Tool options - communicate with students

These tools are available in FLO. For external tool options, contact your local eLearning support team

What do you want to do? Tool/s to use
Communicate with students before the topic starts messaging icon Messaging (Participants list) / Email
Topic-based email/messaging options in FLO can only be used once the topic is available to students (1 week before topic commencement). To communicate with students beforehand, you will need to request that students gain early access to the FLO topic site. Please contact your eLearning support team
Advise students a lecture or tutorial has been cancelled  forum Announcements
The Announcements tool in FLO will send an email with the announcement posted to all enrolled students within the topic.  This usually is sent within 15-30 minutes of posting announcement. A copy is recorded in the FLO site.

Advise students a lecture or tutorial is no longer being offered (either before commencement of topic or during topic)

When a lecture or tutorial series is removed as an option from Student Two, students enrolled in that stream are automatically notified. Please contact Student Systems for more assistance.
Ask a question of all students in your topic, before teaching has commenced feedback icon Feedbackchoice iconChoice
Students have access to the FLO site 1 week prior to commencement. Depending on the complexity of what you want to know, you could also use a survey or other tool for this purpose.
Note: To change the topic start date for students in Student Two, contact your college Education Resources Officer. This will open the FLO site to students earlier. 
Convey important information to your students prior to commencement of topic. To change the topic start date for students in Student Two, contact your college Education Resources Officer. This will open the FLO site to students earlier. 

Ask a question of all students in your topic, and have them reply to the entire group

For example, ask what areas should be covered in a revision lecture before the exam

forum Forum

If students so choose, a copy of the discussion messages will be sent to their email. Notification of new posts will also appear in their My Home page.

Ask a question of some or all students in your topic, and have them reply individually

For example, ask students if they have any problems working in their project teams

Dialogue icon Dialogue tool

A copy of all messages will be kept within the topic.

message icon Messaging

A private message can be sent to a student or students by using the send message option in FLO.  This is located within FLO and does not require Outlook.

Have a text-based, real-time synchronous discussion with your students

For example, when the group chatting is not able to meet face-to-face

chat iconChat

If you want to set a particular date/time for the chat session, go to Chat sessions and specify a date/time. This will appear in the topic calendar.

Communicate with one or more students (not necessarily topic-related)

For example, notify one or two students about a work experience opportunity

messaging icon  Email

In the Participants link, select one or more students and send an email. This will open Outlook, and allow you to compose a normal email message. (Note: this is done outside of FLO.)

Send a brief informal message to one or more people

For example, tell a student they left their textbook behind in the lecture theatre 

message icon Messaging

A private message can be sent to a student or students by using the send message option in FLO. This option is located within FLO and does not require Outlook.

» How-to glossary