Wednesday, 17 August 2022, 8:20 AM
Site: Flinders Learning Online
Topic: FLO Staff Support (FLO_Staff_Support)
Glossary: How-to glossary
Andrea Rankin

Styles and layout - book (resource)

book iconThis entry relates to styles and layout. A book is classified as a 'resource' in FLO.

A FLO book is an organisational tool that allows you to structure your topic in a meaningful way that may reduce scrolling on the topic homepage. Students are able to see the relational elements in your topic (e.g. key information, module content) in one convenient place, and can print if they need to.

The book tool enables a teacher to create a multi-page resource in a book-like format, with chapters and sub-chapters. Books can contain media files as well as text, and are useful for displaying lengthy information which can be broken down ('chunked') into sections.

You could use a book to display reading material for individual modules of study, or as a showcase portfolio of student work.


Create a book and add chapters


Create a book
  1. Turn editing on and click on Add an activity or resource
    Add an activity or resource

  2.  Click on the Book icon
    book icon


  3. Give your book a Name and Description
    Name and Description

  4. In the Appearance section, decide on the book's chapter format and style of navigation (the prompts they use to move from one book chapter to the next)
    Appearance tab

  5. Click Save and display

  6. Give your first chapter a Title and enter content. To improve navigation, keep the chapter title concise.
    book title and content

  7. Click Save changes

Add chapters

  1. In the book, locate the Table of contents block 

  2. Click on the Add new chapter icon +
    book chapter - add

  3. Give the new chapter a title and enter content. To improve navigation, keep the chapter title concise.

  4. Click Save changes


Edit/delete a book chapter

  1. In the book, locate the Table of contents block

  2. If you haven't already done so, Turn editing on

  3. Locate the chapter you want to edit, and click the Edit chapter (cog) icon
    edit book chapter

  4. Edit the chapter title and content, and click Save changes

  5. To delete a chapter, click the Delete chapter (bin) icon
    delete a book chapter


Print a book or chapter

  1. Click on the Actions menu (cog) icon in the top right corner of the page, then either select Print book to print the whole book or Print this chapter to print the chapter you currently have open.
    Book administration > Print book

  2. A new window will open with a copy of the whole book or chapter. Click the Print link in the top-right corner of the screen.
    Print or Change destination

  3. The print settings for your computer will now open. Edit the printing settings as/if needed and then click on the Print button to print the book/chapter.

    If you have a PDF program installed, you can change the printer to Adobe PDF and the book/chapter you have selected will print as a single PDF file.

Styles and layout - create a stealth activity/resource

This entry relates to styles and layout

A stealth activity is an activity that is hidden from students but accessible if you have a link to it. Watch this video explaining stealth activities (duration 2.44 mins): 

Note that the layout in this video is quite different to FLO, but the principles are the same.

 


Changing stealth settings from the front page of a topic

  1. Turn editing on in your topic

  2. For the activity/resource you want to stealth, in the Edit drop-down menu select Hide
    hide activity

    The activity/resource will now show as Hidden from students
    Hidden from students

  3. For the same activity/resource, return to the Edit drop-down menu. This time, select Make available
    make available

  4. The activity/resource will now show as Available but not shown on topic page. When a student visits the page, they will not see the activity/resource but if you provide a link to it, they will be able to access it
    available but not shown

 


Changing stealth settings from an edit settings page

Alternatively, if you are editing the settings of an activity or resource:

  1. Open the Common module settings section

  2. Go to the Availability menu and select Make available but not shown on topic page.

  3. The activity/resource will now show as Available but not shown on topic page. When a student visits the page, they will not see the activity/resource but if you provide a link to it, they will be able to access it
  4.  

Styles and layout - file (resource)

file iconThis entry relates to styles and layout. A file is classified as a 'resource' in FLO.

Files are an organisational/layout feature in your topic. You may want to store key files in one place so that students can access them quickly.

You can provide a file (eg PDF, Word doc, image) as a topic resource. The file may include supporting files, for example, an HTML file may have embedded images. Students need to have the appropriate software on their computers in order to open the file. Ensure that the files are of reasonable file size to reduce upload/download times - see Optimise files for tips to reduce file size.

Do not upload third party or published material (including journal articles, book chapters etc.) directly to FLO. These should instead be added to your Readings so the Library can meet licensing and legal requirements.

 


Upload a file

Uploading (adding) a file to your FLO site is an easy process. You can either upload the file to:

  • your FLO site homepage 
    The file will show on the homepage (as a link with file type and size)
  • a page/book chapter
    The file will show as a link only (this may be a design consideration re students finding the file easily)

Upload a file to your FLO site homepage

There are two ways to upload a file to your topic's homepage. Once you have added the file, it will show in the week or module that you have added it to.

