FLO Student Support


Before you start planning and filming your video, it’s really important to find out what the submission method is for your assignment, because this might impact how you record and edit your video. 
 

There are two possible ways your topic teaching team may have configured the assignment: upload and embed via My Media, or direct file upload.  Read more about direct file upload on the next page

Submission via My Media is typically the preferred submission method.  If you have been asked to submit a video, but can't see the online text box in your Assignment submission page, please ask your teacher to enable it.

Submission method
 What the submission section looks like
What you need to know
Upload to My Media, then embed link to your video in an online text box 

My Media icon
Video assignment submission method - My Media and online text




My Media is your private audio and video repository in FLO where you can upload, store and view your media. Only you can view your media, until you embed it in a FLO topic site. Once you've uploaded a media file to My Media you can embed it anywhere on a FLO topic site where the text editor box is available, like an assignment or discussion forum. 

All common video formats are accepted, including those produced on mobile devices.

There's no file size limit; you won’t need to compress your video before submitting it. But, really large media files can take a while to upload to My Media, so please allow plenty of time before the submission deadline to do your upload. 

For more information on creating or editing your video, please see More on Video Assignments

If you need to submit an additional file alongside your video (like a Word Doc or PPT presentation), use the file submission box on the same page as your video upload.  

Make sure you upload all files before you confirm your submission on the next page, as once you submit your assignment you will not be able to edit your submission or add additional files


Submitting your video assignment via My Media is a 2-step process.  Can't view the videos below? Log in to FLO for access.


Step 1.  Upload your video from your mobile or computer into your My Media in FLO


Upload a video from a
laptop or desktop computer


Upload a video from an Android device (phone or tablet)
- Please avoid using the Okta App for this process, and access FLO directly via your browser

Upload a video from an Apple iOS device (iPhone, iPad)
- Please avoid using the Okta App for this process, and access FLO directly via your browser



Step 2.  In your assignment submission, embed the linkMy Media icon, then submit





Before you start planning and filming your video, it’s really important to find out what the submission method is for your assignment, because this might impact how you record and edit your video. 
 

There are two possible ways your topic teaching team may have configured the assignment: upload and embed via My Media, or direct file upload.  Read more about My Media submissions on the previous page.

Submission method
 What the submission section looks like
What you need to know
File submission directly to the assignment 

Video submission by file upload


Is your video very large or the wrong file type for submission?  Use these compression/conversion instructions for Mac and PC.


This method uses the standard file submission tool in FLO. 

Accepted file types are generally limited to .mp4, .flv, .mov, .avi 

There is likely to be a file size limit on your upload. Check your assignment details, but generally the limit will be between 50 – 200 mb. This means you need to produce quite a low-resolution video, so: 

  • If you’re filming footage on your phone or tablet, don’t film in super high definition – you'll struggle to keep the file size manageable 

  • If you edit your footage in a video editing software, when you export it, configure your settings to minimise the file size  

  • If your video is still larger than the file size limit, you might need to compress it before submitting 


File submission method

To submit a video file directly into your assignment, just follow our regular Assignment Submission instructions.  There are a couple of things to watch out for when submitting a video file, including file size limits and file types, so use our checklist to ensure you submit your video assignments successfully in FLO.




The best option for recording and editing depends on the kind of video you need to produce for your assignment, and which submission method is required for your assignment.  

In most cases, filming on your phone or via a webcam inbuilt in your laptop or computer is a good option. For editing, you have access to some free basic tools through FLO (note: these are accessible only if you are submitting via My Media), and your personal devices may also come with software for video editing. 

To help you stabilise your phone for filming, mobile compatible tripods are available for loan from the Central Library.  

Type of videoOptions for creating and editing
Help resources
A simple "present to camera" style video

You or your group to talk directly to camera, and the footage will only need basic editing

If your assignment will be submitted via My Media
Film on your phone or tablet, then upload the footage to My Media in FLO. You can use My Media’s basic editing tools to chop & trim your video before submitting.
 
If you have a computer / laptop with an inbuilt mic & webcam, use the free Desktop Recorder (part of the FLO video platform) to record yourself and upload straight to My Media in FLO. Then use the editing tools to chop/trim before submitting 

If your assignment will be submitted via file submission

Film on your phone or tablet, or your computer's webcam. You'll need to edit on your device/computer before submitting to FLO, because the My Media editing tools aren't available to you via this submission method.
Options for editing may include:
  • iMovie, which usually comess standard on Mac and iOS.
  • PCs tend not to come with a standard video editor included, especially if you're running Windows 10. You may like to search online for an 'open source video editor'  to find an application that would suit your device. It's wise to do some research about any open source application you're considering before you download it, to make sure it is reliable and reputable. 
Refer to the help videos on the main video assignment page  for how to upload videos from Apple iOS and Android devices into My Media.


