Saturday, 31 July 2021, 10:02 PM
Site: Flinders Learning Online
Topic: FLO Staff Support (FLO_Staff_Support)
Glossary: How-to glossary
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Progress - activity completion tracking (set up and monitor)

1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support  

tick box To set up completion tracking for your FLO site, consider the following phases:

Steps


Enable completion tracking

  1. Completion tracking is a topic-wide setting that allows you select a 'completion' option for the items in your site. When completion tracking is turned on, you have the option to activate it for the activity or tool. Even with completion tracking turned on, items are set to off, so you have to manually enable it for each item where it makes sense to do so.

  2. To enable completion tracking in your FLO site, Topic Management > Edit settings > Completion tracking and change to Yes to enable completion tracking. Save settings to apply.

enable completion tracking





Set up and integrate activity completion

  1. Once 'Completion tracking' is enabled, each individual resource or activity can have 'Activity completion' turned on.
  2. Enable 'Activity completion' during the set-up procedures for each activity/resource you wish to track and the action associated with the tracking (manual or conditional completion)
  3. Add the activity or resource by clicking on the link in the module: Add an activity or resource linkor edit an existing activity
  4. Scroll down to Activity completion
  5. Select manual or conditional from the drop-down menu 

The settings you are provided with are available as either manual or conditional, which are related to the tracking function.

  1. Completion tracking (behaviour)

    • Manual: students can manually mark the activity as complete (students see a box to tick when they have finished with that item)
    • Conditional: show activity as complete when conditions are met (select conditions and dates that apply)

activity completion settings

  1. Require view: Student must view this activity to complete it. By ticking this box, you are declaring the action (behaviour) of the student is to view the item and make no other changes/additions. This option only works for Show activity as complete when conditions are met is selected.

  2. When an activity is added that has additional requirements possible, you are able to determine if a 'completion' is related to the grade (assessment submission, quiz etc) or entries (forum, glossary, etc). This is useful when describing to students what constitutes 'completion' of an activity. Example: Students are required to post into a forum, and to comment on someone else's post, within a certain timeframe (conditional).

activity completion glossary

  1. Expect completed on: Provide a date and enable it if you wish to use 'expected dates' in your site. This is useful for assessments or in preparation tasks for workshops or lectures.
Timeline block: The 'Expect completed on' date will show to students in the Timeline block, marked as 'should be completed'. If an activity has a due date (or closing date, deadline, etc.) two dates will show - the due date and 'expect completed on' date.

  1. Save


Monitor activity completion

  1. In the topic, locate the Administration tab

  2. Click on Reports then Activity completion
    activity completion

  3. View the students and activities/resources on screen. Three types of 'completion' exist – manual, automated and overridden:
    a tick in a grey solid-line boxManual: a tick in a solid-line box appears when a student has manually ticked the item off
    a tick in a grey dotted-line boxAutomated: a tick in a dotted-line box appears when the condition of the activity/resource set within the activity/resource settings
    a tick in a red solid-line boxOverridden: a tick in a red box appears if an academic manually records that a student has completed a task.

  4. To download a spreadsheet format (UTF-8.csv) or Excel-compatible format (.csv) report, click on the Download in... button. 


Manually override activity completion

If activity completion does not reflect a student's achievement (e.g. amended assessments, technical errors) you can mark it as complete on their behalf.

  1. In the Administration tab, click on Reports then Activity completion

  2. Click on an empty box to mark it complete. The cell will now have a blue tick and a red border.
    Click on a box to mark that a student has completed that task


Bulk select activities/resources for completion tracking

You are unlikely to want all items in your FLO site to have completion tracking set up, as this may include labels that are headings, or resources that are optional. You can bulk edit activity completion, which fast tracks the selection process.

  1. Set up activity completion for the topic (instructions above)

  2. In your topic homepage, under the Administration tab, select Topic completion

  3. In the next screen, click on the tab Bulk edit activity completion
    bulk edit activity completion

  4. Select the activities/resources you want to edit, and click on the Edit button. In the next screen, choose options, and if relevant, a completion date
    Timeline block: The 'Expect completed on' date will show to students in the Timeline block, marked as 'should be completed'. If an activity has a due date (or closing date, deadline, etc.) two dates will show - the due date and 'expect completed on' date.

    completion tracking option and date
  5. Click Save changes

Progress - completion progress block

1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support  

The 'completion progress' block is a time management tool for students and a potential preparedness tracker for staff. The block is a flexible, visual block option to show students what activities and resources are required to enable them to chart their progress through assessments, a module or a topic. The colour-coded block shows students what they have and haven't done to complete/view required tasks, with or without expected due dates. Teaching staff can see an overview of students' progress using the same colour code system by accessing the student overview (see below) or using the completion tracking Activity Completion report.



