The groupings will be created if they do not already exist.

  5. Save the Excel spreadsheet as a CSV file

  6. In the topic, open the Topic Management panel by clicking the button (cogs icon) on the main menu
    Topic management button

  7. Click on Groups in the User Links menu
    Groups link in User Links menu

  8. Click the Import groups button
    Import groups button

  9. Upload your CSV file and click the Import groups button. Your groups and users will now be imported. Note: You may see some messages telling you that the group already exists. That's fine – your students will be added to the existing group.
    Upload groups import file

  10. Click the Continue button. You will be taken to the Users > Groups screen where you can check your groups and student allocations have been set up correctly.

Groups and groupings - Group self-selection

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

icon for the group selection toolThe Group self-selection tool allows students to enrol themselves into groups. Use of the tool can give students a sense of control over their learning and can be more convenient for staff than manually controlling which students are added to which groups.

Group self-selection could be used so that students can assign themselves to a group based on:

  • a time/day that suits them to do lab/field work
  • a subject/activity that interests them for a group assignment – this might work particularly well for project or inquiry-based learning



Steps

Note: The steps below assume empty groups have already been created and groups have been added to a grouping.

  1. Access your topic page. Turn editing on using the green button located top left of screen on the topic homepage 
    Turn editing on

  2. In the module where you want to add the self-selection tool, click the Add an activity or resource link located bottom right in each module
    Add an activity or resource

  3. Select the Group self-selection button from the Activities tab
    Add the Group self-selection activity

  4. Give the activity a Name and Description (you can also tick Display the description on topic page). For example, 'Sign-up for a group'.

  5. By setting the Open from / Open until dates, the topic coordinator can determine when participants can join or leave a group

    Timeline block: The 'Open until' date will show to students in the Timeline block.

  6. Set Select groups from grouping to be the grouping containing the empty groups        

  7. Specify the default Min members per group. This option adds notifications for members of groups that do not satisfy the requirements (e.g. at least 3 students per group). 0 means this option is disabled

  8. Specify the default Max members per group. 0 means there is no limit to the number of students per group.

  9. Specify the default Maximum number of groups to participate in. 1 means that the students can only enrol in one group.
    General settings for group self-selection activity

  10. Under General permissions, a topic coordinator can assign several permissions to participants (i.e. students); these include being able to join, leave (until the 'Open until' date is reached) and create groups. If participants are permitted to create groups, further permissions can be set; these include setting the name of new groups, setting and editing group description and setting passwords for joining groups.
    General permissions and miscellaneous settings for group self-selection activity

  11. Click the Save and display button        
    Save and display button

  12. After the Group self-selection activity has been created, overriding the Max members per group setting can be achieved through the Limits tab
    Group self-selection limits tab


Notice regarding suspended users: If a student who has selected a group becomes suspended (eg withdraws or has overdue fees), they will be removed from the group count and their position in the group will become available to other students. If a suspended user is re-activated (e.g. when they have paid outstanding fees), they will be automatically re-activated to the group they chose. In this circumstance, it is possible that the group may have more than the maximum number of members.

Groups and groupings - main entry

Groups and groupings are used to separate students and staff into different cohorts, making it easier to manage a topic.

Groups and groupings are used to make it easier for staff to manage their topics, and to restrict parts of a topic to specific groups of students. For example:

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to group-related resources are provided below. 

Group work | Negotiated assessment

 


Overview

When using FLO, you will be working with users, groups and groupings.

  • Users are individual people in the topic. Both students and staff are users in a topic.

  • A group is a collection of users. For example, a group named 'Tutorial 01' will include all of the students who registered for Tutorial 01. It is used when you are working with some, but not all of the users in a topic.

  • A grouping is a collection of groups. For example, a grouping named 'Tutorial Groups' may include the groups Tutorial 01, Tutorial 02 and Tutorial 03. It is used when you are working with some, but not all of the groups in a topic.

 


Types of groups and groupings

There are 2 categories of groups in FLO:

  • Groups that you create in FLO – these are listed in the FLO group manager as User created groups

  • Groups that are based on student registration into timetabled teaching sessions (lectures, tutorials, workshops) during enrolment – these are listed in FLO group manager as Student Two groups (Note: Membership of these groups cannot be changed in FLO). 