Option 1: Drag and drop a file

You can drag a file from your computer and drop it into any module within your topic. Drag and drop is available on most modern browsers (eg Google Chrome, Firefox, Internet Explorer).

  1. Turn editing on 
    The following message should appear at the top of your topic homepage (but if it doesn't you should still be able to drag and drop files):
    drag and drop files

  2. Navigate to the module you want to upload a file into
     
  3. Drag the file from your computer and drop into the module you wish to upload the file into  
    Note: By default, files are uploaded to the bottom of the module. Once uploaded, the file can be moved
    add files here

  4. Click on the Edit menu and select Edit settings to edit the file.
    file - appearance

    Decide on the Appearance of the file: the default settings are Display: New window, with Show size and Show type ticked (eg 86.5KB PDF document)

    file - appearance

    This is how it will look on your FLO site homepage:
    file example

    Option 2: Add a file resource
    1. Turn editing on      

    2. Go to the module where you would like the file to appear 

    3. Click on Add an activity or resource, then select File     

    4. You will be taken to the Adding a new file screen where you can set the parameters of your file  

    5. Fill in the Name, Description (optional), and upload (or click and drag) the file into the Select files box  

    6. Click Save and display

    Upload a file to a page or book chapter
    1. Edit the applicable page or book chapter 

    2. Highlight some text you want to hyperlink to 

    3. In the HTML toolbar, click on the Link icon 
      link to a file method 

    4. Tick the Open in new window box. If you don’t, users will need to use the Back arrow in the browser toolbar to return to the original screen (the page or book chapter) 

      Click on the Browse repositories... button to choose a file to upload
      browse repositories
        
    5. On your computer, select and open the file, then click the Upload this file button  


    Styles and layout - folder (resource)

    folder iconThis entry relates to styles and layout. A folder is classified as a 'resource' in FLO.

    A FLO folder is an organisational tool that allows you to structure your topic in a meaningful way that may reduce scrolling on the topic page. Students are able to see relational files in one convenient place. Examples of folder use: 

    • a series of files in one module (eg a set of past examination papers in pdf format or a collection of image files for use in student projects)
    • a shared uploading space for teachers on the topic page (keeping the folder hidden so that only teachers can see it).

    Steps for setting up a folder/s in your topic site:

     


    Create a folder

    1. Turn editing on 
        
    2. Go to the module you would like the folder to appear

    3. Click Add an activity or resource
      Add an activity or resource

    4. Select Folder 
      folder icon

    5. Add a Name and Description
      Folder name and description

    6. In the Content section, you can add individual files into the folder either by dragging and dropping into the Files box or clicking the Add... icon and uploading from the File picker (eg browse for files on your computer)
      Add files

    7. Click Save and display

     


    Create a subfolder

    Once you have created a folder, you can create a subfolder/s. (Note: You can add a subfolder/s when you create a folder):

    1. Click into your folder
    2. Click the Edit button
    3. Click on the Create folder icon and give your subfolder a meaningful name

    subfolder

     


    Add a zip file, then unzip (and move to a subfolder)

    A zipped folder may be uploaded and unzipped for display, or an empty folder created and files uploaded into it.

    1. Click into your folder
    2. Click the Edit button
    3. Choose your zip file (this might consist of a series of documents such as PDFs that you have zipped up). Either click the Add... icon to browse for the file on your computer, or drag and drop the file into the Files box 
      zip files

    4. Once the file is uploaded, you can unzip it by clicking on the zip file icon
      zip files

    5. Select the option Unzip 
      unzip files 

    6. Your files should now appear in the folder where you placed the zip file. You can choose a subfolder to add them to by clicking on each individual file 
      file to folder 

    Styles and layout - HTML editor

    This entry relates to styles and layout.

    The HTML editor (also known as the 'html toolbar' or 'text editor') allows you to format text, create links, and insert multimedia. It can be used when setting up your topic site to add instructional or narrative guidelines for students/users. The HTML editor is available to students when they add content to forums, blogs, glossaries, databases and wikis. Despite its name, you do not need to know HTML to use it.

    The default HTML editor is Atto: Atto HTML editor

    The HTML editor is used almost everywhere you can enter text. Most activities incorporate the HTML editor, commonly found in the Description field for an activity or resource. The functions of the HTML editor are particularly useful when adding content to pages, books, labels, forum posts and wikis (or wherever scaffolding is needed).  



    Expand the HTML editor

    By default, the HTML editor is minimised and not all functions are visible. Click the  Show more buttons icon  to view all functions. 

    Atto HTML editor

    You will then see the following options (note that these are updated from time to time).