        Add the progress block

        1. Click the Turn editing on button. 

        Turn editing on

        2. Click on the Topic Blocks button in the top right corner of your topic’s home page.

        3. Go to Add a block... and select Completion Progress

        Add completion progress block

        4. FLO will reload and the Completion Progress block will appear in your list ready for configuration


        Configure the progress block

        1. Set up (configure) the criteria for the Completion Progress block by opening the Configure Completion Progress block from the cog symbol on the block (editing must be enabled). 

        configure completion tracking block

        2. Review and adjust the block settings, including the order of blocks, the presentation and any symbols you wish to use. 

        completion block settings

        3. Open Show more... section for adding an alternative title and selecting the components you wish to display. By default, all activities with completion set will be added to the block. Change this to Selected activities and then select the activities from the list below. Hold the Ctrl key down to select multiple activities. 

        show more completing tracking

        4. Open the Where this block appears section. So that students have a consistent navigation, change the default region to column A, and the default weight to 4. Then open the On this page section and repeat these steps.

        completion block appearance

        5. Save your changes when you are finished.


        View students' progress

        1. To view the statistics of student's progress for activities/resources listed in the 'Completion Progress' block, click Overview of students on the block. 

        completion progress block overview

        2. Filter the list to all students or other roles using the Role drop-down filter. If groups are set up, the option to filter by a group is available.

        overview of students 

        3. Hover mouse over the 'Progress bar' colours to view details. 

        4. Alternatively, use the 'Progress' percentage column (if turned on) to view the overall progress of the activities/resources. 

        CP overview


Progress - digital badges

1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support  

The 'digital badges' feature in FLO is a game element that can be used in education to celebrate achievements and show progress in a topic.

In FLO, badges can be created by teachers and awarded to students. Badges integrates with completion tracking/activity completion settings, to customise trigger points that determine the automatic release of badges. Badges may also be awarded manually based on the combination of FLO activities within a topic and physical activities in the classroom, such as practical skills. All badges may be awarded by a combination of summative or formative tasks. Badges are privately visible in a user's FLO profile or imported into Badgr.com, which enables sharing through social media sites like Facebook and Google Plus. The following guide provides information on: 


Steps

How to use digital badges

Current research literature agrees that the digital badge is: a visual symbol of an accomplishment, skill or recognisable trait that deserves acknowledgement; contains metadata to explain the context of the award; can be shared digitally across social communities, and should be broadly identified as a digital badge. 

Examples of how digital badges can be used in higher education include: 

  • an alternatives to grades (micro-credentialing) (Clayton et al., 2014; Elliott et al., 2014); 
  • to support the process of progressing through research degrees (Mewburn et al., 2014); 
  • assessing individual students in collaboration assignments (Moccozet, 2013); 
  • as an introduction to navigating a physical campus through a scavenger hunt exploration (Koutropoulos, 2012);
  • to motivate students in an online course (Foli et al., 2016); 
  • measuring clinical performance and GPA recognition (Hannas, 2016); and 
  • as a record of achievement for future employers (Thomas, 2014). 

Sources: 

Clayton, J., Elliott, R., Iwata, J., 2014. Exploring the use of micro-credentialing and digital badges in learning environments to encourage motivation to learn and achieve. ASCILITE. 

Elliott, R., Clayton, J., Iwata, J., 2014. Exploring the use of micro-credentialing and digital badges in learning environments to encourage motivation to learn and achieve, in: Hegarty, B., McDonald, J., Loke, S.-K. (Eds.), Ascilite 2014. Ascilite, Dunedin, NZ., pp. 703-707. 

Foli, K.J., Karagory, P., Kirby, K., 2016. An exploratory study of undergraduate nursing students' perceptions of digital badges. Journal of Nursing Education 55, 640-644. Hannas, J., 2016. Demystifying digital badges. California State University Channel Islands, California.

Koutropoulos, A., 2012. Mobile Gamification for increasing motivation and engagement around the campus. International Journal of Instructional Technology and Distance Learning 9, 3-20. 

Mewburn, I., Freund, K., Rutherford, E., 2014. Badge trouble: piloting open badges at the Australian National University. Ascilite 

Moccozet, L., Tardy, C., Opprecht, W. & Leonard, M., 2013. Gamification-based assessment of group work, International Conference on Interactive Collaborative Learning, pp. 171-179. 