    Common Student Two groups:

    • Lecture
    • Tutorial
    • Seminar / Workshop / Lab
    • Topic groups (when using a shared FLO site there will be a group for each topic shared into the site).

 


Groups

There are a different ways to create a group, depending on what your needs are.

  • Create an empty group
    Best when creating a group for later, or if you only want to create one group. It's the easiest to set up, but you'll need to manually add in users to the groups.

Once you have set up your groups you can do the following:

 


Groupings

 

  Training and support

  Troubleshooting

Training

Support

eLearning support teams

You may have one of the following issues:

Groups and groupings - troubleshooting

Overview  |  Types of groups and groupings  |  Groups  |  Groupings  ||  Support

This entry relates to Groups and groupings.

Questions/problems



How do I delete a group?

  1. Click on the Topic Management button
    topic administration menu

  2. Select Groups from the User Links menu
    topic panel

  3. To delete a group, select the group you would like to delete and click Delete selected group
    select group then press delete

    Note: You can't delete a group created by Student Two (Student Management)



How do I rename a group?

  1. Click on the Topic Management button.
    topic management

  2. Select Groups from the User Links menu
    topic panel

  3. To rename a group, select the group you would like to rename and click Edit group settings
    select group then click 'edit group settings'

  4. Type in the new group name then click Save changes
    Type new group name

Note: You can't rename a group created by Student Two (Student Management)



How do I check for students in multiple groups / no groups?

Students who are not in a group / grouping may miss out on interaction with the contents of a topic. Students who are members of multiple groups may have issues interacting with group activities (such as a group assignment). To verify that there are no students in multiple or not a member of any groups within a grouping, complete the following steps.

  1. Click on the Topic Management button.
    topic management

  2. Select Groups from the User Links menu
    topic panel

  3. Click the Overview tab
    overview tab

  4. If you are looking for students missing or in multiple groups within a particular grouping, select the grouping name from the Groupings menu

  5. Select Display students not in grouping to find students who are not members of any groups within a grouping
    select grouping, select 'display students not in grouping' and see below

  6. Select Display students in multiple groups within a grouping to find students who are members of multiple groups within a grouping
    select grouping, select 'display students in multiple groups within a grouping' and see below



How do I split up a group for a group assessment?

There is a way to automatically create new groups based upon membership of a particular group or grouping, though it does not allow you to choose who goes into each new group – it allocates students randomly.

If you want greater control over who is put in each group, you will need to manually create the groups then manually add students to each group.



How do I restrict something to a specific group or grouping?

The settings of every activity, resource and module allows you to restrict who can access it. Refer to Progress - restrict access for detailed information.

Participants - all Logs report

FLO reports can inform you about student activities during your topic, which can inform future practice. They are one aspect of learning analytics.

1. Plan  |  2. Access ||  Support 

Similar to the Logs report, All logs show a record of all student activity in a topic. However, instead of showing information on everyone’s activity in a topic, All logs takes a deep dive into an individual students’ engagement levels over time.

All logs show:

  • a graph showing how many times a student has accessed part of a topic each day
  • a table showing all of the student’s activity in the topic

To access All Logs:

  1. Click on the Topic management panel.
    The button that opens the topic management panel is highlighted with a red border.

  2. In the User links column, click on Participants.
    Participants is the second item in the User Links column

  3. Select the individual student by clicking on their name. A profile view will appear for the selected student.

  4. In the Reports section select All logs to display a graph of a students' activity since the topic start date and a log of all their activity.

An example of the graph, showing the number of hits by the student each day.


Quiz - create an all-or-nothing multiple choice question

1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||  Support

quiz iconThis entry relates to the Quiz activity.

In an all-or-nothing multiple choice question (MCQ), the answers chosen by a student must correspond exactly to the correct answers defined in the question. If this occurs a student gets 100%. If there are any incorrect answers or not all correct answers are selected, the grade will be 0%.