    HTML editor expanded

    To enlarge the page content box in the HTML editor, click and drag from the bottom right corner.

    make screen bigger

     


    Editing features

    Listed below are the features of the HTML editor you are most likely to use. There are other features, and the features available may change over time. Click on the link/s to find out how to use the particular feature.

    Icon Purpose
    HTML features Text features – Heading levels, paragraph and pre-formatted styles
    HTML bullet list Bullet / numbered list
    html hyperlinks Hyperlink functions
    html media Media options (emojiimageaudio and video) and table
      HTML editor - some tools  Extra style options (font colourshorizontal rule, columnstext styles)
      html text editing  Equation editor, symbols (eg language/punctuation), clear formatting

    Using emojis 

    The HTML editor includes an Emoji picker.

    Emoji icon

    Click the Emoji picker icon in the HTML editor to view available emojis. You can scroll down through all available emojis, or use the category bar at the top of the emoji picker box to choose from a particular group of emojis. You can also use the Search bar underneath the picker box to find emojis.
    Emoji picker

    Styles and layout - insert a horizontal rule

    Show more buttons iconThis entry relates to styles and layout, in particular the HTML editor.


    You may want to separate chunks of text, activities and/or resources with a horizontal rule, like this:


    This style can make it easier to differentiate between sections in a module (or book chapter, page etc) and is a usability feature. 


    Steps

    To insert a horizontal rule below or above a heading or text, or to create a label that is a horizontal rule:

    1. In the HTML editor, click on the Show advanced buttons icon Show more buttons icon

    2. Place your cursor where you want the horizontal rule to be placed (either at the beginning or end of text) and click on the Horizontal rule icon horizontal rule icon

    3. You can also create a Label that is a horizontal rule. This enables you to move (and duplicate) horizontal rules as they are not attached to text (easy to use in a module)

    Styles and layout - insert (and edit) a table

    Show more buttons iconThis entry relates to styles and layout, in particular the HTML editor.

    Tables are useful for data. Avoid using a table for layout purposes. This is an accessibility issue and will confuse screen readers (for users with a sight disability). If you want to layout content in columns, use the Bootstrap Grid iconBootstrap Grid icon.

     


    Steps – insert and edit

    1. Click the Table icontable icondisplayed in the HTML editor

    2. Enter the number of rows and columns  To make your table easier to view (particularly useful for complex tables) you can Apply styles and choose the table's Appearance (borders, width etc). 
      table options

    3. Click Create table

    4. Type information into your table
      table example

    5. To edit the table, and for additional table and cell properties, put your cursor in the table and select the Table icon in the HTML editor. Choose an option from the drop-down menu
      edit table

    Styles and layout - insert an image

    Show more buttons iconThis entry relates to styles and layout, in particular the HTML editor.

    Images can add value to your FLO site if they are:

    • meaningful (eg a chart, flow diagram)
    • contextual (eg image relates to content in the module where it is included)
    • consistent in style (eg cartoon-like, real-life, graphic representations, square edges)
    • consistent in size (eg 300 pixels width) and suitable for online (72 dpi = dots per inch) 
    • consistent in location and layout (eg right-aligned, white space around the image)

    Table of contents



    Sourcing and using images

    All images you use should be referenced with the author and source (either a URL or publication title).

    Wherever possible, you should use your own images or source ‘openly licensed’ images where the owner has given upfront permission for reuse (this is not automatic, even for images from the internet). If it is necessary to use other copyrighted images, the University has a paid licence that covers this use as long as you provide the appropriate copyright notice. If using images in a PowerPoint presentation, download the PPT teaching template so that the appropriate copyright notice is automatically included in your slides.

    When uploading a third party image, you should select the relevant licence according to the terms/conditions the image was accessed under. For example, if the image sourced was licensed as ‘All rights reserved’, you should choose ‘All rights reserved’ when you upload it to FLO (see instructions below). If the image is available under a Creative Commons licence, look at the individual licence conditions to ensure you select the correct licence.

    For more information on locating images appropriate for reuse, see the Using images in teaching page in the Copyright for academic staff FLO site.


    Creative Commons copyright for free use

    Even if these images are for free use, check the attribution details anyway – you may still see the warning ‘Images may be subject to copyright’, or you may need to attribute the designer/contributor. 

    The Copyright for academic staff FLO site (Copyright and teaching > Using images in teaching) provides information on how to source free images.

     


    Use your own image

    While copyright in teaching material belongs to Flinders University (as per the Intellectual Property Policy), it is recommended that you still attribute yourself as the author of images you create so that you can be cited correctly.



    Resize an image

    You can resize images in FLO when adding them, but it only appears as though they are resized – in fact, they remain the same size. Using images that are bigger than they need to be can make your FLO site take longer to load, so to accommodate students with slower internet connections it is best to resize large image files before putting them in FLO.