Thomas, A., 2014. Nursing faculty and students implement Passport badges to measure learning, achievement. Purdue University Informaion Technology Purdue University Information Technology



Getting started with digital badges

When designing topics for the inclusion of FLO digital badges, consider the following key points:

  • How may digital badges be used in your topic? - What 'stages' do you want to create in a student's journey through your topic? Are there layers? Are the badges skill-based or knowledge-based?
  • How will the visual appeal of the badge encourage users? - What visual element will you use for your creating badges? How will you create them? Visual appeal is an important component in using digital badges as a motivator.
  • Which activities/resources are required to measure a student's completion of a module or topic or success at demonstrating a skill? Can these be automated or do they require manual measuring?
  • Can digital badges be integrated with other motivation methods, such as progress bars? Research shows that a combination of methods will motivate a greater range of individuals.
  • Organise with your eLearning support team to activate badges in your topic. Currently, digital badges do not roll from semester to semester. 
  • How will you communicate with your students about the use of digital badges? It is important to communicate with your students about the role of the digital badges, as they are immediately visible as they must be earned.
  • View a short video (7 mins)  on what are digital badges, how to set them up and how to share them outside of FLO. See the video to the right (for logged in FLO users only).
 
If the video does not appear above click here or sign in to view: Introduction to digital badges.


Add digital badges into your FLO site

Creating badges

Once badges have been activated in your site and you have sourced/created your badge images (100x100), you are ready to create your badges in FLO. 

1. Click the hamburger button on the top menu bar -> select Badges -> Add a new badge button.

Add%20a%20badges.jpg

badges_nav

add_a_new_badge

2. Enter the badge details, including name, description and the image you have created for the badge. Update the image author's details (your details) and if required, add a badge expiry date. Save your badge details by selecting Create badge.

Create%20badge.jpg           

3. Select your badge criteria: Manual issue by role, Topic completion, Activity completion or competencies.

Criteria%202.jpg           

           

4. Modify the existing message, avoiding altering the auto-filled text (in red below)

message.jpg           

5. Once the criteria has been set, Enable access to the badge. All badges can be created at any time but are not released to the students until this button has been clicked.

Once the badge has been enabled, no further editing can be undertaken.

activity%20completion%202.jpg



Manage badges: Badge availability

Once badges have been activated in your site and created (added) to FLO: 

1. Click the hamburger button on the top menu bar -> select Badges. -> Manage badges.

manage badge

badges nav

digital badges sandpit

2. Here you'll see the complete list of digital badges added to the topic. Note that some badges may be available to users (they have been enabled) and some badges may not be available to users (they are yet to be enabled).  

manage availability           

3. Select the badge you wish to 'manage' by clicking on the badge name. This will load the badge details. On an available badge, the criteria will be locked. This may be disabled, however, the badges that have been earned prior to the disable will not be deleted. The badge will simply not be able to be earned by new students.

badge detail           

*Note, that once a badge has been issued to at least one user, it automatically becomes LOCKED. Locked badges can still be earned by users, but their criteria can no longer be changed. If you need to modify details or criteria of a locked badge, you can duplicate this badge and make all the required changes. 

4. To re-enable, that is, to make it visible and active for students to earn based on the pre-set criteria, select the  enable access button. Note that if this badge was previously enabled, the following warning will appear. 

enable warning           

Click Continue to re-active the badge. This will issue the badge to any student who has completed the criteria during the badges inactive stage. 



Manage badges: Deleting badges

Once badges have been awarded, the badge can be deleted using the FLO X icon or course badges in your site and created (added) to FLO: 

1. Click the hamburger button on the top menu bar -> select Badges. -> Manage badges.

manage badge

badges nav

manage badges

2. Here you'll see the complete list of digital badges added to the topic. Note that some badges may be available to users (they have been enabled) and some badges may not be available to users (they are yet to be enabled)

3. Regardless of availability, you are able to delete a created digital badge. 

Select the badge you wish to 'manage' by identity which row in the table (see below). Navigate to the Actions column and select thebin

delete option             

The two options for the deletion will be presented: 1. To delete and keep existing issued badge or 2. to delete and remove existing issued badges.

delete options             

Follow the prompts once you have made your selection.

Note that once you have deleted the badge from FLO, the badge may still exist if it was exported to an external backpack, but the awarded criteria will not be tracked



Progress - main entry

The act of monitoring progress can be supported by several tools in FLO: the digital badge, completion progress block, activity completion and restrict access functionality. 