Create an all-or-nothing MCQ

Steps
  1. Open the quiz and either:
    • Edit the quiz, click on an Add link on the right side of the page, and select + a new question.
    • Open the question bank and click on the Create a new question button

  2. Select Multiple choice and click Add   

  3. Give the question a category

  4. Give the question a name (this will only be shown to teachers) (required field)

  5. Fill in the question text (required field)

  6. Give the question a default mark (required field)

     
  7. Enter some general question feedback
    multiple choice - enter category, question name, question text, default mark

  8. Select whether you want to shuffle the question answers


  9. Under Answers, fill in the choices. For all the correct answers, tick the checkbox Correct.
     
    answers

  10. Click Save settings


Tips for creating an all-or-nothing MCQ

Bloom's level/s of taxonomy, what the item is testing (descriptor), and distracter plausibility:

Question number x Correct answer (key)
Learning objective  
Bloom's level of taxonomy  
Descriptor What the item is testing
Distracter plausibility A....
B....
C....
Question tips

Difference from standard Multiple choice questions (MCQ)

The main difference from the standard MCQ is in the way that grading works. In a standard multiple-choice question with multiple correct answers, a negative mark must be given to the incorrect answers to be able to make the grade 0%, however students can still get a partial grade if not all correct answers are selected.

For example, if we have a question with two right and two wrong answers:

  • In the standard MCQ we need to award each of the two right answers 50% of the mark, then award each wrong answer -100%. If the student selects an incorrect answer, the grade will be 0%, but if only one right answer is selected, the grade will be 50%.
  • In the All-or-nothing MCQ, if the student selects an incorrect answer, the grade will be 0%, but if they select only one right answer, the grade will also be 0%.

One answer only MCQ

It is not advisable to use the All-or-nothing MCQ for questions that explicitly ask for one answer. The standard MCQ should be used if there is only one answer or if partial grades are allowed.

Import questions

The All-or-nothing questions must be manually created. It can not be imported from another file.

References and resources
  • The Centre for University Teaching ran two workshops in 2013 with invited speakers from the Australian Council for Educational Research (ACER):
    MacKinnon, Philip, MCQ assessment workshop 24 June 2013
    Khoo, Siek Toon, Introduction to measurement concepts and assessment in education
    "Bloom" search results (eLearning literature and resources collection)


Bloom's taxonomy explained


SOLO taxonomy explained

Quiz - review and test your quiz

1. Plan  |   2. Build   |  3. Test   | 4. Administer   |  5. Review  ||  Support

Quiz iconThis entry relates to the Quiz activity.

If you want to add questions from a text file rather than creating them in the question bank (this can save time), see Import questions (multiple choice in a text file). Contact your eLearning support team if you need assistance with this process.



Previewing your quiz

Testing your quiz and all its questions is vital as some things cannot be fixed once a quiz is open to students. Whenever possible have a colleague review your quiz questions, as ambiguous questions and errors in a quiz cause students stress and frustration.

When you have finished adding questions, remember to preview the quiz. Click the Actions menu cog, then Preview.

preview the quiz

Previewing a quiz allows you to see how it is working, and what students will experience. You can answer the questions, submit the preview and view how the quiz will be marked and how feedback will be provided. The quiz can be previewed as often as required regardless of availability and attempt settings.

While previewing you can fix any errors by clicking on the Edit question link (opens the question in a new window). Once saved, you will return to your quiz preview.


After you click Finish attempt ..., Submit all and finish and then confirm (Submit all and finish again) of your preview, you are shown the review screen which, depending on the quiz settings, students will see after their quiz. 

You can also correct errors with Edit question and you will be returned to the review page after saving. By default, the review page will display all questions and feedback on a single page. There is an option to Show one page at a time

Tip: You could print the review page showing all questions and share with a colleague for proofing.

Note: The review page for a quiz preview respect the Review options settings for a quiz. So, if your settings are to show feedback after the quiz closes, you may need to temporarily change settings while you run the quiz preview. Don't forget to revert those settings once your previewing and testing is complete.





Previewing quizzes with random questions

When your quiz has a set of random questions from a category, it is hard to check all questions during quiz preview. Every time you preview the quiz you get different questions, just like a student would, making it almost impossible to ensure you check every question.

There are two ways to test quizzes with random questions. Option A is easier when there are fewer questions to check, or when you need to check specific feedback. Option B is easier when there are a lot of questions, or if you want to print the questions for a colleague to review.


Option A
  1. Go to your quiz and choose Edit quiz from the Actions menu cog.

  2. Click on the See questions link. This takes you to the category holding the question in the question bank (the category name is in brackets on the Edit quiz page).
    The 'see questions' link is immediately after the category name

  3. Choose Preview from the Edit drop-down menu for each question to preview and check.
    The magnifying glass icon is the third icon after the question name

  4. If you need to make changes to a question, close the preview window and choose Edit question from the Edit drop-down menu.