    We recommend doing this using Snagit, a University-supplied program with that can do everyday image editing. Snagit is available through the IDS Support Portal. Home-use licences are also available (request via Service One)


    Resizing an image in Snagit
    1. Source your images first (as above). You may find it helpful to store them in a folder before uploading to your FLO site, so they are easy to find later on.

    2. Go to the File menu and select Open. You can then find the file on your computer.
      Open is the second item in the file menu

    3. On the centre-bottom of Snagit, you will see the measurements of your image. Click on the measurements to edit them.
      change the size of your picture by clicking on the measurements next to the zoom
      What do the numbers mean?
      The numbers refer to pixels (or px for short). A pixel is a single dot on your computer's screen. For reference, most desktop computers are 1920 pixels wide, and laptops are generally either 1920 or 1366 wide. The following image shows measurements of 100 pixels.
      each colour is 100 pixels wide
      The size of the images in the grid layout is 210 by 140 pixels.

    4. Once you have settled on a size, save your image (go back to the File menu, and select Save).

    What is an ideal file size?

    The ideal file size depends on the image. For example, if you have an image of the human brain, the image may need to be big enough so students can easily identify its various parts. This, in turn, will make the file size bigger. But if your image is only for decoration it can be smaller, as the teaching materials you've provided are the main focus.

    It's good to remember that some students will have dramatically slower internet speeds than we enjoy on campus. While images definitely have an important role to play in education, it does need to be weighed against the needs of our students in remote Australia and developing countries.

    If you have a jpg file (typically used for photographs) and are finding that the image size is still too large, you can reduce the quality of the file:

    1. Go to the File menu and select Save As.
      'Save as' is in the FIle menu, next to the 'save' option

    2. Make sure that the Save as type is set to 'JPG', then click on the Options button at the bottom of the window.
      Make sure the 'save as type' is set to jpg, and click on the options button

    3. Try reducing the image quality to 60, and then increase it to 70 or 80 if you find it is too blocky (here is an example of a blocky picture). Higher quality/larger images generally can have a lower quality than smaller or previously edited pictures.


    Upload an image

    1. Edit (if required) and store your image (see information above)
        
    2. Go to the page, book chapter or wherever else you want to insert an image, that has the HTML editor toolbar

    3. Click on the image icon in the toolbar
      image icon

    4. Click Browse repositories... then Choose file to find an image to upload from your computer

    5. Choose license from the pull-down menu (if required). See Find free images, or Use your own image for more information. If the image is your own, you can select the default option (All rights reserved). Click Upload this file

    6. Put a description for the image (Describe this image for someone who cannot see it) and choose the Alignment (left or right is a good choice, but the main thing is to be consistent with image placement in your topic site)

    7. Click Save image



    Provide a caption for an image

    You may want to attribute your image if you have found it on the web, or simply provide a caption for what the image represents. There are a couple of ways to do this, outlined below, from easiest to most difficult.


    1. Add a note 

    You could simply put a note (eg Image attribution: details here) in the module or resource (book, page etc) where the image is placed. This is the simplest method.


    2. Use a 2-column layout

    This option is part of the HTML editor in FLO. Note that if you choose this option in a module, the entire module will be in this format, not just the text and image. The other option is to create a label for your image, text and caption, and use the 2-column layout in that. This method means the rest of the module will be in normal (= 1 column) layout.

    1. In your FLO resource/module, in the HTML editor toolbar click on the Show more buttons icon Show more buttons icon

    2. From the toolbar menu (2nd row), select the Bootstrap Grid icon  Bootstrap Grid icon

    3. From the pull-down Bootstrap Grid icon menu, choose the layout option 25%, 75% columns OR 75%, 25% columns
      columns layout

    4. Place your image in the 25% column and put text in the other column (these instructions assume your image has been resized in image editing software such as Snagit)

    5. Click Save changes

    Styles and layout - insert columns in a resource/module

    Show / hide advanced buttons iconThis entry relates to styles and layout, in particular the HTML editor.

    For content layout (eg text/images), you may want to divide a resource/module into two or more columns, or narrow and widen columns. It is good web practice to use the <div> tag to do this, rather than formatting using tables (an accessibility issue). The Bootstrap Grid icon bootstrap grid iconprovides a range of layouts and enables easy applicability.

    The HTML editor is used almost everywhere you can enter text. Most activities incorporate an HTML editor, commonly found in the field where you enter the description, content or text of an activity or resource. The functions of the HTML editor are particularly useful when adding content to pages, books, forum posts, wikis and labels.


    Steps

    The grid option means that you have 2 distinct columns, so (for example) if you include an image in one column and text in the other, if there is space under either column it will not wrap text.