1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support 

The adoption of progress tools, either one or more of these available tools, should be used to help you and your students stay motivated and on track, and yet provide opportunities for targeted support. Consider the five stage process below for each progress tool. 


1. Plan

Planning to use digital badges, completion progress block, activity completion tracking and restrict access should be considered to be provide students with an interactive and visual method of motivating participation in your class, using the online (FLO) platform as a mechanism for charting progress.

Digital badges consider:

  • how may digital badges be used in your topic? - What 'stages' do you want to create in a student's journey through your topic? Are there layers? Are the badges skill based or knowledge based?
  • how will the visual appeal of the badge encourage users? - What visual element will you use for your creating badges? How will you create them? Visual appeal is an important component in using digital badges as a motivator.
  • which activities/resources are required to measure a student's completion of a module or topic or success at demonstrating a skill? Can these be automated or do they require manual measuring?
  • can digital badges be integrated with other motivation methods, such as progress bars? Research shows that a combination of methods will motivate a greater range of individuals.
  • organise with your eLearning support team to activate badges in your topic. Currently, digital badges do not roll from semester to semester. 
  • how will you communicate with your students about the use of digital badges? It is important to communicate with your students about the role of the digital badges, as they are immediately visible as they must be earned.

Completion progress block consider: 

  • for self-directed learning of a new topic or module or series of tasks;
  • for enabling self-paced tracking in a topic and/or module;
  • to provide students with guided requirements for learning activity(ies) and resources;
  • for targeting preparation for assessment or class attendance.

Activity completion consider:

The activity completion can be used to track student's access and completion status of all activities or resources which have this feature enabled. Consider:

  • what should you provide students the ability to track using this feature?
  • will they be manual ticks or automated ticks of completion - or both?
  • how often will you monitor the students progress?
  • what expected interventions will you use?

Restrict access consider:

  • what do you need to restrict and why?
  • are you using groups, previous activities or dates to restrict access?
  • how will you communicate this to your students?


2. Build

Describe readiness to continue. [You have planned your topic. Now you are ready to set up.]

Digital Badges

All entries available at 'Progress - Digital badges'


Completion progress block

All entries available at 'Progress - Completion progress block


Activity completion tracking

All entries available at 'Progress: Activity completion tracking (Set up and monitor)'



Restrict access



3. Test

  • Using progress settings in your FLO should be attempted at a level that does not impact student success. 
  • Communicate with your students what progress tools are available and how they may be used to enhance their learning.


4. Administer

It is recommended that you use the progress tools (defined as digital badges, progress block and activity completion settings) for a student-focused purpose, whilst making use of the reporting feature for informing best learning and teaching practices.


5. Review

It is advisable that students or other teaching staff are consulted following the use of the feature(s) to ensure a review of their use is conducted at least once a year. 


  Training and support

  Troubleshooting

Training

No 'Progress' workshops currently available

Support

eLearning support teams

No reported problems with 'Progress' tools

Progress - restrict access

1. Plan  |  2. Build  |  3. Test  |  4. Administer  |  5. Review  ||  Support  

The restrict access feature allows you to restrict the availability of activities, resources or whole modules according to certain conditions.


Steps

  1. With editing turned on, either:
    • click on Add an activity or resource to add an item to your topic
    • edit the settings of an existing item
    • edit the settings of an existing module

  2. Click on Restrict access to open the settings

  3. Click on the Add restriction... button to open the restriction list
    restrict access

  4. Select the type of restriction from the restriction list
    restriction

  5. You can add multiple restrictions to the same activity or resource, by selecting the Add restriction button again


  6. If you have multiple restrictions you can choose whether students have to meet either one or all of the restrictions you've listed.
    The all or any option is at the top of the 'restrict access' section
    If students need to meet some but not all of the restrictions (e.g. different cohorts need access from different dates), use the restriction set (see step 4) to join those restrictions together.

  7. Students can see the existence of restricted items by default (they won't be able to access them by default, but will know that they exist). To only show a restricted item to those who have access to it, click on the eye icon so that there is a line running through it. Depending on how your restrictions are set up, the eye may appear in different (and multiple) places.

    If your restriction is based on private information (e.g. personal data or grades) you should always make it hidden.


  8. Click either Save and return to topic or Save changes when finished.

    Restrictions you place on an activity or resource will display underneath the item.
    alert

    Restrictions you place on a module will display underneath the heading for the module.