Option B
  1. Create a new quiz. This quiz will be for your purposes only, so keep it hidden from students.

  2. As you are only previewing the quiz, most of the settings can be ignored. There is one however that must be altered. Open the Review options section and under Immediately after the attempt tick the box labelled Right answer.


  3. Add all questions from the category or categories that hold the random questions. Click the Add link, then + from question bank 
    Add questions from question bank

    (Tip: If your questions are arranged in subcategories, tick the option to Also show questions from subcategories. This will allow you to select all questions at once)
    'also show questions from subcategories' is directly under the 'search options' link

  4. If you are planning to print your quiz, make sure you put all the questions on one web page (as opposed to one question on every page)

  5. Preview the quiz. Click the Actions menu cog, choose Preview


  6. Go straight to Finish attempt and then confirm submission (no need to answer questions)
    The 'finish attempt' link is in a box in the right hand side of the screen, or on smaller screens, at the bottom of the page

  7. Review the attempt

  8. All questions will be list on a single page and the designated correct answer will display below each question. If your quiz has more than 50 questions, the review will have 1 question per page by default. Use the link in the quiz navigation to display all questions on a single page 
    Quiz navigation showing link to display all questions on one page     

  9. Print the page to allow thorough checking (print to paper or to PDF).  Consider sharing with a colleague (optional).


Note: Depending on the numbers of questions in your random category/categories and your needs, you may want to create a temporary quiz for each of your categories of random questions.

Note: This procedure won’t let you check specific feedback, but does allow you to see all questions at once, check what is defined as the correct answer and general feedback for questions.

Reports - activity report

FLO reports can inform you about student activities during your topic, which can inform future practice. They are one aspect of learning analytics.

1. Plan  |  2. Access ||  Support 
The Activity report gives statistics on the number of times each activity or resource has been viewed within a topic and the last accessed date. It is useful for:
  • monitoring the utilisation of each resource
  • identifying underutilised resources.

  1. Click on the Topic management panel


  2. In the User links column, click on View Activity report
    The link is the last item in the User links column.

  3. The page then lists each activity and resource in the topic, as well as the number of times it has been viewed.
    The first 2 items are shown. The Announcements has 35 views by 7 users. The general discussion has 39 views by 6 users.

  4. Select the filter drop down (top of page) to filter by date
    There are two editable date ranges, a 'From' date and a 'To' date. Both have an 'enable' checkbox.

Statement of Assessment Methods (SAM) - information for administrators and moderators

A piece of paper with a series of ticks on it.This resource is people who either moderate or admistrate SAMS. If you are not a moderator or administrator, check out our general resource.

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assessment-related resources are provided below. 

Authentic assessment | Assessment principles | Completing Statement of Assessment Methods for 2022 | Developing learning outcomesPolicy implications for assessment design | Students are engaged in authentic and experiential learning |  Using gradebook | Moderation 

 

Moderating a SAM

  1. To find the SAMs needing moderation, either:
    •  Find the email you will have been sent titled FLEX : You have new notifications, and click on the link in the email.
    • go to https://flex.flinders.edu.au and click the flag at the top right
  2. Click on the View SAM link – as a web page or as a PDF

  3. Review the SAM. The steps here will differ depending on if you doing an Admin or Academic review.

    Admin review (this is a quick check that should take about 2 mins per SAM)

    Specific areas:

    • There are no missing sections – look for RED text
    • There is no obviously incorrect content and formatting
    • At least one Topic availability is selected
    • Where > 1 Topic availability is selected, they have similar start and finish dates
    • Dates are for the current year
    • Marks add up to 100%
    • Each Topic learning outcome is aligned to at least one assessment item

    Academic review

    Primary focus is:

    1. Makes sense to students and is reasonable
    2. Is consistent with University policy


    Specific areas to review

    1. Expected student workload
    2. Assessment details
    3. Criteria for Successful Completion
    4. Alignments of assessment to Outcomes


  4. For Academic review, if an update to the content is needed, click the Reject button.
    • You will need to enter a comment. Please explain what changes are needed.
    • Note: The message can be seen by Topics Coordinators and moderators – it is stored for future reference.