    1. In your FLO resource/module, in the HTML editor toolbar click on the Show advanced buttons icon Show advanced buttons icon

    2. From the toolbar menu, select the Bootstrap Grid icon  bootstrap grid icon

    3. Choose the layout you want (2 column, 3 column etc)
    4. grid options

    5. Populate the columns with text (example below)
      grid example

    6. Click Save changes

    Styles and layout - label (resource)

    label iconThis entry relates to styles and layout. A label is classified as a 'resource' in FLO.

    A label can be used for layout (eg a horizontal rule), text, images, tables and other information formats. Using a label in your topic homepage allows you to:

    • move it around in the module/topic (ie it's flexible)
    • duplicate it (eg where you want to produce the same heading throughout the module for consistency)
    These features of a label as a layout tool can save you time.

    Please note: Pages, URLs, forums and other FLO activities/resources have their own Description option which can be displayed on the topic homepage if you choose, so they don't necessarily require a separate label.

     


    Steps

    1. Turn editing on 

    2. Go to the module where you would like the label to appear

    3. Click the Add an activity or resource link (bottom right of the module)
      Add an activity or resource

    4. Select Label from the Resources tab
      label icon

    5. Add your information in the Label text area
      Adding a new label

    6. Click Save and return to topic

    Styles and layout - main entry

    Styles and layout are an important part of the user experience, and support the usability and accessibility of multimedia products (eg websites). Look and feel enables user (eg student) engagement. FLO has various tools that facilitate structure and layout.

    Style tools  |  Layout tools  |  Resource types  || Support

    Good practice guides and tip sheets

    Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to styles and layout-related resources are provided below. 

    Accessible and inclusive learning | Accessibility and inclusivity in FLO

    When you set up/layout your topic site, it is always a good idea to test how it looks using the Preview as a student function. 
     

    Style tools

    The HTML editor is available in any activity and resource (Description field). The toolbar for the HTML editor has many functions (create heading styles, create text styles, add an image, embed a video etc).


    How to (using the HTML editor)

    Narrative

    The HTML editor helps you narrate in your topic

     


    Layout tools

     


    Resource types

    In FLO, you can Add an activity or resource to the topic site. Resources include the following, and contribute to the organisation/structure of the site. They can be a form of 'sensemaking' for a user (ie student) – providing 'containers' for content that make navigation easier.

    See Tool options - resources to determine what type is suitable for your needs.

    • Book (create a multi-page resource, with chapters and added navigation)
    • File (upload a PDF, Word file, image etc)
    • Folder (upload a collection of files, add a zip file)
    • H5P (create content such as interactive videos and presentations)
    • Label (display text on a topic's homepage)
    • Page (create a web page, or embed a video)
    • URL (link to an external website)

     

    Training and support

    Troubleshooting

    Training
    Support

    Currently, there are no known issues.

    Styles and layout - page (resource)

    page iconThis entry relates to styles and layout. A page is classified as a resource in FLO.

    A FLO page is an organisational tool that allows you to structure your topic in a meaningful way that may reduce scrolling on the topic homepage. Students are able to see the relational elements in your topic (eg key information, module content) in one convenient place, and can print if they need to. 

    Using the HTML editor, a page can display text, images, sound, embedded video, web links and embedded code, such as Google maps. A page could be used to present the topic summary or to embed several videos together with some explanatory text. A page reduces the amount of content on your topic homepage and limits the amount of scrolling.

    A page resource is more accessible (eg to users of mobile devices) and easier to update. For large amounts of content, we suggest you use a book rather than a page.

     


    Create a page

    1. Turn editing on 

    2. Go to the module you would like your page to appear

    3. Click Add an activity or resource (bottom right of module)
       Add an activity or resource

    4. From the Resources tab, select Page
       page icon

    5. In the General section, add a Name and Description
      page - name and description

    6. In the Content section, add the text, images, links or multimedia you want to display
      Page content 

    1. Click Save and display

    Styles and layout - URL (resource)

    URL iconThis entry relates to styles and layout. A URL is classified as a 'resource' in FLO.

    The URL resource enables a teacher to provide a web link as a topic resource. Anything that is freely available online (eg documents or images) can be linked to; the URL doesn't have to be the homepage of a website. The URL activity is particularly useful for linking to open educational resources (OERs). Linking externally ensures that you are not breaching copyright.

    URLs can also be added to any other resource or activity type through the HTML editor (hyperlink icon).


    Add a URL

    1. Turn editing on 

    2. Go to the module you would like the URL to appear

    3. Click Add an activity or resource
      Add an activity or resource

    4. Click on the URL icon to add it
      add a URL

    5. Add a Name and type or paste the URL in the External URL section
      External URL
    6. Add a Description. Tick the 'Display description on topic page' box if you want the student to see this on the topic main page.