Learn how to use the Desktop Recorder and more about editing video in MyMedia

How-to guides for editing with iMovie on Mac, iPhone and iPad are available here.
A narrated presentation video

You've created slides and want to add narration and export as a video


For either submission method (My Media & embed, or file submission)

PowerPoint on both Mac and PC have this functionality built in. You’ll need to use a device with an inbuilt mic

Mac's Keynote application also provides these tools.
But, Keynote only allows you to export a video as an .m4v file. Depending on how your topic teaching team have set up the assignment submission, you might need to convert the file type before submitting. If the submission method is to upload to My Media then embed the link, you shouldn't need to convert it. If the assignment uses the standard file upload method,  you'll need to convert it first - check out the information on using Handbrake on Mac to do this. 

How to add narration to  a Powerpoint

Turn your Powerpoint into a video on PC and on Mac

Video tutorial: Create a movie file from Keynote
A narrated screen recording
You want to record other content on your screen (a website, software, document images etc), add narration and export as a video

If your assignment will be submitted via My Media
If you have a computer / laptop with an inbuilt mic, you can use the free Desktop Recorder (part of the FLO video platform) to record any content on your screen, while you narrate. Then, upload this straight into your My Media in FLO, and use the My Media editing tools to chop/trim before submitting. 

If your assignment will be submitted via file submission
PowerPoint has a screen recording function that lets you record & narrate content on your screen outside of PowerPoint (e.g. websites, other software, images, documents). You can then do some basic trimming & cutting of the recording and save the recording as a video file. 
Learn how to use the Desktop Recorder and more about editing video in MyMedia



Record your screen in PowerPoint

A practical skills demonstration or live scenario
You need to film some ‘live action’ 
 and then do additional editing, like adding voiceover, annotations or splicing in other content like slides/graphics, etc. 
For either submission method (My Media & embed, or file submission)
If you need to move around to film the 'action', it's best to film on a mobile device like a phone or tablet, rather than a webcam. 

For editing your footage, you’ll probably need access to more sophisticated editing tools than what’s available in FLO. If you have the following devices available to you or your group, here’s some options: 

  • Mac & iOS devices. Mac and iOS devices generally come with iMovie. If you film your footage on an iPhone, you can easily Airdrop the footage to a Mac, then import into iMovie to do your editing. 

  • PC: PCs tend not to come with a standard video editor included, especially if you're running Windows 10. You may like to search online for an 'open source video editor'  to find an application that would suit your device. It's wise to do some research about any open source application you're considering before you download it, to make sure it is reliable and reputable. 





How-to guides for editing with iMovie on Mac, iPhone and iPad 
are available here 
A recording of you or a group presenting in a teaching space, including recording the lectern and screen, etc

Most lecture theatres & some tutorial spaces are equipped with the University's lecture capture system, which includes a ceiling mounted camera and lapel or handheld microphones. This means you can film the teaching space, including the presenter/lectern area, the screens, and if applicable to the teaching space, whiteboards and the document camera. 

The recording system can be activated via a USB, which you should bring along. 

This could be an option if you don't have access to other devices to record footage on.


If you're interested in this option, you'll need to:
.   


The Kaltura Desktop Recorder is a free tool available through FLO that you can use to make simple videos for your assignments. 

Videos created using the Desktop Recorder are ideal for submitting via the My Media method, but you also have the option to download the video if you need to.

You can use it to capture screen recordings, webcam and audio. When making screen recordings, you can also add annotations like drawing and highlighting to the slides, webpages or applications on screen as you record. It also has a whiteboard mode where you can record yourself drawing basic diagrams & graphics.     


How to get the Desktop Recorder

Student computers on campus should have the Desktop Recorder installed. Be aware, not all student computers have webcam and microphones, so you may not be able to use the full functionality on every computer on campus. 

You can also download the Desktop Recorder onto your personal laptop or computer as shown below. You need user admin rights on the computer to install it. 

Please be aware that Chromebook devices currently cannot support the installation of the Desktop Recorder.

If you are using a Mac, you will need to allow the Desktop Recorder permission to access screen recording by following these instructions. 