    Next, choose who needs to make the update:

    • Admin moderator – for simple edits
    • Original Contributor – if the Topic Coordinator needs to update it



Redrafting a live or rejected SAM (administrators only)

  1. In the Actions section, click on Redraft this version


  2. Editing mode will launch. Navigate through the SAM using either the buttons at the bottom of each page, or by clicking the section links in the menu on the right-hand side.


  3. Once you have made all of your changes, click the Save and Exit button in the top-right corner. You do not need to click Save and Continue as you navigate between sections.


  4. When you click Save and Exit, a window will pop up allowing you to submit the SAM for moderation, save a draft for later or cancel your changes.



Deleting a draft SAM (administrators only)

  1. In the Actions section, click on click on Delete this version.
    Part of a SAM. A link titled "delete this version" is on the right side of the image.

  2. Click Ok to delete the SAM.

Topic administration – dates and times in FLO

Students will access FLO from different time zones. Settings inside FLO and on user's personal devices will affect how dates and times display in FLO.


Where is the date and time displayed in FLO?

Time is displayed in many locations in FLO:

  • Timeline block – a centralised place for students to see upcoming due dates
  • Calendar – a centralised place where all dates and events in a topic are collected/recorded
  • Activity index pages – accessed from the activities block and the topic management panel, the activity index pages contain a variety of information depending on the tool you are looking at, such as due dates, number of attempts/submissions, unread posts, etc.
  • Activity settings – for example, assignment due dates, quiz times, restrict access by date/time
  • Text-based content – for example, within lecture recording links, documents, pages and descriptions
  • The interface of the activity – for example, scheduler, attendance, forums
  • Blocks – eg. Clock block, upcoming events block, activities block

How is the time displayed in FLO?

FLO displays dates and times based on the time zone setting in each user's profile preferences. All user's initial FLO time zone is set to server time, which is the current time in Adelaide, South Australia. Server time automatically adjusts for Adelaide Daylight Saving Time. 

Users can choose to set a different time zone in their profile preferences. FLO will then display most times and dates converted to their chosen time zone, with a few notable exceptions. These exceptions are listed below.

Note: FLO's time zone settings do automatically update with your device's settings.

Individual tools and activities in FLO will display times:

  • as the time in Adelaide
  • converted to the time zone in a user's preferences
  • converted to the time zone on the user's device.

Individual tools and activities in FLO may obtain the current time from one of three sources.

Time displayed
Tool
Adelaide time (server time)
Clock block*, Assignment extension requests, Lecture recordings, Statement of Assessment Methods (SAMs), Turnitin feedback studio (similarity reports)
Converted to the time zone in a user's profile preferences Active quiz, Assignment, Attendance iconAttendance, Calendar, Chat, Choice, Database, Dialogue iconDialogue, Feedback, Forum, Glossary, Group self-selection iconGroup self-selection, Lesson, OU blog, Quiz, Scheduler, Self and Peer Assessment, Turnitin draft tool, Wiki iconWiki

Restrict access settings by date/time
Dates entered into the topic calendar
Converted to the time zone on the user's device Clock block*, Collaborate

*A block you can add to your site that shows all users both Adelaide time and their local time.

Third-party sites (e.g. KuraCloud, Mobius, textbook publishers) are dependent on the publisher and may vary.

Tip: Be aware that FLO displays and operates within most FLO tools as a 24-hour clock for staff when setting dates and times, and displays as a 12-hour clock to students.

Tip: You can also manually add key dates to the calendar , for example, you could add Collaborate session times as an important additional support for students in different time zones.

Topic administration - non-award (short) courses

Good practice guides and tip sheets

Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to assignment-related resources are provided below.

Supporting students to successfully engage with the topic | Culturally responsive digital learning

This entry relates to topic administration.

It is possible to create a non-award (short) course in FLO using existing infrastructure. FLO can provide the same functionality to deliver non-award (short) courses as is available for award topics. The key difference is because non-award (short) courses do not exist in 'upstream' systems, eg. Student Management System, then some process is less automated than what is possible for award topics. This page outlines what is available in FLO to support non-award (short) courses. 


The Online Learning and Teaching team can assist with:

  • Learning design advice (course structure, content and strategies)
  • Creation of FLO site
  • Assigning 'category administrator' access (so that someone can add students to FLO sites)
  • Rolling over a site for a new cohort
  • Skills development support
Please note that other elements such as advertising, enquiries, admission, enrolment, payment, identity management, student support and completion will need to be arranged with your College.