    7. Under Appearance, if an external resource (ie outside FLO, including Flinders University website) leave the Display default as 'New window'. If an internal resource (eg within the topic site), choose one of the other options (automatic, embed, open, in pop-up). Note: Choosing 'embed' is not recommended for copyright reasons (this makes it look as though the link resource belongs in your FLO site) 
      URL display

    8. Click Save and display or Save and return to topic

    Subtopic - Library World

    1. Options  |  2. Set up  |  3. Administer  |  4. Reports  ||  Support 

    subtopic iconThis entry relates to the Subtopic activity.

    Library World is an introduction to using information at university. The Library interviewed over 40 Flinders academics and students to share their experience and expertise in finding information. From these interviews, we made 11 videos to give students a good foundation in what is quality and credible information at university, how to follow the scholarly conversation, what tools to use in research, and where to go for help. 

    You will need to ask your eLearning support team to add the subtopic on your behalf.


    Can I use it as an assessment item in my topic? 

    Yes. The assessment in Library World takes the form of reflective questions. Before viewing any of the videos, students are asked three quick questions about their current information seeking practices. After working through Library World, students are asked the same questions so they can reflect on what they have learned and what they will now do differently to find information at university. 

    You can add Library World to your topic as a subtopic and use as either an assessment item or a resource. 


    Can I use it as a resource that is not assessed?

    Yes. Let your eLearning support team know that you want Library World added as a resource only. To get grades for Library World you need to click the fetch button button (once you have clicked on the Library World subtopic link). The weighting in the Gradebook is defaulted to 0.


    Where can I get help? 

    Subtopic - main entry

    1. Options  |  2. Set up   | 3. Administer  |  4. Reports   ||  Support 

    subtopic iconThis entry relates to the Subtopic activity.

    The subtopic activity has to be added by your eLearning support team. Please contact them if you want this activity added to your topic.
    The subtopic activity connects students from your topic to another FLO site, and periodically pulls grades from that site into your topic.



    1. Options

    The following Subtopics can be added to your topic:

    • Horizon Award
    • Library World (separate entry)
    • Academic integrity for students (i.e. the academic integrity quiz)
    • PRE-PLACE


    2. Set up

    You will need to ask your eLearning support team to add the subtopic on your behalf.

    Once the activity has been added, you will have a limited number of settings that you can edit:

    • add a description for the activity
    • redirect students to the subtopic by ticking the box in the Referenced topic section
    • add a Group mode or Grouping in the Common module settings section
    • restrict access (by activity completion, date, grade, group, grouping etc) in the Restrict access section
    • add completion tracking (this will first have to be enabled at topic settings level) in the Activity completion section
    Timeline block: The Subtopic activity will not show to students in the Timeline block.


    Grades

    Because grades will feed into your topic through the activity, you will need to make some minor decisions about how the grades are used.

    • Set the weighting for the activity (by default it will have a weighting of 0).

      0 weighting in the Gradebook


    • Set a Lock Date when your topic should stop accepting grades from the activity (this is a roundabout way of setting a due date).

      We recommend setting the lock date an hour after the due date specified in the SAM, to ensure that the grades have synced one last time.



    3. Administer

    When students click on the subtopic activity, they will go directly to the subtopic site (students have automatic access to all subtopic sites as a student at the University). They will then be able to complete the activity. The grades will then periodically sync back with your topic.



    4. Reports

    You can view the logs report in FLO to see if a student has clicked on the link to the subtopic. 

    view logs report

    If you are grading a subtopic, you can also manually 'fetch' the grades. You might do this at the end of the topic, or after a specified timeframe (which you can set in the subtopic settings in the Restrict access tab). Click on the link for the subtopic to  view the screen below, then click the Fetch now button.

    Fetch grades


      Training and support

      Troubleshooting

    Support

    eLearning support teams

    No known issues with this tool

    Tool options - communicate with students

    FLO ecosystem  |  Tool options (specific purposes)  ||   Support  

    These tools are available in FLO. For external tool options, contact your local eLearning support team

    What do you want to do? Tool/s to use
    Advise students a lecture or tutorial has been cancelled 

    forum Announcements

    The Announcements tool in FLO will send an email with the announcement posted to all enrolled students within the topic.  This usually is sent within 15-30 minutes of posting the announcement. A copy is recorded in the FLO site.
    Advise students a lecture or tutorial is no longer being offered (either before commencement of topic or during topic) When a lecture or tutorial series is removed as an option from Student Management, students enrolled in that stream are automatically notified. Please contact Student Systems for more assistance.
    Ask a question of all students in your topic

    feedback icon Feedbackchoice iconChoice

    Students have access to the FLO site one week prior to commencement. Depending on the complexity of what you want to know, you could also use a survey or other tool for this purpose. 
    Convey important information to your students prior to commencement of topic To change the topic start date for students in Student Management, contact your college Education Resources Officer. This will open the FLO site to students earlier. 