IMPORTANT! If you are using Desktop Recorder on a Mac, you will need to give permission to Kaltura to access the screen capture function.  If you do not allow this permission, you may receive an error message similar to 'failed to stop recording.  Please try again'.

1) Close Kaltura Capture.
2) Go to 'System Preferences' then click on 'Security & Privacy'.
3) Go to 'Screen Recording' and check the box next to 'KalturaCapture' .

A new updated version of the Kaltura Desktop Recorder was launched on May 28 2019.  If you previously used the older version of the Desktop Recorder, and have saved recordings that have not yet been uploaded to MyMedia, follow these instructions to make sure you don't lose them before switching to the new version.


Create a video with Desktop Recorder

  1. Open the Kaltura CaptureSpace Desktop Recorder, either:
    • from the icon on your desktop(PC) or from Applications (Mac) 
      Kaltura capture icon 
    • or, from within FLO. Open the drop-down menu next to your name and profile picture, click My Media > Add New > Desktop Recorder 
      Add new desktop recorder recording 

  2. The Recorder opens. Select the recording inputs for the type of video you'd like to create. You can click an icon to toggle the input on/off. See the table below for which inputs to use for different kinds of video.  
    desktop recorder toolbar 

    If you choose to use the screen recording function, you have the additional options to annotate your screen or use the whiteboard tool.

     Video typeRecorder inputs to select

    Screen recording (no audio)

    Screen only. Click Camera and Audio to turn them off.  
    If you have multiple monitors, you can use the drop-down menu to select which one to record. Choose whether you want Full Screen recording, or to select a specific area on your screen.  
    Screen recording only inputs
    Screen recording (with audio)

    • Record presentation slides with narration 
    • Record yourself using a website or database, software application, etc
    • Show an image, diagram etc and talk about it
    • Optional: use the annotation tools to overlay a markup over the content on screen. 
    Screen and Audio. Click Camera to turn it off.  
    If you have multiple monitors, you can use the drop-down menu to select which one to record. Choose whether you want Full Screen recording, or to select a specific area on your screen. 
    screen recording with audio inputs

    Talking head, presenting directly to camera 
    Camera and Audio. Click Screen to turn it off.  
    webcam and audio recording
    Multi-stream recording (screen recording plus webcam talking head)

    The Desktop Recorder will create two video streams - one for the screen recording, and one for the webcam. When your TC or tutor  watches the video, they'll be able to choose how the two streams are displayed, and change it as they watch (it's interactive). 
    They can view it as: 
    • picture in picture view, with one stream displayed in the bottom corner and the other filling the screen. 
    • side-by side: splits the screen in half and plays both streams side by side. 

    You don't need to do any additional editing to make this interactive viewing experience possible. When you create a multi-stream recording, the video player in FLO just provides the functionality. 

    All three inputs - Screen, Camera and Audio
    If you have multiple monitors, you can use the drop-down menu to select which one to record. Choose whether you want Full Screen recording, or to select a specific area on your screen. 

    Multistream recording inputs selected
    Audio only
    Audio only. Click Screen and Camera to turn them off.
    audio only recording input


  3. Click the red Record button. You'll see a 3-2-1 countdown, then the recording begins.  
      Click record 

  4. The recording toolbar will reduce in size and display in the bottom right of screen. You may need to move it or minimize it to make sure it isn't included in your video. As you record, you can pause and resume at any time. If you make a mistake and want to discard what you've recorded, click the cross icon to cancel the whole recording. 
    Note: if you make a mistake while recording, don't worry! You can always cut it out after uploading your video to FLO, with the the editing tools available in My Media.   
    desktop recorder recording toolbar 

  5. When you're done, click the Stop button then Yes, Stop it to confirm.  
    Stop recording 

  6. A preview of your video opens in a pop-up window. Enter a name and description (both mandatory fields that are required to submit your video to the assignment later). 
    Video name descriptions and tags added 

  7. Click Save and Upload. This saves the recording and uploads it directly into your My Media repository in FLO. 
    Note: the Save option saves the video into your Desktop Recorder library, but won't upload to FLO. You can always access the video in the Recorder library at a later stage and upload it.  
    Click save and upload 

  8. You'll see the upload progress percentage displayed; it may take a few minutes to complete.  
    Upload progress 

  9. When the upload is complete, you can click the URL displayed under the video to access it in My Media. From there, you can preview the video and edit if necessary. 
    Click URL to open in My mEdia