1. New courses: Request learning design advice (contact your local Learning Designer)
  • Advice on course structure

    Discuss options for how the course is structured, how you want participants to engage with the digital learning environment and how completions will be administered.

  • Advice on content and strategies
    You can create the non-award (short) course using the standard FLO tools and activities, curate outside sites in the FLO site, or embed SCORM (Shareable Content Object Reference Model) packages into FLO. Advice is focused on the tools within the FLO ‘ecosystem’. It may be possible to transfer existing content into FLO if existing online courses are hosted on Moodle platforms. 

2. Create FLO site (Service One request
  • FLO site creation
    The Online Learning and Teaching (OLT) team can create a FLO site for your non-award (short) course. This may consist of a single site, a series of discreet sites, or linked sites. We can advise you, dependent on your requirements.

  • Category Administrator role assigned
    One person can be enrolled as the site/s owner, with the Category Administrator role, enabling them to manage access to the FLO site. Once participants in a course have been assigned a FAN, and once they have activated the FAN, they can be granted access to the FLO site.
Manual enrolment with FAN (College administration responsibility)
FAN sponsors are staff members authorised to request the creation of FANs for non-award students. AccessNow allows the creation of FAN accounts by sponsors. See existing sponsors on the Find a sponsor in your area (login) page, or contact IDS (8201 2345 or Service One) and request to be added to as a sponsor. More information on how to create a FAN is available on the AccessNow website.
  • Repeat site for a new cohort
    If the course will be run in several iterations, content from the existing FLO site can be 'rolled' into a new site for each new iteration. This strategy enables you to manage cohorts discretely. The alternative is to manage existing and new enrolments within the one FLO site. 

3. Skills development  
  • Skills development
    Online Learning and Teaching teams can provide workshops and 1:1 support for staff who will be developing and teaching using the FLO sites. Please note that the Online Learning and Teaching team are not resourced to build FLO sites for non-award (short) courses. 
 

Video - add collaborators to a video / make a video available to staff outside your topic

1. Plan  |   2. Build  |  3. Test   | 4. Administer   |  5. Review  ||   Support 

My Media iconThis entry relates to Kaltura, the video platform in FLO

    Adding a collaborator to a video gives them permission to use or edit a video in a particular way. It is useful when you either want someone to review a video, or when you want to move it to a topic you do not have access to.

    There are four types of collaborators you can add to your video:

    • Co-editors can edit a video (e.g. for review or approval)
    • Co-publishers can publish to a Media Vault (including topics that you do not have access to)
    • Co-viewers can only view the media in their My Media (e.g. for review or approval)
    • Media owners will have sole access to the video (i.e. you are giving someone else access to the video and removing your ability to edit, embed or publish it)

    For more detailed information, view this table.

    A person can be given both the co-editor and co-publisher roles, allowing them to both edit a video and publish it to a Media Vault.



    Add a collaborator

    1. In the FLO navigation bar across the top of screen, open the drop-down menu next to your name and profile picture, then click My Media
      Kaltura - My Media link

    2. If you haven't already done so, upload your video then return to this page

    3. From the list of media, find the video that you want to share. Click on the pencil icon to the right of the video title.
      Kaltura - edit video 

    4. Click on the Collaboration tab underneath the video
      Kaltura - collaboration tab

    5. You will be presented with two permissions that you can assign to people:

    6. Media Owner

      Changes who can administer and is credited as owning the media in My Media (though not necessarily the person who owns the copyright). Note that you will also lose access to the video. To do this:

      1. Click in the text box to search for a name
      2. Select that name from the drop-down menu
      3. Click the Save Changes button

      Kaltura - change media owner

      Media Collaborator

      Changes who can view, edit or publish media. To do this:

      1. Click in the text box to search for a name
      2. Select that name from the drop down menu
      3. Assign them a role
      4. Click the Add button

      Kaltura - add collaborator
      Note that if you are giving someone access to an older video it will likely not be at the top of their list, as My Media shows newer videos first.


    The person who has been designated as the owner or collaborator of the media will see it in their My Media. If they have been made a co-publisher they will be able to publish to the Media Vault of one of their topics.