    Ask a question of all students in your topic, and have them reply to the entire group

    For example, ask what areas should be covered in a revision lecture before the exam

    forum  Forum

    If students so choose, a copy of the discussion messages will be sent to their email. Notification of new posts will also appear in their My Home page.

    Ask a question of some or all students in your topic, and have them reply individually

    For example, ask students if they have any problems working in their project teams

    Dialogue icon Dialogue tool

    A copy of all messages will be kept within the topic.

    Have a text-based, real-time synchronous discussion with your students

    For example, when the group chatting is not able to meet face-to-face

    chat iconChat

    If you want to set a particular date/time for the chat session, go to Chat sessions and specify a date/time. This will appear in the topic calendar.
    Email students
    FLO does not have email capabilities. However, you can get student email addresses by downloading the list of users in the topic.

    Tool options - quiz and survey

    FLO ecosystem  |  Tool options (specific purposes)  ||  Support 

    These tools are available in FLO. For external tool options, contact your local eLearning support team.

    What do you want to do? Tool options

    Self-assess/check knowledge/mini-test

    active quiz icon Active quiz (in class)
    Create a session to test students' knowledge/other purpose; view the results in class (real time) (can be anonymous or with names)

    choice icon Choice (in class)
    Ask a single question and offer a selection of possible responses; view in class (can be anonymous or with names). Purpose could be to quickly test understanding

    quiz icon Quiz (out of class)

    At the end of a week/module, at the beginning of a topic, can be non-graded

    feedback iconFeedback (out of class)
    One or two questions to check understanding (active teaching) – can be anonymous, non-graded

     Poll students

    active quiz iconActive quiz (in class)
    Create a session to test students' knowledge/other purpose; view the results in class (real time) (can be anonymous or with names)

     feedback iconFeedback (out of class)
    One or two questions to check understanding (active teaching) – can be anonymous, non-graded

    choice icon Choice (out of class)
    Ask a single question and offer a selection of possible responses; view in class (can be anonymous or with names). Purpose could be to stimulate thinking, quickly test understanding, or facilitate decision making/voting

    Get formative feedback about how students are going 

    feedback icon Touchpoint survey (out of class)
    Anonymous, can add more questions or change questions

    Give students exam practice (using questions from past exams)

    quiz icon Quiz (out of class)
    At the end of a week/module, can be non-graded

    Give a topic exam 

     quiz icon Use a FLO quiz as a final exam (in/out of class)
    There are four suggested stages to this quiz purpose, which requires advanced planning.

    Develop students' critical thinking skills  quiz icon Quiz (in/out of class)
    Questions could be set up to solve a problem or choose the best outcome/s for a scenario – a range of questions can be used
    Deliver immediate feedback about performance

    active quiz icon  Active quiz (in class)
    Run a real-time session and view results as a group (can be anonymous or with names)

    Tool options - resources

    FLO ecosystem  |  Tool options (specific purposes)  ||   Support  

    These tools are available in FLO. For external tool options, contact your local eLearning support team.

    What do you want to do? Tool options

    Add a single file

    file iconFile

    Drag and drop files such as PDFs and Word docs into your topic homepage, if editing is turned on

    Add multiple files

    folder iconFolder

    Store related files in a folder (eg Assessment resources) which can be downloaded in its entirety or by individual file

    Add readings

    readings iconReadings (Leganto)

    Assemble materials of all types - physical books, ebooks, online or digitised book chapters, scholarly articles, videos, newspaper articles, websites, and more - in a structured, comprehensive resource list

    Group information together into one item

    page iconPage
    Keep content in one place without taking up space in the topic site. A page is good for chunks of text and could also contain links/embedded videos etc

    Group information together into sections

    book iconBook
    Store related content, using chapters/sub chapters, to save space in the topic site. The Book module makes it easy to create multi-page resources with a book-like format

    Add a heading/text on a topic's homepage

    label iconLabel
    You can move or delete labels, so they allow for flexibility and working with chunks of text

    Add a video without taking up space

    page icon Page
    Embed or link to videos in a page so they are all in one place 

    Link to an external resource/website readings iconReadings (Leganto)

    Assemble materials of all types - physical books, ebooks, online or digitised book chapters, scholarly articles, videos, newspaper articles, websites, and more - in a structured, comprehensive resource list

    URL iconURL
    Link out of your topic, opening the link in a new window, so users can return to the topic easily

    Topic administration - course sites

    This entry relates to topic administration.

    Good practice guides and tip sheets

    Good practice guides and tip sheets have been developed to support quality in both curriculum design and teaching practice. Good practice guides provide a pedagogical overview and tip sheets provide you with practical strategies and ideas for implementation. Links to topic administration-related resources are provided below. 

    Internal course accreditation | Online topic orientation

    Course sites are like any other FLO sites, allowing you to share information and create interaction, except they are not controlled by the University timetable. This allows you to determine who has access and for how long. They can be used to facilitate the sharing of information and collaboration between groups residing outside of a single topic. The following steps are necessary when thinking about using course sites:

    1. Plan the site
    2. Request a course site 
    3. Build the site
    4. Evaluate the site (post set up)


    1. Plan the site

    When designing a course site, it is crucial to think about the site’s purpose and audience before you request it. Planning will determine the site’s structure/content and ultimate success. You may want to have a conversation with your local eLearning support team

    Some of the advantages of using course sites are:

    • Streamlining shared resources (one-stop-shop for teaching resources, forms, etc.)
    • Orientation/induction (course perspective)
    • Opportunity for students to ‘meet’ other students across years/disciplines and work collaboratively on projects outside the scope of their topic
    • Networking in a profession/the University (e.g. mentoring, student societies)
    • Work-Integrated Learning (WIL) (e.g. employment opportunities)
    • Get feedback from students on a whole course
    • Providing access to key information for the life of the students’ course

    Your audience/users might be:

    • All students enrolled in a particular course(s)
    • All students enrolled in certain topics (e.g. all Archaeology students, using all ARCH topic codes)
    • Students enrolled in specific topics 
    • Students with a specific link to self-enrol in the site

    2. Request a course site 

    As the site administrator/s or course coordinator, use Service One to send a request to your local eLearning support team. They will set up the site and allow access for specified users. 

    You will need to provide key information with your request:

    1. Proposed name of the site 
    2. Description of the purpose of the site (see possibilities above)
    3. Rollover method: do you want the course site to be rolled each year or it is an ongoing site? Ongoing sites stay the same year after year
    4. FANs of staff who will be responsible for maintaining the site and teaching team who needs to have access and their preferred roles (Topic administration – roles in FLO)  
    5. Rules for populating (course codes, lists of topics, topic prefix, self-enrol)
    6. Suitable course site format (collapsed modules or grid)
    7. Consideration of requirement for restriction of access to one organisational area (open or self-enrol options) - discuss this with eLearning
    8. Approval or endorsement of college if appropriate.


    3. Build the site

    FLO Staff Support contains the following resources to may help you develop your site:

    You may also consider adding a course site welcome video which help your students connect with their course coordinators and provide a more personalised approach to the site.  Below you can find an example of a short welcome video for the Bachelor of Criminology course site.



    4. Evaluate the site (post set up)

    If you are a site administrator, you will want to evaluate the site’s usage on a regular basis (e.g. twice per year). Some suggested approaches are: 

    • Seek feedback from your target audience – you could use the feedback activity for this purpose, and post an announcement (this post will go to everyone enrolled in the site) to encourage users to provide feedback
    • Review forums for common questions or points of discussion (how can FAQs be useful for future years?)
    • Access FLO reports about site use: 
      • How often is the site accessed by the target audience?
      • How recently was the site accessed by the target audience?
      • What is your audience doing in the site (e.g. accessing support materials, participating in a forum)?

    Once that you have collected and analysed your data, you can re-evaluate your site:

    • Is the site working: visual design, online engagement, and purpose?
    • What activities and resources are used/not used?
    • What does user feedback tell you?
    • Has the site’s purpose changed over time?
    • Are there new developments?
    • Is it sustainable? How can we improve overall site maintenance over the years?

    Topic administration - FLO topic production cycle

    This entry relates to topic administration.

    Topic rollover is the process of creating a new topic space in FLO, applying a template, and applying content to it in line with the topic coordinators’ requirements, all in preparation for the next teaching period.

    FLO topic rollover checklist (updated February 2022) 

    Use this checklist after your FLO site has been rolled over. It lists the essential tasks to do in your FLO site before students have access. This checklist is updated each semester and will also be emailed to you as part of FLO rollover communications.

    Once topics have been rolled over, there are additional support resources that may be helpful:


    Key rollover dates
    77 days from teaching start date Between 77 and 10 days from teaching start date 7 days from teaching start date Teaching start date

    Teaching team gets access to FLO topic site(s)

    Topic coordinators are sent an email confirming their topic(s) have rolled

    TC and teaching team prepare FLO topic site(s) for teaching Enrolled students get access to FLO topic site(s) Teaching commences in FLO topic site(s)